DEPARTMENT OF HEALTH PROJECT CLOSE OUT FORM Department of Health Project Close Out Date Account # Project Name Version Description of Project Application Name Date to Close Out Access to Production Database: Contact Name (Application Developer): Date DBA & Project Team Notified of Close Out: Scheduled Jobs (if applicable) Hard Coded Run Run Run Run Password Daily Time Weekly Time Monthly Time Yearly Time Job Name (Y/N) Completion Date Entered into ProjeX: Date Account Inactivated in TDS: Date Customers Acceptance Testing was completed: Date of Project Team Post Implementation Meeting: Project Team Sign-Off Role Initials Role Initials DEPARTMENT OF HEALTH Project Manager Quality Assurance DOH Project Coordinator Network administration Customer Coordinator Web administrator Developer Server administration Data Administration Systems administration Database Administration Test Team Lessons Learned During Project Comments Enter initials and date along with your comments. Project Close Out Instructions Department of Health Project Close Out Instructions DATE: Date the project closeout form was initiated. ACCOUNT #: Billing/cost center account number used during project. VERSION: The version number used during the project. PROJECT NAME: The project name being closed out. DESCRIPTION OF PROJECT: This is the description from the Project Proposal, Project Hosting or Rapid Development form. APPLICATION NAME: The name of the application as identified in previous documents. DATE TO CLOSE OUT ACCESS TO PRODUCTION DATABASE: The date the DBA can change the passwords to prevent developer access to production databases. CONTACT NAME (APPLICATION DEVELOPER): The name of the application developer that will be designated as the contact person of the application. DEPARTMENT OF HEALTH DATE DBA & PROJECT TEAM NOTIFIED of CLOSE OUT: The date DBA and Team Members were notified of Closeout. SCHEDULED JOBS (IF APPLICABLE): List any scheduled jobs belonging to the application. With each job listed indicate Yes or No if there is an applicable password. Also indicate the frequency of each job (Daily, Weekly, Monthly or Yearly) with an estimated Run Time. COMPLETION DATE ENTERED INTO ProjeX: The projects completion date as entered in ProjeX. DATE ACCOUNT INACTIVATED IN TDS: The date the account was inactivated in the Time Direct System. DATE CUSTOMERS ACCEPTANCE TESTING WAS COMPLETED: The date acceptance testing was completed and the customer performed project sign off. DATE of PROJECT TEAM POST IMPLEMENTATION MEETING: The scheduled date of the post implementation meeting for all team members. PROJECT TEAM SIGN-OFF: Each member of the team representing their respective area will initial the appropriate area. If there was no participation of a certain Role "NA" will be entered by the project manager. Additional roles should be added, if appropriate. LESSONS LEARNED DURING PROJECT: Enter any lessons learned during the course of the project. COMMENTS: This area can be used to enter any comments that someone has related to the project. The individual entering comments must enter their initials and the date the comments were entered.
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