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BOARD MEETING

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					                                      BOARD MEETING
                                  VILLAGE OF PORT BYRON
                                          120 S. Main
                                     Port Byron, IL 61275
                                 DECEMBER 8, 2008 - 6:00 P.M.

The second December Board Meeting was called to order with the Pledge of Allegiance by Mayor
Donna McCormick, at 6:00 p.m. on Monday, December 8, 2008.

         Roll Call #1: Present: Trustees: Harold French, , Pam Goodwin, Tom Calvert, Bob
                                     Wells and Dennis Healy
                       Absent: Shawn VanDriessche

Also present: Mike Poel, Fire Chief, Rick Kessler Public Works Superintendent and Clayton Lee,
Attorney. A quorum was declared.

Mayor McCormick noted that the tree lighting held on December 6 was a success even though it was
very cold.

Mayor McCormick stated that she had received an email from Bi-State regarding the Federal
stimulus package which probably will be passed. Rick Kessler asked for $5 million to help build the
new sewer plant, $3 million in upgrades to the infrastructure and $1 million for riverfront
development.

GALLERY – No comments

TIF
1.          Discussed purchase of property from Roger Hetz for $20,000 for access to the new
            sewer facility. Resolution TIF-R080812. (TIF C/A Item TIF-A)
2.          Minutes from the TIF Joint Review Board Meeting of 12/2/08 were presented and
            reviewed (TIF C/A Item TIF-B)

Motion by Trustee Healy, seconded by Trustee Wells to approve the TIF Consent Agenda.

 TIF-A       Approve     Resolution TIF-R080812 - Purchase of R. Hetz property for $20,000
                            plus any closing costs for access to new sewer facility.
                            (Closing set for January 2009)
 TIF-B       Receive     Minutes from TIF Joint Review Board Meeting 12/2/08

              RC #2
              Ayes: Trustees: French, Healy, Calvert, Wells and Goodwin
              Nays: None
              Absent: Trustee VanDriessche
              Recuse from the vote:
         Mayor McCormick declared motion carried.
VILLAGE OF PORT BYRON
BOARD MEETING
December 8, 2008


COMMITTEE INFORMATION

A.       FINANCE
         1.    Ordinance M080812 was presented to approve the 0.0% Levy passed by board on
               12/01/08.
               Motion to adopt Ordinance M080812 setting the tax levy at 0.0% was made by
               Trustee Calvert, seconded by Trustee Goodwin.
            RC #3:    Ayes: Trustees: Goodwin, Wells, Calvert, and Healy
                      Nays: Trustee French
                      Absent: Trustee VanDriessche
               Mayor McCormick declared motion carried.

         2.     Discussed the bank loan that is due March 1, 2009. The sewer department will not
                have enough money available to pay the full $175,000+. TIF funds could pay
                approximately $80,000 and the balance could come from capital reserve funds (water
                & sewer. Mayor McCormick stated that in the meeting held with Duane Smith of the
                USDA brought to light that sewer rates will probably have to be increased in the future
                with the best case being approximately $45 minimum and worst case being $59.61
                minimum.
         3.     Discussion on the budget was tabled until a later meeting. The budget must be
                passed by the start of the next fiscal year.

B.       PUBLIC FINANCE COMMITTEE

         Zoning – No new report

         Planning (PC) - No new report

         Ordinance – Resolution R080812 was presented regarding the removal of the village from
            the Upper Rock Island County Ambulance Authority (C/A Item C). Next month a
            resolution will be required to remove the village from the ambulance contract

         Grants & Audits – No new report

         Personnel - No new report

C.       PUBLIC SAFETY COMMITTEE

         Sheriff’s Department – Sheriff’s report for November was presented to the board last week.
            (C/A Item D)

         Fire
         1.     The old fire truck has been sold for $3,550.
         2.     Chief Poel asked for help to track a phone line that needs to be removed from the
                billing. Tom Calvert will help find this line.
         3.     Chief Poel stated that this will be his last village board meeting due to their joining the
                RCFPD. He has been attended board meetings for 24+ years.
         4.     Chief Poel reported that the Fire Association has purchased $23,000 in new rescue
                tools for the department.



Page 2
VILLAGE OF PORT BYRON
BOARD MEETING
December 8, 2008


         Ambulance – The village will need to pay the ambulance bill in January for the final quarter
              of 2008.

         Public Health – No new report

D.       PUBLIC WORKS COMMITTEE

         Public Works –
         1.     The village has received a quote for purchasing 100 more T-10 Water Meters w/R900
                radio read units for $18,500. This will be a substantial cost savings for the village.
                Motion by Trustee Healy, seconded by Trustee Goodwin to purchase the 100
                Neptune T-10 Meters w/R900 radio read units for $18,500 from Northern Water
                Works Supply, with funds to come from the water tower accrual account.
            RC #4
                Ayes: Trustees: French, Healy, Calvert, Wells and Goodwin
                Nays: None
                Absent: Trustee VanDriessche
                Mayor McCormick declared motion carried.

         2.     Don Loy has returned to work after his surgery. Scott Bowers is a new seasonal
                employee in the Public Works Department.
         Water .
         1.     Peerless did some work at Well #5.
         2.     MidAmerican Energy still needs to complete connecting the power for the well. Water
                testing can begin when they are finished.

         Sewer - Reports for September and October have been received from Doug Farran.

         Buildings & Grounds – No new report

         Streets & Street Lights – No new report

         Cemetery – No new report

         Garbage – No new report

         Administration -
         1.    Minutes from the 12/01/08 and 12/02/08 meetings were presented for review (C/A
               Items A & B)
         2.    The second board meeting date for January needs to be set for Tuesday, January 20,
               2009. The meeting set for January 19 would be the third Monday and no meetings
               can be held then. (C/A Item E)

CONSENT AGENDA
       Motion by Trustee Calvert, Seconded by Trustee Healy to approve the Consent
           Agenda.
  RC #5:          Ayes: Trustees: French, Goodwin, Wells, Calvert, and Healy
                  Nays: None
                  Absent: Trustee VanDriessche
           Mayor McCormick declared motion carried.


Page 3
   VILLAGE OF PORT BYRON
   BOARD MEETING
   December 8, 2008


    A         Approve   Minutes from 12/01/08 Board Meeting
    B         Approve   Minutes from 12/02/08 Reconvened Board Meeting with D. Smith
    C         Adopt     Resolution R080812 - Resolution to remove village of Port
                          Byron from the Upper Rock Island County Ambulance Authority
    D         Accept    Sheriff's Department Report for November 2008
    E         Approve   Setting meeting date in January 20, 2009 Tuesday
                           (Meeting third Monday of January is not allowed) 5 ILCS 120/2.01

   CORRESPONDENCE – No new correspondence

   OLD BUSINESS – None

   NEW BUSINESS – Judging of the holiday lighting for the village will be held on 12/18/08. Trustees
             Healy and Goodwin will award the $250 in prizes supplied by MidAmerican Energy.

   GALLERY - None

There being no further business, at 7:02 p.m. Trustee Calvert moved, seconded by Trustee
Healy, to adjourn the meeting.

              Ayes:    All Ayes
              Nays:    None
              Absent: Trustee VanDriessche
            Mayor McCormick declared motion carried.


   ___________                                             ________________________
   Approved (Date)                                   Mayor Donna McCormick

                                                             ________________________
                                                             Village Clerk – Janet Fletcher




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