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Troop Guide - Scout Troop 262

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									                             Boy Scout Troop 262

                                        Guide Book


Introduction
Welcome to Troop 262. We are sponsored by Rinn United Methodist Church in Frederick, CO. We
meet every Monday night from 6:30 PM to 8:00 PM unless announced by the Senior Patrol Leader the
week prior. We are a part of the Mountain View District which is a part of the Longs Peak Council. This
guide book is meant to be a collection of need-to-know items. If you have any questions/comments
about this guidebook, please contact the Committee Chair. The Committee reserves the right to amend
any part of this guidebook.

Mission Statement
The Mission of Troop 262 is to prepare young people to make ethical and moral choices over their
lifetimes by instilling in them the values of the Scout Oath and Law.

Membership
Membership into Troop 262 is open to all boys regardless of where he lives or church affiliation. The
requirements to join the Boy Scouts of America are:
• Eleven (11) years of age or older
• Completed fifth (5th) grade
• Completed and parental signature of an official BSA registration
• Ten (10) years old and have been awarded the Cub Scout Arrow-of-Light

Registration
New boy must turn in the following forms to the Advancement Chair, Scoutmaster, or Committee Chair:
    The official BSA registration form, which must be completed and signed by a parent or legal
       guardian.
    Parent Information Sheet
    Class 1 Medical Form
    Completed Sign off Sheet for Troop Guide
    Registration dues, set by the council

Dues
Current dues are $60.00 per year. If paid in one payment, the cost will be discounted to $50.00 payable
on May 1st. An installment option is available; First (1st) installment will be due May 1st for $20.00;
Second (2nd) installment will be due August 1st of $20.00; and final installment will be due on November
1st of $20.00. If the scout joins at any other time then the month of May a pro-rated amount will be
determined by the Committee. The dues are subject to change at the discretion of the committee.
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Troop Organization
The troop is organized into the follow groups:
    Troop Committee – Composed of parents and other adults who set Troop policy
    Adult Staff – Scoutmaster, Assistant Scoutmaster, and Junior Assistant Scoutmaster(s)
    Youth Staff – Senior Patrol Leader, Assistant Senior Patrol Leader, Instructors, and Troop Guide
    Patrol Staff – Patrol Leaders and Assistant Patrol Leaders

Troop Meetings
Troop meeting are held every Monday night from 6:30 PM to 8:00 PM. The meetings are run by
various boys in the troop under the leadership of the Senior Patrol Leader. A normal troop meeting
consists of:
     Gathering Activity
     Opening
     Announcements
     Skill instructions
     Patrol meeting
     Skill competition
     Final announcements
     Scoutmaster minute
     Closing

Patrol Method
Troop 262 operates under the Patrol Method of Scouting as developed by Sir Robert Baden-Powell in
England. A patrol consists of 5 to 8 boys under the leadership of a Patrol Leader. The boys within the
patrol elect the Patrol Leader. His primary responsibility is to follow the ideals and policies of the Troop
and Senior Patrol Leader. Additional responsibilities are to make known the wishes of his patrol at the
Patrol Leaders Council, to relay information back to the patrol; ensuring people are assigned to the
required tasks, and encourage advancement and grow. Patrol members participate in all activities as a
team. The boys run the Troop and the adults provide guidance. Scouts need to follow the chain of
command. It is as follows:
    • Patrol Leader or Assistant Patrol Leader
    • Senior Patrol Leader or Assistant Senior Patrol Leader
    • Scoutmaster or Assistant Scoutmaster

Parental Support
There is a Parent Committee Meeting scheduled each third (3rd) Thursday of each month. This meeting
is used to advise parents of the upcoming scouting activities such as fundraisers, camp-outs, Eagle Scout
Projects, Scout advancements, Merit Badge weekends, changing troop policies, and other activities. The
troop cannot function without Active Parental Support. Good parental support consists of the following:
    • Insuring your Scout attends and is prepared for each Boy Scout meeting, campout, or activity
    • Encourage your Scout to advance
    • Attend and join Parent/Committee meeting, Courts of Honor, Family activities and such
    • Become a Merit Badge Counselor, either for the troop or for the council
    • Support Fund Raisers and other activities

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What is expected of a Scout?
Besides wearing the scouting uniform, abiding by the Troop rules, and using good etiquette, a scout is
expected to be an active scout by demonstrating Scout Spirit. Attending meetings and other activities
are part of Scout Spirit and make an active Scout. This means a Scout who attends the troop meetings
75% or less and does not participate in camping for three (3) consecutive months is considered an
inactive Scout. If a Scout is considered inactive, he may be removed of any position of responsibility
and will not be considered for any addition positions while he maintains an inactive status. If the Scout
has been inactive, he will not be considered for a vital leadership position within the troop deemed by
the Adult Leaders of Troop 262, until he regains his active status for a time period of three (3)
consecutive months. Scout Spirit is a requirement to pass in ranks Second Class to Eagle. We realize
there are times when Scouts cannot attend due to illness, family issues, or school functions. Contacting
the Patrol Leader first (1st); then if needed the Senior Patrol Leader commutation between Scout &
Youth Leader is encouraged as vital information is given at each Scout meeting.

Scout Handbook
The BSA handbook has many sections about each rank and each rank has special requirements. As these
requirements are completed, they will need to be signed off by an ADULT LEADER.
Every crossover Scout should have a Boy Scout Handbook upon joining the Troop. Scouts are expected
to bring their handbook to each Troop meeting, camp-out, Patrol Leader Council, Scoutmaster
Conference, and their Board of Review. This will allow his book to be marked off in a timely manner. It
is every Scout’s responsibility to write his name on the front page of his handbook for easy
identification. If the Scout book is lost, only the most recent information the Advancement Chair has
will be counted towards rank or any other requirements.

Red Notebooks
Each Scout will receive a Red 3-ring notebook. Scouts are expected to bring their Red notebook to each
Troop meeting, camp-out, Patrol Leader Council, Scoutmaster Conference, and Board of Reviews. The
Red notebook will have places to store such items as:
   • Merit Badge cards
   • Merit Badge information sheets
   • Rank cards
   • BSA membership card
   • Totin’ Chip
   • Firem’n Chit
   • Campout information
   • Pencil/pen
   • Troop Calendar
   • Etc…


Advancements
This is an important part of the scouting experience. You can refer to the BSA Handbook for more
details. The troop has adult leaders and Merit Badge counselors to advise Scouts on advancements.
Scouts are responsible for completing advancement requirements on their own and for maintaining a
complete record of their own advancements. Opportunities for completing advancement requirements

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will be provided to the Scouts by the troop. It is the Scouts responsibility to take advantage of those
opportunities. The Advancement Chair is responsible for maintaining advancement records, scheduling
boards of review, approving merit badge counselors, and ordering patches. Once the requirements for
rank have been completed, the Scout is responsible for informing the Scoutmaster or Assistance
Scoutmaster to set-up time for a Scoutmaster conference. Once the Scoutmaster Conference has been
completed the Scout needs to inform the Advancement Chair, a Board of Review needs to be conducted
for the rank. Boards of Review will be conducted every first (1st) and third (3rd) Monday of the month.
The scout must request the Board of Review at the troop meeting prior to the set dates above. The
Advancement Chair, Board, and/or Scoutmaster reserves the right to disallow any advancement in the
BSA Handbook or merit badge signed off by an unapproved individual. Below are the basic
advancement rules and steps:
Rules of Advancement
    • Scouts will be encouraged to advance but will not be pushed to advance
    • Scouts must obtain a merit badge card from the Advancement Chair prior to starting a merit
        badge
    • Advancement Chair will tell the Scout who the counselor(s) is for the
        Merit badge requested and provide contact information to the Scout.
    • It is the responsibility of the Scout to contact the merit badge counselor.
    • Scouts will be given credit for completing a merit badge when he returns the counselor signed
        merit badge card to the Advancement Chair
    • Scouts will be responsible for maintaining written proof of their advancement records such as
        merit badge or rank cards. Possession of a patch is not considered proof of completion of said
        merit badge
    • Only authorized Troop Personal may sign off advancements in BSA Handbook or merit badge
        requirements.
Steps of Advancement
    • The Scout learns
    • The Scout is tested
    • The Scout is reviewed
    • The Scout is recognized and awarded advancement
    • Court of Honor

Every effort will be made to present Scouts with a merit badge or rank patch within a week of the
requirements being completed. This is usually done at the Troop meeting or at a Court of Honor. A
Court of Honor is a special Troop meeting where all family members and friends are invited and
encouraged to attend, even if your scout has not recently earned any recognition. The meeting is held
for the purpose of providing additional recognition to those Scouts that have earned rank advancement,
merit badges, Troop accomplishments, and future activities.

Scout Uniform
Scouts are expected to wear their BSA uniform in the proper manner at all Troop meetings, while
traveling to/from activities, or other functions UNLESS required to wear an activity uniform. It is each
individual Scout’s responsibility to keep his uniform clean, in good condition and all current patches
sewn on at all times. The BSA uniform will consist of the following:


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Regular Uniform
   • BSA Scout shirt*
   • BSA Scout belt
   • BSA Scout pants
   • Neckerchief (First one will be provided by the Troop)
   • Neckerchief Slide

Activity Uniform
   • Troop 262 activity shirt or approved T-Shirt
   • BSA Scout shorts or approved shorts

*BSA Scout shirts, when worn should be buttoned and inside Scout short or pants. Shirts should have
the following patches:
    • American Flag
    • Council shoulder strip
    • Troop Number
    • Scout Rank
    • Patrol Badge
    • Leadership Patch (if applicable)
    • World Crest

Equipment for Camping and other Activities
Basic lists of suggested camping items can be found in the BSA Handbook. Other items to consider
would be hiking boots, back packs, a sleeping bag, sleeping pad, rain gear, and a sturdy tent. We
encourage scouts to purchase their own tents, as they will be using them as much as 12 times a year. If
you need guidance on what type or kind of equipment to purchase, please contact the Scoutmaster or
Assistant Scoutmasters. The troop will have tents, stoves, lanterns, cooking equipment, tarps and such.
This equipment is for scouts but the scout(s) will be responsible for any damaged or lost of such
equipment.

Camping or other Activity Etiquette
Scouting activities need to run smoothly. Following these reminders will help the troop have a safe and
enjoyable outing for everyone involved. Eat before you arrive unless you are told otherwise. Wear Field
Uniform unless told otherwise. ALWAYS arrive at least 15 minutes prior to the departure time.
Activities are timed schedules and leaving on time is necessary. If you think you will be late, call your
Patrol Leader, Senior Patrol Leader, Assistant Senior Patrol Leader, an Assistant Scoutmaster, the
Scoutmaster, or another member that will be attending the activity as soon as possible. Read and sign
the Parental Signature Form. If there is no Parental Signature Form, directions are needed or think you
will be late call your Patrol Leader, Senior Patrol Leader, Assistant Senior Patrol Leader, an Assistant
Scoutmaster PRIOR to the activity. ALWAYS use the BUDDY SYSTEM before, during, and after
activities or until a parent or guardian picks you up. Safety first!! Use appropriate language at all times.
This is important and required for all adults and Scouts




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Expenses for Activities
All funds for transportation, food, etc will be collected at the shakedown prior to the event; unless
additional fees are due before this date.


Camping or other Activity Cancellations
If a scout needs to cancel an activity, call your Patrol Leader, Assistant Patrol Leader, Assistant Senior
Patrol Leader, Senior Patrol Leader, an Assistant Scoutmaster or Scoutmaster as soon as possible. This
includes Troop Meetings. Any monies that have been collected for the outing will be non-refundable;
this includes Transportation fees.


Picking up Scouts from Activities
Scout Leaders and adults will do their best to estimate the time of return from activities but due to
unforeseen circumstances these times may change. A Parent Information Sheet needs to be up to date.
The leaders will begin to contact the Parents as soon as an updated time has been determined. Parents
are responsible for picking up their Scouts after a Troop activity, or make other arrangement with
another Troop Parent. If a Scout is to be picked up by someone other than a family member or the
parent of another Scout in the Troop, the adult leader must be informed by the parent in writing prior to
the Troop Activity. Adult Leaders are to use common sense, and consider what the best interest of the
Scout is, should the occasion arise that a parent is not available to pick their Scout.


Finances

All funds whether donated, generated by fundraising activities, or annual dues are to be controlled by
Troop 262’s committee and managed by the Troop Treasurer. These funds will be used to purchase item
deemed necessary by the Troop Committee.

Fundraising
Scouts will be advised of any fundraising activity and should attend all fundraisers. Fundraisers are
important to the troop, as it is the main source of income for the troop. Prior to any fund raiser the
Troop Committee will determine how the proceeds will be distributed between the Troop and the
participating Scout(s). Any monies generated by the Scout from the participation in a fund raiser will
automatically be deposited into the Scout account.

Scout Accounts
Accounts will be developed by the Troop Treasurer for each Scout. The monies in the Scout accounts
can be generated by participation in a fund raiser for the Troop, Popcorn sales, selling Scout Show
tickets, etc. It is encouraged to have your Scout earn this money to assist in his Troop Activities. A
Scout is Thrifty.
If the Scout chooses to leave scouting or turns eighteen 50% of the balance in his scouting account will
revert to the Troop general fund. He will be granted 30 days to request reimbursement of expenditure


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for scouting related equipment. If no request has been presented, the other 50% will revert to the Troop
general fund.
If the Scout transfers to another Troop or joins a Venturing Crew or Varsity Team all funds in account
will be transferred; less any outstanding fees. This request must be in writing and give to the Treasurer
or the Committee Chair.

Transportation Fee
A charge of $0.15 per mile per participant will be collected prior to any activity requiring transportation
of Scouts and gear. This money will be reimbursement for use of gas and wear and tear on vehicles’
used during an activity. Mileage will be calculated from Rinn Church (or other starting point) to event
and the return trip back to starting point. If a parent brings only his son that will not be grounds for
reimbursement.

Replacement of Troop provided items
If a scout loses any item given to him as a part of Troop 262; he will be responsible to the cost of
replacement. Please contact the Treasurer or Committee Chair for individual costs.

Financial Assistance
Troop 262 has limited amount of funds available for scouting assistance. Please contact the Scoutmaster
or the Committee Chair if scouting assistance is needed as soon as possible.

Discipline
Scouting activities are meant to be learning experiences in an atmosphere that is fun for everyone
involved. Scouting and Troop 262 have rules that must be followed in order for everyone to enjoy
himself or herself. The rules of Scouting can be found in the Scout Oath and the Scout Law. Troop
specific rules are listed in Appendix A of this guidebook. The spirit of Scouting dictates high
expectations for the behavior of Troop members both during scouting events and outside of scouting
events. Self-control and self-discipline are attributes expected from all Scouts in Troop 262. In order to
ensure the health and safety of Troop members and the effective operation of the Troop, disciplinary
actions may be necessary. Discipline and control must be treated as an individual matter, realizing that
basic discipline is preventative in nature rather than regulatory or restrictive. Scouts will receive positive
reinforcement when exhibiting inappropriate behavior. Troop adult leaders are ultimately responsible for
the behavior of Troop members and therefore will be expected to enforce a fair and consistent
disciplinary plan.

4 Levels of Offense/Misconduct

Level 1:
(A scout may be sent home from any activity if Level 1 disciplinary actions are not successful.)
    • Scouts will respect other people property and not touch anything that is not their own without
       permission from that individual.
    • Scouts will respect others as they would want to be respected.
    • No running in camp or within the troop meeting room(s).
    • No sheath knives, radios, televisions, MP3 players, IPods, Cell Phones, Hand-held electronic
       games or any other electronic devices deemed inappropriate by Leaders at Troop activities

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       without prior approval. Said items will be confiscated until the end of the activity to be returned
       afterwards. Full uniforms are expected to be worn properly. Leaders are expected to set an
       example.
   • No littering.
   • No bare feet around campsites.
   • Members of a Patrol will not give directions unless appointed by the patrol leader, assistant
       patrol leader, other junior leader, or adult leader.
   • Troop members will follow the directions of both adult and junior leaders without argument.
   • Patrol Leaders will not give directions to another patrol member, unless he has been left in
       charge of the group.
   • No fires or open flames in or near tents. Only flashlights/glow sticks are permitted in tents.
   • Scouts will not play with fire.
   • Obscene language, gestures and/or subjects deemed inappropriate will not be tolerated.
   • Malicious teasing or put-downs will not be tolerated.
   • Fighting will not be tolerated for any reason. This could be a level 2 depending upon the
       circumstances.
   • Cooking items will be cleaned, sanitized, and stored right after meals and prior to starting any
       other activity.
   • Wild animals will be left alone.
   • Scouts will not leave the campsite without checking with the person(s) in charge. Scouts will tell
       the person in charge where they are going, who is going with them and return time. This could be
       a level 2 depending upon the circumstances.
Level 2:
   • Stealing will not be tolerated. Any scout caught stealing will be sent home. This could also be a
       level 3 depending upon the circumstances.
   • Troop equipment will be respected. Equipment damaged or destroyed through carelessness or
       horseplay will be repaired or replaced by the offending individual(s) before being allowed to
       attend another troop function. This could be a level 3 depending upon the circumstances.
   • Scouts will not play with fire, second warning.
   • No scout will engage in any type of water sport without the permission of a registered adult troop
       member. This could be a level 3 depending upon the circumstances.
   • Fighting will not be tolerated for any reason. This could be a level 1 depending upon the
       circumstances.
   • Scouts will not leave the campsite without checking with the person(s) in charge. Scouts will tell
       the person in charge where they are going, who is going with them and return time. This could be
       a level 1 depending upon the circumstances.
   • Vandalism will not be tolerated. The scout will pay financial damages.
Level 3:
   • Stealing will not be tolerated. Any scout caught stealing will be sent home. This could also be a
       level 2 depending upon the circumstances.
   • Troop equipment will be respected. Equipment damaged or destroyed through carelessness or
       horseplay will be repaired or replaced by the offending individual(s) before being allowed to
       attend another Troop function. This could be a level 2 depending upon the circumstances.
   • Scouts will not play with fire, third warning and sent home.


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   •   No Scout will engage in any type of water sport without the permission of a registered adult
       troop member. This could be a level 2 depending upon the circumstances.
   • Use of tobacco, alcohol and/or drugs is strictly prohibited. This could be a level 4 depending
       upon the circumstances.
   • Adult leaders will not use tobacco in presents of Scouts.
   • Possession of firearms or explosive devices will result in the item being confiscated and the
       scout being sent home.
Level 4:
   • Use of tobacco, alcohol and/or drugs is strictly prohibited. This could be a level 3 or 4 depending
       upon the circumstances.

4 Levels of Disciplinary Action:
Certain conduct will result in immediate escalation of the disciplinary level. Smoking, alcohol, and/or
drugs will automatically be a level 3 action.
Level 1:
Personal Conference with a Scoutmaster/Assistant Scoutmaster and Senior Patrol Leader: Used for first
offence of less serious rules, consisting of counseling session between adult leaders and Scout(s).
Level 2:
Letter to parents generated by Troop 262 Adult Leaders: Used when Level 1 actions are not successful
or for breaking certain more serious rules, consisting of a written letter to parent(s) with a copy going to
the Troop Committee Chair. This letter will contain a description of the inappropriate behavior,
immediate disciplinary action, request for parent(s) cooperation in the matter, offered to counsel with
both Scout and parent(s) and notification to Scout and parent(s) if improper behavior continues;
disciplinary action will be raised to level 3.
Level 3:
Disciplinary Hearing conducted by Troop 262 Adult Leaders: Action taken in Level 1 and 2 actions
have not been successful at correcting the problem or for extremely serious rules, consisting of meeting
between the adult leadership, Scout(s), parents(s), and the Troop Committee. Disciplinary action may
include such items as active probation (Scout continues to participate in activities), inactive probation
(Scout does not participate in Troop activities for a specified period of time), service project,
reimbursement of damages, and /or termination from Troop.
Level 4:
Termination: If the above actions fail to correct behavior problems, the Troop Committee will be
notifying the Scout(s) and parent(s) the Scout(s) are no longer welcome to participate in any Troop
functions. This action will require a majority vote of all registered adult leaders and committee
members.
Appendix A:
This is the Troop Rules of Conduct. Each Scout is expected to know and abide by these rules. Ignorance
will not be considered an excuse for breaking the rules. Common sense will prevail in all situations and
interpretations of these rules. Each Scout will have a phone number where their parents or a designated
individual may be reached in case of an emergency or disciplinary action is required. Each Scout is
subject to discipline for any behavior that is unbecoming a Boy Scout. These rules are not meant to be
all-inclusive situations will be judged on a case-by-case basis.



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                          Troop 262 Guide Book Sign Off Sheet
I have read Troop 262’s Guide Book and understand what is expected of me. I will abide by the Scout
Oath, the Scout Law and the Outdoor Code. I will show respect to others, be friendly to my fellow
Scouts, and show “Scout Spirit”.

In choosing to participate in Troop 262’s meeting and activities, I hereby indicate my agreement and
commitment to observe Troop 262’s Guidelines.

______________________________________________             Date_______________
Scout Signature

_______________________________________________

Scout Name (Printed)



I consent to my son’s participation in Troop 262’s meetings and activities. I hereby indicate by
understanding and agreement with Troop 262’s Guidelines, and I agree to support my son’s commitment
to Troop 262’s Guide.


_______________________________________________ Date ________________________
Parent Signature

_____________________________________________

Parent Name (Printed)

This form is to be signed and returned to a Committee Member.




                                                    For Troop use Only

                                                    Date Received _____________




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