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					                                    District Assembly




City North Hotel, 18th April 2009
                      DISTRICT ASSEMBLY 2009


                         Membership Services
                            Chairman
                                    Garth Arnold
                                      April 09


City North Hotel, 18th April 2009
1160 Membership Goals


1.   Retention
2.   New Clubs
3.   New Members
4.   District Business
     Continuity Plan
     for Health &
     Protection
             DISTRICT ASSEMBLY 2009



                                    Frank Arnold
                New Clubs Formation Officer
                             &
                  District Mentor Project


City North Hotel, 18th April 2009
                                    30th June 08



                            21 Clubs               +41
                        17 Clubs               Static
                           38 Clubs                -103
                                                   (62)


City North Hotel, 18th April 2009
              New Member Pack
                                    (updated)




City North Hotel, 18th April 2009
                               Club Mentor Training



     When: Following DG Handover -
                 July 09
               Duration: Approx. 2 hours




City North Hotel, 18th April 2009
Demographic Survey 2004

               District 1160    RIBI


 Working         62.93%        49.24%
 Rotarians

Average Age       57.07        62.56


 Age Profile     22.58%        12.28%
  Under 50
                                    District 1160



                    2004 – 2639 Rotarians
                    2008 – 2472 Rotarians
                                      (167)


City North Hotel, 18th April 2009
                              Development Projects


 • Cavan
 • Dublin Liffey / Dublin Docklands
 • Nenagh
 • Campsie


City North Hotel, 18th April 2009
                        Opportunities



City North Hotel, 18th April 2009
                      DISTRICT ASSEMBLY 2009



                                    Janice Conway

                        Rotaract District Chair



City North Hotel, 18th April 2009
              DISTRICT ASSEMBLY 2009


THE FUTURE OF ROTARY IS IN
       YOUR HANDS
           THE FUTURE OF ROTARY IS
        STANDING HERE IN FRONT OF YOU..
                                    ROTARACT

City North Hotel, 18th April 2009
   Increasing Number of Clubs

                                    16




                                    14




                                    12


 • Existing clubs = 6               10




                                     8
                                                                             Club Number



 • Potential clubs for               6




   2009-2010 = 8                     4




                                     2




                                     0
                                         Clubs 2008-2009   Clubs 2009-2010




City North Hotel, 18th April 2009
   Membership Goal for 2009-2010

2500




2000                                            • Active members
                                                  2008-2009: 1497
1500



                                    2008-2009
                                    2009-2010

1000
                                                • Active members
                                                  goal 2009-2010:
 500

                                                  2000
   0
                    Membership




City North Hotel, 18th April 2009
Increased presence at RGBI level 2009-2010



 • RGBI
   International
   Officer

 • RGBI Secretary

 • District Chair
                         Proposals to RI and RGBI
 • Online E-Club permission granted

 • Proposal to present at European Rotaract Conference
   approved.

 • Proposal to present at RGBI Regional Conference
   approved.

 • 2009-2010: Using the above precedents, proposal to
   present at RI Rotaract Pre-Convention 2010.


City North Hotel, 18th April 2009
   International Service Project 2009-2010



 • EU Proposal

 • European
   Voluntary Service
   Grant

 • RI Grants


City North Hotel, 18th April 2009
   International Service 2009-2010


 • Shelterbox

 • 24hrs “Camping”
   in Brown
   Thomas

 • Limerick, Cork,
   Dublin and
   Galway
City North Hotel, 18th April 2009
   Community Service 2009-2010


 • Rotaract Volunteer
   of the Year

 • New Initiative:
   Community
   Service
   presentations to
   sponsoring clubs

City North Hotel, 18th April 2009
   Professional Development 2009-2010




 • Increased links
   with sponsoring
   clubs.

 • Work Shadow
   Days


City North Hotel, 18th April 2009
   Personal Development 2009-2010



• Extending the reach of
  Rotaract to include
  partner organisations.
• 14 Awards in 2010
  presented by HRH
  Duke of Edinburgh
  or President Mary
  McAleese.

City North Hotel, 18th April 2009
               HOW CAN YOU BE INVOLVED?




City North Hotel, 18th April 2009
             DISTRICT ASSEMBLY 2009


                         Membership Services
                            Chairman
                                    Garth Arnold
                                      April 09


City North Hotel, 18th April 2009
                          ALL – important equation

                                    Membership


                         New                       New
                         Clubs                    Members
                                     Protection
            +                            &                  +
                                      Safety



                                     Retaining
                                     Members
                                    (Retention)
City North Hotel, 18th April 2009
                                        +
Membership Analysis

• New
  Demographic
  Survey to be
  completed by
  end of
  December 09
   Retention

 • Retaining good members is
   as critical as the induction
   of new members
 • Retention is an ongoing
   process
 • More than 50% of new
   members leave in the 1st
   year
 • How many members are
   leaving your club ?


City North Hotel, 18th April 2009
Moving 1160 into the 2nd Century !

• Want you to lead
  the campaign
• As the theme says
  “the future of
  Rotary is in your
  hands”
• We cannot keep
  doing the same
  things !!
Moving 1160 into the 2nd Century !

• How can we attract           Club Meeting Times
  new members ?
• Recent survey shows
  young executives only   19                        Lunch-time
  take 20 minutes for
                                        57
  lunch                                             Evening


• Consider whether the                              Breakfast

  time of your meeting
  is most suitable to
  prospective members
Moving 1160 into the 2nd Century !

• Rotaractor’s would
  make great
  Rotarian’s !

• I need your ideas ?
  – How do we retain
    these people ?
  – Could we form
    new clubs ?
Think Membership Dividend !


“Ensure you
 seek a
 membership
 dividend
 from every
 activity”
             DISTRICT ASSEMBLY 2009



                         Health & Safety

                                    Protection

City North Hotel, 18th April 2009
Appointment & Recording
• All Clubs to appoint a
  Protection & Safety
  Officer
• All Clubs must ensure      Health & Safety
  appropriate details of
  the appointment are             And
  recorded via the
  website i.e.                 Protection
          Update
 Club and Member details –
  Deadline 22nd May 2009
Risk Assessments
• Health and Safety within Rotary is
  not an option - it is an obligation
• It is not the sole responsibility of
  any one person
• Each Rotary Club most formally
  agree the Health & Safety Policy &
  this must be recorded annually in
  the minutes of the Club Council
• Risk assessments should be
  carried out and recorded before
  every Rotary event/ activity
• Risk assessments should be
  short and to the point - dealing
  with risk issues


                              Assembly 2009
Insurance


• Every Rotarian and
  volunteer working on
  a Rotary event/ activity
  has insurance cover
  which provides a
  safety net
• Get out there and
  organise your events


                    Assembly 2009
 Immediate Action !!

• If someone is injured,
  Sutton Winson must be
  notified immediately
• Do not admit liability at
  any stage
• Do not acknowledge
  receipt of any
  correspondence
• If notification of legal
  proceeding is received
  against you, you must
  notify Sutton Winson
  immediately
Child & Vulnerable Adult Protection


• Each Rotary Club must formally agree the
  Child and Vulnerable Adult Protection
  Policy & this must be recorded annually in
  the minutes of the Club Council

• Copy of Policy is available on the RIBI
  website
Checks

• Everyone who has regular contact with
  children or vulnerable adults needs to be
  covered by the appropriate level of
  disclosure” or by the terms of the agency
  they are working: for example, a school
• In Northern Ireland checks are now carried
  out by Access NI details available from
  http://www.accessni.gov.uk/
• In the Republic of Ireland there is a
  requirement for those working with children
  (under 18) to be Garda vetted
Reminders !!

• Mentoring exercise
• Formation of new
  clubs
• Increased membership
• Membership Dividend
• Protection & Safety
  Officers
• Risk Assessments
 Tool Box



• Will post shortly on
  the Website some
  tools/links which you
  may find useful.
In Closing

• Remember the “F” word.
• Do you have lots of it ?
• Does it show ?
• Would a visitor feel it ?
• Remember what it is ?

• ….it’s FUN; it’s FELLOWSHIP !!!
                                    District Assembly




City North Hotel, 18th April 2009

				
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