SAMPLE OF A FIXED TERM CONTRACT
(Note: you should include any aspects of the permanent contract which apply here.)
XYZ Company, 5 Penny Lane, Randburg
141 Twelfth Street
Dear Mr Bloggs
Contract of employment
1. We have pleasure in confirming our offer of fixed-term employment as (designation)
with effect from (date). A copy of your job description is attached (optional clause).
2. Please note that (XYZ Company) does not fall under the auspices of any bargaining
council or wage determination.
3. Complementary to the provisions of any legislation, the terms and conditions of your
employment are as follows:
3.1. Your commencing salary will be (R per month). Your salary will be paid
monthly in arrears on (specify when, e.g. last working day of the month)
3.2. Working hours will be from Monday to Friday from (.......... am) to (...........pm)
with (...................) lunch break.
3.3. You may be required to work a reasonable amount of overtime, i.e. work
performed outside your normal working hours, as and when the required, as
3.3.1. In accepting the terms and conditions of employment, you agree to work
such overtime, subject to the limitations on the number of overtime hours
permitted by relevant legislation. In so far as is possible, reasonable prior
notice of the required overtime will be given.
3.3.2. Remuneration in respect of ordinary overtime worked will be calculated at
3.3.3. Work on Sundays and public holidays, will be paid at double time unless
this rate is changed by legislation, in which case the legislated rate will
3.4. You will be entitled to one day’s vacation leave for every completed 17 days
3.5. You are entitled to one day’s paid sick leave for every 26 days worked,
provided that you produce a valid medical certificate after the second day of
3.6. Absence from work for a continuous period of three or more days without the
necessary authorisation or without prior notification of same to your
supervisor/manager/superior could be construed as a common law breach of
contract and you could be deemed to have deserted.
3.7. (For female employees) You are entitled to four months’ unpaid maternity
leave and are required to inform your immediate superior in writing of the
dates on which you intend to commence and return from maternity leave.
3.8. After being in service for four months you will become entitled to three days’
paid family responsibility leave, provided you furnish proof of the reason for
the leave and provided that the leave is genuinely required:
3.8.1. for purposes of the birth, death or illness of your child, or
3.8.2. in the event of the death of your spouse, life partner, parent, adoptive
parent, adopted child, grandchild, grandparent or sibling.
3.9. In accepting these terms and conditions of employment, you hereby authorise
XYZ company to make the following deductions from your salary:
3.9.1. All statutory deductions as required by relevant legislation.
3.9.2. All monies owed to XYZ Company on your last day of service.
3.10. You acknowledge, by receipt of this letter of appointment, that your
employment is on a fixed-term basis and that you will be employed by XYZ
Company up until (date). The said date is the estimated completion date of the
assignment and renewals or alterations to this period will only be considered
if the assignment is incomplete due to reasons that you cannot be held
accountable for. Any renewal or extension of your contract will be construed
neither as an appointment of yourself for an indefinite period nor as any
indication of the prospects of further renewal or extension.
3.11. Termination of this employment relationship will be based on the following
3.11.1. within the first six months of service, one week’s written notice, and
3.11.2. thereafter up to 12 months of service, two weeks’ written notice, and
3.11.3. thereafter, four weeks’ written notice.
3.12. By acknowledging receipt of these terms and conditions of employment, you
acknowledge you are obliged to declare all information that can reasonably be
expected to influence the decision to appoint, e.g., amongst others, licence
endorsements, criminal records, past disciplinary sanctions, etc.
3.13. On termination of your employment with XYZ Company, you will
immediately return to XYZ Company all documentation and other property of
XYZ Company, which may be in your possession, including lists of
customers, clients or written information regarding the business of XYZ
Company, and you undertake not to retain or make any copies thereof for your
own or any other purpose.
3.14. You will not, either before, during or after termination of your employment
with XYZ Company, use for your own benefit or that of any person, firm or
company, any confidential information relating to the affairs of XYZ
Company, which may have come into your possession or of which you were
or become aware whilst in the employ of XYZ Company.
3.15. As an employee of XYZ Company, by reason of association and service, you
will acquire knowledge of XYZ Company’s trade secrets, sources of supply,
patents of trade, business methods, suppliers and clientele. Such knowledge
could be advantageous to the competitors of XYZ Company.
3.16. You therefore undertake not to knowingly solicit, in competition with XYZ
Company a customer or any person who, as at the date of termination of your
employment, is or was a customer or employee of XYZ Company.
3.17. The restraint shall endure for a period of (..........) from date of termination of
your employment. This restraint is extended to the (area).
3.18. In acknowledging receipt of this contract of employment, you agree the
restraints set out are reasonable in all aspects.
3.19. By your acceptance hereof, you agree to abide not only to the abovementioned
terms and conditions of employment, but also by all company policies,
procedures, directives, etc., which will be explained to you during your
We would like to take this opportunity to welcome you to XYZ Company and trust that your
time with us will be a mutually beneficial.
Thus agreed at ........................ on this the ............... day of ................. 20……