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Invitation quotation for seeds

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									                  INVITATION FOR QUOTATIONS FOR SUPPLY OF
                 GOODS UNDER NATIONAL SHOPPING PROCEDURES


Subject:-       INVITATION FOR QUOTATIONS FOR PROCUREMENT OF SEEDS

Dear Sir ,

1.              The Government of India has received a credit from the International Development
                Association (IDA) in various currencies towards the cost of the project and intends to
                apply part of the proceeds of this credit to eligible payments under the contract for
                which this invitation for quotation is issued.

2.              You are invited to submit your most competitive quotation for supply/providing of
                material as mentioned in the enclosed proforma of quotations (E-5) strictly in
                accordance to the specifications.

3.      Bid Price.
        a)     The contract shall be for the full quantity as described in invitation of quotations format
               enclosed (E-5). Corrections, if any, shall be made by crossing out, initialing, dating
               and re writing. Detail of qty. and specification is enclosed with
        b)     All duties, taxes and other levies payable on the raw materials and components shall be
               included in the total price.
        c)     VAT in connection with the Sale shall be shown separately.
        d)     The rates quoted by the bidder shall be fixed for the duration of the contract and shall
               not be subject to adjustment on any account.
        e)     The prices shall be quoted in Indian Rupees only.

4.      Each bidder shall submit only one quotation.

5.      Validity of Quotation

      Quotation shall remain valid for period of 30 days after the deadline date specified for
      submission.

6.      Evaluation of Quotations
        The purchaser will evaluate and compare the quotations determined to the substantially
        responsive i.e. which
        a)      are properly signed, and
        b)      Conform to the terms, conditions, and specifications.
        c)      The quotations would be evaluated for all the items together.
        d)      VAT in connection with sale of goods shall not be taken into account for evaluation.
7.      Award of contract
        The purchaser will award the contract to the bidder whose quotation has been determined to be
        substantially responsive and who has offered the lowest evaluated quotation price.

7.1     Not withstanding the above, the purchaser reserves the right to accept or reject any quotations
        and to cancel the bidding process and reject all quotations at any time prior to the award of
        contract.
7.2     The bidder whose bid is accepted will be notified of the award of contract by the Purchaser
        prior to expiration of the quotation validity period. The terms of the accepted offer shall be
        incorporated in the purchase order.

8.      75% Payment shall be made immediately after delivery of the goods.

9.      Normal commercial warranty/guarantee shall be applicable to the supplied goods.

10.     You are requested to provide your offer latest by 11.00 AM on 19/11/2011. The quotations will
        be opened on 19/11/2011 at 11.30 AM. in the presence of bidder(s) or their representative who
        wish to be present.
11.     We are looking forward for receiving your quotations and thank you for your interest in this
        project.
12.     75% payment shall be made after receipt of material on the destination mention in E-5 and
        remaining 25% after receiving the beneficiary contribution which may take upto one month,
        after delivery of the goods.
13.     All legal disputes if any, will be settled in the jurisdiction of Court(s) at Solan.
14.     Security @3% of the total cost of Seeds/Spices should be deposited by the lowest bidder within
        five days after issuing the supply order in shape of TDR/FDR pledged in favour of the
        undersigned.

More details, please contact the office of the undersigned on any working day between 10.00AM to
5.00 PM or visit official website of Project www.hpmidhimalyan .org.


                                                        Purchaser


                                                        Name _______________________________
                                                        Address: Divisional Watershed Development Officer,
                                                        Watershed Development Division, Tank Road, Solan
                 HP
                                                        Phone: 01792- 225773 (Fax 1792-225773)
Copy To:
1 All WDC for information and necessary action .
2 Notice Board.
3 All other Interested parties and Persons .
     INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS UNDER SHOPPING PROCEDURES
                                    (Form of Quotation E-5)

       Sr.     Brief         Specifications           Unit   Quantity     Rate       Amount        Place of
       No.     Description                                                                         Delivery
               Of the
               Goods
       1       Tomato        Heem Sohna (SG)          Kgs.        8
               Hybrid

       2       Tomato        Avtar -7711              Kgs.        7
               Hbrid
                                                                  Total                            Solan

                                                                   VAT


                                                               G. Total


1.         Terms and Conditions:
           a)     The bidder/tenderer must be a registered seed seller/supplier. Authentic proof of registration
                  must be attached with the tender.
           b)     The contract as far as possible shall be for the full quantity as described above. The final
                  quantity will be described in the supply order which may vary from 10-15% +/- from the qty.
                  shown above.
           c)     All duties, taxes and other levies payable on the raw materials and components shall be included
                  in the total price.
           d)     Sales Tax /VAT in connection with the sale shall be shown separately.
           f)     Tomato should be in packing 10 gm.


2.         We agree to supply the above goods in accordance with the technical specifications for
           a total contract price of Rs. ____________________ (amount in figures) (Rs.
           _________________________________ amount in words) within the period specified
           in the Invitation for quotations.


Date:                                                                                    Signature of Supplier
Telephone No:                                                                    Complete Address of the firm
Fax No:                                                                                 Shop/ Office

Email ID:
Name:________________________________________

Correspondence Address:
Date:
Telephone No:
        ______________________________________________
Fax No:

								
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