Google Docs 101 Forms

Document Sample
Google Docs 101 Forms Powered By Docstoc
					Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs
For an instructional video - click here!

For a great introductory video from Google, click here!

Forms! 5 letters, one very powerful word. In short, Google forms are going to revolutionize your
ability to collect, manage, and share data. Here’s how:

Old way of collecting data:

1. Type email asking several questions, or several emails.
2. Send emails to a large group.
3. Everyone emails their answer back to you.
4. You copy and paste their data into a spreadsheet or gather it by hand.
5. If you want to share it, you have to create an email, and send it to those you wish to receive
it, and revisions must be sent back and forth.

New way, using Google Forms:

1. Create a form asking your questions.
2. Email the link to your group, or embed the form in your website/blog.
3. Everyone fills out the online form.
4. Answers are automatically organized into a Google spreadsheet.
5. If you want to share, simply share with the individual emails or with the group, revisions can
be updated online by multiple people at the same time.

What can this do for you?

Save you lots of time. It also can save you money if you high someone to collect data for you or
to organize events. Creating the form is easy; it takes about the same amount of time it would to
type up an email. Sending it out can all be done within the form creation process if you use
Gmail. Otherwise simply copy and paste the link into an email, and send that out. Or if you have
a website you can embed the form directly into the site. Sharing is a breeze, and the fact that
Google docs supports real-time collaboration means that anyone with permission can access
the document from their own computer. Finally, if you have paid events, you can create a link
right in the form to take people to PayPal or whatever online payment service you choose. Or
you can choose to have the payment link given to them after they submit the form -- that way
you get all the information you need before they even pay.

So how to use it? (If you don’t already have a Gmail account, click here)

1. Go to docs.google.com and sign in using your Gmail username and password.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




2. Create a form by selecting ‘Create new’ on the top left and then click Form.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




3. Enter in the name of the form, any pertinent information, and then start making your first
question. Additional questions can be added by going to the top left and clicking ‘Add item’ and
then choosing the type of question you’d like.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs
3 continued. Also when your mouse is over a question, an option to edit, duplicate, or delete is
shown on the right. When editing the question, you can choose to make it a required question --
they are unable to submit the form unless they answer required questions.

4. Now you can choose from many themes to make your form look pretty. Next to add item
there is a button for themes, click that button and you will see a list of themes to choose from.
There are several pages. Choose the one you like by clicking on it. You will see an example of
what your form will look like. Click ‘Apply’ to choose that theme.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




5. Once you think your form is ready, you can view the live form by clicking on the link on the
bottom of the page.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




6. Now do a test by filling in the form and clicking submit.




7. This page will show you the confirmation that the form has been submitted. You can edit this
page by clicking ‘More actions’ and then ‘Edit Confirmation’. For example, links to PayPal can
be inserted here.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




8. Now you can see what your spreadsheet will look like by clicking ‘See responses’ and then
clicking Spreadsheet (if this page doesn’t come up, then go back to Google docs and click on
the new form you created. The spreadsheet is the first thing to come up). This is where all the
good stuff happens.


9. Here you should see the basic spreadsheet layout -- with the data you entered. You can edit
this like any other spreadsheet program (e.g. Excel). Specific instructions for Google
spreadsheets can be seen by clicking here (not yet available). Don’t fear it -- this spreadsheet
program is simple and very user-friendly.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




10. Now you can send the form out by
    ● Using Gmail - click on the Form tab and then ‘Send form’. Enter in the group name or the
      individual contacts and they will be able to fill out the form and provide data.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




   ●   Using a website - click on the Form tab and then ‘Embed’. Some HTML code will appear.
       Insert that code into your website or blog and the form will be available there.




   ●   Using another email service - Click on the Form tab and then ‘Go to live form’. Copy and
       paste the URL from the address bar and send it in an email through your normal email
       service.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs
11. Finally you can share the form for collaboration or just to show your friends how tech-savvy
you are by clicking Share in the top right hand side of the spreadsheet page and then either add
email addresses or click on the ‘Change button’, select ‘Anyone with the link’, and then copy
and paste the link provided. Also you can choose to enable those people to edit the document, if
you want.
Google Docs 101 - Forms
How to make, share, and manage forms on Google Docs




And that’s it! Now you know the basics of making and managing your forms. How you use
them is up to you, but I’m sure your brain is already reeling with the possibilities...

If you have any questions/comments, email me at neiltoupin@gmail.com!

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:63
posted:2/18/2012
language:English
pages:12