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					    U.S. Department of Agriculture (USDA)
    Cooperative State Research, Education, and Extension Service (CSREES)
                                                                                                                                                                       RSP = Research and Sponsored Programs
    http://www.reeusda.gov/crgam/oep/awardterms.htm                                                                                                                    **RSP will refer to the special terms & conditions of the award
    General Terms and Conditions                                                                                                                                       when determining the proper course of action.

         CATEGORY/REGULATION                                                                          SUMMARY                                                                                                           MTU INTERNAL PRACTICE
1   TIME EXTENSION
    a. Internally Approved
                    Article 3(b)                      **MTU may authorize a one time, no-cost time extension, not to exceed 12 months, at least 10 days prior to PI is responsible to complete a Request for Modification form, including a technical justification for the extension, and submit to
                                                      the expiration date.                                                                                       RSP. RSP will notify the CSREES ADO.

    b. Sponsor Approved
    Article 4. (No-Cost Extensions of Time)           If additional time beyond the MTU authorized extension is needed, a formal request must be submitted in          PI is responsible to complete a Request for Modification form, including a technical justification for the extension, progress to date,
                                                      writing to the ADO at least 30 days prior to the expiration date of the award.                                   amount of unobligated funds, projected time table to complete the project, and a status of cost sharing, if cost sharing is required,
                                                                                                                                                                       and submit to RSP. RSP will send the request to the ADO. If approved by the ADO, an official modification will be issued and the
                                                                                                                                                                       PI will be notified by RSP

2   BUDGET FLEXIBILITY
                 Article 4                            **Written prior approval from the grants officer is required for budget modifications that involve change in     PI is responsible to complete a Request for Modification form, including a technical justification, and submit to RSP. RSP will
                                                      scope or objective, need for additional federal funding, subcontractual arrangements not disclosed in the        review the request and determine whether USDA approval is required or if it can be internally approved.
                                                      original award, absence or change in project leadership of more than 3 months or a 25% reduction in time
                                                      devoted to the project and a change in key personnel.



3   CARRY FORWARD OF UNSPENT FUNDS

                     Article 3( c )                   ** MTU may authorize a carry forward of unobligated balances to subsequent funding periods.                      PI is responsible to compete a Request for Modification form, including a technical justification, and submit to RSP. RSP will
                                                                                                                                                                       review the request and determine whether USDA approval is required or if it can be internally approved.

4   REPORTING REQUIREMENTS:
    a. Technical
       1) Progress/Annual
                   Article 10(b)                      Form AD-421 will prescribe the frequency with which the performance report shall be submitted.                   PI is responsible for the preparation and submission to USDA. PI should refer to form AD-421 for due date. PI is also responsible
                                                                                                                                                                       to send a copy of the report to RSP.
      2) Final
                     Article 10( c )                  Final performance reports (AD-421) are due 90 calendar days after the expiration of the award.                   PI is responsible for the preparation and submission to USDA. PI should refer to form AD-421 for due date. PI is also responsible
                                                                                                                                                                       to send a copy of the report to RSP.
    b. Inventions/Patents
                   Article 17                         MTU will disclose each subject invention to USDA within 2 months after the inventor discloses it in writing to PI is responsible to disclose their invention to MTU's Intellectual Property Office. Within 2 months after disclosure to MTU's
                                                      the MTU Intellectual Property Office.                                                                          Intellectual Property Office, RSP, in coordination with the PI and the Intellectual Property Office, will disclose the invention to
                                                                                                                                                                     USDA as appropriate.
    c. Financial
       1) Progress Billing
          a) Electronic cash request                  N/A                                                                                                              The terms and conditions of the award will prescribe special instructions for electronic cash requests. Research Accounting
                                                                                                                                                                       requests reimbursement (via Payment Management System) bi-weekly.

      2) Expenditure Report
         a) SF-272
                   Article 8(a)(2)                    The Federal Cash Transaction Report (SF272) is due 15 days following the quarter's end.                          Research Accounting prepares and submits the Federal Cash Transaction Report (SF272) according to the terms and conditions
                                                                                                                                                                       of the award.
           b) SF-269

                 Article 8(a)(1) and (3)              The terms and conditions of the individual awards will prescribe the frequency with which the Financial          Research Accounting prepares and submits the Financial Status Report (SF269) according to the terms and conditions of the
                                                      Status Report (SF269) shall be submitted.                                                                        award.
      3) Final Financial Report
                   Article 19(a)                      A Final Financial Status Report (SF269) is due 90 days after the expiration of the award.                        Research Accounting prepares and submits the Financial Status Report (SF269) according to the terms and conditions of the
                                                                                                                                                                       award.
5   PREAWARD COSTS
               Article 3(a)                           ** MTU may approve pre-award costs incurred within 90 calendar days prior to the effective date of the           PI is responsible to complete a Request for Advance form, including a technical justification for the expenditures, and submit to
                                                      award. Pre-award expenditures are made at MTU's risk.                                                            RSP. Expenditures incurred prior to receiving the official award are the responsibility of the PI & Department Chair.

6   COST SHARE
                          NA                          NA                                                                                                               PI is responsible for identifying and processing the required cost share information. The PI is also responsible for submitting a
                                                                                                                                                                       Request for Modification form, including a technical justification for any change in cost share (an increase, a decrease or a change
                                                                                                                                                                       in source), and submitting it to RSP. RSP will review the request and determine whether USDA approval is required or if it can be
                                                                                                                                                                       internally approved. In addition, the PI/Department Chair is responsible to develop a plan for any cost share shortfall. After this
                                                                                                                                                                       plan is developed, the PI needs to submit a Request for Modification form as previously mentioned.




      f1e35877-eb35-4f1f-8e01-17258c0ed9a2.xls-NASA
                                                                                                                                                                2/17/2012-12:39 PM
f1e35877-eb35-4f1f-8e01-17258c0ed9a2.xls-NASA
                                                2/17/2012-12:39 PM

				
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