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					BIG DEAL VEGETABLE FARM
“Sustainable Vegetables for All”                                       123 Vegetable Street
John Smith,                                                  must have Phone: 608.123.4567
Somewhere, WI 53706                                                       jsmith@bdvf.com


January 10, 2012

To: SCRI SREP Review Panel
Re: Collaboration and contributions of CCCCC Farms for USDA-SCRI proposal “Building
Market Foundations for Sustainable Processing Vegetable Production”

Put the letter on your farm letterhead (if you do not have one, I can make one for you) and then
the introduction is something like the text below. Just add stuff that is what you think.

This letter is to confirm CCCCC Farms’ commitment to collaborate on the USDA-SCRI
proposal “Building Market Foundations for Sustainable Processing Vegetable Production”
submitted by the University of Wisconsin-Madison with Dr. Paul D. Mitchell as Project Director.
CCCCC Farms is a family farm owned and operated by me and my son FFFF, who represents
the 4th generation in the operation. CCCCC Farms has produced potato, field corn, soybeans and
rotated with other vegetable crops over the last 15 years. CCCCC Farms has long been
committed to implementation of sustainable production systems with focus on improving the
environment for future generations while maintaining profitability for our family on the farm.
CCCCC Farms has worked in the past with many members of the project team on a variety of
other research and outreach projects. These include bla bla bla. This past experience gives us
confidence that the research and extension team assembled for this project can complete this
project and help the processing vegetable industry become more sustainable.

SCRI Matching Contribution
This section is the key part for the match calculations:

CCCCC Farms understands and supports the SCRI matching requirements for federal funding.
We are committed to working for the success of this project and so will contribute resources to
the project. Our commitment will be in-kind contributions, mostly consisting of our time and
efforts, along with travel expenses to serve on the project advisory panel. In addition, we will
contribute land, management, labor, and materials as part of sponsoring an on-farm strip trial. In
total, CCCCC Farms commits to making in-kind contributions totaling over $36,000 during the
four year grant period.
The in-kind contributions of CCCCC Farms will include the following types of activities by me
and my son and other employees:
   1. Serve on project advisory panel by attending meetings and contributing to supporting
      activities outside the meetings, including development of sustainable production practices
      for the assessment tool and metrics, completing draft and final versions of the assessment
      tool, contribute to developing on-farm research trials and small plot research questions, as
      well as overall project guidance and strategizing
             a. CCCCC Farms will contribute 3 days of effort annually, currently valued at a rate
                of $600/day, for a contribution of $600/day x 3 days per year = $1,800 per year x
                4 years = $12,000
   2. Sponsor field trials on our farm to validate sustainable practices by cooperating with UW
      researchers and field managers for the processing vegetable companies with whom we
      contract – efforts to include field layout, planting, scouting, differential management of
      fertility and/or pests, and assisting in the collection of yield and cost data. Proposed cost
      for this effort will be waived and is determined to be $200/acre for green beans and
      $200/acre for sweet corn.
          a. Green Beans: 20-acre field trial for 1 year with oversight
                    i. Employee Effort: 10 hours/ac of general employee labor @ $14/hr, plus 2
                       hours of management effort/ac @ $30/hr = $200/ac
                   ii. Annual Cost/Trial: $200/ac x 20 acres = $4,000
                  iii. Cost/Trial: $200/ac x 20 acres x 3 years = $12,000
          b. Sweet Corn: 20-acre field trial for 1 year with oversight
                    i. Employee Effort: 10 hours/ac of general employee labor @ $14/hr, plus 2
                       hours of management effort/ac @ $30/hr = $200/ac
                   ii. Annual Cost/Trial: $200/ac x 20 acres = $4,000
                  iii. Cost/Trial: $200/ac x 20 acres x 3 years = $12,000

       Summary of the in-kind contributions by CCCCC Farms
                          Year 1     Year 2     Year 3  Year 4                Total
       Advisory Panel     $1,800     $1,800     $1,800  $1,800               $7,200
       Field Trials
         Sweet Corn       $4,000     $4,000     $4,000                      $12,000
         Green Bean       $4,000     $4,000     $4,000                      $12,000
                   Total $9,800      $9,800     $9,800  $1,800              $31,200

In summary, the value of these in-kind efforts is $7,200 for serving on the advisory panel and
related activities, plus $24,000 for sponsoring strip trial, for a total of $31,200 contributed during
the grant period.
These are good faith estimates of the value of our in-kind contributions. CCCCC Farms
understands that it will be asked to submit semi-annual reports to the official University of
Wisconsin contact to provide documentation and/or certification of the actual in-kind value of
these commitments. In conclusion, CCCCC Farms reaffirms its support of this project, its
confidence in the assembled research and extension team, and its commitment to provide the
resources to receive federal funding.

Please contact me if there are any questions.

Sincerely,



SSSS, President
CCCCC Farms Inc.

				
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