VILLAGE OF MILLSTADT

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					                                  VILLAGE OF MILLSTADT
                                      VILLAGE HALL
                                     December 15, 2008
                                         7:30 P.M.

The meeting was called to order by Bruce Nowak, with the following trustees answering to roll
call: Ralph Bowley, Mike French, Al Lehr, Linda Lehr, Laura Schaefer and Mike Todd. Mike
Flynn was present. The Pledge of Allegiance was recited.

A motion was made by Laura Schaefer and seconded by Mike Todd to approve the December 1,
2008 minutes as presented. The motion carried unanimously.

CORRESPONDENCE: Janice Dreyer read three thank you notes that were sent to the Village.
The first was from St. James thanking the Village for the donation to their 22nd Annual Dinner
Auction. A note was received from Charlotte Mehrtens thanking Alan Hucke for his support to
the food pantry. Joseph Edward, Chief of Police in Columbia, sent a note thanking Chief Ed
Wilkerson for allowing K9 Officer Joe Wagner to assist at a recent football game.

COMMITTEE REPORTS

COMMITTEE ON ACCOUNTS AND COMPUTERS: Ralph Bowley stated that he has
reviewed the bills and asked for comments. Bowley made a motion to pay the bills. The motion
was seconded by Laura Schaefer. The motion carried unanimously.

PUBLIC WORKS:

SEWER: Al Lehr reported that the new sewer plant is going well. The contractor intends to be
out by the end of January or the first of February. The landscaping will be done in the spring.

WATER: Al Lehr stated that the fire hydrant report was not completed yet. He stated that we
are waiting to hear from the State on the water tower.

REFUSE: Al Lehr reported that the Village received a letter from someone in Alpine Trails on a
trash can that was damaged. The letter was forwarded to Waste Management.

STREETS, ALLEYS AND SIDEWALKS: Mike Todd reported that he, the Mayor, Al Scharf,
Don Traiteur and TWM had a meeting about MCS Sidewalks. It was on the east side of the gym
and both sides of the street. MCS has some money where they would do their side and we would
take care of the other side. It would be part of the 60/40 Program. Todd stated that if curbs were
put in most likely we would have to put in storm sewers. Todd asked the Mayor if we are
looking at next year’s budget for the money. Mayor Nowak stated that TIF can handle the storm
sewer and the sidewalk on the east side. The 60/40 Program will take care of the sidewalk on the
west side. Todd stated that there will be more meetings on this. There were no numbers on cost
yet until we get the numbers back from TWM. Todd estimated the cost to be from $20 to $30K.
There was $9K left in the 60-40 Project. Bowley stated there is $140K in TIF. Tracy Holmes

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stated that a lot of the $140K TIF is spoken for. She stated that $50K is already owed to the
water fund. Linda Lehr asked if the school will pay part of the fund with a grant and was there a
time line. Todd stated that the time line is when the kids get out of school. The money comes
from a certain fund and only covers their side of the road.

PUBLIC BLDGS., MAINT. & EQUIP: Mike Todd reported that the new spreader box came in.
Today was the first day it was used.

CABLE SERVICES AND CELL TOWERS: Linda Lehr reported that a resident is getting lined
up for internet service. She stated that if residents are having problems getting connected or put
on a waiting list they should contact the Village so she can follow up and get the process
moving.

Steve Muskopf stated that Unison, an antenna marketing company, contacted the Village
concerning a lease contract for more real estate. If we give them another 40 x 40 feet for
equipment, they would market that spot and the Village would receive one half of the revenue
for the service they sell. Muskopf asked that he, Linda Lehr and the Mayor meet with the
company. Muskopf will call and arrange the meeting. They would also have to meet with
American Tower. There is room for a couple of antennas, depending on the load. Our income
would come from the service they provide.

ORDINANCES AND RESOLUTIONS: Mike French reported on Ordinance No. 1023 to amend
Chapter 77 of the revised ordinances of the Village of Millstadt, IL. Section 1 was to delete a
two way intersection at West Madison and South Monroe. Section 2 was to make that same
intersection a 4 way stop along with Travertine Circle and Bach that will be a multi-intersection.
Mike French made a motion to adopt Ordinance No. 1023 as presented. Mike Todd seconded
the motion. The motion carried unanimously.

ANNEXATIONS: Linda Lehr stated that the Kropp Road annexation agreement is in process.

PARKS, POOL AND RECREATION: Laura Schaefer reported on the following:
  - There will be a meeting on December 30 at 3:00 p.m. at the Nature Park for any tree
     removal companies that would like to bid on removing trees that are part of the grant that
     we received from the Metro East Park Department. The bids are due January 5 at 4:00
     p.m.
  - The playground equipment on Josiah Lane has been ordered.
  - The pool report was presented. We lost more money this year because of higher
     expenses. Payroll and power (last year was estimated) went up. Additional expenses
     were for the concrete that was replaced around the diving boards and the shade cover that
     was added to the snack bar area that was covered under capital improvements.

Linda Lehr asked why more water was used. Tracy Holmes stated that it was not out of the
average. Schaefer stated that the pool was drained to paint the pool.



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COMMUNITY CENTER: Linda Lehr reported that all meals today were home delivered
because of the bad weather. Thursday is the scheduled Christmas party for the center. Christmas
Eve brunch will be at 11:00 a.m. and will be cooked by the staff. The new van is in service.

PLANNING COMMISSION & ECONOMIC DEV.: Mike French reported that the Planning
Commission meeting will be held December 16, 2008 at 7:00 p.m. The key items are to continue
to look at the draft of the Green Space Ordinance and review recently updated maps for the
Comprehensive Plan.

Economic Planning: French reported that the Chamber of Commerce letters have been sent for
the kickoff on January 21, 2009 at 6:00 p.m. at the Quail Club. The letters were sent to
approximately 140 businesses.

TIF: Mike French reported that we received a letter from Randy Burk that was sent to Lee Vogel
regarding infrastructure completion. His startup was required within 12 months. There was also
a correction letter from Jim Kane that the actual startup date was for 18 months with a 6 month
extension if he wanted it.

OLD BUSINESS: Mike Threlkeld, concerning Bennett Lake Estates, stated that the county will
inspect the forms on the aprons. Ralph Bowley made a motion to approve the final plat for
Bennett Lake Estates. Al Lehr seconded the motion. The motion carried unanimously.

Mike Todd reported that he and Charlotte Mehrtens have set a date for the Millstadt Community
Days meeting for January 22 at 7:00 p.m. at the Community Center. All are welcome to come.
A letter will be sent to the organizations around the first of the year.

NEW BUSINESS: The Village office will close at 12:00 p.m. the day before Christmas and
New Year’s Eve. Mike Todd made a motion to change the times from 3:00 p.m. to 12:00 p.m.
on Christmas Eve and New Year’s Eve. Linda Lehr seconded the motion. The motion carried
unanimously.

Mayor Nowak stated that we are organizing a chaplain for emergency services. A person from
Trinity Lutheran Church put together a policy manual. Mayor Nowak stated that the costs are
being put together for the three chaplains. Each of the three will need a pager. The costs will be
split between the Village, the Ambulance Service and the Fire Department.

Tracy Holmes reported that the Zoning Board meeting will be on December 30, 2008.

TREASURER’S REPORT: Tracy Holmes reported that the Treasurer’s Report has been
submitted for review. A motion was made by Al Lehr to approve the Treasurer’s Report. The
motion was seconded by Ralph Bowley. The motion carried unanimously.

CLERK’S REPORT: Tracy Holmes reported that the Clerk’s Report has been submitted for
review. A motion was made by Laura Schaefer to accept the Clerk’s Report as presented and
was seconded by Ralph Bowley. The motion carried unanimously.

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ADJOURNMENT: Ralph Bowley made a motion to adjourn the general Village Board meeting
and was seconded by Mike Todd. The motion carried unanimously.




________________________________             ________________________________
Janice Dreyer, Clerk                         Bruce Nowak, President




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