PROJECT CLOSE OUT FORM by 7Jf2O3

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									                                    DEPARTMENT OF HEALTH



PROJECT CLOSE OUT FORM
                                     Department of Health
                                      Project Close Out


Date


Account #


Project Name                                                                          Version


Description of Project


Application Name


Date to Close Out Access to Production Database:

Contact Name (Application Developer):

Date DBA & Project Team Notified of Close Out:

Scheduled Jobs (if applicable)
                           Hard
                          Coded
                                              Run             Run              Run               Run
                         Password
                                      Daily   Time   Weekly   Time   Monthly   Time     Yearly   Time
       Job Name           (Y/N)




Completion Date Entered into ProjeX:

Date Account Inactivated in TDS:

Date Customers Acceptance Testing was completed:

Date of Project Team Post Implementation Meeting:

Project Team Sign-Off
             Role                      Initials                  Role                      Initials
                                        DEPARTMENT OF HEALTH


 Project Manager                                    Quality Assurance
 DOH Project Coordinator                            Network administration
 Customer Coordinator                               Web administrator
 Developer                                          Server administration
 Data Administration                                Systems administration
 Database Administration                            Test Team



Lessons Learned During Project


Comments

Enter initials and date along with your comments.




Project Close Out Instructions
                                           Department of Health
                                   Project Close Out Instructions


DATE: Date the project closeout form was initiated.

ACCOUNT #: Billing/cost center account number used during project.

VERSION: The version number used during the project.

PROJECT NAME: The project name being closed out.

DESCRIPTION OF PROJECT: This is the description from the Project Proposal,
Project Hosting or Rapid Development form.

APPLICATION NAME: The name of the application as identified in previous
documents.

DATE TO CLOSE OUT ACCESS TO PRODUCTION DATABASE: The date the
DBA can change the passwords to prevent developer access to production
databases.

CONTACT NAME (APPLICATION DEVELOPER): The name of the application
developer that will be designated as the contact person of the application.
                             DEPARTMENT OF HEALTH


DATE DBA & PROJECT TEAM NOTIFIED of CLOSE OUT: The date DBA and
Team Members were notified of Closeout.

SCHEDULED JOBS (IF APPLICABLE): List any scheduled jobs belonging to
the application. With each job listed indicate Yes or No if there is an applicable
password. Also indicate the frequency of each job (Daily, Weekly, Monthly or
Yearly) with an estimated Run Time.

COMPLETION DATE ENTERED INTO ProjeX: The projects completion date as
entered in ProjeX.

DATE ACCOUNT INACTIVATED IN TDS: The date the account was inactivated
in the Time Direct System.

DATE CUSTOMERS ACCEPTANCE TESTING WAS COMPLETED: The date
acceptance testing was completed and the customer performed project sign off.

DATE of PROJECT TEAM POST IMPLEMENTATION MEETING: The
scheduled date of the post implementation meeting for all team members.

PROJECT TEAM SIGN-OFF: Each member of the team representing their
respective area will initial the appropriate area. If there was no participation of a
certain Role "NA" will be entered by the project manager. Additional roles should
be added, if appropriate.

LESSONS LEARNED DURING PROJECT: Enter any lessons learned during the
course of the project.

COMMENTS: This area can be used to enter any comments that someone has
related to the project. The individual entering comments must enter their initials
and the date the comments were entered.

								
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