SRB6 NORTH WEST CORRIDORS OF ... - Birmingham City Council

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SRB6 NORTH WEST CORRIDORS OF ... - Birmingham City Council Powered By Docstoc
					                                                              WARDS AFFECTED
                                                              SOHO
                                                              LADYWOOD
                                                              ASTON
                                                              HANDSWORTH
                                                              SANDWELL

               REPORT OF DIRECTOR OF ECONOMIC DEVELOPMENT

TO CABINET MEMBER FOR REGENERATION                                          17 March 2004

NON KEY DECISION

SRB6 NORTH WEST CORRIDORS OF REGENERATION MA110 COMMUNITY
EVENTS SPONSORSHIP FUND PROJECT

1.      SUBJECT AND BRIEF SUMMARY OF PROPOSALS

1.1     In November 2003 the Single Regeneration Budget 6 (SRB6) Partnership Board
        (leading the major regeneration scheme for North West Birmingham) approved the
        ‘Community Event Sponsorship Fund’ project as part of its commitment to
        supporting and engaging community and voluntary organisations in the delivery of
        SRB activity and objectives.

1.2     The purpose of this report is to note the Single Regeneration Budget 6 (SRB6)
        Partnership Board decision to approve the Community Event Sponsorship Fund
        project, and authorise the payment of SRB6 funds for the project.

1.3     The project will provide grant funding of up to £5,000 to enable community and
        voluntary organisations to host community events that promote the visions, aims
        and objectives of the SRB6 programme. The project will recruit a part time
        Community Funds Officer to support the project on a fixed term contract for the life
        of the project.




2.      RECOMMENDATIONS

        That, the Cabinet Member for Regeneration:

2.1.    Notes the approval of the Community Event Sponsorship Fund project with
        funding of £108,924 through the SRB6 Programme over a two-year period from
        2004/05 until 2005/06 in order to run a grants scheme to support community
        events. This includes the appointment of a part time Community Funds Officer.

2.2     Authorises the payment of Single Regeneration Budget (SRB) funds for the
        project, in accordance with the City Council’s Financial Regulations and Standing
        Orders.

2.3    Notes that there are no further implications to Birmingham City Council, either
       during or following completion of the project.


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3.    BACKGROUND

3.1   The SRB6 North West Corridors programme has been operational for
      approximately four years (since 2000/01) of a seven year programme, and
      supported a large number of projects. The strategic aim of the programme is to
      work with the local community to bring about the holistic, long term and
      sustainable regeneration of the key corridors within North West Birmingham.

3.2   In November 2003 the Single Regeneration Budget 6 (SRB6) Partnership Board
      (leading the major regeneration scheme for North West Birmingham) approved the
      ‘Community Event Sponsorship Fund’ project as part of its commitment to
      supporting and engaging community and voluntary organisations in the delivery of
      SRB activity and objectives.

3.3   It has been recognised by the SRB6 Partnership Board that local events provide a
      major benefit to the community in terms of social cohesion and breaking down
      barriers. Events that bring together people of different cultures and faiths can
      contribute significantly to the social well being of the community. By supporting
      local events, it would also create an opportunity to raise awareness and
      understanding of the SRB6 programme across the area, as well as increasing the
      level of engagement community and voluntary organisations have with the
      programme.

3.4   It is proposed that a grants scheme be established which would be easily
      accessible to community and voluntary groups, in order to support local
      community events. Community and voluntary organisations that are based within
      or serve the SRB6 community will be invited to apply to the Community Event
      Sponsorship Fund for a grant of from £500 up to £5,000, that enables the
      continuation of an event or creates the opportunity to hold a new event that directly
      benefits the SRB6 community.

3.5    Organisations will be required to supply match funding in order to receive a grant.
       The level of match funding will be dependant on the level of funding applied for.
       50% match funding is required for grants between £2501 and £5000
       25% match funding is required for grants between £1001 and £2500
       No match funding is required for grants of £1000 or less.

      Project Management Structure

3.6   A Steering Group will be established to approve grants and ensure that they are in
      line with SRB6 strategic objectives. This will comprise of the North West Area
      Regeneration Manager, Partnership Board Chair, Partnership Board Vice Chair
      and a representative from the CHASE Implementation Group. The membership of
      the group will ensure there is technical expertise to assess the impact of the
      events and that they will reach as wide an audience as possible.

3.7   Organisations wishing to receive a grant will be required to submit a short
      application form which will be appraised and a decision made within 4 weeks of
      the application being received. The organisation applying for the funding must
      meet essential eligibility criteria and the event and lead organisation will also be
      assessed against a number of desirable criteria in order for a decision to be made
      on the application, including the level of match funding.


                                       PAGE 2
3.8   Payments of the grant will be made in advance to each organisation, as
      community and voluntary organisations often lack the capacity to bankroll funding.
      This will be paid on the receipt of an invoice detailing the agreed works. A receipt
      of payment will then be required as evidence within 4 weeks of the grant being
      distributed to organisations.

3.9   In order to deliver the Community Sponsorship Fund, the SRB6 Partnership Board
      has approved resources of £108,924 to support a fund for grants and recruit a
      part-time Community Funds Officer (scale 4/5). The officer will support both the
      Programme Manager and the Communications Manager in co-ordinating a
      structured process through which applications will proceed and projects will be
      monitored. The officer will assist with building awareness of the project across all
      sectors of the community utilising a range of communication tools.


4.    MATTERS FOR DECISION

4.1   The development of a project providing grants to community and voluntary
      organisations to host community events which promote the visions, aims and
      objectives of the SRB6 programme sector organisations, has been identified by
      the Partnership Board as a priority. The endorsement by the Cabinet Member for
      the financial implications is necessary to launch the grants scheme and recruit a
      part time officer to support the project.

5.    EVALUATION OF ALTERNATIVE OPTIONS

5.1   If the resources were not made available the project would not be able to support
      local organisations to run events supporting the objectives of the SRB6
      Programme, in addition to promoting an understanding and awareness of the
      Programme.

5.2   The Programme could commission consultants to deliver a grants programme,
      however this would be a lot more resource intensive.

6.    CABINET MEMBER CONSULTATION

6.1   The Cabinet Member for Regeneration has been briefed and has been consulted
      in accordance with the City Council’s responsibilities as the Accountable Body for
      SRB6.

7.    WHAT CONSULTATION (if any) HAS TAKEN PLACE

7.1   The SRB6 Partnership Board have been aware of the Community Events
      Sponsorship Project throughout its development through discussions at the SRB6
      Partnership Board and Executive Group meetings. Councillors from each of the 5
      wards within the SRB6 area are represented on the Partnership Board.

8.    WHAT REPRESENTATIONS (IF ANY) HAVE BEEN RECEIVED E.G. IN
      RESPONSE TO THE INCLUSION OF THIS DECISION IN THE FORWARD
      PLAN

8.1   No representation has been received


                                       PAGE 3
9.
IMPLICATIONS FOR RESOURCES
      FINANCE, PEOPLE, PROPERTY, IT

9.1    The overall cost of the project is £108,924 and is funded by SRB6 grant monies.
       There will be no further financial implications for the city council arising from this
       project. The grants officer is at Scale 4/5 and will be employed on a part time
       basis.

9.2    The breakdown of the budget for the lifetime of the project is as follows:
                                 Year 1                  Year 2                  Total
       Salaries plus on         £11,138                 £11,528                £22,666
       costs
       Grants                   £35,000                 £35,000                £70,000
       Management       &        £4,929                  £4,929                 £9,858
       Administration
       Promotion                  3,200                   3,200                 £6,400
       Total                    £54,267                 £54,657               £108,924


10.    IMPLICATIONS FOR POLICY PRIORITIES

10.1   The SRB6 programme supports the following Corporate Policy Priorities –
       Flourishing Neighbourhoods

10.2   Corporate Policy Priorities – To Improve Council Services

            strengthen our organisation productively so that we work better at all levels.

11.    ARE THE RECOMMENDATIONS IN THIS REPORT CONSISTENT WITH ANY
       APPROVED "POLICY FRAMEWORK" PLAN OR STRATEGY/OR THE
       APPROVED BUDGET

11.1   The Community Event Sponsorship proposal is consistent with the approved
       SRB6 Delivery Plan (20 March 2003) as well as the forthcoming 2004/05 SRB6
       Rollover Delivery Plan.

12.    REASON FOR RECOMMENDATIONS

12.1   Approval of the recommendations is required to endorse the allocated expenditure
       against the SRB6 Programme, in order to fund a grant scheme to support
       community events and employ a part time grants co-ordinator to deliver the
       scheme.

BACKGROUND DOCUMENTS
   SRB6 North West Corridors Of Regeneration 2003/04 Delivery Plan and Update,
    Cabinet Member for Regeneration, 23rd April 2003
   SRB6 North West Corridors of Regeneration 2004/05 Draft Delivery Plan
   Community Event Sponsorship Fund Project Proposal and Appraisal Forms




                                        PAGE 4
……………………………………………
Director of Economic Development

Contact: James Betjemann, SRB6 Programme Manager
Tel: 0121 464 5180 Email: James.Betjemann@birmingham.gov.uk




          My decision is to adopt the recommendation(s) set out in this
          report.




                         .....................................................
                                   CABINET MEMBER



                       DATE: ..............................................




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