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Gulecoba Tender Dossier_FINAL

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					                                            Invitation to Bid

                                                                            Date: 17 June 2010



Dear Sir/Madam,


Subject: Procurement of Construction Services for Stream Bed Rehabilitation and Twin Cell Box Culvert
         Construction in Diyarbakir Province Güleçoba Village within the Scope of Diyarbakir-Batman-Siirt
         Development Project


1.   We hereby solicit your bid for the Construction Services for Stream Bed Rehabilitation and Twin Cell Box
     Culvert Construction in Diyarbakir Province Güleçoba Village within the Scope of Diyarbakir-Batman-Siirt
     Development Project


2.   To enable you to submit a bid, please find enclosed:


     Annex I.          Instructions to Bidders
     Annex II.         Bid Data Sheet
     Annex III.        General Conditions of Contract for Civil Works
     Annex IV.         Special Conditions
     Annex V.          Schedule of Requirements/Bill of Quantities
     Annex VI.         Statement of Works (and Drawings)
     Annex VII.        Bid Submission Form
     Annex VIII.       Price Schedule
     Annex IX.         Bid Security Form
     Annex X.          Performance Bank Guarantee (at this stage for information purposes only)
     Annex XI.         Model Contract for Civil Works (at this stage for information purposes only)


3.   Interested Bidders may obtain further information at the following address:


                   United National Development Programme Turkey Country Office
                   Birlik Mah. 2. Cad. No: 11, Cankaya, Ankara, Turkey
                   Fax: + 90 312 454 1463


4.   Bids must be delivered to the above office on or before 18:00 hrs on Friday, 16 July 2010. Late bids shall
     be rejected.



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                                                                                    Annex I - Instructions to Bidders




Annex I - Instructions to Bidders
A.       Introduction
1.       General:
         (a)    UNDP (hereinafter referred to as “the Employer”) invites Sealed Bids for the “Stream Bed
                Rehabilitation and Twin Cell Box Culvert Construction in Diyarbakir Province Güleçoba
                Village within the Scope of Diyarbakir-Batman-Siirt Development Project” (hereinafter referred
                to as “the Works”).
         (b)    The successful bidder will be expected to complete the Works within the period stated in the Bid
                Data Sheet (Annex II).
         (c)    Throughout these bidding documents, the terms "bid" and "tender" and their derivatives
                ("bidder/tenderer", "bid/tendered", "bidding/tendering", etc.) are synonymous, and “day” means
                calendar day. Singular also means plural.
         (d)    Throughout these bidding documents, “Employer”, “UNDP Procuring Entity” and “Purchaser”
                have been used interchangeably and synonymously.
2.       Eligible Bidders: This invitation to bid is open to any bidder meeting all three of the following
         requirements:
         (a)    A bidder shall be legally established as a single entity. Joint ventures and real persons are
                ineligible.
         (b)    Bidders should not be associated, or have been associated in the past, directly or indirectly, with a
                firm or any of its affiliates which have been engaged by the Employer to provide consulting
                services for the preparation of the design specifications, and other documents to be used for the
                construction services to be procured under this Invitation to Bids.
         (c)    Bidders, as of the date of submission of the bid, should not be in the circumstances of
                disqualification or restriction set forth in the last paragraph of Article 10 of Public Procurement
                Law No. 4734 (or as per the relevant laws of the country in which they operate) and should not be
                in the circumstances of those that cannot participate in the procurement as per Article 11 of the
                same Law (or as per the relevant laws of the country in which they operate).
3.       Cost of Bid: The Bidder shall bear all costs associated with the preparation and submission of the Bid,
         and the procuring UN entity will in no case be responsible or liable for those costs, regardless of the
         conduct or outcome of the solicitation.
4.       Site visit: The bidder is advised to visit and examine the Site of Works and its surroundings and obtain
         for itself on its own responsibility all information that may be necessary for preparing the bid and
         entering into a contract for construction of the Works. The costs of visiting the Site shall be at the
         bidder's own expense.
         The bidder and any of its personnel or agents will be granted permission to enter upon premises and
         lands for the purpose of such visit, but only upon the express condition that the bidder, its personnel, and
         agents will release and indemnify the Employer and its personnel and agents from and against all liability
         in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and
         any other loss, damage, costs, and expenses incurred as a result of the inspection.




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                                                                                    Annex I - Instructions to Bidders



B.       Solicitation Documents
5.       Examination of Solicitation Documents: The Bidder is expected to examine all corresponding
         instructions, forms, terms and specifications contained in the Solicitation Documents. Failure to comply
         with these documents will be at the Bidder‟s risk and may affect the evaluation of the Bid.
6.       Clarification of Solicitation Documents: A prospective Bidder requiring any clarification of the
         Solicitation Documents may notify the procuring entity in writing. The response will be made in writing
         to any request for clarification of the Solicitation Documents that it receives earlier than one week to the
         Deadline for the Submission of Bids. Written copies of the response (including an explanation of the
         query but without identifying the source of inquiry) will be posted on web pages, on which the ITB is
         posted.
7.       Amendments of Solicitation Documents: No later than three days prior to the Deadline for Submission
         of Bids, the procuring entity may, for any reason, whether at its own initiative or in response to a
         clarification requested by a prospective Bidder, amend the Solicitation Documents. All amendments shall
         be posted on the web pages on which the ITB is announced. In order to afford prospective Bidders
         reasonable time in which to take the amendments into account in preparing their offers, the procuring
         entity may, at its discretion, extend the Deadline for the Submission of Bids.

C.       Preparation of Bids
8.       Language of the Bid: The Bid prepared by the Bidder and all correspondence and documents relating to
         the Bid exchanged by the Bidder and the procuring entity shall be written in the English Language.
9.       Documents Comprising the Bid: The Bid must comprise the following documents:
         (a)    A Bid Submission form;

         (b)    A Price Schedule completed in accordance with the Annexes V, VI and VIII and clause ‎ 1 of
                                                                                                    1
                Instructions to Bidders;

         (c)    Documentary evidence established in accordance with clause ‎ 0 of Instructions to Bidders that the
                                                                                  1
                Bidder is eligible to and is qualified to perform the contract if its Bid is accepted,
10.      Documents Establishing Bidder’s Eligibility and Qualifications: The Bidder shall furnish evidence of
         its status as qualified Contractor of Civil Works. The documentary evidence of the Bidder‟s
         qualifications to perform the contract, if its Bid is accepted shall be established to the Employer‟s
         satisfaction that the Bidder has the financial and technical capability necessary to perform the contract:
         (a)    Form Q1: History of Non-Performing Contracts
         (b)    Form Q2: Financial Situation
         (c)    Form Q3: Average Annual Construction Turnover
         (d)    Form Q4: General Construction Experience
         (e)    Form Q5: Similar Construction Experience
11.      Bid Currencies/Bid Prices: All prices shall be quoted in US Dollars or any other convertible currency.
         The Bidder shall indicate on the appropriate Price Schedule the unit prices and total Bid Price of the
         construction works it proposes to render under the contract.
12.      Period of Validity of Bids: Bids shall remain valid for 60 days after the date of Bid Submission
         prescribed by the procuring UN entity pursuant to clause ‎ 6 of Instructions to Bidders. A Bid valid for a
                                                                    1
         shorter period may be rejected as non-responsive pursuant to clause ‎ 0 of Instructions to Bidders. In
                                                                                 2
         exceptional circumstances, the procuring UN entity may solicit the Bidder‟s consent to an extension of
         the period of validity. The request and the responses thereto shall be made in writing. Bidders granting
         the request will not be required nor permitted to modify their Bids.


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                                                                                     Annex I - Instructions to Bidders



13.      Bid Security
         (a)    The Bidder shall furnish as part of its Bid a Bid/Tender Security to the Employer (UNDP,
                Procuring Entity) in the amount of 5% (five percent) of the total Offered Bid Price. The Bidders
                shall submit only one bid security for their bids to be eligible for evaluation.
         (b)    The Bid Security shall be valid for a period of at least 60 days after the expiration of the period of
                Bid Validity.
         (c)    The Bid Security is to protect the Employer against the losses arising from the conclusion of the
                bidding process as stated in Clause ‎ 3‎e) below.
                                                    1 (
         (d)    The Bid Security shall be denominated in the currency of the bid or in freely convertible currency
                and shall be in one of the following forms:
                  i.     The Bid Security shall be in the form of bank guarantee or irrevocable letter of credit,
                        issued by a reputable bank located in the Employer`s country or abroad, and in the form
                        provided in these Bid Documents, or
                 ii.    Cashier‟s cheque, or certified cheque.

         (e)    Any Bid not secured in accordance with Clauses ‎ 3‎a) and ‎ 3‎d) above will be rejected by the
                                                                  1 (         1 (
                Employer as non-responsive pursuant to Clause ‎ 0 of Instructions to Bidders.
                                                              2
         (f)    Unsuccessful Bidder‟s Bid Security will be discharged or returned as promptly as possible as but
                not later than thirty (30) days after the expiration of the period of Bid Validity prescribed by the
                Employer pursuant to clause ‎ 3 of Instructions to Bidders.
                                              1
         (g)    The successful Bidder‟s Bid Security will be discharged or returned upon the Bidder signing the
                Civil Works Contract, pursuant to clause ‎ 5 of Instructions to Bidders, and furnishing the
                                                              2
                Performance Security, pursuant to clause ‎ 6 of Instructions to Bidders.
                                                         2
         (h)    The Bid Security may be forfeited:
                  i.    If a Bidder withdraws its offer during the period of the Bid Validity specified by the Bidder
                        on the Bid Submission Form, or,
                 ii.    In the case of a successful Bidder, if the Bidder fails:

                        1.     to sign the Work Contract in accordance with Clause ‎ 5 of Instructions to Bidders,
                                                                                   2
                               or,

                        2.     to furnish Performance Security in accordance with Clause ‎ 6 of Instructions to
                                                                                         2
                               Bidders.

D.       Submission of Bids
14.      Format and Signing of Bid: The Bidder shall prepare two copies of Bid, clearly marking each „Original
         Bid‟ and „Copy of Bid‟ as appropriate. In the event of any discrepancy between them, the original shall
         govern. The two copies of bid shall be typed or written in indelible ink and shall be signed by the Bidder
         or a person or persons duly authorized to bind the Bidder to the contract. A Bid shall contain no
         interlineations, erasures, or overwriting except, as necessary to correct errors made by the Bidder, in
         which case such corrections shall be initialed by the person or persons signing the bid.
15.      Sealing and Marking of Bids
         (a)    The Bidder shall seal the original and each copy of the Bid in separate envelopes, duly marking
                the envelopes as “ORIGINAL” and “COPY”. The envelopes shall then be sealed in an outer
                envelope.
         (b)    The inner and outer envelopes shall:


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                                                                                  Annex I - Instructions to Bidders



                 ii.   be addressed to the Employer at the address given in section I of these Solicitation
                       Documents (as demonstrated below); and
                iii.   make reference to the “subject” indicated in section I of these Solicitation Documents, and
                       a statement: “DO NOT OPEN BEFORE”, to be completed with the time and the date
                       specified in section I of these Solicitation Documents for Bid Opening pursuant to clause
                       ‎ 5 of Instructions to Bidders (as demonstrated below).
                       1

         FROM: Bidder‟s Name and Address

                           TO:          United Nations Development Programme
                                        Birlik Mah. 2. Cad. No: 11, 06610, Cankaya, Ankara, Turkey

                           REF:         UNDP-TUR-ITB-PROJ(DBSDP)-2010/01

                           SUB:         Stream Bed Rehabilitation and Twin Cell Box Culvert Construction In
                                        Diyarbakir Province Güleçoba Village within the Scope of Diyarbakir-
                                        Batman-Siirt Development Project

                           Deadline for Submission of Bids:                  16 July 2010, 18:00 hrs
                           Bid Opening Date:                                 19 July 2010, 14:00 hrs
                           Bid Opening Address:                              Birlik Mah. 2. Cad. No: 11, 06610,
                                                                             Cankaya, Ankara, Turkey

               DO NOT OPEN BEFORE BID OPENING DATE AND TIME!
         (c)   The inner and outer envelopes shall also indicate the name and address of the Bidder to enable the
               Bid to be returned unopened in case it is declared “late”.
                  i.   Inner Envelope 1 shall contain Bid Submission Form (Annex VII), Price Schedule (Annex
                       VIII) and Bid Security Form (Annex IX)
                 ii.   Inner Envelope 2 shall contain all other forms (E1, E2, Q1, Q2, Q3, Q4, Q5, C1, C2 and
                       C3) and their mandatory supporting documents.

         (d)   If the outer envelope is not sealed and marked as required by clause ‎ 5‎b) of Instructions to
                                                                                    1 (
               Bidders, the Employer will assume no responsibility for the Bid‟s misplacement or premature
               opening.
16.      Deadline for Submission of Bids/Late Bids:
         (a)   Bids must be delivered to the UNDP office on or before the date and time specified in section I of
               these Solicitation Documents.
         (b)   The Employer may, at its discretion, extend this deadline for the submission of the bids by
               amending the Bidding Documents in accordance with clause ‎ of Instructions to Bidders, in which
                                                                            7
               case all rights and obligations of the Employer and Bidders previously subject to the deadline will
               thereafter be subject to the deadline as extended.
         (c)   Any Bid received by the Employer after the Deadline for Submission of Bids will be rejected and
               returned unopened to the Bidder.
17.      Modification and Withdrawal of Bids: The Bidder may withdraw its Bid after submission, provided
         that written notice of the withdrawal is received by the procuring UN entity prior to the deadline for
         submission. No Bid may be modified after passing of the Deadline for Submission of Bids. No Bid may
         be withdrawn in the interval between the Deadline for Submission of Bids and the expiration of the
         Period of Bid Validity.


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                                                                                      Annex I - Instructions to Bidders



E.       Opening and Evaluation of Bids
18.      Opening of Bids:
         (a)    The Employer will open all Bids in the presence of Bidders‟ Representatives who choose to
                attend, at the time, on the date, and at the place specified in section I of this Solicitation
                Document. The Bidders‟ Representatives who are present shall sign a register evidencing their
                attendance.
         (b)    The bidders‟ names, Bid Modifications or withdrawals, bid Prices, discounts, and the presence or
                absence of requisite Bid Security and such other details, as the Employer, at its discretion, may
                consider appropriate, will be announced at the opening. No Bid shall be rejected at Bid Opening,
                except for Late Bids, which shall be returned unopened to the Bidder pursuant to clause 19 of
                Instructions to Bidders.

         (c)    Bids (and modifications sent pursuant to clause ‎ 7 of Instructions to Bidders) that are not opened
                                                                1
                and read out at Bid Opening shall not be considered further for evaluation, irrespective of the
                circumstances. Withdrawn Bids will be returned unopened to the Bidders.
         (d)    The Employer will prepare minutes of the Bid Opening.
19.      Clarification of Bids: To assist in the examination, evaluation and comparison of Bids the procuring UN
         entity may at its discretion ask the Bidder for clarification of its Bid. The request for clarification and the
         response shall be in writing and no change in price or substance of the Bid shall be sought, offered or
         permitted.
20.      Preliminary Examination:
         (a)    Prior to the detailed evaluation, the Employer will determine the substantial responsiveness of
                each Bid to the Invitation to Bid (ITB). A substantially responsive Bid is one which conforms to
                all the terms and conditions of the ITB without material deviations. A material deviation is one (a)
                that affects in any substantial way the scope, quality, or performance of the Works; (b) that limits
                in any substantial way, inconsistent with the bidding documents, the Employer's rights or the
                bidder's obligations under the contract; or (c) whose rectification would affect unfairly the
                competitive position of other bidders presenting substantially responsive bids.
         (b)    The Employer will examine the bids to determine whether they are complete, whether any
                computational errors have been made, whether the documents have been properly signed, and
                whether the bids are generally in order.
         (c)    Arithmetical errors will be rectified on the following basis: If there is a discrepancy between the
                unit price and the total price that is obtained by multiplying the unit price and quantity, the unit
                price shall prevail and the total price shall be corrected. If the Bidder does not accept the
                correction of errors, its Bid will be rejected. If there is a discrepancy between words and figures
                the amount in words will prevail.
         (d)    A Bid determined as not substantially responsive will be rejected by the Employer and may not
                subsequently be made responsive by the Bidder by correction of the non-conformity.
21.      Conversion to Single Currency: To facilitate evaluation and comparison, the Employer will convert all
         Bid Prices expressed in the amounts in various currencies in which the Bid Prices are payable to US
         Dollars at the official UN exchange rate on the last day for Submission of Bids.
22.      Evaluation of Bids: Determination of compliance with the Solicitation Documents is based on the
         content of the Bid itself without recourse to extrinsic evidence. In case of non-compliance with any item,
         shall be reason for disqualification.




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                                                                                   Annex I - Instructions to Bidders




Evaluation (E), Qualification (Q) and Compliance (C) Criteria

No    Subject                  Requirement                                            Documentation

E1    Legal Status             ITB Clause 2(a)                                        Form E1 Bidder
                                                                                      Information Sheet and
                                                                                      attachments

E2    Conflict of Interest/    ITB Clause 2(b) and 2(c)                               Form E2 Statement of
      Restriction to bid                                                              Declaration

Q1    History of Non-          Non-performance of a contract did not occur            Form Q1 and attachments
      Performing Contracts     within the last 5 years (2005 and onwards) prior       thereto
                               to the deadline for submission of bid, based on
                               all information on fully settled disputes or
                               litigation.
                               A fully settled dispute or litigation is one that
                               has been resolved in accordance with the
                               Dispute Resolution Mechanism under the
                               respective contract and where all appeal
                               instances available to the bidder have been
                               exhausted.

Q2    Financial Situation      Submission of audited balance sheets or if not         Form Q2 and attachments
                               required by the law of the bidder‟s country,           thereto
                               other certified financial statements acceptable to
                               the Employer, for the last 3 full years (2007,
                               2008 and 2009) to demonstrate the current
                               soundness of the bidders financial position, as
                               indicated by

             Working Capital    An average current ratio (current
                                 assets/current liabilities) equal to or higher
                                 than 1 (one) in the period of review (i.e.
                                 2007, 2008 and 2009) or
                                A current ratio equal to or higher than 1
                                 (one) in 2009.

Q3    Average Annual           Minimum average construction turnover of               Form Q3
      Construction Turnover    US$250,000 (Two hundred and fifty thousand
                               US$) over the last five years (2005 onwards),
                               calculated as total certified payments received
                               for contracts in progress or completed, and
                               demonstrating construction activity or turnover
                               each and every year within the same period
                               (2005 onwards).




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                                                                                   Annex I - Instructions to Bidders



Evaluation (E), Qualification (Q) and Compliance (C) Criteria

No    Subject                 Requirement                                             Documentation

Q4    Single Similar          Participation as contractor or subcontractor, in        Form Q4 and attachment
      Construction            at least 1 single contract within the last 5 years      thereto
      Experience              (2005 and onwards), with a value of at least
                              US$200.000, that have been successfully and
                              substantially completed and that are similar to
                              the proposed works.
                              Similar work experience is the infrastructure-
                              related construction works on water supply,
                              sewerage, irrigation, canal, dams/ponds/creek,
                              pipeline, water structures.

Q5    Similar Construction    Participation as contractor or subcontractor, to        Form Q5 and attachments
      Experience              contracts within the last 5 years (2005 and             thereto
                              onwards), with a total value of at least
                              US$500.000, that have been successfully and
                              substantially completed and that are similar to
                              the proposed works.
                              Similar work experience is the infrastructure-
                              related construction works on water supply,
                              sewerage, irrigation, canal, dams/ponds/creek,
                              pipeline, water structures.

C1    Responsiveness          Evaluation of the Bidder's Technical Proposal           Form C1
                              will include an assessment of the Bidder's
                              technical capacity to mobilize key equipment
                              and personnel for the contract consistent with its
                              proposal regarding work methods, scheduling,
                              and material sourcing in sufficient detail and
                              fully in accordance with the requirements
                              stipulated in the Statement of Works (Annex
                              VI)

C2    Personnel               The Bidder must demonstrate that it will have           Form C2, to be replicated
                              the personnel for the key positions that meet the       for each key expert position
                              following requirements
                               A Project Coordinator, experienced on
                                construction management, civil engineer,
                                with at least 10 years experience in
                                infrastructure works such as water supply
                                and wastewater collection and treatment
                                projects etc.
                               A Site Manager, experienced on site
                                management, with at least 5 years of similar
                                work experience,
                               A Survey Engineer, experienced on
                                supervision and measurement, with at least
                                5 years of similar work experience.




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                                                                                      Annex I - Instructions to Bidders



Evaluation (E), Qualification (Q) and Compliance (C) Criteria

No    Subject                       Requirement                                          Documentation

C3    Equipment                     The Bidder must demonstrate that it will have        Form C3, A separate Form
                                    access to the key Contractor‟s equipment listed      shall be prepared for each
                                    hereafter:                                           item of equipment listed
                                     3 (three) excavators with hydraulic breakers,
                                     5 (five) dump trucks
                                     2 (two) JCB type backhoe loaders


F.       Award of Contract
23.      Award Criteria: The procuring UN entity will issue the Works Contract to the lowest priced technically
         qualified Bidder. The Employer reserves the right to accept or reject any Bid, to annul the solicitation
         process and reject all Bids at any time prior to award of Works Contract, without thereby incurring any
         liability to the affected Bidder(s) or any obligation to provide information on the grounds for the
         Employer‟s action.
24.      Notification of Award: Prior to the expiration of the period of Bid Validity, the Employer will send the
         successful Bidder the Works Contract. Acceptance of this Works Contract shall put the contract in effect
         between the parties under which the rights and obligations of the parties shall be governed solely by the
         terms and conditions of this Works Contract.
25.      Signing of the Works Contract: Within 7 days of receipt of the contract, the successful Bidder shall
         sign, date and return it to the Employer.
26.      Performance Security: The successful Bidder shall provide Performance Security before the receipt of
         the contract from the Employer for the project at the rate of 10% (ten percent) of the total contract
         amount.
         The performance security shall be presented in line with the Performance Bank Guarantee template in
         these Bid Documents (Annex X).

         Failure of the successful Bidder to comply with the requirement of clause ‎ 4 or clause ‎ 5 of Instructions
                                                                                   2             2
         to Bidders shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid
         Security, in which event the Employer may make the award to the next lowest evaluated Bidder or call
         for new Bids.
27.      Contract Duration: The Contractor shall commence and complete construction works, required through
         this ITB, latest by 4 months following site delivery, in line with the work plan to be submitted by the
         Contractor and approved by Employer.
         Ministry of Agriculture and Rural Affairs (MARA) shall get all the permissions and written
         commitments from third parties as regard to accessibility of the site in order for construction works to be
         initiated and completed. Having secured the permissions and written commitments from third parties,
         through MARA, UNDP shall notify the Contractor in written form that the site is ready for
         commencement of construction works. This notification will serve as “Notification for Commencement
         to Proceed” and the contract duration will start as of the date this notification to the Contractor. As stated
         in the General Conditions of Contract for Civil Works, clause 47.1 defects liability period is 12 months
         calculated from the issuance of “Substantial Completion Certificate” for whole works.
28.      Liquidated Damages: In case of the Contractor‟s non-performance or delay in completing the civil
         works as required by the Statement of Works by the deadline set at Clause ‎ 7 (Contract Duration),
                                                                                        2
         penalty at the rate of 1% (one percent) of the total annual amount of work as per agreed and approved
         annual CPM based work plan, per week shall be paid by the Contractor to UNDP, as liquidated damages.


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                                                                                     Annex I - Instructions to Bidders



         The Contractor will also ensure presence of its engineer at site at all times, in line with conditions of the
         contract. UNDP shall deduct US$200 per day for any absences.
         Once a deduction of 10% (ten percent) of the total amount has been obtained, UNDP may consider
         termination of the contract.
29.      Engineer: A construction supervision team primarily formed by two UNDP contracted technical
         consultants (Recruited jointly by UNDP and Ministry of Agriculture and Rural Affairs) and advised,
         consulted, and assisted by technical staff of Ministry of Agriculture and Rural Affairs, shall perform the
         “Engineer” function as defined in “General Conditions of Contract for Civil Works”.
         The Contractor shall provide the Engineer with temporary vehicle during the supervision of construction
         for Diyarbakır Batman Siirt Development Project.
30.      Vendor Protest: Our vendor protest procedure is intended to afford an opportunity to appeal to persons
         or firms not awarded a purchase order or contract in a competitive procurement process. It is not
         available to non-responsive or non-timely proposers/bidders or when all proposals/bids are rejected. In
         the event that you believe you have not been fairly treated, you can find detailed information about
         vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml.
31.      Tax Exemption: Bidders shall take into account the following issues, while preparing their bids;
         (a)    UN and its subsidiary organs are exempt from all taxes. Therefore bidders shall prepare their
                quotations excluding Value Added Tax (VAT).
         (b)    It is the Bidder‟s responsibility to learn from relevant authorities (Ministry of Finance) and/or to
                review/confirm published procedures and to consult with a certified financial consultant as needed
                to confirm the scope and procedures of VAT exemption application as per Provisional Clause 26
                of VAT Law and Ministry of Finance‟s General Communiqué No 110 on the Implementation of
                VAT law dated 11 July 2008.
32.      Payment: UNDP shall effect payments to the Contractor in the form of “monthly progress payments”
         based on the completion of items in Bill of Quantities at the end of each month after acceptance by
         UNDP of the invoices submitted by the contractor.
         The Contractor shall submit, after completion of each month, a monthly progress payment certificate,
         which shall contain the actual quantities completed/constructed within the reporting period. This monthly
         progress payment certificate shall be certified and approved by the Engineer. UNDP shall effect payment
         to the Contractor after certification/approval is received.
33.      Employer’s Right to Vary Requirements at Time of Award: The Employer reserves the right at the
         time of making the award of contract to enable increase or decrease by up to 15% the quantity of works
         specified in the Schedule of Requirements without any change in unit price or other terms and conditions.




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                                                                                        Annex 1A – Bidding Forms




Annex 1A – Forms
The forms herein shall be submitted by the Bidder‟s. All the forms (with the exception of Form C1, the
Technical Proposal) must be printed on company letterhead, signed, stamped and dated. The corresponding
attachments should be attached, the attachments if already certified by notary public or certified accountant shall
not be signed, dated, stamped by the Bidder.
The forms herein include:

         Form E1: Bidder Information Sheet
         Form E2: Statement of Declaration
         Form Q1: History of Non-performing Contracts
         Form Q2: Financial Situation
         Form Q3: Average Annual Construction Turnover
         Form Q4: Single Similar Construction Experience
         Form Q5: Similar Construction Experience
         Form C1: Technical Proposal
         Form C2: Personnel – Resumes of Proposed Key Personnel
         Form C3: Equipment




Page 10
                                                                                        Annex 1A – Bidding Forms



Form E1: Bidder Information Sheet (to be printed on company letterhead, signed, dated and stamped)

No    Subject                        Explanation

1     Legal Name

2     Country of Registration

3     Year of Registration

4     Legal address in the country   Address:
      of registration

                                     Tel:

                                     Fax:

5     Authorized Representative      Name:
      Information
                                     Title:

                                     Address:


                                     Tel:

                                     Fax:

                                     Email:

7     Attachment(s)                  (i)      Notarized copy of the document(s) (e.g. trade registration gazette
                                              or equivalent etc.) that prove(s) the constitution of the Company
                                              named as the Bidder, above.

                                     (ii)     Notarized copy of the document(s) (e.g. trade registration gazette
                                              or equivalent etc.) that demonstrate(s) recent change(s) (i.e. title,
                                              address, shareholding structure) and current status of the Company,
                                              named as the Bidder, above.

                                     (iii)    Signature circular of the corporate body (named as the Bidder,
                                              above), certified by the notary public




                                                          Name

                                                          Title

                                                          Date

                                                          Signature


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                                                                                        Annex 1A – Bidding Forms



Form E2: Statement of Declaration (to be printed on company letterhead, signed, dated and stamped)


                                     STATEMENT OF DECLARATION


To:
United Nations Development Programme (UNDP)
Birlik Mah. 2. Cad. No: 11, Çankaya, Ankara, Turkey


This is to certify that
As of the date of this statement of declaration, we are not in the circumstances of disqualification or restriction
set forth in the last paragraph of Article 10 of Law No. 4734 (or as per the relevant laws of the country in which
we operate) and we are not in the circumstances of those that cannot participate in the procurement as per
Article 11 of the same Law (or as per the relevant laws of the country in which we operate). If any change
occurs in this case declared, we undertake to notify the UNDP the Contracting Entity promptly.
The following information shall be used by UNDP to notify us:

                   Name

                   Title

                   Address:


                   Tel:

                   Fax:



Best regards;




                                                          Name

                                                          Title

                                                          Date

                                                          Signature


Page 12
                                                                                    Annex 1A – Bidding Forms



Form Q1: History of Non-performing Contracts (to be printed on company letterhead, signed, dated and
stamped)

Bidder‟s Legal Name          ________________________________________        Date        __/__/2010

                             ________________________________________        Page        __ of __



Non-performing Contracts:

     Contract non-performance did not occur during the last 5 years (2005 and onwards)

     Contract non-performance occurred during the last 5 years (2005 and onwards)

     Year       Outcome as % of Total     Contract Identification                    Total Contract Value
                Assets                                                               (USD, Equivalent)

                                          Contract Identification:
                                          Name of Employer:
                                          Address of Employer:
                                          Matter in dispute:



Litigation History

     No litigation history

     Litigation history

     Year       Outcome as % of Total     Contract Identification                    Total Contract Value
                Assets                                                               (USD, Equivalent)

                                          Contract Identification:
                                          Name of Employer:
                                          Address of Employer:
                                          Matter in dispute:

                                          Contract Identification:
                                          Name of Employer:
                                          Address of Employer:
                                          Matter in dispute:




                                                        Name

                                                        Title

                                                        Date

                                                        Signature


Page 13
                                                                                         Annex 1A – Bidding Forms



Form Q2: Financial Situation (to be printed on company letterhead, signed, dated and stamped)


Bidder‟s Legal Name        ________________________________________               Date       __/__/2010

                            ________________________________________              Page       __ of __


Financial information in US$ equivalent
Information from Balance Sheet
                                                    2007               2008                2009           Average
Total Assets (TA)
Total Liabilities (TL)
   TA/TL Ratio
Net Worth (NW)

Current Assets (CA)
Current Liabilities (CL)
    CA/CL Ratio
Information from Income Statement
Total Revenue (TR)
Profits Before Taxes (PBT)

Attached are copies of financial statements (balance sheets, including all related notes, and income statements)
for the years required above complying with the following conditions:
     * Must reflect the financial situation of the Bidder
     * Historic financial statements must be audited by a certified accountant
     * Historic financial statements must be complete, including all notes to the financial statements
     * Historic financial statements must correspond to accounting periods already completed and audited

In order to arrive to the USD values, the following conversion rates need to be used. If the subject matter
currency (i.e. the currency of the work completion certificate, income statement etc.) is other than Turkish Lira
(TRL) or Euro (EUR), the conversion (selling prices) or cross rates for the reference dates given in below table
and available at the web page of Central Bank of Republic of Turkey (www.tcmb.gov.tr) are to be used. The
following table provides the reference dates for each eligible year. The conversion rates or cross rates to be used
by Offeror should be the conversion rates or cross rates stated for the reference dates in the following table.

Year      Reference Institution                       Reference Date          1 USD =             1 EUR=
2007      Central Bank of the Republic of Turkey      31.12.2007              1.1649 TRL          1.4715 USD
2008      Central Bank of the Republic of Turkey      31.12.2008              1.5291 TRL          1.4018 USD
2009      Central Bank of the Republic of Turkey      31.12.2009              1.4945 TRL          1.4406 USD




                                                           Name

                                                           Title

                                                           Date

                                                           Signature


Page 14
                                                                                      Annex 1A – Bidding Forms



Form Q3: Average Annual Construction Turnover (to be printed on company letterhead, signed, dated and
stamped)


Bidder‟s Legal Name       ________________________________________             Date       __/__/2010

                           ________________________________________            Page       __ of __


Annual Construction Turnover
                                Amount*                Currency     Conversion Rate**         USD Equivalent
2005
2006
2007
2008
2009
2010
                                                                               Average

The information above complies with the following conditions:
    * Annual Construction Turnover is calculated as total certified payments received for work in progress or
        completed. Attach copies of progress payments or work completion certificates.
  ** In order to arrive to the USD values, the following conversion rates need to be used. If the subject
        matter currency (i.e. the currency of the work completion certificate, income statement etc.) is other
        than Turkish Lira (TRL) or Euro (EUR), the conversion (selling prices) or cross rates for the reference
        dates given in below table and available at the web page of Central Bank of Republic of Turkey
        (www.tcmb.gov.tr) are to be used. The following table provides the reference dates for each eligible
        year. The conversion rates or cross rates to be used by Offeror should be the conversion rates or cross
        rates stated for the reference dates in the following table.

Year      Reference Institution                       Reference Date          1 USD =             1 EUR=
2005      Central Bank of the Republic of Turkey        30.12.2005          1.3483 TRL          1.1831 USD
2006      Central Bank of the Republic of Turkey        29.12.2006          1.4124 TRL          1.3172 USD
2007      Central Bank of the Republic of Turkey        31.12.2007          1.1649 TRL          1.4715 USD
2008      Central Bank of the Republic of Turkey        31.12.2008          1.5291 TRL          1.4018 USD
2009      Central Bank of the Republic of Turkey        31.12.2009          1.4945 TRL          1.4406 USD
2010      Central Bank of the Republic of Turkey        30.04.2010          1.4810 TRL          1.3309 USD




                                                        Name

                                                        Title

                                                        Date

                                                        Signature


Page 15
                                                                                                                                             Annex 1A – Bidding Forms




Form Q4: Single Similar Work Experience (to be printed on company letterhead, signed, dated and stamped)

Bidder‟s Legal Name         ________________________________________          Date       __/__/2010

                            ________________________________________          Page       __ of __

Ref No: …                     Project title
         Award Date               Completion Date             Role in Contract        Total Contract Amount        Proportion of the total         Employer
        (MM/YYYY)                  (MM/YYYY)                (contractor OR sub-               (USD)               contract amount carried
                                                                contractor)                                        out by the Bidder (%)


Detailed description of project                                                       Type of services provided



The information above complies with the following conditions:

    *     Reference construction work, completed in 2005, 2006, 2007, 2008, 2009 or 2010
    *     Substantiated by the attached notarized copy of work completion certificates.
    *     Role as “contractor” or “sub-contractor”.
    *     Similar work experience is the infrastructure-related construction works on water supply, sewerage,
          irrigation, canal, dams/ponds/creek, pipeline, water structures.




                                                                                      Name

                                                                                      Title

                                                                                      Date

                                                                                      Signature


Page 16
                                                                                                                                                   Annex 1A – Bidding Forms




Form Q5: Similar Construction Experience (to be printed on company letterhead, signed, dated and stamped)

Bidder‟s Legal Name        ________________________________________             Date       __/__/2010

                           ________________________________________             Page       __ of __
Replicate the following table and enumerate accordingly for each similar construction work experience.

Ref No: …                    Project title
       Award Date                 Completion Date              Role in Contract         Total Contract Amount         Proportion of the total             Employer
      (MM/YYYY)                    (MM/YYYY)                 (contractor OR sub-                (USD)                contract amount carried
                                                                 contractor)                                          out by the Bidder (%)


Detailed description of project                                                        Type of services provided



The information above complies with the following conditions:
  * References include works completed in 2005, 2006, 2007, 2008, 2009 or 2010
  * Substantiated by the attached notarized copies of work completion certificates.
  * Role as “contractor” or “sub-contractor”.
  * Similar work experience is the infrastructure-related construction works on water supply, sewerage, irrigation, canal, dams/ponds/creek, pipeline, water structures.




                                                                                       Name

                                                                                       Title

                                                                                       Date

                                                                                       Signature


Page 17
                                                                                       Annex 1A – Bidding Forms



Form C1: Technical Component

Evaluation of the Bidder's Technical Proposal will include an assessment of the Bidder's technical capacity to
mobilize key equipment and personnel for the contract consistent with its proposal regarding work methods,
scheduling, and material sourcing in sufficient detail and fully in accordance with the requirements stipulated in
Section VI (Statement of Works).

In their technical proposals the Bidders should clearly indicate that they have read and understood the
technical specifications.

The technical Proposal should be structured as follows:

Technical Proposal

1     Introduction of the Bidder

      1.1.   Brief description of the Company (the Bidder)
             “General Construction Experience Form” to be attached

      1.2.   Current facilities

      1.3.   Description of the organizational units

      1.4    Litigation history

2     Similar Work Experience

      2.1.   Similar/Regional Work Experience

      2.2.   Experience in Diyarbakir, Batman, Siirt (if any)

      2.3.   Experience in International Projects (if any)

3     Proposed Methodology

      3.1    Overall Approach and Method Statement

      3.2    Mobilization Schedule

      3.3    Construction Schedule

      3.4    Site Organization

      3.5    Personnel

      3.6    Equipment

      3.7.   Quality Assurance System

      3.7.   Other (if any)

4     Other (if any)




Page 18
                                                                               Annex 1A – Bidding Forms



                            General Construction Experience Form
Starting   Ending    Contract Identification**                                           Role of
Month /    Month /                                                                       Bidder***
Year*      Year*
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:




Page 19
                                                                                       Annex 1A – Bidding Forms



Form C2: Personnel – Resumes of Proposed Personnel

The Bidder shall provide all the information requested below. Fields with asterix (*) shall be used for
evaluation.

Position*:

Personnel          Name                                                       Date of Birth:
Information
                   Professional Qualifications:


Present            Name of the Employer
Employment
                   Address of the Employer


                   Telephone                                      Contact Person:

                   Fax                                            Email:

                   Job Title                                      Years with present Employer:

Summarize professional experience in reverse chronological order. Indicate particular technical and
managerial experience relevant to the project

From *       To*         Company, Project , Position, and Relevant Technical and Management Experience*




By the proposed personnel:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describes me, my
qualifications and my experience. I confirm my intention to serve within the proposed capacity and my
availability to perform the duties listed in the Statement of Works
Signature and Date: ____________________________________________.
Attach notarized copy of the diplomas



Page 20
                                                                                        Annex 1A – Bidding Forms



Form C3: Equipment

The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet the
requirements for the key equipment listed in the ITB.

A separate Form shall be prepared for each item of equipment listed. At the minimum:       3 (three) excavators
with hydraulic breakers, 5 (five) dump trucks and 2 (two) JCB type backhoe loaders.

The Bidder shall provide all the information requested below, to the extent possible. Field with asterisk (*) shall
be used for evaluation.

Type of Equipment*:

Equipment       Name of manufacturer:                              Model and power rating:
Information

                Capacity:                                          Year of Manufacture:


Current         Current Location:
Status

                Details of current commitments:


Source          Indicate source of equipment
                    Owned               Rented                 Leased               Specially Manufactured




Page 21
                                                                             Annex II –Bid Data Sheet




Annex II: Bid Data Sheet
Introduction

1     Employer:                United Nations Development Programme

2     Bidding Process:         Stream Bed Rehabilitation and Twin Cell Box Culvert Construction In
                               Diyarbakir Province Güleçoba Village within the Scope of
                               Diyarbakir-Batman-Siirt Development Project

3     Identification No:       UNDP-TUR-ITB-PROJ(DBSDP)-2010/01

4     Name of the Project      Diyarbakir-Batman-Siirt Development Project

5     Employer‟s Address       Attention:      Mr. Shahid Najam, RR
                               Address:        United Nations Development Programme
                                               Birlik Mah. 2. Cad. No: 11, 06610, Cankaya, Ankara,
                               Country:        Turkey
                               Fax:            + 90 312 496 1463

6     Clarification Requests   Requests for clarification should be received by the Employer no later
                               than 7 (seven) days.

7     Pre-bid Meeting          A Pre-Bid meeting shall not take place.




Preparation of Bids

1     Language:                The language of the bid is English

2     Schedules and Forms:     The following schedules and forms shall be submitted with the bid:
                                      Bid Submission Form
                                      Price Schedule
                                      Bid Security Form

3     Additional Documents:    The Bidder shall submit with its bid the following additional forms
                               and their mandatory attachments as indicated in the ITB.
                                      Form E1: Bidder Information Sheet
                                      Form E2: Statement of Declaration
                                      Form Q1: History of Non-performing Contracts
                                      Form Q2: Financial Situation
                                      Form Q3: Average Annual Construction Turnover
                                      Form Q4: Single Similar Construction Experience
                                      Form Q5: Similar Construction Experience
                                      Form C1: Technical Proposal + General Construction
                                       Experience Form
                                      Form C2: Personnel – Resumes of Proposed Key Personnel
                                      Form C3: Equipment



Page 22
                                                                                         Annex II –Bid Data Sheet



Preparation of Bids

4     Alternative Bids:                  Alternative bids shall not be permitted.

5     Alternative Completion Times:      Alternative times for completion shall not be permitted.

6     Alternative technical solutions:   Alternative technical solutions shall not be permitted.

7     Price Adjustments                  The unit prices quoted by the Bidder shall not be subject to
                                         adjustment during the performance of the Contract.

8     Bid Prices:                        US Dollars or any other convertible currency.

9     Bid Validity Period:               Bid validity period shall be 60 days

10    Bid Security:                      The Bidder shall furnish a bid security in the amount of 5% of the Bid
                                         Price

11    Copies of proposal:                In addition to the original of the bid, the number of copies is: 1

12    Bid Opening:                       The bid opening shall take place at:
                                         Address:         United Nations Development Programme
                                                          Birlik Mah. 2. Cad. No: 11, 06610, Cankaya, Ankara,
                                         Country:         Turkey
                                         Date:            19 July 2010 Monday
                                         Time:            14:00 hrs (local time)




Evaluation and Comparison of Bids

1     Conversion into single currency    The currency that shall be used for bid evaluation and comparison
                                         purposes to convert all bid prices expressed in various currencies into
                                         a single currency is: USD
                                         The source of exchange rate shall be UN Operational Exchange Rates
                                         The date for the exchange rate shall be: 16 July 2010

2     Partial Bids                       Partial bids not permitted.




Page 23
Annex III
General Conditions of Contract for Civil
Works

1    Definitions ......................................................................................................................... 1
2    Singular and Plural ............................................................................................................ 1
3    Headings or Notes ............................................................................................................. 1
4    Legal Relationships ........................................................................................................... 1
5    General Duties/Powers of Engineer .................................................................................. 2
6    Contractor's General Obligations/Responsibilities ............................................................ 3
7    Assignment and Subcontracting ........................................................................................ 4
8    Drawings ........................................................................................................................... 5
9    Work Book ........................................................................................................................ 5
10   Performance Security ........................................................................................................ 6
11   Inspection of Site............................................................................................................... 6
12   Sufficiency of Tender ........................................................................................................ 6
13   Programme of Work to be Furnished ................................................................................ 6
14   Weekly Site Meeting ......................................................................................................... 7
15   Change Orders ................................................................................................................... 7
16   Contractor's Superintendence ............................................................................................ 7
17   Contractor's Employees ..................................................................................................... 7
18   Setting-Out ........................................................................................................................ 8
19   Watching and Lighting ...................................................................................................... 8
20   Care of Works ................................................................................................................... 8
21   Insurance of Works, Etc .................................................................................................... 9
22   Damage to Persons and Property....................................................................................... 9
23   Liability Insurance........................................................................................................... 10
24   Accident or Injury to Workmen ...................................................................................... 10
25   Remedy on Contractor's Failure to Insure ....................................................................... 11
26   Compliance with Statutes, Regulations, Etc ................................................................... 11
27   Fossils, Etc. ..................................................................................................................... 11
28   Copyright, Patent and Other Proprietary Rights, and Royalties ...................................... 11
29   Interference with Traffic and Adjoining Properties ........................................................ 12
30   Extraordinary Traffic and Special Loads ........................................................................ 12
31   Opportunities for Other Contractors ............................................................................... 12
32   Contractor to Keep Site Clean ......................................................................................... 12
33   Clearance of Site On Substantial Completion ................................................................. 13
34   Labour ............................................................................................................................. 13
35   Returns of Labour, Plant, Etc .......................................................................................... 14
36   Materials, Workmanship and Testing ............................................................................. 14
37   Access to Site .................................................................................................................. 14
38   Examination of Work Before Covering Up .................................................................... 15
39   Removal of Improper Work And Materials .................................................................... 15
40   SUspension of Work ....................................................................................................... 15
41   Possession of Site ............................................................................................................ 15
42   Time for Completion ....................................................................................................... 16
43   Extension of Time for Completion.................................................................................. 16
44   Rate of Progress .............................................................................................................. 16
45   Liquidated Damages for Delay ....................................................................................... 17

                                                                                                                                          1
46   Certificate of Substantial Completion ............................................................................. 17
47   Defects Liability .............................................................................................................. 18
48   Alterations, Additions and Omissions ............................................................................. 19
49   Plant, Temporary Works and Materials .......................................................................... 20
50   Approval of Materials Etc., Not Implied ......................................................................... 21
51   Measurement of Works ................................................................................................... 21
52   Liability of The Parties .................................................................................................... 21
53   Authorities ....................................................................................................................... 22
54   Urgent Repairs ................................................................................................................ 23
55   Increase and Decrease of Costs ....................................................................................... 23
56   Taxation........................................................................................................................... 23
57   Blasting ........................................................................................................................... 23
58   Machinery ....................................................................................................................... 24
59   Temporary Works and Reinstatement ............................................................................. 24
60   Photographs and Advertising .......................................................................................... 24
61   Prevention of Corruption................................................................................................. 24
62   Date Falling on Holiday .................................................................................................. 25
63   Notices............................................................................................................................. 25
64   Language, Weights and Measures ................................................................................... 25
65   Records, Accounts, Information and Audit ..................................................................... 25
66   Force Majeure ................................................................................................................. 26
67   Suspension by the UNDP ................................................................................................ 26
68   Termination by the UNDP .............................................................................................. 27
69   Termination by the Contractor ........................................................................................ 27
70   Rights and Remedies of the UNDP ................................................................................. 27
71   Settlement Of Disputes.................................................................................................... 28
72   Privileges and Immunities ............................................................................................... 28




                                                                                                                                          2
                                   Annex III. General Conditions of Contract for Civil Works


1    DEFINITIONS
For the purpose of the Contract Documents the words and expressions below shall have
the following meanings:
a) "Employer" means the United Nations Development Programme (UNDP).
b) "Contractor" means the person whose tender has been accepted and with whom the
   Contract has been entered into.
c) "Engineer" means the person whose services have been engaged by UNDP to
   administer the Contract as provided therein, as will be notified in writing to the
   Contractor.
d) "Contract" means the written agreement between the Employer and the Contractor,
   to which these General Conditions are annexed.
e) "The Works" means the works to be executed and completed under the Contract.
f) "Temporary Works" shall include items to be constructed which are not intended to
   be permanent and form part of the Works.
g) "Drawings" and "Specifications" mean the Drawings and Specifications referred to
   in the Contract and any modification thereof or addition thereto furnished by the
   Engineer or submitted by the Contractor and approved in writing by the Engineer in
   accordance with the Contract.
h) "Bill of Quantities" is the document in which the Contractor indicates the cost of the
   Works, on the basis of the foreseen quantities of items of work and the fixed unit
   prices applicable to them.
i) "Contract Price" means the sum agreed in the Contract as payable to the Contractor
   for the execution and completion of the Works and for remedying of any defects
   therein in accordance with the Contract.
j) "Site" means the land and other places on, under, in or through which the Works or
   Temporary Works are to be constructed.

2    SINGULAR AND PLURAL
Words importing persons or parties shall include firms or companies and words
importing the singular only shall also include the plural and vice versa where the
context requires.

3    HEADINGS OR NOTES
The headings or notes in the Contract Documents shall not be deemed to be part thereof
or be taken into consideration in their interpretation.

4    LEGAL RELATIONSHIPS
The Contractor and the sub-contractor(s), if any, shall have the status of an independent
contractor vis-à-vis the Employer. The Contract Documents shall not be construed to
create any contractual relationship of any kind between the Engineer and the Contractor,
but the Engineer shall, in the exercise of his duties and powers under the Contract, be
entitled to performance by the Contractor of its obligations, and to enforcement thereof.
Nothing contained in the Contract Documents shall create any contractual relationship
between the Employer or the Engineer and any subcontractor(s) of the Contractor.

                                                                                          1
                                   Annex III. General Conditions of Contract for Civil Works


5    GENERAL DUTIES/POWERS OF ENGINEER
a) The Engineer shall provide administration of Contract as provided in the Contract
   Documents. In particular, he shall perform the functions hereinafter described.
b) The Engineer shall be the Employer's representative vis-à-vis the Contractor during
   construction and until final payment is due. The Engineer shall advise and consult
   with the Employer. The Employer's instructions to the Contractor shall be forwarded
   through the Engineer. The Engineer shall have authority to act on behalf of the
   Employer only to the extent provided in the Contract Documents as they may be
   amended in writing in accordance with the Contract. The duties, responsibilities and
   limitations of authority of the Engineer as the Employer's representative during
   construction as set forth in the Contract shall not be modified or extended without
   the written consent of the Employer, the Contractor and the Engineer.
c) The Engineer shall visit the Site at intervals appropriate to the stage of construction
   to familiarize himself generally with the progress and quality of the Works and to
   determine in general if the Works are proceeding in accordance with the Contract
   Documents. On the basis of his on-site observations as an Engineer, he shall keep
   the Employer informed of the progress of the Works.
d) The Engineer shall not be responsible for and will not have control or charge of
   construction means, methods, techniques, sequences or procedures, or for safety
   precautions and programs in connection with the Works or the Temporary Works.
   The Engineer shall not be responsible for or have control or charge over the acts or
   omissions of the Contractor (including the Contractor's failure to carry out the
   Works in accordance with the Contract) and of Sub-contractors or any of their
   agents or employees, or any other persons performing services for the Works, except
   if such acts or omissions are caused by the Engineer's failure to perform his
   functions in accordance with the contract between the Employer and the Engineer.
e) The Engineer shall at all times have access to the Works wherever and whether in
   preparation or progress. The Contractor shall provide facilities for such access so
   that the Engineer may perform his functions under the Contract.
f) Based on the Engineer's observations and an evaluation of the documentation
   submitted by the Contractor together with the invoices, the Engineer shall determine
   the amounts owed to the Contractor and shall issue Certificates for Payment as
   appropriate.
g) The Engineer shall review and approve or take other appropriate action upon the
   Contractor's submittals such as Shop Drawings, Product Data and Samples, but only
   for conformity with the design concept of the Works and with the provisions of the
   Contract Documents. Such action shall be taken with reasonable promptness so as to
   cause no delay. The Engineer's approval of a specific item shall not indicate
   approval of an assembly of which the item is a component.
h) The Engineer shall interpret the requirements of the Contract Documents and judge
   the performance thereunder by the Contractor. All interpretations and orders of the
   Engineer shall be consistent with the intent of and reasonably inferable from the
   Contract Documents and shall be in writing or in the form of drawings. Either party
   may make a written request to the Engineer for such interpretation. The Engineer
   shall render the interpretation necessary for the proper execution of the Works with
   reasonable promptness and in accordance with any time limit agreed upon. Any
   claim or dispute arising from the interpretation of the Contract Documents by the

                                                                                          2
                                    Annex III. General Conditions of Contract for Civil Works


      Engineer or relating to the execution or progress of the Works shall be settled as
      provided in Clause 71 of these General Conditions.
i) Except as otherwise provided in the Contract, the Engineer shall have no authority
   to relieve the Contractor of any of his obligations under the Contract nor to order
   any work involving delay in completion of the Works or any extra payment to the
   Contractor by the Employer, or to make any variations to the Works.
j) In the event of termination of the employment of the Engineer, the Employer shall
   appoint another suitable professional to perform the Engineer's duties.
k) The Engineer shall have authority to reject work which does not conform to the
   Contract Documents. Whenever, in his opinion, he considers it necessary or
   advisable for the implementation of the intent of the Contract Documents, he will
   have authority to require special inspection or testing of the work whether or not
   such work be then fabricated, installed or completed. However, neither the
   Engineer's authority to act nor any reasonable decision made by him in good faith
   either to exercise or not to exercise such authority shall give rise to any duty or
   responsibility of the Engineer to the Contractor, any subcontractor, any of their
   agents or employees, or any other person performing services for the Works.
l) The Engineer shall conduct inspections to determine the dates of Substantial
   Completion and Final Completion, shall receive and forward to the Employer for the
   Employer's review written warranties and related documents required by the
   Contract and assembled by the Contractor, and shall issue a final Certificate for
   Payment upon compliance with the requirements of Clause 47 hereof and in
   accordance with the Contract.
m) If the Employer and Engineer so agree, the Engineer shall provide one or more
   Engineer's Representative(s) to assist the Engineer in carrying out his
   responsibilities at the site. The Engineer shall notify in writing to the Contractor and
   the Employer the duties, responsibilities and limitations of authority of any such
   Engineer's Representative(s).

6       CONTRACTOR'S GENERAL OBLIGATIONS/RESPONSIBILITIES
6.1     Obligation to Perform in Accordance with Contract
The Contractor shall execute and complete the Works and remedy any defects therein in
strict accordance with the Contract, with due care and diligence and to the satisfaction
of the Engineer, and shall provide all labor, including the supervision thereof, materials,
Constructional Plant and all other things, whether of a temporary or permanent nature,
required in and for such execution, completion and remedying of defects, as far as the
necessity for providing the same is specified in or is reasonably to be inferred from the
Contract. The Contractor shall comply with and adhere strictly to the Engineer's
instructions and directions on any matter, touching or concerning the Works.

6.2     Responsibility for Site Operations
The Contractor shall take full responsibility for the adequacy, stability and safety of all
site operations and methods of construction, provided that the Contractor shall not be
responsible, except as may be expressly provided in the Contract, for the design or
specification of the Permanent Works or of any Temporary Works prepared by the
Engineer.


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                                   Annex III. General Conditions of Contract for Civil Works


6.3   Responsibility for Employees
The Contractor shall be responsible for the professional and technical competence of his
employees and will select for work under this Contract, reliable individuals who will
perform effectively in the implementation of the Contract, respect local customs and
conform to a high standard of moral and ethical conduct.

6.4   Source of Instructions
The Contractor shall neither seek nor accept instructions from any authority external to
the Employer, the Engineer or their authorized representatives in connection with the
performance of his services under this Contract. The Contractor shall refrain from any
action which may adversely affect the Employer and shall fulfill his commitments with
fullest regard for the interest of the Employer.

6.5   Officials Not to Benefit
The Contractor warrants that no official of the Employer has been or shall be admitted
by the Contractor to any direct or indirect benefit arising from this Contract or the
award thereof. The Contractor agrees that breach of this provision is a breach of an
essential term of the Contract.

6.6   Use of Name, Emblem or Official Seal of UNDP or the United Nations
The Contractor shall not advertise or otherwise make public the fact that he is
performing, or has performed services for the Employer or use the name, emblem or
official seal of the Employer or the United Nations or any abbreviation of the name of
the Employer or the United Nations for advertising purposes or any other purposes.

6.7   Confidential Nature of Documents
All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,
documents and all other data compiled by or received by the Contractor under the
Contract shall be the property of the Employer, shall be treated as confidential and shall
be delivered only to the duly authorized representative of the Employer on completion
of the Works; their contents shall not be made known by the Contractor to any person
other than the personnel of the Contractor performing services under this Contract
without the prior written consent of the Employer.

7     ASSIGNMENT AND SUBCONTRACTING
7.1   Assignment of Contract
The Contractor shall not, except after obtaining the prior written approval of the
Employer, assign, transfer, pledge or make other disposition of the Contract or any part
thereof or of any of the Contractor's rights, claims or obligations under the Contract.

7.2   Subcontracting
In the event the Contractor requires the services of subcontractors, the Contractor shall
obtain the prior written approval of the Employer for all such subcontractors. The
approval of the Employer shall not relieve the Contractor of any of his obligations under
the Contract, and the terms of any subcontract shall be subject to and be in conformity
with the provisions of the Contract.



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                                   Annex III. General Conditions of Contract for Civil Works


7.3   Assignment of Subcontractor's Obligations
In the event of a subcontractor having undertaken towards the Contractor in respect of
the work executed or the goods, materials, Plant or services supplied by such
subcontractor for the Works, any continuing obligation extending for a period exceeding
that of the Defects Liability Period under the Contract, the Contractor shall at any time
after the expiration of such Period, assign to the Employer, at the Employer's request
and cost, the benefit of such obligation for the unexpired duration thereof.

8     DRAWINGS
8.1   Custody of drawings
The drawings shall remain in the sole custody of the Employer but two (2) copies
thereof shall be furnished to the Contractor free of cost. The Contractor shall provide
and make at his own expense any further copies required by him. At the completion of
the Works, the Contractor shall return to the Employer all drawings provided under the
Contract.

8.2   One copy of Drawings to be kept on Site
One copy of the Drawings furnished to the Contractor as aforesaid shall be kept by the
Contractor on the Site and the same shall at all reasonable times be available for
inspection and use by the Engineer and by any other person authorized in writing by the
Engineer.

8.3   Disruption of Progress
The Contractor shall give written notice to the Engineer whenever planning or progress
of the Works is likely to be delayed or disrupted unless any further drawing or order,
including a direction, instruction or approval, is issued by the Engineer within a
reasonable time. The notice shall include details of drawing or order required and of
why and by when it is required and of any delay or disruption likely to be suffered if it
is late.

9     WORK BOOK
The Contractor shall maintain a Work Book at the Site with numbered pages, in one
original and two copies. The Engineer shall have full authority to issue new orders,
drawings and instructions to the Contractor, from time to time and as required for the
correct execution of the Works. The Contractor shall be bound to follow such orders,
drawings and instructions.
Every order shall be dated and signed by the Engineer and the Contractor, in order to
account for its receipt.
Should the Contractor want to refuse an order in the Work Book, he shall so inform the
Employer, through the Engineer, by means of an annotation in the Work Book made
within three (3) days from the date of the order that the Contractor intends to refuse.
Failure by the Contractor to adhere to this procedure shall result in the order being
deemed accepted with no further possibility of refusal.
The original of the Work Book shall be delivered to the Employer at the time of Final
Acceptance of the Works. A copy shall be kept by the Engineer and another copy by the
Contractor.


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                                    Annex III. General Conditions of Contract for Civil Works


10    PERFORMANCE SECURITY
a) As guarantee for his proper and efficient performance of the Contract, the
   Contractor shall on signature of the Contract furnish the Employer with a
   Performance Security issued for the benefit of the Employer. The amount and
   character of such security (bond or guarantee) shall be as indicated in the Contract.
b) The Performance Bond or Bank Guarantee must be issued by an acceptable
   insurance company or accredited bank, in the format included in Appendix I to these
   General Conditions, and must be valid up to twenty-eight days after issuance by the
   Engineer of the Certificate of Final Completion. The Performance Bond or Bank
   Guarantee shall be returned to the Contractor within twenty-eight days after the
   issuance by the Engineer of the Certificate of Final Completion, provided that the
   Contractor shall have paid all money owed to the Employer under the Contract.
c) If the surety of the Performance Bond or Bank Guarantee is declared bankrupt or
   becomes insolvent or its right to do business in the country of execution of the
   Works is terminated, the Contractor shall within five (5) days thereafter substitute
   another bond or guarantee and surety, both of which must be acceptable to the
   Employer.

11    INSPECTION OF SITE
The Contractor shall be deemed to have inspected and examined the site and its
surroundings and to have satisfied himself before submitting his Tender and signing the
Contract as to all matters relative to the nature of the land and subsoil, the form and
nature of the Site, details and levels of existing pipe lines, conduits, sewers, drains,
cables or other existing services, the quantities and nature of the work and materials
necessary for the completion of the Works, the means of access to the Site, and the
accommodation he may require, and in general to have himself obtained all necessary
information as to risk contingencies, climatic, hydrological and natural conditions and
other circumstances which may influence or affect his Tender, and no claims will be
entertained in this connection against the Employer.

12    SUFFICIENCY OF TENDER
The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of his Tender for the construction of the Works and of the
rates and prices, which rates and prices shall, except in so far as it is otherwise provided
in the Contract, cover all his obligations under the Contract and all matters and things
necessary for the proper execution and completion of the Works.

13    PROGRAMME OF WORK TO BE FURNISHED
Within the time limit specified in the Contract, the Contractor shall submit to the
Engineer for his consent a detailed Programme of Work showing the order of procedure
and the method in which he proposes to carry out the Works. In preparing his
Programme of Work the Contractor shall pay due regard to the priority required by
certain works. Should the Engineer, during the progress of work, require further
modifications to the Programme of Work, the Contractor shall review the said program.
The Contractor shall also whenever required by the Engineer submit particulars in
writing of the Contractor's arrangements for carrying out the Works and of the
Constructional Plant and Temporary Works which the Contractor intends to supply, use
or construct as the case may be. The submission of such program, or any modifications

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                                    Annex III. General Conditions of Contract for Civil Works


thereto, or the particulars required by the Engineer, shall not relieve the Contractor of
any of his duties or obligations under the Contract nor shall the incorporation of any
modification to the Programme of Work either at the commencement of the contract or
during its course entitle the Contractor to any additional payments in consequence
thereof.

14    WEEKLY SITE MEETING
A weekly site meeting shall be held between the UNDP Project Coordinator or
engineer, if any, the representative of the Contractor and the Engineer or the Engineer's
Representative, in order to verify that the Works are progressing normally and are
executed in accordance with the Contract.

15    CHANGE ORDERS
a) The Engineer may instruct the Contractor, with the approval of the Employer and by
   means of Change Orders, all variations in quantity or quality of the Works, in whole
   or in part, that are deemed necessary by the Engineer.
b) Processing of change orders shall be governed by clause 48 of these General
   Conditions.

16    CONTRACTOR'S SUPERINTENDENCE
The Contractor shall provide all necessary superintendence during the execution of the
Works and as long thereafter as the Engineer may consider necessary for the proper
fulfillment of the Contractor's obligations under the Contract. The Contractor or a
competent and authorized agent or representative of the Contractor approved in writing
by the Engineer, which approval may at any time be withdrawn, shall be constantly on
the site and shall devote his entire time to the superintendence of the Works. Such
authorized agent or representative shall receive on behalf of the Contractor directions
and instructions from the Engineer. If the approval of such agent or representative shall
be withdrawn by the Engineer, as provided in Clause 17(2) hereinafter, or if the removal
of such agent or representative shall be requested by the Employer under Clause 17(3)
hereinafter, the Contractor shall as soon as it is practicable after receiving notice of such
withdrawal remove the agent or representative from the Site, and replace him by another
agent or representative approved by the Engineer. Notwithstanding the provision of
Clause 17(2) hereinafter, the Contractor shall not thereafter employ, in any capacity
whatsoever, a removed agent or representative again on the Site.

17    CONTRACTOR'S EMPLOYEES
a) The Contractor shall provide and employ on the Site in connection with the
   execution and completion of the Works and the remedying of any defects therein:
       i. Only such technical assistants as are skilled and experienced in their
          respective callings and such sub-agent foremen and leading hands as are
          competent to give proper supervision to the work they are required to
          supervise, and
       ii. Such skilled, semi-skilled, and unskilled labour as is necessary for the proper
           and timely execution and completion of the Works.
b) The Engineer shall be at liberty to object to and require the Contractor to remove
   forthwith from the Works any person employed by the Contractor in or about the

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                                   Annex III. General Conditions of Contract for Civil Works


     execution or completion of the Works, who in the opinion of the Engineer is
     misconducting himself, or is incompetent or negligent in the proper performance of
     his duties, or whose employment is otherwise considered reasonably by the
     Engineer to be undesirable, and such person shall not be again employed on the Site
     without the written permission of the Engineer. Any person so removed from the
     Works shall be replaced as soon as reasonably possible by a competent substitute
     approved by the Engineer.
c) Upon written request by the Employer, the Contractor shall withdraw or replace
   from the Site any agent, representative or other personnel who does not conform to
   the standards set forth in paragraph (1) of this Clause. Such request for withdrawal
   or replacement shall not be considered as termination in part or in whole of this
   Contract. All costs and additional expenses resulting from any withdrawal or
   replacement for whatever reason of any of the Contractor's personnel shall be at the
   Contractor's expense.

18     SETTING-OUT
The Contractor shall be responsible for the true and proper setting out of the Works in
relation to original points, lines and levels of reference given by the Engineer in writing
and for the correctness of the position, levels, dimensions and alignment of all parts of
the Works and for the provision of all necessary instruments, appliances and labor in
connection therewith. If, at any time during the progress of the Works, any error shall
appear or arise in the position, levels, dimensions or alignment of any part of the Works,
the Contractor, on being required so to do by the Engineer, shall, at his own cost, rectify
such error to the satisfaction of the Engineer.

19     WATCHING AND LIGHTING
The Contractor shall in connection with the Works provide and maintain at his own cost
all lights, guards, fencing and watching when and where necessary or required by the
Engineer or by any duly constituted authority for the protection of the Works and the
materials and equipment utilized therefor or for the safety and convenience of the public
or others.

20     CARE OF WORKS
a) From the commencement date of the Works to the date of substantial completion as
   stated in the Certificate of Substantial Completion, the Contractor shall take full
   responsibility for the care thereof and of all Temporary Works. In the event that any
   damage or loss should happen to the Works or to any part thereof or to any
   Temporary Works from any cause whatsoever (save and except as shall be due to
   Force Majeure as defined in Clause 66 of these General Conditions), the Contractor
   shall at his own cost repair and make good the same so that, at completion, the
   Works shall be in good order and condition and in conformity in every respect with
   the requirements of the Contract and the Engineer's instructions. The Contractor
   shall also be liable for any damage to the Works occasioned by him in the course of
   any operations carried out by him for the purpose of complying with his obligations
   Clause 47 hereof.
b) The Contractor shall be fully responsible for the review of the Engineering design
   and details of the Works and shall inform the Employer of any mistakes or
   incorrectness in such design and details which would affect the Works.

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                                   Annex III. General Conditions of Contract for Civil Works


21   INSURANCE OF WORKS, ETC
Without limiting his obligations and responsibilities under Clause 20 hereof, the
Contractor shall insure immediately following signature of this Contract, in the joint
names of the Employer and the Contractor (a) for the period stipulated in Clause 20(1)
hereof, against all loss or damage from whatever cause arising, other than cause of
Force majeure as defined in clause 66 of these General Conditions, and (b) against loss
or damage for which the Contractor is responsible, in such manner that the Employer
and the Contractor are covered for the period stipulated in Clause 20 (1) hereof and are
also covered during the Defects Liability Period for loss or damage arising from a cause
occurring prior to the commencement of the Defects Liability Period and for any loss or
damage occasioned by the Contractor in the course of any operations carried out by him
for the purpose of complying with his obligations under Clause 47 hereof:
a) The Works, together with the materials and Plant for incorporation therein, to their
   full replacement cost, plus an additional sum of ten (10) per cent of such
   replacement cost, to cover any additional costs of and incidental to the rectification
   of loss or damage including professional fees and the cost of demolishing and
   removing any part of the Works and of removing debris of whatsoever nature;
b) The Contractor's equipment and other things brought on to the Site by the
   Contractor to the replacement value of such equipment and other things;
c) An insurance to cover the liabilities and warranties of Section 52(4);
Such insurance shall be effected with an insurer and in terms approved by the
Employer, which approval shall not be unreasonably withheld, and the Contractor shall,
whenever required, produce to the Engineer the policy or policies of insurance and the
receipts for payment of the current premiums.

22   DAMAGE TO PERSONS AND PROPERTY
The Contractor shall (except if and so far as the Contract provides otherwise)
indemnify, hold and save harmless and defend at his own expense the Employer, its
officers, agents, employees and servants from and against all suits, claims, demands,
proceedings, and liability of any nature or kind, including costs and expenses, for
injuries or damages to any person or any property whatsoever which may arise out of or
in consequence of acts or omissions of the Contractor or its agents, employees, servants
or subcontractors in the execution of the Contract. The provision of this Clause shall
extend to suits, claims, demands, proceedings and liability in the nature of workmen's
compensation claims and arising out of the use of patented inventions and devices.
Provided always that nothing herein contained shall be deemed to render the Contractor
liable for or in respect of or with respect to:
a) The permanent use or occupation of land by the Works or any part thereof;
b) The right of the Employer to construct the Works or any part thereof on, over,
   under, or through any land.
c) Interference whether temporary or permanent with any right of light, airway or
   water or other easement or quasi-easement which is the unavoidable result of the
   construction of the Works in accordance with the Contract.
d) Death, injuries or damage to persons or property resulting from any act or neglect of
   the Employer, his agents, servants or other contractors, done or committed during
   the validity of the Contract.

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                                    Annex III. General Conditions of Contract for Civil Works




23    LIABILITY INSURANCE
23.1 Obligation to take out Liability Insurance
Before commencing the execution of the Works, but without limiting his obligations
and responsibility under Clause 20 hereof, the Contractor shall insure against his
liability for any death, material or physical damage, loss or injury which may occur to
any property, including that of the Employer or to any person, including any employee
of the Employer by or arising out of the execution of the Works or in the carrying out of
the Contract, other than due to the matters referred to in the proviso to Clause 22 hereof.

23.2 Minimum Amount of Liability Insurance
Such insurance shall be effected with an insurer and in terms approved by the
Employer, which approval shall not be unreasonably withheld, and for at least the
amount specified in the contract. The Contractor shall, whenever required by the
Employer or the Engineer, produce to the Engineer the policy or policies of insurance
and the receipts for payment of the current premiums.

23.3 Provision to Indemnify Employer
The insurance policy shall include a provision whereby, in the event of any claim in
respect of which the Contractor would be entitled to receive indemnity under the policy,
being brought or made against the Employer, the insurer shall indemnify the Employer
against such claims and any costs, charges and expenses in respect thereof.

24    ACCIDENT OR INJURY TO WORKMEN
a) The Employer shall not be liable for or in respect of any damages or compensation
   payable at law in respect or in consequence of any accident or injury to any
   workman or other person in the employment of the Contractor or any sub-
   Contractor, save and except an accident or injury resulting from any act or default of
   the Employer, his agents or servants. The Contractor shall indemnify, hold and save
   harmless the Employer against all such damages and compensation, save and except
   as aforesaid, and against all claims, proceedings, costs, charges and expenses
   whatsoever in respect thereof or in relation thereto.
b) Insurance Against Accident, etc., to Workmen
The Contractor shall insure against such liability with an insurer approved by the
Employer, which approval shall not be unreasonably withheld, and shall continue such
insurance during the whole of the time that any persons are employed by him for the
Works and shall, when required, produce to the Engineer such policy of insurance and
the receipt for payment of the current premium. Provided always that, in respect of any
persons employed by any subcontractor, the Contractor's obligation to insure as
aforesaid under this sub-clause shall be satisfied if the subcontractor shall have insured
against the liability in respect of such persons in such manner that the Employer is
indemnified under the policy but the Contractor shall require such subcontractor to
produce to the Engineer when required such policy of insurance and the receipt for the
current premium, and obtain the insertion of a provision to that effect in its contract with
the subcontractor.



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                                    Annex III. General Conditions of Contract for Civil Works


25    REMEDY ON CONTRACTOR'S FAILURE TO INSURE
If the Contractor shall fail to effect and keep in force any of the insurances referred to in
Clauses 21, 23 and 24 hereof, or any other insurance which he may be required to effect
under the terms of the Contract, the Employer may in any such case effect and keep in
force any such insurance and pay such premium as may be necessary for that purpose
and from time to time deduct the amount so paid by the Employer as aforesaid from any
monies due or which may become due to the Contractor, or recover the same as a debt
due from the Contractor.

26    COMPLIANCE WITH STATUTES, REGULATIONS, ETC
a) The Contractor shall give all notices and pay all fees and charges required to be
   given or paid by any national or State Statutes, Ordinances, Laws, Regulations or
   By-laws, or any local or other duly constituted authority in relation to the execution
   of the Works or of any Temporary Works and by the Rules and Regulations of all
   public bodies and companies whose property or rights are affected or may be
   affected in any way by the Works or any Temporary Works.
b) The Contractor shall conform in all respects with any such Statutes, Ordinances,
   Laws, Regulations, By-laws or requirements of any such local or other authority
   which may be applicable to the Works and shall keep the Employer indemnified
   against all penalties and liabilities of every kind for breach of any such Statutes,
   Ordinances, Laws, Regulations, By-laws or requirements.

27    FOSSILS, ETC.
All fossils, coins, articles of value or antiquity and structures and other remains or
things of geological or archaeological interest discovered on the Site of the Works shall
as between the Employer and the Contractor be deemed to be the absolute property of
the Employer and the Contractor shall take reasonable precautions to prevent his
workmen or any other persons from removing or damaging any such article or thing and
shall immediately upon discovery thereof and before removal acquaint the Employer of
such discovery and carry out at the expense of the Employer the Engineer's orders as to
the disposal of the same.

28    COPYRIGHT, PATENT AND OTHER PROPRIETARY RIGHTS, AND
      ROYALTIES
a) The Contractor shall hold harmless and fully indemnify the Employer from and
   against all claims and proceedings for or on account of infringement of any patent
   rights, design trademark or name or other protected rights in respect of any Plant,
   equipment, machine, work or material used for or in connection with the Works or
   Temporary Works and from and against all claims, demands proceedings, damages,
   costs, charges and expenses whatsoever in respect thereof or in relation thereto,
   except where such infringement results from compliance with the design or
   Specification provided by the Engineer.
b) Except where otherwise specified, the Contractor shall pay all tonnage and other
   royalties, rent and other payments or compensation, if any, for getting stone, sand,
   gravel, clay or other materials required for the Works or Temporary Works.




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                                    Annex III. General Conditions of Contract for Civil Works


29    INTERFERENCE WITH TRAFFIC AND ADJOINING PROPERTIES
All operations necessary for the execution of the Works and for the Construction of any
Temporary Works shall, so far as compliance with the requirements of the Contract
permits, be carried on so as not to interfere unnecessarily or improperly with the public
convenience, or the access to, use and occupation of, public or private roads and
footpaths to or of properties whether in the possession of the Employer or of any other
person. The Contractor shall hold harmless and indemnify the Employer in respect of
all claims, demands, proceedings, damages, costs, charges and expenses whatsoever
arising out of or in relation to any such matters in so far as the Contractor is responsible
therefor.

30    EXTRAORDINARY TRAFFIC AND SPECIAL LOADS
a) The Contractor shall use every reasonable means to prevent any of the roads or
   bridges communicating with or on the routes to the Site from being damaged by any
   traffic of the Contractor or any of his sub-contractors and, in particular, shall select
   routes, choose and use vehicles and restrict and distribute loads so that any such
   extraordinary traffic as will inevitably arise from the moving of plant and material
   from and to the Site shall be limited as far as reasonably possible and so that no
   unnecessary damage may be occasioned to such roads and bridges.
b) Should it be found necessary for the Contractor to move any load of Constructional
   Plant, machinery, preconstructed units or parts of units of work, or other thing, over
   part of a road or bridge, the moving whereof is likely to damage any such road or
   bridge unless special protection or strengthening is carried out, then the Contractor
   shall before moving the load on to such road or bridge, save insofar as the Contract
   otherwise provide, be responsible for and shall pay for the cost of strengthening any
   such bridge or altering or improving any such road to avoid such damage, and the
   Contractor shall indemnify and keep the Employer indemnified against all claims
   for damage to any such road or bridge caused by such movement, including such
   claim as may be made directly against the Employer, and shall negotiate and pay all
   claims arising solely out of such damage.

31    OPPORTUNITIES FOR OTHER CONTRACTORS
The Contractor shall in accordance with the requirements of the Engineer afford all
reasonable opportunities for carrying out their work to any other contractors employed
by the Employer and their workmen and to the workmen of the Employer and of any
other duly constituted authorities who may be employed in the execution on or near the
Site of any work not included in the Contract or of any contract which the Employer
may enter into in connection with or ancillary to the Works. If work by other
contractors of the Employer as above-mentioned involves the Contractor in any direct
expenses as a result of using his Site facilities, the Employer shall consider payment to
the Contractor of such sum or sums as may be recommended by the Engineer.

32    CONTRACTOR TO KEEP SITE CLEAN
During the progress of the Works, the Contractor shall keep the Site reasonably free
from all unnecessary obstruction and shall store or dispose of any Constructional Plant
and surplus materials and clear away and remove from the Site any wreckage, rubbish
or Temporary Works no longer required.


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                                   Annex III. General Conditions of Contract for Civil Works


33   CLEARANCE OF SITE ON SUBSTANTIAL COMPLETION
On the substantial completion of the Works, the Contractor shall clear away and remove
from the Site all Constructional Plant surplus materials, rubbish and Temporary Works
of every kind and leave the whole of the Site and Works clean and in a workmanlike
condition to the satisfaction of the Engineer.

34   LABOUR
34.1 Engagement of Labour
The Contractor shall make his own arrangements for the engagement of all labour local
or otherwise.

34.2 Supply of Water
The Contractor shall provide on the Site to the satisfaction of the Engineer an adequate
supply of drinking and other water for the use of the Contractor's staff and work people.

34.3 Alcoholic Drinks or Drugs
The Contractor shall comply with Government laws and regulations and orders in force
as regards the import, sale, barter or disposal of alcoholic drinks or narcotics and he
shall not allow or facilitate such importation, sale, gift, barter or disposal by his sub-
contractors, agents or employees.

34.4 Arms and Ammunition
The restrictions specified in clause 34.3 above shall include all kinds of arms and
ammunition.

34.5 Holiday and Religious Customs
The Contractor shall in all dealings with labour in his employ have due regard to all
holiday, recognized festivals and religious or other customs.

34.6 Epidemics
In the event of any outbreak of illness of an epidemic nature the Contractor shall
comply with and carry out such regulations, orders, and requirements as may be made
by the Government or the local medical or sanitary authorities for the purpose of dealing
with and overcoming the same.

34.7 Disorderly Conduct, etc.
The Contractor shall at all times take all reasonable precautions to prevent any unlawful
riotous or disorderly conduct by or amongst his employees and for the preservation of
peace and the protection of persons and property in the neighborhood of the Works
against the same.

34.8 Observance by Sub-Contractors
The Contractor shall be considered responsible for the observance of the above
provisions by his Sub-Contractors.




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                                   Annex III. General Conditions of Contract for Civil Works


34.9 Legislation applicable to Labour
The Contractor shall abide by all applicable legislation and regulation with regard to
labour.

35    RETURNS OF LABOUR, PLANT, ETC
The Contractor shall, if required by the Engineer, deliver to the Engineer at his office, a
return in detail in the form and at such intervals as the Engineer may prescribe showing
the supervisory staff and the numbers of the several classes of labour from time to time
employed by the Contractor on the Site and such information respecting Constructional
plant as the Engineer may require.

36    MATERIALS, WORKMANSHIP AND TESTING
36.1 Materials and Workmanship
a) All materials and workmanship shall be of the respective kinds described in the
   Contract and in accordance with the Engineer's instructions and shall be subjected
   from time to time to such tests as the Engineer may direct at the place of
   manufacture or fabrication, or on the Site or at all or any of such places. The
   Contractor shall provide such assistance, instruments, machines, labour and
   materials as are normally required for examining, measuring and testing any work
   and the quality, weight or quantity of any materials used and shall supply samples of
   materials before incorporation in the Works for testing as may be selected and
   required by the Engineer. All testing equipment and instruments provided by the
   Contractor shall be used only by the Engineer or by the Contractor in accordance
   with the instructions of the Engineer.
b) No material not conforming with the Specifications in the Contract may be used for
   the Works without prior written approval of the Employer and instruction of the
   Engineer, provided always that if the use of such material results or may result in
   increasing the Contract Price, the procedure in Clause 48 shall apply.

36.2 Cost of Samples
All samples shall be supplied by the Contractor at his own cost unless the supply thereof
is clearly intended in the Specifications or Bill of Quantities to be at the cost of the
Employer. Payment will not be made for samples which do not comply with the
Specifications.

36.3 Cost of Tests
The Contractor shall bear the costs of any of the following tests:
a) Those clearly intended by or provided for in the Contract Documents.
b) Those involving load testing or tests to ensure that the design of the whole of the
   Works or any part of the Works is appropriate for the purpose which it was intended
   to fulfill.

37    ACCESS TO SITE
The Employer and the Engineer and any persons authorized by either of them shall, at
all times, have access to the Works and to the Site and to all workshops and places
where work is being prepared or whence materials, manufactured articles or machinery

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                                  Annex III. General Conditions of Contract for Civil Works


are being obtained for the Works and the Contractor shall afford every facility for and
every assistance in or in obtaining the right to such access.

38   EXAMINATION OF WORK BEFORE COVERING UP
No work shall be covered up or put out of view without the approval of the Engineer
and the Contractor shall afford full opportunity for the Engineer to examine and
measure any work which is about to be covered up or put out of view and to examine
foundations before permanent work is placed thereon. The Contractor shall give due
notice to the Engineer whenever any such work or foundations is or are ready or about
to be ready for examination and the Engineer shall without unreasonable delay unless he
considers it unnecessary and advises the Contractor accordingly attend for the purpose
of examining and measuring such work or of examining such foundations.

39   REMOVAL OF IMPROPER WORK AND MATERIALS
39.1 Engineer's power to order removal
The Engineer shall during the progress of the Works have power to order in writing
from time to time, and the Contractor shall execute at his cost and expense, the
following operations:
a) The removal from the Site within such time or times as may be specified in the order
   of any materials which in the opinion of the Engineer are not in accordance with the
   Contract;
b) The substitution of proper and suitable materials; and
c) The removal and proper re-execution (notwithstanding any previous test thereof or
   interim payment therefore) of any work which in respect of materials or
   workmanship is not in the opinion of the Engineer in accordance with the Contract.

39.2 Default of Contractor in carrying out Engineer's Instructions
In case of default on the part of the Contractor in carrying out an instruction of the
Engineer, the Employer shall be entitled to employ and pay other persons to carry out
the same and all expenses consequent thereon or incidental thereto shall be borne by the
Contractor and shall be recoverable from him by the Employer and may be deducted by
the Employer from any monies due or which may become due to the Contractor.

40   SUSPENSION OF WORK
The Contractor shall on the written order of the Engineer suspend the progress of the
Works or any part thereof for such time or times and in such manner as the Engineer
may consider necessary and shall, during such suspension, properly protect and secure
the Works so far as it is necessary in the opinion of the Engineer. The Employer should
be notified and his written approval should be sought for any suspension of work in
excess of three (3) days.

41   POSSESSION OF SITE
41.1 Access to Site
The Employer shall with the Engineer's written order to commence the Works, give to
the Contractor possession of so much of the Site as may be required to enable the
Contractor to commence and proceed with the construction of the Works in accordance

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                                   Annex III. General Conditions of Contract for Civil Works


with the Programme referred to in Clause 13 hereof and otherwise in accordance with
such reasonable proposals of the Contractor as he shall make to the Engineer by notice
in writing, and shall from time to time as the Works proceed give to the Contractor
possession of such further portions of the Site as may be required to enable the
Contractor to proceed with the construction of the Works with due dispatch in
accordance with the said Programme or proposals, as the case may be.

41.2 Wayleaves, etc.
The Contractor shall bear all expenses and charges for special temporary wayleaves
required by him in connection with access to the Site. The Contractor shall also provide
at his own cost any additional accommodation outside the Site required by him for the
purpose of the Works.

41.3 Limits of the Site
Except as defined below, the limits of the Site shall be as defined in the Contract.
Should the Contractor require land beyond the Site, he shall provide it entirely at his
own expense and before taking possession shall supply the Engineer with a copy of the
necessary permits. Access to the Site is available where the Site adjoins a public road
but it is not provided unless shown on the Drawings. When necessary for the safety and
convenience of workmen, public or livestock or for the protection of the Works, the
Contractor shall, at his own expense, provide adequate temporary fencing to the whole
or part of the Site. The Contractor shall not disturb, damage or pull down any hedge,
tree or building within the Site without the written consent of the Engineer.

42    TIME FOR COMPLETION
a) Subject to any requirement in the Contract as to completion of any section of the
   Works before completion of the whole, the whole of the Works shall be completed,
   in accordance with the provisions of Clause 46 and 47 hereof, within the time stated
   in the Contract.
b) The completion time includes weekly rest days, official holidays, and days of
   inclement weather.

43    EXTENSION OF TIME FOR COMPLETION
If, subject to the provisions of the Contract, the Engineer orders alterations or additions
in the Works in accordance with Clause 48 hereof, or if circumstances constituting force
majeure as defined in the Contract have occurred, the Contractor shall be entitled to
apply for an extension of the time for completion of the Works specified in the Contract.
The Employer shall, upon such application, determine the period of any such extension
of time; provided that in the case of alterations or additions in the Works, the
application for such an extension must be made before the alterations or additions in the
Works are undertaken by the Contractor.

44    RATE OF PROGRESS
The whole of the materials, plant and labour to be provided by the Contractor and the
mode, manner and speed of execution and completion of the Works are to be of a kind
and conducted in a manner to the satisfaction of the Engineer. Should the rate of
progress of the Works or any part thereof be at any time in the opinion of the Engineer
too slow to ensure the completion of the Works by the prescribed time or extended time

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                                   Annex III. General Conditions of Contract for Civil Works


for completion, the Engineer shall so notify the Contractor in writing and the Contractor
shall thereupon take such steps as the Contractor may think necessary and the Engineer
may approve to expedite progress so as to complete the Works by the prescribed time or
extended time for completion. If the work is not being carried on by day and by night
and the Contractor shall request permission to work by night as well as by day, then, if
the Engineer shall grant such permission, the Contractor shall not be entitled to any
additional payment. All work at night shall be carried out without unreasonable noise
and disturbance. The contractor shall indemnify the Employer from and against any
claims or liability for damages on account of noise or other disturbance created while or
in carrying out the work and from and against all claims, demands, proceedings, costs
and expenses whatsoever in regard or in relation to such noise or other disturbance. The
Contractor shall submit in triplicate to the Engineer at the end of each month signed
copies of explanatory Drawings or any other material showing the progress of the
Works.

45   LIQUIDATED DAMAGES FOR DELAY
a) If the Contractor shall fail to complete the Works within the time for completion
   prescribed in the Contract, or any extended time for completion in accordance with
   the Contract, then the Contractor shall pay to the Employer the sum specified in the
   Contract as liquidated damages, for the delay between the time prescribed in the
   Contract or the extended time for completion, as the case may be, and the date of
   substantial completion of the Works as stated in the Certificate of Substantial
   Completion, subject to the applicable limit stated in the Contract. The said sum shall
   be payable by the sole fact of the delay without the need for any previous notice or
   any legal proceedings, or proof of damage, which shall in all cases be considered as
   ascertained. The Employer may, without prejudice to any other method of recovery,
   deduct the amount of such liquidated damages from any monies in its hands due or
   which may become due to the Contractor. The payment or deduction of such
   damages shall not relieve the Contractor from his obligation to complete the Works
   or from any other of his obligations and liabilities under the Contract.
b) If, before the time for completion of the whole of the Works or of a Section of the
   Works, a Certificate of Substantial Completion has been issued for any part or
   Section of the Works, the liquidated damages for delay in completion of the
   remainder of the Works or of that Section may, for any period of delay after the date
   stated in such Certificate of Substantial Completion, and in the absence of
   alternative provisions in the Contract, be reduced in the proportion which the value
   of the part or Section so certified bears to the total value of the whole of the Works
   or Section, as applicable. The provisions of this Sub-Clause shall only apply to the
   rate of liquidated damages and shall not affect the limit thereof.

46   CERTIFICATE OF SUBSTANTIAL COMPLETION
46.1 Substantial Completion of the Works
When the whole of the Works have been substantially completed and have satisfactorily
passed any test on completion prescribed by the Contract, the Contractor may give a
notice to that effect to the Engineer accompanied by an undertaking to finish any
outstanding work during the Defects Liability Period. Such notice and undertaking shall
be in writing and shall be deemed to be a request by the Contractor, for the Engineer to
issue a Certificate of Substantial Completion in respect of the Works. The Engineer

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                                   Annex III. General Conditions of Contract for Civil Works


shall, within twenty-one (21) days of the date of delivery of such notice either issue to
the Contractor, with a copy to the Employer, a Certificate of Substantial Completion
stating the date on which, in his opinion, the Works were substantially completed in
accordance with the Contract or give instructions in writing to the Contractor specifying
all the work which, in the Engineer's opinion, requires to be done by the Contractor
before the issuance of such Certificate. The Engineer shall also notify the Contractor of
any defects in the Works affecting substantial completion that may appear after such
instructions and before completion of the work specified therein. The Contractor shall
be entitled to receive such Certificate of Substantial Completion within twenty-one (21)
days of completion, to the satisfaction of the Engineer, of the work so specified and
making good any defect so notified. Upon issuance of the Certificate of Substantial
Completion of the Works, the Contractor shall be deemed to have undertaken to
complete with due expedition any outstanding work during the Defects Liability Period.

46.2 Substantial Completion of Sections or Parts of the Works
In accordance with the procedure in Sub-Clause (1) of this Clause and on the same
conditions as provided therein, the Contractor may request the Engineer to issue, and
the Engineer may issue, a Certificate of Substantial Completion in respect of any
Section or part of the Works which has been substantially completed and has
satisfactorily passed any tests on completion prescribed by the Contract, if:
a) a separate time for completion is provided in the Contract in respect of such Section
   or part of the Works;
b) such Section or part of the Works has been completed to the satisfaction of the
   Engineer and is required by the Employer for his occupation or use.
Upon the issuance of such Certificate, the Contractor shall be deemed to have
undertaken to complete any outstanding work during the Defects Liability Period.

47    DEFECTS LIABILITY
47.1 Defects Liability Period
The expression "Defects Liability Period" shall mean the period of twelve (12) months,
calculated from the date of completion of the Works stated in the Certificate of
Substantial Completion issued by the Engineer or, in respect of any Section or part of
the Works for which a separate Certificate of Substantial Completion has been issued,
from the date of completion of that Section or part as stated in the relevant Certificate.
The expression "the Works" shall, in respect of the Defects Liability Period, be
construed accordingly.

47.2 Completion of Outstanding Work and Remedying of Defects
During the Defects Liability Period, the Contractor shall finish the work, if any,
outstanding at the date of the Certificate of Substantial Completion, and shall execute all
such work of repair, amendment, reconstruction, rectification and making good defects,
imperfections, shrinkages or other faults as may be required of the Contractor in writing
by the Engineer during the Defects Liability Period and within fourteen (14) days after
its expiration, as a result of an inspection made by or on behalf of the Engineer prior to
expiration of the Defects Liability Period.




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                                   Annex III. General Conditions of Contract for Civil Works


47.3 Cost of Execution of Work of Repair, etc.
All such outstanding work shall be carried out by the Contractor at his own expense if
the necessity thereof shall, in the opinion of the Engineer, be due to the use of material
or workmanship not in accordance with the Contract, or to neglect or failure on the part
of the Contractor to comply with any obligation expressed or implied, on the
Contractor's part under the Contract.

47.4 Remedy on Contractor's Failure to Carry Out Work Required
If the Contractor shall fail to do any such work outstanding on the Works, the Employer
shall be entitled to employ and pay other persons to carry out the same, and all expenses
consequent thereon or incidental thereto shall be recoverable from the Contractor by the
Employer, and may be deducted by the Employer from any monies due or which may
become due to the Contractor.

47.5 Certificate of Final Completion
Upon satisfactory completion of the work outstanding on the Works, the Engineer shall
within twenty eight (28) days of the expiration of the Defects Liability period issue a
Certificate of Final Completion to the Contractor. The Contract shall be deemed to be
completed upon issuance of such Certificate, provided that the provisions of the
Contract which remain unperformed and the Settlement of Disputes provision in the
Contract shall remain in force for as long as is necessary to dispose of any outstanding
matters or issues between the Parties.

48   ALTERATIONS, ADDITIONS AND OMISSIONS
48.1 Variations
The Engineer may within his powers introduce any variations to the form, type or
quality of the Works or any part thereof which he considers necessary and for that
purpose or if for any other reasons it shall, in his opinion be desirable, he shall have
power to order the Contractor to do and the Contractor shall do any of the following:
a) increase or decrease the quantity of any work under the Contract;
b) omit any such work;
c) change the character or quality or kind of any such work;
d) change the levels, lines, positions and dimensions of any part of the Works;
e) execute additional work of any kind necessary for the completion of the Works, and
   no such variation shall in any way vitiate or invalidate the Contract.

48.2 Variations Increasing Cost of Contract or altering the Works.
The Engineer shall, however, obtain the written approval of the Employer before giving
any order for any variations which may result in an increase of the Contract Price or in
an essential alteration of the quantity, quality or character of the Works.

48.3 Orders for Variations to be in Writing
No variations shall be made by the Contractor without an order in writing from the
Engineer. Variations requiring the written approval of the Employer under Item (2) of
this Clause shall be made by the Contractor only upon written order from the Engineer
accompanied by a copy of the Employer's approval. Provided that, subject to the

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                                   Annex III. General Conditions of Contract for Civil Works


provisions of the Contract, no order in writing shall be required for any increase or
decrease in the quantity of any work where such increase or decrease is not the result of
an order given under this Clause but is the result of the quantities exceeding or being
less than those stated in the Bill of Quantities.

48.4 Valuation of Variations
The Engineer shall estimate to the Employer the amount to be added or deducted from
the Contract Price in respect of any variation, addition or omission. In the case of any
variation, addition or omission which may result in an increase of the Contract Price, the
Engineer shall communicate such estimate to the Employer together with his request for
the Employer's written approval of such variation, addition or omission. The value of
any variation, addition or omission shall be calculated on the basis of the unit prices
contained in the Bill of Quantities.

49   PLANT, TEMPORARY WORKS AND MATERIALS
49.1 Plant, etc., Exclusive Use for the Works
All Constructional Plant, Temporary Works and Materials provided by the Contractor
shall, when brought on the Site, be deemed to be exclusively intended for the
construction and completion of the Works and the Contractor shall not remove the same
or any part thereof (save for the purpose of moving it from one part of the Site to
another) without the consent in writing of the Engineer which shall not be unreasonably
withheld.

49.2 Removal of Plant, etc.
Upon completion of the Works the Contractor shall remove from the Site all the said
Constructional Plant and Temporary Works remaining thereon and any unused materials
provided by the Contractor.

49.3 Employer not liable for Damage to Plant
The Employer shall not be at any time liable for the loss of any of the said
Constructional plant, Temporary Works or Materials save if such loss results from the
act or neglect of the Employer, its employees or agents.

49.4 Ownership of paid material and work
All material and work covered by payments made by the Employer to the Contractor
shall thereupon become the sole property of the Employer, but this provision shall not
be construed as relieving the Contractor from the sole responsibility for all material and
work upon which payments have been made or the restoration of any damaged work or
as waiving the right of the Employer to require the fulfillment of all of the terms of the
Contract.

49.5 Equipment and supplies furnished by Employer
Title to any equipment and supplies which may be furnished by the Employer shall rest
with the Employer and any such equipment and supplies shall be returned to the
Employer at the conclusion of the Contract or when no longer needed by the Contractor.
Such equipment when returned to the Employer, shall be in the same condition as when
delivered to the Contractor, subject to normal wear and tear.


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                                   Annex III. General Conditions of Contract for Civil Works


50     APPROVAL OF MATERIALS ETC., NOT IMPLIED
The operation of Clause 49 hereof shall not be deemed to imply any approval by the
Engineer of the materials or other matters referred to therein nor shall it prevent the
rejection of any such materials at any time by the Engineer.

51     MEASUREMENT OF WORKS
The Engineer shall, when he requires any part or parts of the Works to be measured,
give notice to the Contractor or the Contractor's authorized agent or representative who
shall forthwith attend or send a qualified agent to assist the Engineer in making such
measurement and shall furnish all particulars required by either of them. Should the
Contractor not attend or neglect or omit to send such agent, then the measurement made
by the Engineer or approved by him shall be taken to be the correct measurement of the
work. The purpose of measuring is to ascertain the volume of work executed by the
Contractor and therefore determine the amount of the monthly payments.

52     LIABILITY OF THE PARTIES
52.1
The Works shall not be considered as completed until a Certificate of Final Completion
shall have been signed by the Engineer and delivered to the Employer stating that the
Works have been completed and that the Contractor has fulfilled all his obligations
under Clause 47 to his satisfaction.

52.2
The Employer shall not be liable to the Contractor for any matter arising out of or in
connection with the Contract or the execution of the Works unless the Contractor shall
have made a claim in writing in respect thereof before the giving of the Certificate of
Final Completion and in accordance with the Contract.

52.3 Unfulfilled Obligations
Notwithstanding the issue of the Certificate of Final Completion, the Contractor shall
remain liable for the fulfillment of any obligation incurred under the provisions of the
Contract prior to the issuance of the Certificate of Final Completion and which remains
unperformed at the time such Certificate is issued. For the purpose of determining the
nature and extent of any such obligation the Contract shall be deemed to remain in force
between the parties hereto.

52.4 Contractor Responsible
Notwithstanding any other provisions in the Contract documents, the Contractor shall
be totally responsible for and shall bear any and all risks of loss or damage to or failure
of the Works or any part thereof for a period of ten years after issuance of the
Certificate of Final Completion, provided always that such risks, damage or failure
result from acts, defaults and negligence of the Contractor, his agents, employees or
workmen and such contractors.




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                                    Annex III. General Conditions of Contract for Civil Works


53     AUTHORITIES
53.1
The Employer shall have the right to enter upon the Site and expel the Contractor
therefrom without thereby voiding the Contract or releasing the Contractor from any of
his obligations or liabilities under the Contract or affecting the rights and powers
conferred on the Employer and the Engineer by the Contract in any of the following
cases:
a) If the Contractor is declared bankrupt or claims bankruptcy or court protection
   against his creditors or if the Contractor is a company or member of a company
   which was dissolved by legal action;
b) If the Contractor makes arrangements with his creditors or agrees to carry out the
   Contract under an inspection committee of his creditors;
c) If the Contractor withdraws from the Works or assigns the Contract to others in
   whole or in part without the Employer's prior written approval;
d) If the Contractor fails to commence the Works or shows insufficient progress to the
   extent which in the opinion of the Engineer will not enable him to meet the target
   completion date of the Works;
e) If the Contractor suspends the progress of the Works without due cause for fifteen
   (15) days after receiving from the Engineer written notice to proceed;
f) If the Contractor fails to comply with any of the Contract conditions or fails to fulfill
   his obligations and does not remedy the cause of his failure within fifteen (15) days
   after being notified to do so in writing;
g) If the Contractor is not executing the work in accordance with standards of
   workmanship specified in the Contract;
h) If the Contractor gives or promises to give a present or loan or reward to any
   employee of the Employer or of the Engineer.
Then the Employer may himself complete the Works or may employ any other
contractor to complete the Works and the Employer or such other contractor may use
for such completion so much of Constructional Plant, Temporary Works and Materials,
which have been deemed to be reserved exclusively for the construction and completion
of the Works under the provision of the Contract as he or they may think proper and the
Employer may at any time sell any of the said Constructional Plant, Temporary Works
and unused materials and apply the proceeds of sale in or towards the satisfaction of any
sums due or which may become due to him from the Contractor under the Contract.

53.2 Evaluation after Re-entry
The Engineer shall as soon as may be practicable after any such entry and expulsion by
the Employer notify the Contractor to attend the necessary evaluation of the Works. In
the event that for any reason the Contractor does not attend such evaluation the
Engineer shall undertake the said evaluation in the absence of the Contractor and shall
issue a certificate stating the sum, if any, due to the Contractor for work done in
accordance with the Contract up to the time of entry and expulsion by the Employer
which has been reasonably accumulated to the Contractor in respect of the Works he has
executed in such case in accordance with the Contract. The Engineer shall indicate the


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                                    Annex III. General Conditions of Contract for Civil Works


value of the materials whether unused or partially used and the value of construction
equipment and any part of the Temporary Works.

53.3 Payment after Re-entry
If the Employer shall enter and expel the Contractor under this Clause he shall not be
liable to pay the Contractor any money on account of the Contract until the expiration of
the Defects Liability Period, and thereafter until the costs of completion and making
good any defects of the Works, damages for delay in completion (if any), and all other
expenses incurred by the Employer have been ascertained and their amount certified by
the Engineer. The Contractor shall then be entitled to receive only such sum or sums (if
any) as the Engineer may certify would have been due to him upon due completion by
him after deducting the said amount. But if such amount shall exceed the sum which
would have been payable to the Contractor on due completion by him,, then the
Contractor shall upon demand pay to the Employer the amount of such excess. The
Employer in such case may recover this amount from any money due to the Contractor
from the Employer without the need to resort to legal procedures.

54    URGENT REPAIRS
If by reason of any accident or failure or other event occurring to, in or in connection
with the Works or any part thereof either during the execution of the Works or during
the Defects Liability Period any remedial or other work or repair shall in the opinion of
the Engineer be urgently necessary for security and the Contractor is unable or
unwilling at once to do such work or repair, the Employer may by his own or other
workmen do such work or repair as the Engineer may consider necessary. If the work or
repair so done by the Employer is work which in the opinion of the Engineer the
Contractor was liable to do at his own expense under the Contract, all costs and charges
properly incurred by the Employer in so doing shall on demand be paid by the
Contractor to the Employer or may be deducted by the Employer from any monies due
or which may become due to the Contractor provided always that the Engineer shall as
soon after the occurrence of any such emergency as may be reasonably practicable
notify the Contractor thereof in writing.

55    INCREASE AND DECREASE OF COSTS
Except if otherwise provided by the Contract, no adjustment of the Contract Price shall
be made in respect of fluctuations of market, prices of labour, materials, plant or
equipment, neither due to fluctuation in interest rates nor devaluation or any other
matters affecting the Works.

56    TAXATION
The Contractor shall be responsible for the payment of all charges and taxes in respect
of income including value added tax, all in accordance with and subject to the
provisions of the income tax laws and regulations in force and all amendments thereto.
It is the Contractor's responsibility to make all the necessary inquiries in this respect and
he shall be deemed to have satisfied himself regarding the application of all relevant tax
laws.

57    BLASTING
The Contractor shall not use any explosives without the written permission of the
Engineer who shall require that the Contractor has complied in full with the regulations

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                                   Annex III. General Conditions of Contract for Civil Works


in force regarding the use of explosives. However, the Contractor, before applying to
obtain these explosives, has to provide well arranged storage facilities. The Engineer's
approval or refusal to permit the use of explosives shall not constitute ground for claims
by the Contractor.

58    MACHINERY
The Contractor shall be responsible for coordinating the manufacture, delivery, erection
and commissioning of plant machinery and equipment which are to form a part of the
Works. He shall place all necessary orders as soon as possible after the signing of the
Contract. These orders and their acceptance shall be produced to the Engineer on
request. The Contractor shall also be responsible for ensuring that all sub-contractors
adhere to such programs as are agreed and are needed to ensure completion of the
Works within the period for completion. Should any sub-contracted works be delayed,
the Contractor shall initiate the necessary action to speed up such completion. This
shall not prejudice the Employer's right to exercise his remedies for delay in accordance
with the Contract.

59    TEMPORARY WORKS AND REINSTATEMENT
The Contractor shall provide and maintain all temporary roads and tracks necessary for
movement of plant and materials and clear same away at completion and make good all
works damaged or disturbed. The Contractor shall submit drawings and full particulars
of all Temporary Works to the Engineer before commencing same. The Engineer may
require modifications to be made if he considers them to be insufficient and the
Contractor shall give effect to such modifications but shall not be relieved of his
responsibilities. The Contractor shall provide and maintain weather-proof sheds for
storage of material pertinent to the Works both for his own use and for the use of the
Employer and clear same away at the completion of the Works. The Contractor shall
divert as required, at his own cost and subject to the approval of the Engineer, all public
utilities encountered during the progress of the Works, except those specially indicated
on the drawings as being included in the Contract. Where diversions of services are not
required in connection with the Works, the Contractor shall uphold, maintain and keep
the same in working order in existing locations. The Contractor shall make good, at his
own expense, all damage to telephone, telegraph and electric cable or wires, sewers,
water or other pipes and other services, except where the Public Authority or Private
Party owning or responsible for the same elects to make good the damage. The costs
incurred in so doing shall be paid by the Contractor to the Public Authority or Private
Party on demand.

60    PHOTOGRAPHS AND ADVERTISING
The Contractor shall not publish any photographs of the Works or allow the Works to
be used in any form of advertising whatsoever without the prior approval in writing
from the Employer.

61    PREVENTION OF CORRUPTION
The Employer shall be entitled to cancel the Contract and to recover from the
Contractor the amount of any loss resulting from such cancellation, if the Contractor has
offered or given any person any gift or consideration of any kind as an inducement or
reward for doing or intending to do any action in relation to the obtaining or the
execution of the Contract or any other contract with the Employer or for showing or

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                                    Annex III. General Conditions of Contract for Civil Works


intending to show favour or disfavour to any person in relation to the Contract or any
other contract with the Employer, if the like acts shall have been done by any persons
employed by him or acting on his behalf whether with or without the knowledge of the
Contractor in relation to this or any other Contract with the Employer.

62    DATE FALLING ON HOLIDAY
Where under the terms of the Contract any act is to be done or any period is to expire
upon a certain day and that day or that period fall on a day of rest or recognized holiday,
the Contract shall have effect as if the act were to be done or the period to expire upon
the working day following such day.

63    NOTICES
63.1 Unless otherwise expressly specified, any notice, consent, approval, certificate
or determination by any person for which provision is made in the Contract Documents
shall be in writing. Any such notice, consent, approval, certificate or determination to be
given or made by the Employer, the Contractor or the Engineer shall not be
unreasonably withheld or delayed.
63.2 Any notice, certificate or instruction to be given to the Contractor by the
Engineer or the Employer under the terms of the Contract shall be sent by post, cable,
telex or facsimile at the Contractor's principal place of business specified in the Contract
or such other address as the Contractor shall nominate in writing for that purpose, or by
delivering the same at the said address against an authorized signature certifying the
receipt.
63.3 Any notice to be given to the Employer under the terms of the Contract shall be
sent by post, cable, telex or facsimile at the Employer's address specified in the
Contract, or by delivering the same at the said address against an authorized signature
certifying the receipt.
63.4 Any notice to be given to the Engineer under the terms of this Contract shall be
sent by post, cable, telex or facsimile at the Engineer's address specified in the Contract,
or by delivering the same at the said address against an authorized signature certifying
the receipt.

64    LANGUAGE, WEIGHTS AND MEASURES
Except as may be otherwise specified in the Contract, English shall be used by the
Contractor in all written communications to the Employer or the Engineer with respect
to the services to be rendered and with respect to all documents procured or prepared by
the Contractor pertaining to the Works. The metric system of weights and measures
shall be used in all instances.

65    RECORDS, ACCOUNTS, INFORMATION AND AUDIT
The Contractor shall maintain accurate and systematic records and accounts in respect
of the work performed under this Contract.
The Contractor shall furnish, compile or make available at all times to the UNDP any
records or information, oral or written, which the UNDP may reasonably request in
respect of the Works or the Contractor's performance thereof.
The Contractor shall allow the UNDP or its authorized agents to inspect and audit such
records or information upon reasonable notice.

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                                   Annex III. General Conditions of Contract for Civil Works


66   FORCE MAJEURE
Force majeure as used herein means Acts of God, war (whether declared or not),
invasion, revolution, insurrection or other acts or events of a similar nature or force.
In the event of and as soon as possible after the occurrence of any cause constituting
force majeure, the Contractor shall give notice and full particulars in writing to the
UNDP and to the Engineer of such force majeure if the Contractor is thereby rendered
unable, wholly or in part, to perform its obligations and meet its responsibilities under
this Contract. Subject to acceptance by the UNDP of the existence of such force
majeure, which acceptance shall not be unreasonably withheld, the following provisions
shall apply:
a) The obligations and responsibilities of the Contractor under this Contract shall be
   suspended to the extent of his inability to perform them and for as long as such
   inability continues. During such suspension and in respect of work suspended, the
   Contractor shall be reimbursed by the UNDP substantiated costs of maintenance of
   the Contractor's equipment and of per diem of the Contractor's permanent personnel
   rendered idle by such suspension;
b) The Contractor shall within fifteen (15) days of the notice to the UNDP of the
   occurrence of the force majeure submit a statement to the UNDP of estimated costs
   referred to in sub-paragraph (a) above during the period of suspension followed by a
   complete statement of actual expenditures within thirty (30) days after the end of the
   suspension;
c) The term of this Contract shall be extended for a period equal to the period of
   suspension taking however into account any special condition which may cause the
   additional time for completion of the Works to be different from the period of
   suspension;
d) If the Contractor is rendered permanently unable, wholly or in part, by reason of
   force majeure, to perform his obligations and meet his responsibilities under the
   Contract, the UNDP shall have the right to terminate the Contract on the same terms
   and conditions as provided for in Clause 68 of these General Conditions, except that
   the period of notice shall be seven (7) days instead of fourteen (14) days, and
e) For the purpose of the preceding sub-paragraph, the UNDP may consider the
   Contractor permanently unable to perform in case of any suspension period of more
   than ninety (90) days.

67   SUSPENSION BY THE UNDP
The UNDP may by written notice to the Contractor suspend for a specified period, in
whole or in part, payments to the Contractor and/or the Contractor's obligation to
continue to perform the Works under this Contract, if in the UNDP' sole discretion:
a) any conditions arise which interfere, or threaten to interfere with the successful
   execution of the Works or the accomplishment of the purpose thereof, or
b) the Contractor shall have failed, in whole or in part, to perform any of the terms and
   conditions of this Contract.
After suspension under sub-paragraph (a) above, the Contractor shall be entitled to
reimbursement by the UNDP of such costs as shall have been duly incurred in



                                                                                         26
                                     Annex III. General Conditions of Contract for Civil Works


accordance with this Contract prior to the commencement of the period of such
suspension.
The term of this Contract may be extended by the UNDP for a period equal to any
period of suspension, taking into account any special conditions which may cause the
additional time for completion of the Works to be different from the period of
suspension.

68   TERMINATION BY THE UNDP
The UNDP may, notwithstanding any suspension under Clause 67 above, terminate this
Contract for cause or convenience in the interest of the UNDP upon not less than
fourteen (14) days written notice to the Contractor.
Upon termination of this Contract:
a) The Contractor shall take immediate steps to terminate his performance of the
   Contract in a prompt and orderly manner and to reduce losses and to keep further
   expenditures to a minimum, and
b) The Contractor shall be entitled (unless such termination has been occasioned by the
   Contractor's breach of this Contract), to be paid for the part of the Works
   satisfactorily completed and for the materials and equipment properly delivered to
   the Site as of the date of termination for incorporation to the Works, plus
   substantiated costs resulting from commitments entered into prior to the date of
   termination as well as any reasonable substantiated direct costs incurred by the
   Contractor as a result of the termination, but shall not be entitled to receive any
   other or further payment or damages.

69   TERMINATION BY THE CONTRACTOR
In the case of any alleged breach by the UNDP of the Contract or in any other situation
which the Contractor reasonably considers to entitle him to terminate his performance
of the Contract, the Contractor shall promptly give written notice to the UNDP detailing
the nature and the circumstances of the breach or other situation.                  Upon
acknowledgement in writing by the UNDP of the existence of such breach and the
UNDP' inability to remedy it, or upon failure of the UNDP to respond to such notice
within twenty (20) days of receipt thereof, the Contractor shall be entitled to terminate
this Contract by giving 30 days written notice thereof. In the event of disagreement
between the Parties as to the existence of such breach or other situation referred to
above, the matter shall be resolved in accordance with Clause 71 of these General
Conditions.
Upon termination of this Contract under this Clause the provisions of sub-paragraph (b)
of Clause 68 hereof shall apply.

70   RIGHTS AND REMEDIES OF THE UNDP
Nothing in or relating to this Contract shall be deemed to prejudice or constitute a
waiver of any other rights or remedies of the UNDP.
The UNDP shall not be liable for any consequences of, or claim based upon, any act or
omission on the part of the Government.




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                                   Annex III. General Conditions of Contract for Civil Works


71    SETTLEMENT OF DISPUTES
In the case of any claim, controversy or dispute arising out of, or in connection with this
Contract or any breach thereof, the following procedure for resolution of such claim,
controversy or dispute shall apply.

71.1 Notification
The aggrieved party shall immediately notify the other party in writing of the nature of
the alleged claim, controversy or dispute, not later than seven (7) days from awareness
of the existence thereof.

71.2 Consultation
On receipt of the notification provided above, the representatives of the Parties shall
start consultations with a view to reaching an amicable resolution of the claim,
controversy or dispute without causing interruption of the Works.

71.3 Conciliation
Where the representatives of the Parties are unable to reach such an amicable
settlement, either party may request the submission of the matter to conciliation in
accordance with the UNCITRAL Rules of Conciliation then obtaining.

71.4 Arbitration
Any claim, controversy or dispute which is not settled as provided under clauses 71.1
through 3 above shall be referred to arbitration in accordance with the UNCITRAL
Arbitration Rules then obtaining. The Parties shall be bound by the arbitration award
rendered in accordance with such arbitration as the final adjudication of any such
controversy or claim.

72    PRIVILEGES AND IMMUNITIES
Nothing in or relating to this Contract shall be deemed a waiver of any of the privileges
and immunities of the United Nations of which the UNDP is an integral part.




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                                                            Annex IV. Special Conditions



Annex IV
Special Conditions
The following Special Conditions stipulated in the Model Contract for Works
complement, supplement, or amend the Conditions of Contract for Works. Whenever
there is a conflict, the provisions herein shall prevail over those in the General
Conditions.

                               Warranty/Guarantee

    Applies    Does not Apply    Stated in Clause 47.1 ‘Defects liability’ of General
                                   Conditions for Civil Works.

                               Liquidated Damages

    Applies    Does not Apply    In line with Clause 45 Liquidated Damages for Delay;
                                   the liquidated damages for delay shall be 1% of the
                                   price of the Contract per week of delay, up to a
                                   maximum of 10% of the final price of the Contract.
                                   Liquidated damages for Contractor’s staff/personnel;
                                   the liquidated damages for Contractor’s staff shall be
                                   US$200 per day for Contractor’s Engineer’s absence
                                   from the site.

                               Performance Security

    Applies    Does not Apply    The Performance Bank Guarantee referred to in
                                   Clause 10 of the General Conditions shall be
                                   submitted by the Contractor for an amount of 10% of
                                   the total estimated price of the Contract.
                                   In case that the contract amount is increased through a
                                   written amendment, The Contractor shall also submit
                                   an additional Performance Bank Guarantee to UNDP
                                   at 10% of the amount of increase.

                                    Insurance

    Applies    Does not Apply    Details of insurances for whole works, professional
                                   liability, personnel and the machinery equipment etc,
                                   as stated/required in the General Conditions of
                                   Contract for Civil Works.
                                   1) Works Insurance (Clause 21) covering Defects
                                      Liability Period of 12 months: 10% in excess of
                                      the offered price (All Risks)
                                   2) Liability Insurance (Clause 23) (15% of the price
                                      proposal)
                                   3) Insurances required as per Labor Law




                                                                                        1
                                                                                                                                      Annex V. BoQ




Annex V.
Schedule of Requirements/Bill of Quantities
Item No    Position No      Description of Work                                                                    Unit         Estimated Quantity
           Streambed Rehabilitation
    1      Position 1       Excavation with Machinery (Any kind of soil and rock 15.001/2b and 15.018/4a),          m3                       18.500
                            including transportation of excavated materials
           Culvert Construction
    2      14.111           Excavation of any kind and class of material for the culvert                            m3                           30
    3      16.044/4         Reinforced Concrete C 20/25 (BS.20)                                                     m3                           80
                                                                                                                      3
    4      17.136/k         Blockage with stones                                                                    m                            14
                                                                                                                      2
    5      21.011           Plain wood formwork for reinforced concrete                                             m                           109
    6      21.054           Wood scaffolding for formwork                                                           m2                          100
    7      Position 2       Thin (23.014) and thick (23.015) ribbed reinforcing steel bars                          ton                           5

Note : Contractor's bid prices, being based on the above Bill of Quantities, shall be inclusive of all other costs (that are not costed through BOQ)
whether direct and indirect nature associated with the satisfactory completion of each work item in accordance with Statement of
Works/Technical Drawings and in overall in accordance with the Conditions of Contract.
.




                                                                                                                                                  1
                                                                                           Annex VI. Statement of Works


Annex VI.
Statement of Works

1     Employer‟s Requirements .................................................................................................. 1
    1.1 Executive Summary .................................................................................................... 1
    1.2 Location and Access.................................................................................................... 1
    1.3 Geological and Geotechnical Information .................................................................. 2
    1.4 Description of Works .................................................................................................. 2
    1.5 Rules and Regulations ................................................................................................. 3
    1.6 General Quality Assurance.......................................................................................... 4
    1.7 Progress Meetings and Reports ................................................................................... 5
    1.8 Construction Requirements ......................................................................................... 5
    1.9 Contractor‟s Program .................................................................................................. 5
    1.10 Demolition and Reinstatement of Works .................................................................... 5
2     Site Installation and Preparatory Works ............................................................................. 7
    2.1 Site Installation ............................................................................................................ 7
      2.1.1     Site Installation and Mobilization ........................................................................ 7
      2.1.2     Maintenance of Site Installation .......................................................................... 8
      2.1.3     Demobilization from Site..................................................................................... 8
    2.2 Site Facilities ............................................................................................................... 8
      2.2.1     Safety and Accommodation ................................................................................. 8
      2.2.2     Safety of Personnel and Visitors .......................................................................... 9
      2.2.3     First Aid Outfits ................................................................................................... 9
      2.2.4     Cleanliness on Site ............................................................................................... 9
      2.2.5     Water and Energy Supply .................................................................................... 9
      2.2.6     Maintenance of Traffic ........................................................................................ 9
      2.2.7     Use of Public Roads and Temporary Roads ...................................................... 10
      2.2.8     Maintaining of other Services / Utilities and Structures .................................... 10
      2.2.9     Temporary Approaches, Bridges, Gangways etc. .............................................. 11
      2.2.10 Work in Existing Roads and Footpaths ............................................................. 11
      2.2.11 Precautions ......................................................................................................... 12
      2.2.12 Sign Boards ........................................................................................................ 12
      2.2.13 Contractor's Facilities ........................................................................................ 12
    2.3 Preparatory Works..................................................................................................... 13
      2.3.1     Review of Technical Documents ....................................................................... 13
      2.3.2     Contractor‟s Design ........................................................................................... 13
      2.3.3     As-Built Drawings ............................................................................................. 13
      2.3.4     Programme of Supplies and Works ................................................................... 14
      2.3.5     Cash Flow Programme ....................................................................................... 15
      2.3.6     Notices before Starting Excavation ................................................................... 15
      2.3.7     Site Inspections before Starting Excavation ...................................................... 15
      2.3.8     Technical Documentation of Manufactured Goods ........................................... 15
      2.3.9     Construction Methods ........................................................................................ 16
      2.3.10 Approval of Materials and Workmanship.......................................................... 16
      2.3.11 Testing of Materials ........................................................................................... 16
      2.3.12 Setting-Out of Works ......................................................................................... 17


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                                                                                            Annex VI. Statement of Works


       2.3.13       Survey Staff ....................................................................................................... 17
3     Concrete Works ................................................................................................................ 18
    3.1 General ...................................................................................................................... 18
      3.1.1   Curing of Concrete ............................................................................................. 18
      3.1.2   Sampling and Testing Generally- Concrete ....................................................... 18
      3.1.3   Rejection Criteria – Concrete............................................................................. 18
      3.1.4   Records - Concrete ............................................................................................. 18
      3.1.5   Surface Protection – Concrete ........................................................................... 19
      3.1.6   Construction Joints - Concrete ........................................................................... 19
      3.1.7   Repair Procedures for New Concrete ................................................................ 19
    3.2 Materials .................................................................................................................... 19
      3.2.1   General ............................................................................................................... 19
      3.2.2   Cement ............................................................................................................... 19
      3.2.3   Water .................................................................................................................. 20
      3.2.4   Aggregates ......................................................................................................... 20
      3.2.5   Fine Aggregates ................................................................................................. 20
      3.2.6   Coarse Aggregates ............................................................................................. 21
      3.2.7   Admixtures......................................................................................................... 21
      3.2.8   Total Chloride and Sulphate Contents ............................................................... 22
      3.2.9   Reinforcement .................................................................................................... 22
      3.2.10 Liquid Membrane - Curing Compound ............................................................. 22
    3.3 Requirements / Workmanship ................................................................................... 22
      3.3.1   Formwork for Design and Construction ............................................................ 22
      3.3.2   Reinforcement .................................................................................................... 24
4     Excavation Works............................................................................................................. 27
    4.1 General Requirements ............................................................................................... 27
    4.2 Clearing and Grubbing .............................................................................................. 27
    4.3 Excavation Methods .................................................................................................. 28
    4.4 Excavation Area ........................................................................................................ 28
    4.5 Excavation Axisses ................................................................................................... 28
    4.6 Slope Stabilization of Excavation ............................................................................. 28
    4.7 Removal of Water ..................................................................................................... 28
    4.8 Earth, Common Excavation ...................................................................................... 29
    4.9 Rock Excavation ....................................................................................................... 29
    4.10 Below-Grade Excavation .......................................................................................... 29
    4.11 Excavation of Trenches ............................................................................................. 29
    4.12 Drainage Ditches ....................................................................................................... 30
    4.13 Cleanup and Removal of Temporary Facilities......................................................... 30




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                                                               Annex VI. Statement of Works



1 Employer’s Requirements
1.1   Executive Summary
The Diyarbakir Batman Siirt Development Project (DBSDP) is being implemented by the
Ministry of Agriculture and Rural Affairs (MARA) with implementation support services
provided by United Nations Development Programme (UNDP). The Project is financed by
the Loan Agreement signed between the Government of Turkey and the International Fund
for Agricultural Development (IFAD). The Government of Turkey co-finances the IFAD
loan. The role of UNDP as a co-financier and implementation partner is incorporated in detail
in the relevant sections of the Appraisal Report and the signed Loan Agreement with the
Government of Turkey.
The UNDP‟s support to the MARA includes capacity building within the Ministry,
recruitment of project management unit‟s staff and national/international consultants, full
fledge financial management, procurement according to guidelines, strategic advises, and
technical assistance. Importantly, as an international development organization UNDP‟s
support is provided based on the underlying principles and objectives of building institutional
capacity and supporting national ownership.
The DBSDP has three components.
   Component A: Village Improvement Programme: The component is directed to
    mitigating poverty at the village level and comprises three sub-components: (i)
    awareness raising; (ii) farmer education and training; and (iii) investments in small-
    scale social and economic village infrastructure.
   Component B: Rural Economic Growth: The Rural Economic Growth Component
    comprises of five sub-components: Rural Supply Chain Management; Business
    Intermediation Services; Contributory Grants; P/DDA Staff Capacity Building; and
    Rural Finance.
   Component C: Capacity Building for Employment: The component seeks to enhance
    access to better-paid employment in the emergent local rural economy, supported under
    Component B „Rural Economic Growth‟, for surplus and migrant labor in participating
    Programme villages.
In 2008 and 2009 considerable improvements have been made under Component A through
investments in social and economic village infrastructure, which included construction of
sewer systems in target villages.

1.2   Location and Access
The location of work is Güleçoba, Diyarbakır, Turkey. The construction site is some 35 km
away (NW) from the city centre of Diyarbakır.




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                                                            Annex VI. Statement of Works




1.3   Geological and Geotechnical Information
Göleçoba village has shown a basaltic spread lithologicaly on creek support route. 6
foundation drill wells have been opened on the route. Logs for exploration drills have been
presented in the annex of the report. Data obtained from foundation drills are as follows:
   SK-1: In this well, there are dark reddish brown clay between 0.00-0.55m      and grey
    colored gas gapped block basalt between 0.55-6.00m.
   SK-1: : In this well, there are dark reddish brown clay between 0.00-0.65m    and grey
    colored gas gapped block basalt between 0.65-6.00m.
   SK-3: In this well, there are dark reddish brown clay between 0.00-0.75m      and grey
    colored gas gapped block basalt between 0.75-6.00m.
   SK-4: In this well, there are dark reddish brown clay between 0.00-0.50m      and grey
    colored gas gapped block basalt between 0.50-6.00m.
   SK-5: In this well, there are dark reddish brown clay between 0.00-0.85m      and grey
    colored gas gapped block basalt between 0.85-6.00m.
   SK-6: In this well, there are dark reddish brown clay between 0.00-1.05m      and grey
    colored gas gapped block basalt between 1.05-6.00m.
When examining these drill wells together with canal project, %70 of total excavation being
very hard rock (block basalt) and %30 of total excavation being clay have been determined.

1.4   Description of Works
Construction works includes but not limited as follows:
   Streambed rehabilitation of 1250 m long, with a final shape of trapezoid width of 5m at
    the bottom, 6m at the top, average depth of 2.5m. (please refer to the drawings)
   Twin cell box culvert construction with the dimension of 2*3m*3m and with the length
    of 6 m. (please refer to the drawings)




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                                                               Annex VI. Statement of Works


   Transportation of excess materials to the storage area which is approximately 3 km
    away from construction site.
   Embankment of both sides of stream bed as needed.

1.5   Compliance with Local Laws, Rules and Regulations
The Contractor shall provide village for which the substantial completion certificate is issued
with a billboard (on free of charge basis) mentioning the project and partners to ensure
visibility of the project. The billboard shall be constructed in accordance with these
specifications and as shown on the detail drawings.
Unless otherwise is confirmed by the engineer, ready-mixed concrete shall be used.
The fact that any construction works carried out under the supervision and approval of the
engineer does not relieve the contractor from the responsibility of completing the work in full
compliance with the project, contract, statement of works and general rules for construction
works.
   All construction works should be done in accordance with the approved projects,
    Technical Specifications and all laws and regulations in effect.
   The costs of building the service roads from the quarry of materials to the workplace
    and the transportation of materials are included in the offer made by the bidder.
   The excess material of the excavation will be transported to a storage area, decided by
    UNDP, approximately 3 km.
   All the temporary roads in the construction site will be built by the contractor. No
    additional payments will be made.
   All the materials have to be examined and approved by the UNDP. The samples and
    materials will be in accordance with the specifications.
   The minimum amount of machinery and equipment that should be present in the work
    place is stated in the administrative specifications.
   The amount of ready-mixed concrete that is specified in technical drawings will be
    used. If not specified in the drawings for reinforced concrete C25 class concrete shall
    be used.
   During the excavation, the contractor is responsible for securing and supporting the
    excavation area, keeping the excavation site dry, transportation of materials excavated,
    storage and safety of materials excavated with any kind of safety precautions approved
    by UNDP.
   The sites that are specified in the project will be cleaned of plants and roots. The
    excavation will start after the completion of the cleaning process (e.g. uprooting the
    trees).
   The irregularities and problems that may occur because of cleaning procedures (e.g.
    uprooting a tree) will be fixed by the contractor
   The ground that the construction will be built on has to be safe and suitable. The
    unsuitable ground should be excavated for a depth that will be decided, no less than 30
    cm, by the administration.



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                                                                Annex VI. Statement of Works


    If the river bed is appropriate, open derivation will be applied to keep the excavation
     site dry.
    For the drainage of ground water, the excavation will start from downstream.
    The excavation methods and program necessary for the amendment of the river bed will
     be prepared by the contractor.
    Before the concrete is poured, the inspection engineer will examine and approve the
     reinforcement that is placed and anchored. The supervision engineer can ask to remove
     the concrete if not examined and approved.
    The contractor has to make available enough number of vibrators in the construction
     site, to be able to immediately compression and the vibration of the concrete that is
     poured.
    The experiments on the concrete will be made on a calendar depending on the
     classifications and amount of concrete. If the experiments do not satisfy necessary
     specifications, the contactor will, by consulting the administration, take the immediate
     actions to adjust the concrete mix, improve the quality control and make a study of
     relevant methods in order to guarantee the necessary level of quality. The daily
     concrete amounts and samples, specimens and other samples will be kept by the
     contractor.
    The concrete can only be poured with the presence of the supervision engineer
    If not stated in the drawings and technical specifications, the rules of following
     specifications will regulate the construction:
        The Ministry of Public Works and Settlement‟s and General Directorate of State
          Hydraulic Work‟s
        General Technical Specifications for Iron Works and Reinforcement
        General Technical Specifications for Concrete Works (TS.802)
        General Technical Specifications for Aggregates of Concrete
        General Technical Specifications for Cement (TS EN 206-1)
        General Technical Specifications for Excavation Works
        General Technical Specifications for Transportation
        Rules and Regulations of Designing the Concrete Structures (TS 500)

1.6   General Quality Control and Assurance
The Contractor shall provide and maintain a quality assurance and control system, which will
provide objective evidence that the work under the Contract meets the quality requirements
of the Technical and Performance Requirements.
Tests and inspections shall be in accordance with Turkish Standards or other acceptable
standards. The Contractor shall arrange for all inspections and testing by statutory authorities.
Contractor is deemed to have made adequate provisions in the Contract price for all testing
and quality control activities required achieving the quality standard stipulated in the Contract
for the Works.




                                                                                               4
                                                              Annex VI. Statement of Works


1.7   Progress Meetings and Reports
The Contractor shall attend progress and other meetings on Site as requested by the UNDP.
The Contractor shall submit at the end of each month to the UNDP a narrative report
summarizing significant progress or problems encountered during the preceding month in
respect to all parts of the work under the Contract and, without restricting the generality of
the foregoing, shall include reasoned and detailed comments in respect to:
   Activities or items completed during the month, including dates of completion;
   Activities or items scheduled for completion during the month but not completed
    (showing details of intended remedial action and comments as to likely effects on the
    Date of Practical Completion);
   Changes to the critical path;

1.8   Construction Requirements
Prior to commencement of work the Contractor shall be responsible for setting out the Works
in accordance with the approved Drawings, and shall maintain and re-establish all permanent
and temporary survey marks for the duration of the Contract and to the satisfaction of the
UNDP.
The Contractor shall obtain all relevant approvals for planning, building and any other
permits as required for the Works and shall comply with all inspection and testing
requirements of all statutory authorities. All the materials that are used in the construction
shall be in accordance with the applicable Turkish Standards.

1.9   Contractor’s Program
The „Contractor‟s Program‟ is also referred to as the Construction Program.
The Contractor shall submit a detailed breakdown of the Contractor‟s Program in “bar chart”
form (clearly identifying the critical path) for approval within 1 (one) week following the
award of Contract. The program shall be in the form that meets the requirements of the
UNDP. The approved detailed breakdown of the Contractor‟s Program with any
revision/updates shall be submitted at least once every fifteen days with “progress to date”
clearly marked on it.

1.10 Demolition and Reinstatement of Works
Reinstatement of roads and streets and utilities shall be undertaken in accordance with the
relevant local standards and according to the existing grade.
The Contractor will not receive payment for over break of “Demolition and Reinstatement
Works”, or measures necessary as a consequence of such over break. Over break means a
demolition, removal and reinstatement of paved surface carried out outside the designated
lines.
If the works of reinstatement, as carried out by the Contractor, are not satisfaction of the
UNDP, the Contractor shall carry out remedial works. If the Contractor is not able or willing
to perform remedial works as instructed by the UNDP, the UNDP shall have the right to


                                                                                            5
                                                              Annex VI. Statement of Works


employ another Contractor for these works. The costs thereof shall be borne by the defaulting
Contractor, or may be deducted from his payment claim.




                                                                                           6
                                                              Annex VI. Statement of Works



2 Site Installation and Preparatory Works
2.1   Site Installation
2.1.1 Site Installation and Mobilization
The site installation shall include all site infrastructure, temporary site offices and yards,
safety provisions, accommodation and sanitary facilities, provisions for water, energy and
access and the installation of signboards in accordance to the requirements of the General and
Particular Specifications and the Price Schedule. The costs of the site facilities shall be
included in the corresponding unit prices.
The location of all site installations shall be agreed beforehand with the Engineer. The
Contractor shall prepare drawings of all sites selected for the site installation showing the
location of all buildings, stores, offices, temporary roads, etc. The drawings shall be
submitted for approval by the Engineer.
Mobilization at site shall include all site works, the erection of all site facilities and the
mobilization of all equipment and materials as necessary to carry out the Works under this
Contract.
Special attention shall be paid to the safe storage of fuel and lubricants in tanks and safety
catchment basins in order to avoid the contamination of soils, subsoil and groundwater. This
applies also for the installation of any workshop or other repair facilities.
The Contractor shall give strict instructions to all persons employed by him to comply with
the regulations for groundwater protection. If the Contractor fails to arrange for adequate
precautions to avoid any contamination, he shall exchange soils contaminated by him at his
own cost and bear full responsibility for any groundwater pollution.
The Mobilization shall consist of preparatory work and operations, including, but not limited
to the following:
   The movement of personnel, equipment, operating supplies, and incidentals to the
    project site.
   The establishment of the Contractor‟s offices, buildings, and other facilities to work on
    the project including rental of village houses at the construction sites as needed.
   Other work and operations that must be performed.
   Deployment of machinery and Equipment at site
   Deployment of staff (Construction) at site and/or HQ.
   Expenses incurred, prior to beginning work on the various contract items on the project
    site.
Engineer shall certify the progress on mobilization.




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                                                                  Annex VI. Statement of Works


2.1.2 Maintenance of Site Installation
The maintenance of site installation shall comprise the maintaining of all site facilities for the
execution of the Works including water and energy supply, the operation and cleaning of site
offices, accommodation and sanitary facilities and all temporary works as necessary to ensure
access to and proper protection of construction sites including security, lighting and traffic
control during the construction period.
2.1.3 Demobilization from Site
The demobilization includes the removal of all site facilities and temporary installations, the
removal of all equipment from Site, the removal of all surplus materials, the reinstatement of
all damaged or worn access roads and facilities used by the Contractor and the cleaning up of
the construction site after completion of the Works.

2.2   Site Facilities
2.2.1 Safety and Accommodation
The Contractor shall ensure that all safety and welfare measures strictly comply with the
provisions of the regulations in force for health, environment, welfare, safety and
groundwater protection.
The Contractor shall provide, at his own expense, for temporary fencing to all parts of the
works and sufficient protection of all open excavations to ensure the safety of workpeople,
for suitable shelters and/or mess rooms for his workpeople and supervisory staff and for
adequate sanitation facilities.
The Site shall be equipped with sufficient closets which comply with the regulations for
groundwater protection. If the Contractor fails to arrange for adequate precautions and
sanitation facilities, the Engineer shall instruct a third party to provide them at the cost of the
Contractor.
The Contractor shall have particular regard to the safety of persons and livestock and shall
ensure that all open excavations, access routes and steep or loose slopes arising from the
Contractor‟s operations are adequately fenced and protected.
The Contractor shall be held responsible for all necessary safety measures during the duration
of the Contract and shall strictly follow the safety regulations in order to prevent accidents.
Proper strutting, sheeting and bracing, protection of slopes, methods of excavation to reduce
risks of slides, etc. shall be deemed to be included in the rates and prices entered in the Price
Schedule. In the event of soil slides occurring during earthwork, all damage and making good
of works shall be at the expense of the Contractor.
If there is an intensive human existence around the working area safety barriers and portable
bridges (for crossing purposes) shall be located along and over excavations/ditches to prevent
any accident or injury.
The Contractor shall take all precautions against the contamination of the Works.




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                                                                 Annex VI. Statement of Works


2.2.2 Safety of Personnel and Visitors
The Contractor shall observe and ensure his staff to observe standards commensurate with the
nature of the Works. To this end the Contractor shall provide and ensure his employees wear:
      overalls,
      boots or shoes with reinforced toe caps,
      helmets suitable for construction sites,
      other protective equipment such as gloves, ear muffs, goggles, etc., as are necessary for
       any particular work.
The Contractor shall further provide helmets and shoes for the UNDP, MARA and their staff
and for the use of site visitors up to ten in number.
No work shall be permitted to be executed unless the Engineer is satisfied that appropriate
safety measures are in place and that the Contractor‟s employees are wearing suitable safety
gear.
All such safety measures should comply at the minimum with applicable and relevant the
local laws, rules and regulations.
The Contractor shall secure all insurances, required as per the applicable local laws
(including but not limited to Social Security etc.) for its personnel.
2.2.3 First Aid Outfits
The Contractor shall, at his own cost, provide and maintain for the duration of the Contract
adequate first aid outfits at all construction sites.
2.2.4 Cleanliness on Site
The Contractor shall make every effort to keep the Site tidy and in orderly manner and to take
at all times every possible precaution against the contamination of subsoil and groundwater.
The Contractor shall be responsible for making all arrangements for the disposal of solid and
liquid wastes from the Site at his own expense. Furthermore, he shall give strict instructions
to all persons employed by him to use the sanitary facilities provided at Site.
If the Contractor fails to keep the Site clean, the Engineer shall instruct a third party to carry
out the work at the cost of the Contractor.
2.2.5 Water and Energy Supply
The Contractor shall be responsible for and shall make all arrangements for adequate supply
of water and energy to the construction Site. He shall also supply safe drinking water for the
workmen on Site. The Contractor shall be responsible for the supply of all water required for
mixing and curing of concrete and for testing of pipelines and structures.
2.2.6 Maintenance of Traffic
The Contractor shall provide, erect and maintain on the Site and the locations on the access to
the Site all traffic signs and traffic control signals and all measures for protection of the
public, as necessary and/or may be locally required by the relevant local bodies for the safe
direction and control of the traffic during execution of the Works.


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                                                                  Annex VI. Statement of Works


The location and size of all such signs and the lettering thereon shall be approved by the
Engineer before installation.
The Contractor shall relocate, cover or remove signs as required during the progress of the
Works.
2.2.7 Use of Public Roads and Temporary Roads
The Contractor shall, at his own expense, carry out all protective works and strengthening of
public roads used by him as necessary to avoid damage from heavy loads and plant moved to
the Site. The Contractor shall also construct, maintain and remove temporary access roads as
he may require for carrying out the works at his own expense.
The Contractor shall observe all restrictions, which apply to public roads, and he shall
comply with all reasonable restrictions which may be imposed by the Engineer, the Employer
or other competent local bodies. This includes safe and secure fencing of the respective site,
temporary traffic lights and security guards.
The Contractor shall not run tracked vehicles or tracked plant on any public or private road
without the written approval of the responsible Authority or Owner and subject to such
conditions as those may require.
Public and private roads and other surfaces used by the Contractor shall be kept free from dirt
and rubbish and shall be cleaned with adequate equipment as directed by the Engineer. If the
Contractor fails to do so the Engineer can order a third party to do the cleaning on the account
of the Contractor.
Immediately after ceasing the use of any temporary road the Contractor shall restore the road
to the satisfaction of the UNDP and the responsible Authority or the Owner. These provisions
shall apply also to the shoulders, footpaths, drains, etc. of any existing sealed road used by
the Contractor or affected by his operations.
2.2.8 Maintaining of other Services / Utilities and Structures
The Contractor shall be responsible for maintaining all water-courses, pipes, sewers, drains,
electricity and communication cables, other services and structures during the construction of
the Works.
The Contractor shall repair to the satisfaction of the Engineer or the concerned authorities,
without any delay, any damage caused by his operations and maintain existing services
during the execution of Works at his own expense.
As soon as an existing service is encountered in the excavation the Contractor shall forthwith
call the attention of the Engineer and the appropriate utilities service authority thereto.
Notwithstanding any relevant information furnished by the Employer or the Engineer, the
Contractor shall be responsible for ascertaining, from his own inspection of the Site and from
the respective utility and other authorities and by excavating and backfilling for trial pits , the
position of all mains, pipes and cables whether underground or overhead, within or near the
Site.




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                                                                 Annex VI. Statement of Works


The Contractor shall, at his own expense, maintain the flow in all sewers, drains, water
pipelines and all water courses which may be met during the execution of the Works,
allowing none of the waters to flow in the trenches under this Contract.
If an existing utility line is needed to be diverted or demolished, such line shall be diverted or
demolished and afterwards relocated and/or repaired as originally found and be approved by
the respective utility/authority.
If any utility intercepts, the Engineer shall have the authority to modify the design and to
order deviations from the line and grade.
2.2.9 Temporary Approaches, Bridges, Gangways etc
Where any road, path, or right of way is affected by the construction of the Works, and as in
the opinion of the Engineer may from time to time be necessary for safe and expeditious
access to different parts of the Works, the Contractor shall provide suitable temporary
approaches, bridges, gangways, and roads. Particularly, the Contractor shall provide means of
access to adjacent occupiers of the land to carry on their normal occupations, and shall
indemnify the Employer against any claim for loss of business or amenities.
All such approaches, bridges, gangways and roads shall be maintained in service until all
requirements of the Specifications have been fully complied with.
All costs of constructing, maintaining and removing all temporary approaches, bridges,
gangways, etc., under this sub-clause shall be deemed to be included pro rata in the related
pay items of the Schedule of Payments.
2.2.10 Work in Existing Roads and Footpaths
Where existing roads shall be crossed or works are performed in existing roads, the
Contractor shall obtain instructions from the Engineer as to the date and hour for the breaking
up of the road and the manner in which traffic is to be diverted to other roads. Such
deviations shall be provided and maintained by the Contractor at his expense.
All roads used shall be kept free from dust and mud, and unless permission to close certain
roads is obtained by the Contractor from the Engineer, at least one half the width of each road
(if possible) shall be kept open to traffic.
Men and apparatus shall be provided by the Contractor for pedestrian and for vehicular traffic
control when working along or crossing roads. Lamps shall be lighted and warning
signboards put up where necessary to ensure, during the progress of work, the safety of traffic
using the road, and to prevent unauthorized persons, animals, etc., from straying on to the
work.
The Contractor shall be responsible for liaison, co-ordination and arrangements with the
relevant authority in the obtaining of consents, payment of fees and all manner of things
necessary to comply with the lawful orders of the relevant authorities and the Contractor shall
allow for the same in his rates.
All roads, including shoulders and various kind of drains, ditches and footpaths shall be
restored to their original condition and carried out to the requirements of the relevant


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                                                               Annex VI. Statement of Works


authority as soon as the work along or at the crossing has been completed. All restoration
works, such as backfilling and road base course and surfacing, shall be performed to the
requirements of the Specifications.
2.2.11 Precautions
The Contractor shall take all precautions to avoid damage to any structure owned by third
parties. If damage occurs, the Contractor and the Engineer shall contact the owner of the
damaged structure immediately, jointly, and all necessary repairs shall be made by the
Contractor at his own expense, under the direction and to the satisfaction of the Engineer.
2.2.12 Sign Boards
The contractor shall, at the request of the Engineer, provide, erect and maintain 2 (two)
weather resistant signboards/display panels for each site at the locations to be approved by
the Engineer. The signs shall be approximately 2m (width) by 1m (height) and give
information (such as name of the project, logos of the project parties etc.) to be provided by
the Engineer.
Signboards shall be of mobile type and suitable for continuous transportation to
locations/sections where the actual works are taking place. After completion of all the works,
the signboards shall be transformed into the commemorative plaques. The commemorative
plaques shall be installed as stationary on the approved locations by the MARA.
2.2.13 Contractor's Facilities

2.2.13.1 Site Office
The Contractor shall propose uncovered areas to the approval by the Employer/Engineer for
the establishment of the site office. Within the proposed area the Contractor shall provide and
maintain offices appropriate to the efficient management and control of the project by his
own staff.

2.2.13.2 Storage Areas and Yards
The Contractor shall propose uncovered areas to the approval by the Employer/Engineer for
the storage of plant, equipment and materials during the execution of the Contract.
The Contractor shall be responsible for the off-loading, transporting and handling of all the
plant and equipment and materials needed for the purpose of the Contract.
The handling and storage of all plant and equipment at the site shall be to the risk of the
Contractor and without responsibility of the Employer.
The Contractor shall protect all material against corrosion, mechanical damage or
deterioration during storage and erection on site. The protection shall be to the approval of
the Engineer.

2.2.13.3 Staff Facilities
The Contractor shall provide for and maintain temporary sanitary facilities on the site for the
use of all persons connected with the works. The Contractor shall at all times keep the


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                                                                Annex VI. Statement of Works


facilities in a clean and sanitary condition, and shall post notices and take such precautions as
may be necessary to keep the site clean. The Contractor shall carry out any cleaning
whatsoever as may be directed by the Engineer to maintain such sanitary conditions.
The Contractor shall provide for and maintain an adequate supply of potable water for his and
his subcontractor's use. The water supply shall be used for construction purposes and for
consumption in the temporary facilities. The water supply system including the connection to
the public system shall be approved by the Engineer.
All electrical power required by the Contractor shall be provided by him at his own expense.
All temporary connections and installations for electricity shall be subject to the approval of
the Engineer. All temporary electrical installations shall be provided, connected, and
maintained by the Contractor in accordance with local by-laws and regulations and to the
satisfaction of the Engineer.
The Contractor shall not use any part of the permanent works for temporary power supply,
illumination, or equal purposes, unless agreed with the Engineer on a case-by-case basis.

2.2.13.4 Equipment
For satisfactory quality of work and a rate of progress which will ensure the completion of
the works within the time stipulated in the Tender. If at any time such equipment appears to
be inefficient, inappropriate, or insufficient for securing the quality of work required or for
the rate of progress, the Engineer may order the Contractor to increase the efficiency, change
the character or hire additional equipment, and the Contractor shall conform to such order.
Failure of the Engineer to give such order shall in no way relieve the Contractor of his
obligations to secure the quality of the works and rate of progress required.

2.3   Preparatory Works
2.3.1 Review of Technical Documents
The Contractor shall carefully review all technical documents included in the Contract before
the start of the Works and the ordering of the required goods.
The Contractor shall amend such technical documents as may be required and submit three
copies to the Engineer.
2.3.2 Contractor’s Design
The Contractor shall prepare all required design works of all permanent and temporary works
and respect the local and international regulations.
The Contractor shall submit for approval to the Engineer, all calculations, drawings,
mechanical properties of materials, manufacturer‟s specifications justifying the quality and
structural design of materials, equipment and structures. He shall also submit to the Engineer
a copy of the standards and methods used for the calculations.
2.3.3 As-Built Drawings
As the work proceeds, the Contractor shall prepare, at his own expense, record drawings as to
portray the Works actually executed. These record drawings shall become As-Built Drawings


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                                                              Annex VI. Statement of Works


upon Completion of the Works. These drawings shall clearly show all portions of the Works,
in plan, profile and sections and also all deviations from the original drawings.
Draft versions of the record drawings shall be submitted to the Engineer for approval and
then be completed with any amendments requested by him. On Completion of Works the
Contractor shall supply to the Engineer the complete set of originals and 3 (three) copies of
the As-Built Drawings.
2.3.4 Programme of Supplies and Works
The Contractor shall submit to the Engineer full details of his proposed Supply and Working
Programme and its milestones within the execution period as stipulated in the Contract.
The Contractor shall use the CPM for elaboration of the Programme and shall use MS Project
as tool.
The Programme shall be deemed to have taken into account the climatic conditions to provide
for the supply of the goods and the completion of the Works in the order and within the times
specified therein.
The Contractor shall carry out the Contract in accordance with the Programme agreed with
the Engineer but he shall in no way be relieved by the Engineer's approval of the Programme
of his obligations to complete the Works in the prescribed order and by the prescribed
Completion Date, and he shall review his progress every month (tracking Gantt chart) and
make such amendments to his rate of execution of the Works as may be necessary to fulfill
these obligations.
Once the proposed Programme is approved by the Engineer, the Contractor shall not depart
from the Programme without written consent of the Engineer.
In the event of unforeseen difficulties or disturbances which shall have influence on the
approved Programme of Works, the Contractor shall advise the Engineer in writing of such
occurrences without delay and submit proposals for any necessary remedial measures, for
which he shall obtain the Engineer's approval before putting such measures into effect.
The Programme shall clearly indicate the material approval dates before the order of such, the
suppliers‟ customs procedures, the working drawings submittals and the time of access to
land, submittal and approval of road closing, the submittal of As-Built Drawings or any other
event that may concern the Engineer.
When preparing the Programme of Works, as specified, the Contractor shall take account of
the priority order prescribed for the various activities of the Works.
The Programme of Works shall conform to the following:
   If it is necessary for the safety of the Works or for any other reason, the Contractor
    shall carry out such part of the Works continuously by day and by night when so
    instructed in writing by the Engineer.
   The extent of the working site has to be agreed with the Employer and the Engineer.
    Generally, working sites shall be confined in accordance to physical restrictions and the
    requirements for maintaining vehicular and pedestrian traffic.


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                                                               Annex VI. Statement of Works


2.3.5 Cash Flow Programme
Together with the Work Programme the Contractor shall provide to the Engineer a detailed
Cash Flow Programme of all payments to which the Contractor shall be entitled under the
Contract. He shall update this Programme with the updates of the Programme of Works, if
required to do so by the Engineer.
2.3.6 Notices before Starting Excavation
The Contractor shall, before starting excavation in any portion of the Works, give all
necessary notices and make timely and reasonable arrangements with:
   The relevant bodies responsible for public roads (approvals for opening, agreements on
    resurfacing) and the Police (traffic arrangements), where applicable.
   The relevant bodies for water and energy supply and telecommunications (dealing with
    crossing of, maintaining and reinstatement of the respective services).
   The concerned land owners (approvals of access, reinstatement of surfaces).
2.3.7 Site Inspections before Starting Excavation
Before carrying out any excavation, the Site shall be inspected jointly by the Contractor and
the Engineer in order to verify site conditions, to establish the directions for site clearance
and to clarify the further proceedings.
Before commencing any site clearance and excavation in private property, the Contractor
shall prepare and agree with the owner or occupier of such property a record of the state of
the surface with particular reference to any features that may require special care,
conservation and reinstatement.
Pre-construction photos shall be taken of the original Site by the Contractor and be submitted
to the Engineer in two (2) copies together with the respective digital files. By that way after
construction the conserved and reinstated parts can be compared with the original status. The
Contractor shall prepare an inspection report which shall describe the conditions of the
buildings, roads, footpaths, etc., in question and shall submit such report to the Engineer.
Any damage caused by the Contractor to third parties during excavation or other works shall
be repaired and maintained by the Contractor at his own expense without any delay.
2.3.8 Technical Documentation of Manufactured Goods
The Contractor shall provide to the Engineer for approval a complete set of technical
documents of all goods that shall be supplied from Manufacturers (pipes, valves, fittings,
etc.) to be incorporated into the Permanent Works. The document shall further detail the
documentation included in the tender.
Only goods figuring in the technical documentation and approved by the Engineer shall be
supplied.
The documentation of goods shall use the ID-system as set forth in the Particular
Specifications.




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                                                                Annex VI. Statement of Works


2.3.9 Construction Methods
The Contractor shall submit details of the plant, equipment and labor force, which he
proposes to use and employ and shall describe in detail the proposed construction methods.
The details on construction plant shall include the make, type, capacity or rating and the
number of units which the Contractor envisages to employ throughout the duration of the
Contract.
Special attention shall be paid to the (1) procedure of concrete mixing, transporting, vibrating
and curing and whether the concrete is prepared at the Site or elsewhere, (2) on-site coating,
painting and other works serving for corrosion protection.
The Contractor shall furnish to the Engineer the formal approval of working methods he may
be required to obtain from relevant authorities prior to the commencement of any new section
of works. Such approval of working methods shall in no way relieve the Contractor from his
obligations.
Such approvals of working methods shall be obtained, as applicable, e.g. for the maintaining
of public traffic, the dealing with/crossing of other services, the diversion of flow and
discharge of water from excavations, the reinstatement of excavated areas and the provisions
to ensure public safety.
2.3.10 Approval of Materials and Workmanship
The supply of all materials, items and accessories shall be subject to the approval of the
Engineer.
The Contractor shall provide such samples as the Engineer may require in advance of the
execution of Works for approval and, when approved, the quality of materials shall be at least
equal to that of the approved samples. This includes also the testing and quality control of
aggregates, cement and concrete and other building materials.
The Contractor shall furthermore provide sample areas and items of finished workmanship
for approval by the Engineer as required by him. All workmanship shall be equal to the
approved samples.
For the approval of materials standard institution certificates of the related materials from the
country of production shall be submitted.
2.3.11 Testing of Materials
The Contractor shall provide material test results and certification by Independent Testing
Laboratory approved by the Engineer showing that the materials meet the specified
requirements. The testing of materials and goods shall be performed well in advance of the
time they will be required for use.
The Contractor shall not be entitled to any compensation or claim for delays, inconveniences,
damage, standing time or any other cause whatsoever, arising from the late submission of
testing results or the rejection of materials and articles.




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                                                              Annex VI. Statement of Works


2.3.12 Setting-Out of Works
Prior to the Commencement of the Works the Engineer shall provide a number of
benchmarks on Site.
Before starting any work, the Contractor shall verify the levels of the benchmarks in the
presence of the Engineer and shall request the Engineer to correct any omission or error
which may be discovered during verification.
After the benchmarks and markers have thus been consolidated, the Contractor shall certify
their acceptance in writing to the Engineer. The Contractor shall then establish, in locations
and at levels approved by the Engineer steel datum pegs which shall be securely concreted in.
The levels of these pegs shall be used as reference datum during construction.
The Contractor shall be responsible for accurate setting-out the Works, temporary
benchmarks and shall carefully protect and preserve all benchmarks, sight-rails, pegs and
other things used in setting-out the Works.
2.3.13 Survey Staff
The Contractor shall also provide all staff, labor, instruments and materials as may be
required by the Engineer for survey work and measurements in connection with the Works.




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                                                                Annex VI. Statement of Works



3 Concrete Works
3.1   General
Plain and Reinforced concrete shall be accomplished in accordance with these specifications
and as shown on the detail drawings.
All concrete construction shall conform to all applicable requirements of the Technical
Specifications for Concrete Works (TS 802), TS 500, TS 498, TS EN 206-1.
Reinforcing steel bars shall be placed and tied according to the detail projects. For the
reinforced concrete, steel bars shall conform St III and Public Works Standards (23.014,
23.015, Technical Specifications for Steel Works)
All of the Formworks, scaffolding, supports, reinforcing steel bars shall be prepared
according to the detail projects. And after the approval by the ENGINEER, concrete shall be
placed. Concrete shall be placed only in the presence of the ENGINEER.
Concrete shall be thoroughly and uniformly compacted by means of internal mechanical
vibration with internal vibrator.
3.1.1 Curing of Concrete
All concrete shall be water cured for a minimum of 7 of 24 hour days. It is the Contractor‟s
responsibility to rig up all necessary equipment to conduct this task correctly and effectively.
3.1.2 Sampling and Testing Generally- Concrete
The Contractor shall make available on site throughout the period of the Contract equipment
and facilities for the performance of slump tests and the manufacture of concrete test
cylinders.
3.1.3 Rejection Criteria – Concrete
Concrete which has any of the following defects shall be liable to rejection:
    It is porous, segregated or honeycombed.
    A construction joint has been made at a location or in a manner not acceptable to the
     UNDP.
    The reinforcement has been displaced from its correct locations.
    The concrete is shown by the UNDP to be otherwise defective.
    Cold formed joints.
3.1.4 Records - Concrete
Day to day records of all concreting shall be kept by the Contractor. The records shall clearly
show dates, times, temperature and weather conditions as well as test references or test results
and the place of concreting. These records shall be submitted to the UNDP once a week or as
often as he directs.




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                                                              Annex VI. Statement of Works


3.1.5 Surface Protection – Concrete
All finished concrete surfaces shall be protected from damage, staining or contamination
from any cause such as construction equipment, materials or methods, and by rain, running
water or wind.
3.1.6 Construction Joints - Concrete
The Contractor shall submit procedures and drawings to the UNDP clearly showing its
proposals for concrete placing in each component of the Works together with construction
joints and lifts.
3.1.7 Repair Procedures for New Concrete
Any making good of defective concrete will be subject to the approval of the UNDP who
may alternatively require the complete removal and replacement of the defective concrete.

3.2   Materials
3.2.1 General
Materials used in the works shall be new, good and of the qualities and kinds specified herein
and equal to approved samples. Delivery shall be made sufficiently in advance to enable
further samples to be taken and tested if required. Materials not approved shall be
immediately removed from the works at the Contractor's cost.
All specified properties of the concrete-making materials shall be tested with a frequency to
ensure continuous compliance with the requirements, and whenever new materials are to be
used.
Materials shall be transported, handled and stored on the site or elsewhere in such a manner
as to prevent damage, deterioration, or contamination.
3.2.2 Cement
Cement shall be from an approved source and shall be low alkali cement and sulphate-
resistant or ordinary Portland cement complying with EN197.
Low alkali cement to be used in the works shall contain less than 0.6% alkali (expressed as
Na2O + 0.658K2O).
Cement shall be delivered in sealed manufacturer's branded bags or barrels, each
consignment accompanied by the manufacturer's test certificates. Damaged bags or barrels
and any cement the Engineer considers unsatisfactory shall be rejected. Each bag shall be
used on the day of opening; bags opened on the previous day shall be rejected.
All rejected cement including that which has become affected by damp conditions is to be
removed from site within 48 hours. High alumina cement or blast-furnace slag cement shall
not be used. Cement stored on site shall be protected from the weather and raised from the
ground. Cement shall be used in the order in which it is delivered. Cement temperature shall
not exceed 60C when used.




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                                                               Annex VI. Statement of Works


Cement shall not be used after 6 months from its manufacture date or after it has been held in
store for 3 months, unless it is tested and satisfies the relevant EN Standards. Each re-test
certificate shall be valid for a period of 6 months. Each consignment of cement delivered to
the site shall be accompanied by a certificate showing the place and date of manufacture and
the results of standard tests carried out on the bulk supply from which the cement was
manufactured.
Notwithstanding the above requirements and tests, the Engineer may reject any cement which
in his opinion is unsatisfactory for any reason whatsoever.
3.2.3 Water
Water for use in concrete, mortar mixing and curing shall be obtained from an approved
source and shall be of a quality as not to affect the setting time, strength, durability of the
concrete or mortar, or the appearance of hardened concrete or mortar by discoloration or
efflorescence, nor the reinforcement at any age of the concrete or mortar.
Water shall be clean, potable, blended or unblended, with a pH between 5.0 and 9.0 and shall
be tested in accordance with EN 1008. The following limits shall not be exceeded:
     Total dissolved solids (TDS) not greater than 2000 ppm
     Suspended solids not greater than 2000 ppm
     Chlorides (Cl) not greater than 500 ppm
     Sulphates (SO3) not greater than 1000 ppm
     Alkali (HCO3/CO3) not greater than 1000 ppm
Water shall be stored in approved, clean containers which are protected from sun, wind, dust,
organic contamination or from contamination by any other source.
3.2.4 Aggregates
Materials used as aggregates shall be obtained from a source known to produce aggregates
satisfactory for concrete and shall be chemically inert, strong, hard, durable, of limited
porosity and free from adhering coatings, clay lumps, coal and coal residues and organic or
other impurities that may cause corrosion of the reinforcement or may impair the strength or
durability of the concrete. Aggregates shall be natural gravels or crushed stone complying
with EN 12620.
The aggregates used in the concrete mix shall not cause damage or weakening of the
concrete. Aggregates shall be stored and handled only on approved impervious free draining
platforms with concrete block walls separating different grades. Stock piles shall be built in
1.50 m (maximum) layers and segregation of the aggregates shall be prevented. All
aggregates which have become segregated shall be removed. All aggregates stored on site
shall be covered with approved sheeting until required for mixing. Aggregates which have
become contaminated whilst stored on site shall be removed.
3.2.5 Fine Aggregates
Sand for concrete shall comply with EN 12620. It shall not contain more than 3% voided
shells (as determined by direct visual separation).


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                                                                Annex VI. Statement of Works


Artificial or manufactured sand will not be acceptable. The maximum permitted
concentration of chlorides and sulphates expressed as percentage by weight of dry sand are
0.06% (as acid soluble Cl-) and 0.4% (as acid soluble SO3) respectively.
The blending of crushed stone fines may be permitted provided that the blended product
meets all the requirements for fine aggregates. Materials finer than 75 micron size - ISO 3310
test - shall not exceed 5% by weight. If the materials finer than 75 microns - according to ISO
3310 test - consist of the dust of fracture, essentially free of clay or shale, the limit can be
increased to 7% by weight.
Absorption shall not exceed 5%. Magnesium sulphate soundness weight loss shall not exceed
10% after five cycles (ASTM C88 or equivalent). When tested for organic impurities the
color shall be lighter than the reference standard color (ASTM C40 or equivalent).
When tested for potential alkali reactivity (ASTM C 227 or equivalent) the expansion shall be
less than 0.05% at 3 months. Alternatively the potential alkali reactivity can be tested in
accordance with ASTM C 289 or equivalent and the evaluation done in accordance with
ASTM C 33, Appendix XI or equivalent.
3.2.6 Coarse Aggregates
Coarse aggregates for concrete shall be hard and durable stone, produced by mechanical
crushing, e.g. by jaw, impact or cone crushers or other mechanical means to the approval of
the Engineer.
The maximum permitted content of chlorides and sulphates by weight of dry aggregates are
0.03% (as acid soluble Cl-) and 0.4% (as acid soluble SO3) respectively.
Unless otherwise approved by the Engineer, coarse aggregate for use in all classes of
concrete shall be provided for batching as single sized aggregates of 40 mm, 20 mm and 10
mm nominal size proportioned in such ratio as to give a uniform gradation.
Absorption shall not exceed 2.5% (EN 12620). Flakiness index and elongation index shall not
exceed 25% (EN 12620). Coarse aggregate shall not contain more than 5% soft fragments
(ASTM C 235 or equivalent). Magnesium sulphate soundness weight loss shall not exceed
10% after five cycles (ASTM C88 or equivalent).
When tested for potential alkali reactivity (ASTM C 227 or equivalent) the expansion shall be
less than 0.05% at 3 months. Alternatively the potential alkali reactivity can be tested in
accordance with ASTM C 289 or equivalent and the evaluation done in accordance with
ASTM C 33 or equivalent, Appendix XI.
3.2.7 Admixtures
Any use of admixtures and additives shall comply with EN 934 and shall be approved by the
Engineer.
Approved admixtures shall be used in accordance with the manufacturer's recommendations,
shall be dispensed by approved equipment, which provides a visible means of checking each
dose, and shall comply with the relevant EN standards. The proposed dosages, the
manufacturer's technical information and the results of trial mixes shall be submitted to the


                                                                                             21
                                                                 Annex VI. Statement of Works


Engineer before approval is given. When more than one admixture is to be used in a concrete,
the compatibility of the various admixtures shall have been ascertained by standard tests and
certified by the manufacturer(s). No admixture containing chloride or nitrate shall be used.
3.2.8 Total Chloride and Sulphate Contents
The total acid soluble chloride content of the concrete mix shall be determined in accordance
with EN 12350. Chlorides from all sources shall be included.
For concrete made with sulphate-resistant cement the maximum total acid soluble chloride
content expressed as % of chloride ion by weight of cement shall be 0.200%.
The maximum total acid soluble sulphate content of the concrete mix from whatever source
expressed as % SO3 by weight of cement shall be 4.0.
3.2.9 Reinforcement
Reinforcement shall comply with EN10080. Reinforcement bars shall have strength equal to
high yield steel bars and shall be profiled. The characteristic yield stress shall be at least 550
N/mm2.
The Contractor shall furnish the Engineer with copies of the manufacturer's certificates of
tests for the steel reinforcement to be supplied. If required by the Engineer, the Contractor
shall submit samples to, and obtain test certificates from, a recognized testing laboratory
approved by the Engineer. All reinforcement shall be clean and free from pit corrosion, loose
rust, mill scale, paint, oil, grease, adhering earth, or any other material that may impair the
bond between the concrete and the reinforcement or that which may cause corrosion of the
reinforcement or may be detrimental to the quality of the concrete.
3.2.10 Liquid Membrane - Curing Compound
Liquid membrane - curing compound shall comply with ASTM C 309 or equivalent, Type 1,
unless another type is accepted by the Engineer.
Water stops shall be used in all construction joints. Web thickness shall not be less than 5
mm. Water stops shall be either rubber or polyvinyl chloride (PVC).
Spacers shall be made of concrete of same grade as the structure, for which they are to be
used.

3.3   Requirements / Workmanship
3.3.1 Formwork for Design and Construction
Formwork for concrete shall be rigidly constructed of approved materials and shall be true to
the shape and dimensions. Formwork shall be constructed of material or lined with materials
as may be necessary to achieve the finishes specified in this section. The formwork design
shall be submitted to the Engineer for approval before construction commences.
All material brought on the site as forms, struts or braces shall be new materials.
Faces in contact with concrete shall be free from adhering grout, projecting nails, splits, or
other defects.



                                                                                               22
                                                                Annex VI. Statement of Works


Joints shall be sufficiently tight to prevent the leakage of cement grout and to avoid the
formation of fins or other blemishes. Faulty joints shall be caulked. 20 mm by 20 mm
chamfers shall be formed on the external corners of concrete members, unless otherwise
specified. Internal corners shall similarly be provided with 20 mm fillets.
Formworks for exposed surfaces shall be laid out in a regular and uniform pattern with the
long dimension of panels vertical and all joints aligned.
If openings of the formwork for the escape of water used for washing out are made, they shall
be formed so that they can be conveniently closed before placing the concrete. Connections
shall be constructed to permit easy removal of the formwork and shall be strong enough to
retain the correct shape during consolidation of the concrete.
Metal ties or anchors within the form shall be so constructed as to permit their removal to a
depth of at least 50 mm from the face without injury to the concrete. All fittings for metal ties
shall be of such design that upon their removal the cavities which are left will be of the
smallest possible size. Spreader cones or ties shall not exceed 25 mm diameter. The cavities
shall be filled with cement mortar and the surface left sound, smooth, even and uniform in
color. Formwork shall be true to line and braced and strutted to prevent deformation under
the weight and pressure of the unset concrete, constructional loads, wind, and other forces.
Beams spanning more than 3 meters shall have an upward camber of 1½ mm per m of span.
Concrete shall normally not be placed in lifts deeper than 3 m. For lifts higher than 3 m
openings for placing the concrete shall be provided in order to avoid segregation of the
concrete.
Approved mould oil or other material shall be applied to faces of formwork to prevent
adherence of the concrete. Such coatings shall be insoluble in water, non-staining, and non-
injurious to the concrete. Liquids that retard the setting of concrete shall be used only when
approved. Mould oil, retarding liquid, and similar coatings shall be kept from contact with the
reinforcement or previously cast concrete.
Before any concrete is placed, forms shall be properly cleaned by washing out with water
and/or air under pressure to remove sawdust, shavings, metal and other foreign matter. All
water shall then be drained and mopped out from the formwork. In no case shall concrete be
placed in the forms until such forms have been approved by the Engineer. Such approval
shall not relieve the Contractor of his responsibility for the formwork.
Details of any fixtures to be cast into the concrete shall be to the approval of the Engineer. No
fixtures shall be attached to the concrete by shot-firing without prior permission of the
Engineer. Notwithstanding any such authorization, the Contractor shall take full
responsibility for any damage caused to the structure and make good to the satisfaction of the
Engineer.

3.3.1.1 Removal of Formwork
Formwork shall be removed by gradual easing without jarring. Before removal of the
formwork the concrete shall be examined and removal shall proceed only in the presence of a




                                                                                              23
                                                               Annex VI. Statement of Works


competent Engineer and only if the concrete has attained sufficient strength to support its
own weight and any load likely to be imposed upon it.
The following striking time given in maturity days are the absolute minimum that will be
permitted:
   Soffits 14 days
   Sides 4 days
Loads shall not be placed on concrete before the following periods after casting:
   Columns, walls, beams, slabs, etc. 14 days
   Foundations 10 days
The Contractor shall record the date upon which the concrete is placed in each part of the
work, and the date on which the formwork is removed from there. The assessment of the
period elapsing between placing the concrete and removing the formwork and consequences
arising there from shall be entirely the Contractor's responsibility.
3.3.2 Reinforcement

3.3.2.1 General
The Contractor shall ensure that all reinforcement is checked by a competent person. The
Contractor shall notify the Engineer well in advance about portions of reinforcement work
ready for inspection and shall keep a detailed record of the planning and control of the
reinforcement work.

3.3.2.2 Storage of Reinforcement
Reinforcement shall be stored on properly constructed racks at least 150 mm above ground
level. The storage, cutting and bending of steel reinforcement shall be carried out under cover
on an approved, free draining concrete platform. The method of storing shall be such as to
prevent contamination or damage by weather or accident. Steel shall be protected from
humidity when stored.

3.3.2.3 Handling of Reinforcement
Sheets of mesh fabric shall be flat unless specified as bent and any tendency to curve or twist
shall be corrected by the Contractor before fixing. Mesh fabric shall not be supplied in rolls.

3.3.2.4 Cutting and Bending
Dirt, rust, concrete, scale, paint, oil, grease, salts, etc. shall be removed from the
reinforcement by sand blasting. Reinforcement shall be bent when cold by hand or by using
an approved hand or power operated bending machine. When bending, the reinforcement
should be subjected to a constant even load and not an impact load.
Welding of reinforcement will only be allowed with the specific written permission of the
Engineer. Bars incorrectly bent shall be used only if the means used for straightening and re-
bending be such as not to damage the steel. No reinforcement shall be bent when in position



                                                                                            24
                                                                Annex VI. Statement of Works


in the works without approval, whether or not it is partially embedded in hardened concrete.
Bending dimensions shall be in accordance with TS 500.

3.3.2.5 Fixing Reinforcement
Bars in contact shall be firmly secured to each other with approved binding wire or
proprietary clips of a type approved by the Engineer. Binding wire shall be 16-18 gauge soft
iron wire free from rust or other contaminants. The reinforcement shall be fixed accurately in
position so that the reinforcement is in the correct position in relation to the formwork to give
the specified concrete cover. The reinforcement shall be securely fixed in position so that it
will not be displaced during the passage of the Contractor's traffic, the placing and
compaction of the concrete or any related operations.
The correct cover shall be maintained by the use of plastic spacers or other approved means.
If approved for use, concrete spacing blocks shall be machine pressed, or, if manufactured on
site, shall be made from a mix of one part cement and two parts of sand. Site manufactured
blocks shall be well compacted and water cured for a minimum of 7 days after casting and
shall have a 10 minute absorption of less than 3.2% by weight.
Concrete spacers shall be comparable in strength, durability and appearance to the
surrounding concrete. Any wire cast into the spacer blocks shall be positioned well away
from the exposed surface and shall be galvanized. Spacers fixed to parallel reinforcement
bars shall not be located in a line across a section. Timber, stone or metal spacers shall not be
used. The top reinforcement in slabs shall be rigidly supported by mild steel chairs from the
bottom reinforcement.
Plastic coated or galvanized steel chairs shall be used where in contact with exposed concrete
surfaces. Chair spacing shall be at maximum 1.50 m centers in both directions.
Starter bars to walls shall be securely fixed to the reinforcement in the parent concrete and
accurately located to maintain the specified cover. Reinforcement embedded in hardened
concrete shall not be bent. Reinforcement cages assembled before fixing shall be protected
against the weather and shall be stored and transported carefully so that no distortion or
contamination may occur. Concrete shall be placed within 3 days of fixing reinforcement.

3.3.2.6 Laps and Joints
Laps are to be staggered in such a manner that maximum one third of the bars are lapped in
the same section, otherwise the lap length shall be increased by 50%.

3.3.2.7 Water stops
When water stops are placed for water tightness the water stops shall be made PVC-type
resistant to chlorides, sulphates, chemicals and the like. The width of the water stops shall be
according to the manufacturers‟ specifications.
All water stops shall be made continuous and shall be welded at all connections. Overlap is
not allowed. All joints in water stops shall be made by the manufacturer of the water stop. If a
joint ends at another part of the structure e.g. the connection between a wall and a bottom



                                                                                              25
                                                              Annex VI. Statement of Works


slab, the water stop should also be placed at least 30 cm inside the adjacent part of the
structure.
Water stops shall be placed in accordance with the manufacturers specifications.
The Contractor shall submit type of water stops including a description of installation of
water stops to the Engineer for his approval at least one month before.




                                                                                       26
                                                                Annex VI. Statement of Works



4 Excavation Works
4.1   General Requirements
The Contractor shall submit plan of operation to UNDP‟s approval with complete details of
the method of excavation, any necessary site drainage, safety measures, list of equipment and
all other items of interest for the particular work at least 3 working days prior to starting
excavation.
The Contractor shall set-out structures as shown on the Drawings, utilized survey points,
bench marks and coordinates given. The Contractor is responsible for the correct setting-out
of all structures. Upon the request by UNDP, any lacking or defective item, shall be corrected
by the Contractor without any payment.
The Contractor is responsible for all necessary safety measures. From the commencement of
work until its final acceptance, the Contractor shall strictly follow safety regulations in order
to prevent accidents.
All damage caused by slides occurring during the excavation work will be fixed by the
Contractor. Disposal of material resulting from such damage, as well as any necessary back-
filling, will be carried out by the Contractor.
Special attention shall be paid to the proper bonding of foundation concrete or filling concrete
with the underlying material. Immediately prior to the placing of concrete, the excavated
bottom shall be thoroughly cleaned and all loose or broken material shall be completely
removed.
Excavated material which has been approved by UNDP as fill material or as material for re-
use shall be stocked as directed by UNDP.
Excavated materials, that are not suitable or not required for filling or for other use, shall be
disposed of in designated disposal area(s). The Contractor shall trim and regulate the area to
stable lines and grades.

4.2   Clearing and Grubbing
This item consists of clearing and grubbing of the project areas, within the construction site
as defined in the Drawings. All stumps, brushes, roots, down timber, rotten wood, rubbish,
trees i and other vegetation or objectionable material shall be removed.
If the clearing and grubbing done by the mechanical equipment and causes relocation of
suitable materials which are required to be replaced, the Contractor shall replace material
with an equal quantity of approved material. All material excavated during clearing and
grubbing operations shall be disposed in disposal sites shown by UNDP.
Grading and earth moving shall not start in any area until clearing and grubbing has been
completed. All material specified in this section will be removed by normal excavation
methods, without blasting.




                                                                                              27
                                                              Annex VI. Statement of Works


4.3   Excavation Methods
The Contractor shall perform all open-cut excavation and grading to the final lines and grades
shown in the Drawings. Excavation shall only be performed by approved methods. The
Contractor shall make such trial excavations to indicate the adequacy of the excavation
methods for producing the required material. The contractor is responsible for the success of
the excavation method regardless of approval by UNDP. Only approved excavated materials
shall be used for embankments and fills.

4.4   Excavation Area
In case of a need of excess excavation, because of geological conditions, no extra payment
shall be realized to the contractor.
All excavations shall be carried to the level which is satisfactory for the completion of the
Works in the scope of the TOR and drawings. All necessary precautions shall be taken to
preserve the material below and beyond the lines of all excavation in sound undisturbed
condition. Excess excavations below concrete structures shall be backfilled with plain
concrete or reinforced concrete as needed. All other excess-excavation shall be backfilled by
the Contractor in accordance with drawings and Technical specifications.

4.5   Excavation Axisses
The character and desired dimensions of the excavations are in general indicated on the
Drawings. However, UNDP have the authority to: (1) vary the depth, and length of the
excavations and to increase or decrease the slopes including barriers of the excavations; and
(2) require the use of barriers of dimensions constructed in permanent slopes where none are
shown on the Drawings, if conditions require or permit such modifications shall be done for
the purpose of obtaining more stable and/or foundations.

4.6   Slope Stabilization of Excavation
During the excavation phase, the Contractor shall be responsible for providing stable interim
excavation slopes and the measures to be taken for proper excavations (regardless of the
slope lines shown or approved method of support by UNDP) in order to accomplish the final
construction dimensions shown in the Drawings.
In case of any slides or failure occurring during the excavation phase, excluding those due to
the geological reasons as confirmed by UNDP, all damage will be fixed by the Contractor.
Disposal of material resulting from such damage as well as any necessary backfilling, will be
carried out by the Contractor at their own cost.

4.7   Removal of Water
The Contractor shall maintain all active work areas dry unless otherwise specified, shown in
the Drawings, or approved by UNDP. The Contractor shall provide, install, operate and
maintain approved dewatering systems (including sufficient standby equipment) to drain and
to keep all construction areas dry and to keep excavated foundations and slopes stable. In
areas where a drainage plan is requested, the Contractor shall submit a plan for UNDP's



                                                                                           28
                                                                Annex VI. Statement of Works


approval. For foundations where concrete will be placed, the ground water table shall be
maintained below the bottom of the finished excavation level. Such additional precaution
may be necessary to preclude improper formation of the foundation and the structure. Any
damage to foundation material caused by water shall be repaired prior to continuing other
stages.

4.8    Earth, Common Excavation
Earth, common excavation shall include excavation of all materials other than rock, such as
earth, clay, silt, sand, gravel, boulder and weathered or disintegrated rock of such hardness
and texture that it could be removed by a bulldozer of sufficient power with ripper or not,
without blasting.
The Contractor shall excavate, haul and deposit the excavated material in the areas shown in
the Drawings or as stated by UNDP at a hauling distance of max 3 km.
Ripable material shall be loosened with adequate equipment. Excavated material approved by
UNDP shall be used as fill material or for re-use shall be stockpiled on the site if it cannot be
placed in final location immediately.

4.9    Rock Excavation
Rock excavation includes all solid rock in place which cannot be removed until loosened by
blasting, barring or wedging and all boulders or detached pieces of solid rock which cannot
be removed. Solid rock under this definition, as distinguished from soft or disintegrated rock,
is defined as sound rock of such hardness and texture that it cannot be l ripped by a 425 HP
(at least) bulldozer.

4.10 Below-Grade Excavation
Excavation of zones of loose material below the foundation levels shown in the Drawings
may be encountered. All such material shall be removed as stated by UNDP and Technical
specifications and disposed to the disposal areas. Excavation shall consist of the removal of
earth such as talus, or unsound rock in fault zones such as soft, friable or highly weathered
rock from below the foundation or other base excavation lines indicated in the Drawings

4.11 Excavation of Trenches
The Contractor shall excavate the trenches in hard and soft material according to the lines and
grades shown in the Drawings. The Contractor shall furnish all labor, material and equipment
required for the proper execution of the work. Correct and adequate bracing and supporting
of the excavation shall also be provided. Excavation of trenches will be mainly necessary for
the following works. The Contractors, while preparing their technical and financial proposal,
shall consider the related costs for excavations as such;
      Excavation of trenches for stream bed rehabilitation,
      Excavation of trenches for the foundation of concrete structures
      Excavation of Drainage for dry excavation
      Embankment of barriers at both sides of the rehabilitated stream bed



                                                                                              29
                                                              Annex VI. Statement of Works


   Transportation of excess excavated materials to the disposal area max 3 km
   Removal of water from trenches by pumps
   Any other trenches which may be needed but not shown in the drawings but deemed
    necessary for the correct execution of the work.
The list above is the examples of details for trench excavation. There will be no extra
payment for the Contractor in any case.
Excavation performed beyond the lines and grades shown on the Drawings, without any
specific instructions from UNDP, shall be backfilled to grade with approved material.

4.12 Drainage Ditches
Excavation for drainage ditches shall be performed to secure a plane finish, true to grade.
Intercepting ditches shall be constructed prior to the start of adjacent excavation operations
where necessary. Sufficient openings shall be provided through spoil banks to permit
drainage from adjacent areas. Permanent ditches shall be maintained to the required cross
Section, and shall be kept free from debris or obstructions throughout the period of
construction

4.13 Cleanup and Removal of Temporary Facilities
After completion of construction, all equipment, materials and temporary structures shall be
removed and disposed of away from the site. Temporary ditches, trenches, drains, sumps and
other excavations shall be backfilled and the construction site shall be cleared.




                                                                                           30
                                                                        Annex VII. Bid Submission Form



Annex VII
Bid Submission Form
(to be printed on company letterhead)


To: United Nations Development Programme


Dear Sir / Madam,
Having examined the Bidding Documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to supply and deliver provision of
construction works in Diyarbakır Province Güleçoba village in conformity with the said
bidding documents for the sum of [-currency- total bid amount in words and figures] as
may be ascertained in accordance with the Price Schedule attached herewith and made
part of this Bid.
We undertake, if our Bid is accepted, to deliver construction works in Diyarbakır
Province Güleçoba village in accordance with the delivery schedule specified in the
Schedule of Requirements (Bill of Quantities).
We agree to abide by this Bid for a period of 60 days from the date fixed for opening of
Bids in the Invitation to Bid, and it shall remain binding upon us and may be accepted at
any time before the expiration of that period.
We understand that you are not bound to accept any Bid you may receive.



Dated this . . . . .day of . . . . .[year].




.........................                                        ......................
Signature                                                        [in the capacity of]




Duly authorized to sign the Bid for and on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . .


(To be signed and stamped)
                                                                       Annex VIII. Price Schedule



Annex VIII
Price Schedule
1) The Price Schedule must provide a detailed cost breakdown for each item. The components
   comprising the total price must provide sufficient detail to allow UNDP to determine
   compliance of Offer with requirements as per Statement of Works of this ITB.
2) The Contractor is asked to prepare the Price Schedule together with Bid Submission Form,
   as a separate envelope from the rest of the ITB response as indicated in Section D paragraph
   16 of the Instruction to Bidders.
3) All prices/rates quoted must be exclusive of all taxes, since the UNDP is exempt from taxes
   as detailed in Clause 31 „Tax Exemption‟ of Instructions to Bidders.
4) The format shown on the following pages should be used in preparing the price schedule.
5) If there is a discrepancy between the unit price and the total price that is obtained by
   multiplying the unit price and quantity, the unit price shall prevail and the total price shall
   be corrected. If the Bidder does not accept the correction of errors, its Bid will be rejected
6) All prices shall be quoted in US Dollars or in a fully convertible currency. Bid prices
   submitted in currencies other than US Dollars will be converted into US Dollars by using
   the UN Operational Rate of Exchange on the date of bid submission deadline. Bidders shall
   use a single currency for all the items in the price schedule.
7) Price Schedules not submitted in this format may be rejected.
8) Grand Total to be quoted by the Bidders will be the price for the whole project including all
   different project activities to be completed in Diyarbakır Province Güleçoba village in full
   compliance with the Statement of Works. Therefore, this price will include all types of
   costs, like transportation of the material and equipment to and from the sites, water
   drainage, variation in soil conditions, direct and indirect nature, associated with the
   satisfactory completion of each work item in accordance with Statement of
   Works/Technical Drawings and in overall in accordance with the Conditions of Contract, to
   be incurred by the Contractor until final delivery to UNDP.
9) The unit prices to be quoted shall be firm and final during the validity of the contract. The
   Contractor will not be entitled to receive any price difference due to changes in market
   conditions and/or prices.
10) All Bidders are strongly recommended to visit the sites in which the civil works will be
    constructed or obtain necessary information locally, prior to preparation of their bids in
    order to determine the basis for their technical and financial proposals. Failure to conduct
    site visit does not constitute any legal basis for any claim for price changes, etc. whatsoever
    as regard to contract conditions and the bid. I.e. No additional payment shall be made to the
    successful Bidder due to its failure to make a site visit before submitting its bid.
11) Each item listed in the Price Schedule, being based on the Bill of Quantities, shall be
    inclusive of all other costs (that are not costed through BOQ) whether direct and indirect
    nature associated with the satisfactory completion of each work item in accordance with
    Statement of Works/Technical Drawings and in overall in accordance with the Conditions
    of Contract.
                                                                                                                                                      Annex VIII. Price Schedule

                                                                                  Price Schedule
No     Position No     Description of Work                                                                     Unit     Quantity        Currency        Unit Price       Total Price
                       Excavation with Machinery (Any kind of soil and rock 15.001/2b and 15.018/4a),           m3       18.500
1      Position 1      including transportation of excavated materials
2      14.111          Excavation of any kind and class of material for the culvert                             m3          30
3      16.044/4        Reinforced Concrete C 20/25 (BS.20)                                                      m3          80
4      17.136/k        Blockage with stones                                                                     m3          14
5      21.011          Plain wood formwork for reinforced concrete                                              m2         109
6      21.054          Wood scaffolding for formwork                                                            m2         100
7      Position 2      Thin (23.014) and thick (23.015) ribbed reinforcing steel bars                           ton          5
8      Special 41      Mobilization                                                                             Nos          1
                                                                                                                                                GRAND TOTAL2
Above bid prices, being based on the Bill of Quantities, shall be inclusive of all other costs (that are not costed through BOQ) whether direct and indirect nature, associated
with the satisfactory completion of each work item in accordance with Statement of Works/Technical Drawings and in overall in accordance with the Conditions of Contract.
“Duly authorized to sign the Proposal for and on behalf of
_________________________
(Name of Company)
___________________________
Signature/Stamp of Entity/Date


Name of representative:
Address:
Telephone/Fax:
Email:




1
    Mobilization cost will not exceed 5% of the bid price of the respective year and payment of it will be subject to certification of completion of mobilization activities.
2
    Bid security shall be obtained at 5% of the „Total Bid Price‟ (Grand Total)
                                                                      Annex IX. Bid Security Form



Annex IX.
Bid Security Form
To:        The procuring entity,
Whereas [name of contractor] (hereinafter called the “Contractor”) has submitted its
proposal dated [date submission of proposal] for the provision of services for Stream
Bed Rehabilitation and Twin Cell Box Culvert Construction In Diyarbakir Province
Güleçoba Village within the Scope of Diyarbakir-Batman-Siirt Development Project
(hereinafter called Proposal).
KNOW ALL PEOPLE by these presents that WE [name of bank], having our registered
office at [address of bank] (hereinafter called “the Bank”), are bound unto UNDP
(hereinafter called “the Purchaser”) in the sum of [insert amount in words and figures in
the currency of the bid]. for which payment well and truly to be made to the said
Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed
with the Common seal of the said Bank this ………day of..…….2010.
THE CONDITIONS of this obligation are:
1.       If the Contractor withdraws its Proposal during the period of proposal validity
         specified by the Contractor on the Proposal Submission Form: or

2.       If the Contractor, having been notified of the acceptance of its Proposal by the
         Purchaser during the period of validity of the proposal:
         (a)      Fails or refuses to execute the Contract Form, or
         (b)      fails or refuses to furnish the Performance Security, in accordance with the
                  Instructions to Contractors;
we undertake to pay to the Purchaser up to the above amount upon receipt of its first
written demand, without the Purchaser having to substantiate its demand, provided that
in its demand the Purchaser will note that the amount claimed by it is due to it, owing to
the occurrence of one or both of the two conditions, specifying the occurred condition
or conditions.
This guarantee will remain in force up to and including thirty (60) days after the period
of validity of the proposal, and any demand in respect thereof should reach the Bank not
later than the above date.


.............................
Signature of the Bank
                                                                  Annex X. Performance Bank Guarantee



Annex X
Performance Bank Guarantee
For information purposes


To:.................................................


[INSERT FULL NAME AND ADDRESS OF RR or BUREAU/DIVISION
DIRECTOR AT UNDP]
WHEREAS.............................................................................................[INSERT NAME
AND ADDRESS OF THE CONTRACTOR] (hereinafter called "the Contractor") has
undertaken, in pursuance of Contract No........., dated................, to
execute...........................................................................[INSERT TITLE OF
CONTRACT AND BRIEF DESCRIPTION OF WORKS], (hereinafter called "the
Contract");


AND WHEREAS it has been stipulated by you in the said Contract that the Contractor
shall furnish you with a Bank Guarantee by a recognized Bank for the sum specified
therein as security for compliance with his obligations in accordance with the Contract;

AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee;


NOW THEREFORE we hereby irrevocably affirm that we are the Guarantor and
responsible to you, on behalf of the Contractor, up to a total
of...........................................[INSERT AMOUNT OF GUARANTEE IN FIGURES
AND IN WORDS], such sum being payable in the types and proportions of currencies
in which the Contract Price is payable, and we undertake to pay you, upon your first
written demand and without cavil or argument, any sum or sums within the limits of
.............................................[INSERT AMOUNT OF GUARANTEE] as aforesaid
without your needing to prove or to show grounds or reasons for your demand for the
sum specified therein.


We hereby waive the necessity of your demanding the said debt from the Contractor
before presenting us with the demand.


We further agree that no change or addition to or other modification of the terms of the
Contract or of the Works to be performed thereunder or of any of the Contract
Documents which may be made between you and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such change, addition or modification.
                                                                                   Annex X. Performance Bank Guarantee


This guarantee shall be valid until twenty eight calendar days after issuance of the
Certificate of Final Completion.


SIGNATURE AND SEAL OF THE GUARANTOR
............................................................ ..................................................................


NAME OF BANK ..................................................................


ADDRESS ..................................................................


DATE .................................................................
Annex XI
Model Contract for Works
(Information Purposes only, subject to modification)




                             MODEL CONTRACT FOR WORKS
                                                                            Date _____________
Dear Sir/Madam,

Ref.: ______/ _______/ ______[INSERT PROJECT NUMBER AND TITLE]

The United Nations Development Programme (hereinafter referred to as "UNDP"), wishes to
engage your company, duly incorporated under the Laws of __________ [INSERT NAME OF
THE COUNTRY] (hereinafter referred to as the "Contractor") in order to perform
____________________ [INSERT SUMMARY DESCRIPTION OF THE WORKS]
(hereinafter referred to as the "Works"), in accordance with the following Contract:

1.Contract Documents

1.1     This Contract is subject to the UNDP General Conditions for Civil Works,
        ______________ [INSERT REVISION NUMBER AND DATE FROM THE
        CONTRACTS DOCUMENTS LIBRARY], attached hereto as Annex I. The provisions
        of such Annex shall control the interpretation of this Contract and in no way shall be
        deemed to have been derogated by the contents of this letter and any other Annexes, unless
        otherwise expressly stated under section 4 of this letter, entitled "Special Conditions".

1.2     The Contractor and UNDP also agree to be bound by the provisions contained in the
        following documents, which shall take precedence over one another in case of conflict in
        the following order:

        a) this letter;

        b) the Technical Specifications and Drawings [ref. ......dated........], attached hereto as
        Annex II;

        c) the Contractor's Tender ___________ [IF THE CONTRACT IS ON THE BASIS OF
        UNIT PRICE, INSERT: including the Priced Bill of Quantities] [ref......, dated ........],
                                                       1                           Rev Oct 2000
         as clarified by the agreed minutes of the negotiation meeting1 [dated........], not attached
         hereto but known to and in the possession of both parties.

1.3      All the above shall form the Contract between the Contractor and UNDP, superseding the
         contents of any other negotiations and/or agreements, whether oral or in writing, pertaining
         to the subject of this Contract.




_____________________________
_____________________________ [INSERT NAME AND ADDRESS OF
THE CONTRACTOR]

2.       Obligations of the Contractor

2.1      The Contractor shall commence work within ___ [INSERT NUMBER OF DAYS] days
         from the date on which he shall have been given access to the Site and received the notice
         to commence from the Engineer, and shall perform and substantially complete the Works
         by ../../.... [INSERT DATE], in accordance with the Contract. The Contractor shall provide
         all materials, supplies, labour and other services necessary to that end.

2.2      The Contractor shall submit to the Engineer the Programme of Work referred to in Clause
         13 of the General Conditions by ../../.... [INSERT DATE].

2.3      The Contractor represents and warrants the accuracy of any information or data provided to
         UNDP for the purpose of entering into this Contract, as well as the quality of the Works
         foreseen under this Contract in accordance with the highest industrial and professional
         standards.


3.       Price and payment

3.1      The total estimated price of the Contract is contained in the Bill of Quantities and amounts
         to ___________________________ [INSERT CURRENCY & AMOUNT IN
         FIGURES AND WORDS].

3.2      The final price of the Contract will be determined on the basis of the actual quantities of
         work and materials utilized in the complete and satisfactory performance of the Works as


1
    If there are updates to the technical proposal or correspondence exchanged in clarification of certain aspects, reference them
too, provided that they are acceptable to UNDP. Otherwise, aspects which resolution is pending should be dealt with in this letter
itself or in the Technical Specifications/Drawings, as appropriate.
                                                                  2                                              Rev Oct 2000
           certified by the Engineer and the unit prices contained in the Contractor's financial
           proposal. Such unit prices are fixed and are not subject to any variation whatsoever.

3.3        If the Contractor foresees that the final price of the Contract may exceed the total estimated
           price contained in 3.1 above, he shall so inform the Engineer without delay, in order for
           UNDP to decide, at its discretion, to increase the estimated price of the Contract as a result
           of a larger quantity of work/material or to reduce the quantity of work to be performed or
           materials to be used. UNDP shall not be responsible for payment of any amount in excess
           of that stipulated in 3.1 above unless this latter amount has been increased by means of a
           written amendment of this Contract in accordance with its paragraph 8 below.

3.4        The Contractor shall submit an invoice for ___________________________ [INSERT
           AMOUNT AND CURRENCY OF THE ADVANCE PAYMENT IN FIGURES &
           WORDS] upon signature of this Contract by both parties, invoices for the work performed
           and materials utilized every _________ [INSERT PERIOD OF TIME OR
           MILESTONES] and a final invoice within 30 days from the issuance of the Certificate of
           Substantial Completion by the Engineer.2

3.5        UNDP shall effect payment of the invoices after receipt of the certificate of payment issued
           by the Engineer, approving the amount contained in the invoice. The Engineer may make
           corrections to that amount, in which case UNDP may effect payment for the amount so
           corrected. The Engineer may also withhold invoices if the work is not performed at any
           time in accordance with the terms of the Contract or if the necessary insurance policies or
           performance security are not valid and/or in order. The Engineer shall process the invoices
           submitted by the Contractor within 15 days of their receipt.

3.6        Payments effected by UNDP to the Contractor shall be deemed neither to relieve the
           Contractor of its obligations under this Contract nor as acceptance by UNDP of the
           Contractor's performance of the Works.

3.7        Payment of the final invoice shall be effected by UNDP after issuance of the Certificate of
           Final Completion by the Engineer.

4.         Special conditions3

4.1        The advance payment to be made upon signature of the contract by both parties is
           contingent upon receipt and acceptance by UNDP of a bank guarantee 4for the full amount
           of the advance payment issued by a Bank and in a form acceptable to UNDP.5


2
     In the case of advance payments, the amount should not exceed 15%.
3
    Under this Section, the Programme Officer may propose special clauses in order to adapt the model contract to the specific
situation. In this sample clause 4, several clauses of common use are given. If they are not required, they should be deleted.
4
    If the legislation of the Country of the Contractor forbids the use of bank guarantees, a bond may be accepted.
5
     This clause must be used when an advance payment of $50,000 or more is granted to the Consultant..
                                                              3                                              Rev Oct 2000
4.2        The amounts of the payments referred to under section 3.6 above shall be subject to a
           deduction of _____________________ [INSERT PERCENTAGE OF TOTAL
           CONTRACT PRICE THAT THE ADVANCE REPRESENTS] % (... percent) of the
           amount accepted for payment until the cumulative amount of the deductions so effected
           shall equal the amount of the advance payment.6 Should the cumulative amount of the
           deductions so made be lower than the amount of the advance payment after the date of
           substantial completion of the Works, UNDP may deduct the amount equal to the difference
           between the advance payment and the cumulative deductions from the payments due after
           substantial completion or may recover such amount from the bank guarantee referred to in
           4.1 above.

4.3        The Performance [SELECT BOND/GUARANTEE] referred to in Clause 10 of the
           General Conditions shall be submitted by the Contractor for an amount of _____ [INSERT
           -PERCENTAGE OF THE TOTAL]

4.4        [THE USE OF THIS CLAUSE REQUIRES APPROVAL BY THE PROJECT
           DIRECTOR/UNDP PROGRAMME OFFICER] The Contractor may submit invoices for
           materials and plant stored at the Site, provided they are necessary and adequate for the
           performance of the Works and they are protected from weather conditions and duly insured
           as per the instructions of the Engineer.

4.5        The Contractor should provide the following insurances:
           a) All Risks for Works
           b) Liability (referred to in Clause 23 of the General Conditions) in the amount of 15%
           (fifteen percent) of the price proposal, per occurrence.

4.6        According to Clause 45 of the General Conditions, the liquidated damages for delay shall
           be 1% of the price of the Contract per week of delay, up to a maximum of 10% of the final
           price of the Contract.

5.         Submission of invoices

5.1        One original and one copy of every invoice shall be submitted by mail by the Contractor
           for each payment under the Contract to the Engineer's address specified in clause 8.2.

5.2        Invoices submitted by fax shall not be accepted by UNDP.


6.         Time and manner of payment

6.1        Invoices shall be paid within thirty (30) days of the date of their receipt and acceptance by
           UNDP.


6
     This clause must be used when an advance payment is granted (whatever the amount) in a cost reimbursement contract.
                                                               4                                           Rev Oct 2000
6.2    All payments shall be made by UNDP to the following Bank account of the Contractor:

       _________________________ [NAME OF THE BANK]

       _________________________ [ACCOUNT NUMBER]

       _________________________ [ADDRESS OF THE BANK]


7.     Modifications

7.1    Any modification to this Contract shall require an amendment in writing between both
       parties duly signed by the authorized representatives of the Contractor and UNDP.

8.     Notifications

8.1    For the purpose of notifications under the Contract, the addresses of UNDP and the
       Contractor are as follows:

For the UNDP:



___________________________________________________ [INSERT NAME OF RR OR
DIVISION CHIEF]
Chief
United Nations Development Programme



Ref. ______/______/______ [INSERT CONTRACT REFERENCE & NUMBER]

Telex:__________________

Fax:____________________

Cable:__________________


For the Contractor:

_________________
[Insert Name, Address and Telex,
Fax and Cable Numbers]

                                              5                                Rev Oct 2000
8.2      For the purposes of communications with the Engineer, the address of the Engineer shall be
         as follows:

_________________
[Insert Name, Address and Telex,
Fax and Cable Numbers of the Engineer]

                                              OR

8.2      UNDP shall communicate as soon as possible to the Contractor after the signature of the
         Contract, the address of the Engineer for the purposes of communication with the Engineer
         under the Contract.

If the above terms and conditions meet with your agreement as typed in this letter and in the
Contract Documents, please initial every page of this letter and its attachments and return to this
office one original of this Contract, duly signed and dated.

                                              Yours sincerely,




                                      [INSERT NAME OF RR or Bureau/Division Director]



      For [Insert name of the company/organization]

      Agreed and Accepted:

      Signature         ____________________________

      Name        ____________________________

      Title       ____________________________

      Date        ____________________________




                                                 6                                 Rev Oct 2000
                              ANNEX I

                     UNDP GENERAL CONDITIONS
                      OF CONTRACT FOR WORKS




_____________________________________________ [INSERT REVISION NUMBER
AND DATE FROM THE CONTRACTS LIBRARY]




                                7                        Rev Oct 2000
              ANNEX II


TECHNICAL SPECIFICATIONS AND DRAWINGS




                8                       Rev Oct 2000
                                                                                        Annex 1A – Bidding Forms




Annex 1A – Forms
The forms herein shall be submitted by the Bidder’s. All the forms (with the exception of Form C1, the
Technical Proposal) must be printed on company letterhead, signed, stamped and dated. The corresponding
attachments should be attached, the attachments if already certified by notary public or certified accountant shall
not be signed, dated, stamped by the Bidder.
The forms herein include:

        Form E1: Bidder Information Sheet
        Form E2: Statement of Declaration
        Form Q1: History of Non-performing Contracts
        Form Q2: Financial Situation
        Form Q3: Average Annual Construction Turnover
        Form Q4: Single Similar Construction Experience
        Form Q5: Similar Construction Experience
        Form C1: Technical Proposal
        Form C2: Personnel – Resumes of Proposed Key Personnel
        Form C3: Equipment
                                                                                        Annex 1A – Bidding Forms



Form E1: Bidder Information Sheet (to be printed on company letterhead, signed, dated and stamped)

No    Subject                        Explanation

1     Legal Name

2     Country of Registration

3     Year of Registration

4     Legal address in the country   Address:
      of registration

                                     Tel:

                                     Fax:

5     Authorized Representative      Name:
      Information
                                     Title:

                                     Address:


                                     Tel:

                                     Fax:

                                     Email:

7     Attachment(s)                  (i)      Notarized copy of the document(s) (e.g. trade registration gazette
                                              or equivalent etc.) that prove(s) the constitution of the Company
                                              named as the Bidder, above.

                                     (ii)     Notarized copy of the document(s) (e.g. trade registration gazette
                                              or equivalent etc.) that demonstrate(s) recent change(s) (i.e. title,
                                              address, shareholding structure) and current status of the Company,
                                              named as the Bidder, above.

                                     (iii)    Signature circular of the corporate body (named as the Bidder,
                                              above), certified by the notary public




                                                          Name

                                                          Title

                                                          Date

                                                          Signature
                                                                                        Annex 1A – Bidding Forms



Form E2: Statement of Declaration (to be printed on company letterhead, signed, dated and stamped)


                                     STATEMENT OF DECLARATION


To:
United Nations Development Programme (UNDP)
Birlik Mah. 2. Cad. No: 11, Çankaya, Ankara, Turkey


This is to certify that
As of the date of this statement of declaration, we are not in the circumstances of disqualification or restriction
set forth in the last paragraph of Article 10 of Law No. 4734 (or as per the relevant laws of the country in which
we operate) and we are not in the circumstances of those that cannot participate in the procurement as per
Article 11 of the same Law (or as per the relevant laws of the country in which we operate). If any change
occurs in this case declared, we undertake to notify the UNDP the Contracting Entity promptly.
The following information shall be used by UNDP to notify us:

                   Name

                   Title

                   Address:


                   Tel:

                   Fax:



Best regards;




                                                          Name

                                                          Title

                                                          Date

                                                          Signature
                                                                                    Annex 1A – Bidding Forms



Form Q1: History of Non-performing Contracts (to be printed on company letterhead, signed, dated and
stamped)

Bidder’s Legal Name          ________________________________________        Date        __/__/2010

                             ________________________________________        Page        __ of __



Non-performing Contracts:

     Contract non-performance did not occur during the last 5 years (2005 and onwards)

     Contract non-performance occurred during the last 5 years (2005 and onwards)

     Year       Outcome as % of Total     Contract Identification                    Total Contract Value
                Assets                                                               (USD, Equivalent)

                                          Contract Identification:
                                          Name of Employer:
                                          Address of Employer:
                                          Matter in dispute:



Litigation History

     No litigation history

     Litigation history

     Year       Outcome as % of Total     Contract Identification                    Total Contract Value
                Assets                                                               (USD, Equivalent)

                                          Contract Identification:
                                          Name of Employer:
                                          Address of Employer:
                                          Matter in dispute:

                                          Contract Identification:
                                          Name of Employer:
                                          Address of Employer:
                                          Matter in dispute:




                                                        Name

                                                        Title

                                                        Date

                                                        Signature
                                                                                         Annex 1A – Bidding Forms



Form Q2: Financial Situation (to be printed on company letterhead, signed, dated and stamped)


Bidder’s Legal Name        ________________________________________               Date       __/__/2010

                            ________________________________________              Page       __ of __


Financial information in US$ equivalent
Information from Balance Sheet
                                                    2007               2008                2009           Average
Total Assets (TA)
Total Liabilities (TL)
   TA/TL Ratio
Net Worth (NW)

Current Assets (CA)
Current Liabilities (CL)
    CA/CL Ratio
Information from Income Statement
Total Revenue (TR)
Profits Before Taxes (PBT)

Attached are copies of financial statements (balance sheets, including all related notes, and income statements)
for the years required above complying with the following conditions:
     * Must reflect the financial situation of the Bidder
     * Historic financial statements must be audited by a certified accountant
     * Historic financial statements must be complete, including all notes to the financial statements
     * Historic financial statements must correspond to accounting periods already completed and audited

In order to arrive to the USD values, the following conversion rates need to be used. If the subject matter
currency (i.e. the currency of the work completion certificate, income statement etc.) is other than Turkish Lira
(TRL) or Euro (EUR), the conversion (selling prices) or cross rates for the reference dates given in below table
and available at the web page of Central Bank of Republic of Turkey (www.tcmb.gov.tr) are to be used. The
following table provides the reference dates for each eligible year. The conversion rates or cross rates to be used
by Offeror should be the conversion rates or cross rates stated for the reference dates in the following table.

Year      Reference Institution                       Reference Date          1 USD =             1 EUR=
2007      Central Bank of the Republic of Turkey      31.12.2007              1.1649 TRL          1.4715 USD
2008      Central Bank of the Republic of Turkey      31.12.2008              1.5291 TRL          1.4018 USD
2009      Central Bank of the Republic of Turkey      31.12.2009              1.4945 TRL          1.4406 USD




                                                           Name

                                                           Title

                                                           Date

                                                           Signature
                                                                                      Annex 1A – Bidding Forms



Form Q3: Average Annual Construction Turnover (to be printed on company letterhead, signed, dated and
stamped)


Bidder’s Legal Name       ________________________________________             Date       __/__/2010

                           ________________________________________            Page       __ of __


Annual Construction Turnover
                                Amount*                Currency     Conversion Rate**         USD Equivalent
2005
2006
2007
2008
2009
2010
                                                                               Average

The information above complies with the following conditions:
    * Annual Construction Turnover is calculated as total certified payments received for work in progress or
        completed. Attach copies of progress payments or work completion certificates.
  ** In order to arrive to the USD values, the following conversion rates need to be used. If the subject
        matter currency (i.e. the currency of the work completion certificate, income statement etc.) is other
        than Turkish Lira (TRL) or Euro (EUR), the conversion (selling prices) or cross rates for the reference
        dates given in below table and available at the web page of Central Bank of Republic of Turkey
        (www.tcmb.gov.tr) are to be used. The following table provides the reference dates for each eligible
        year. The conversion rates or cross rates to be used by Offeror should be the conversion rates or cross
        rates stated for the reference dates in the following table.

Year      Reference Institution                       Reference Date          1 USD =             1 EUR=
2005      Central Bank of the Republic of Turkey        30.12.2005          1.3483 TRL          1.1831 USD
2006      Central Bank of the Republic of Turkey        29.12.2006          1.4124 TRL          1.3172 USD
2007      Central Bank of the Republic of Turkey        31.12.2007          1.1649 TRL          1.4715 USD
2008      Central Bank of the Republic of Turkey        31.12.2008          1.5291 TRL          1.4018 USD
2009      Central Bank of the Republic of Turkey        31.12.2009          1.4945 TRL          1.4406 USD
2010      Central Bank of the Republic of Turkey        30.04.2010          1.4810 TRL          1.3309 USD




                                                        Name

                                                        Title

                                                        Date

                                                        Signature
                                                                                                                                            Annex 1A – Bidding Forms




Form Q4: Single Similar Work Experience (to be printed on company letterhead, signed, dated and stamped)

Bidder’s Legal Name        ________________________________________          Date       __/__/2010

                           ________________________________________          Page       __ of __

Ref No: …                    Project title
         Award Date               Completion Date            Role in Contract        Total Contract Amount        Proportion of the total         Employer
        (MM/YYYY)                  (MM/YYYY)               (contractor OR sub-               (USD)               contract amount carried
                                                               contractor)                                        out by the Bidder (%)


Detailed description of project                                                      Type of services provided



The information above complies with the following conditions:

    *    Reference construction work, completed in 2005, 2006, 2007, 2008, 2009 or 2010
    *    Substantiated by the attached notarized copy of work completion certificates.
    *    Role as “contractor” or “sub-contractor”.
    *    Similar work experience is the infrastructure-related construction works on water supply, sewerage,
         irrigation, canal, dams/ponds/creek, pipeline, water structures.




                                                                                     Name

                                                                                     Title

                                                                                     Date

                                                                                     Signature
                                                                                                                                                   Annex 1A – Bidding Forms




Form Q5: Similar Construction Experience (to be printed on company letterhead, signed, dated and stamped)

Bidder’s Legal Name        ________________________________________             Date       __/__/2010

                           ________________________________________             Page       __ of __
Replicate the following table and enumerate accordingly for each similar construction work experience.

Ref No: …                    Project title
       Award Date                 Completion Date              Role in Contract         Total Contract Amount         Proportion of the total             Employer
      (MM/YYYY)                    (MM/YYYY)                 (contractor OR sub-                (USD)                contract amount carried
                                                                 contractor)                                          out by the Bidder (%)


Detailed description of project                                                        Type of services provided



The information above complies with the following conditions:
  * References include works completed in 2005, 2006, 2007, 2008, 2009 or 2010
  * Substantiated by the attached notarized copies of work completion certificates.
  * Role as “contractor” or “sub-contractor”.
  * Similar work experience is the infrastructure-related construction works on water supply, sewerage, irrigation, canal, dams/ponds/creek, pipeline, water structures.




                                                                                       Name

                                                                                       Title

                                                                                       Date

                                                                                       Signature
                                                                                       Annex 1A – Bidding Forms



Form C1: Technical Component

Evaluation of the Bidder's Technical Proposal will include an assessment of the Bidder's technical capacity to
mobilize key equipment and personnel for the contract consistent with its proposal regarding work methods,
scheduling, and material sourcing in sufficient detail and fully in accordance with the requirements stipulated in
Section VI (Statement of Works).

In their technical proposals the Bidders should clearly indicate that they have read and understood the
technical specifications.

The technical Proposal should be structured as follows:

Technical Proposal

1     Introduction of the Bidder

      1.1.   Brief description of the Company (the Bidder)
             “General Construction Experience Form” to be attached

      1.2.   Current facilities

      1.3.   Description of the organizational units

      1.4    Litigation history

2     Similar Work Experience

      2.1.   Similar/Regional Work Experience

      2.2.   Experience in Diyarbakir, Batman, Siirt (if any)

      2.3.   Experience in International Projects (if any)

3     Proposed Methodology

      3.1    Overall Approach and Method Statement

      3.2    Mobilization Schedule

      3.3    Construction Schedule

      3.4    Site Organization

      3.5    Personnel

      3.6    Equipment

      3.7.   Quality Assurance System

      3.7.   Other (if any)

4     Other (if any)
                                                                               Annex 1A – Bidding Forms



                            General Construction Experience Form
Starting   Ending    Contract Identification**                                           Role of
Month /    Month /                                                                       Bidder***
Year*      Year*
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                     Contract name:
                     Brief Description of the Works performed by the Bidder:
                     Name of Employer:
                                                                                       Annex 1A – Bidding Forms



Form C2: Personnel – Resumes of Proposed Personnel

The Bidder shall provide all the information requested below. Fields with asterix (*) shall be used for
evaluation.

Position*:

Personnel          Name                                                       Date of Birth:
Information
                   Professional Qualifications:


Present            Name of the Employer
Employment
                   Address of the Employer


                   Telephone                                      Contact Person:

                   Fax                                            Email:

                   Job Title                                      Years with present Employer:

Summarize professional experience in reverse chronological order. Indicate particular technical and
managerial experience relevant to the project

From *       To*         Company, Project , Position, and Relevant Technical and Management Experience*




By the proposed personnel:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly describes me, my
qualifications and my experience. I confirm my intention to serve within the proposed capacity and my
availability to perform the duties listed in the Statement of Works
Signature and Date: ____________________________________________.
Attach notarized copy of the diplomas
                                                                                        Annex 1A – Bidding Forms



Form C3: Equipment

The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet the
requirements for the key equipment listed in the ITB.

A separate Form shall be prepared for each item of equipment listed. At the minimum:       3 (three) excavators
with hydraulic breakers, 5 (five) dump trucks and 2 (two) JCB type backhoe loaders.

The Bidder shall provide all the information requested below, to the extent possible. Field with asterisk (*) shall
be used for evaluation.

Type of Equipment*:

Equipment       Name of manufacturer:                              Model and power rating:
Information

                Capacity:                                          Year of Manufacture:


Current         Current Location:
Status

                Details of current commitments:


Source          Indicate source of equipment
                    Owned               Rented                 Leased               Specially Manufactured

				
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