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ATTACHMENT A SCENARIO CODES TO BE USED IN BUDGET LOADS AND BUDGET TRANSFERS SFS combination edits have been established requiring a senario code on all budget journals. Previous Legacy SFS Budget Journal Equivalent Scenario Source Description and Comments Required Use Codes RB REDBOOK Institutions Redbook Budgets - Initial Redbook Budget Loaded to SFS Budget Ledger. Must be identified by the senario code REDBOOK and equal the Redbook totals. May be created directly in SFS or uploaded from the UWSA Budget System. PY PY_ENC Institutions Prior Year Encumbrance Budget - Encumbrance balance recorded in SFS and signed off on by institutions at the end of the prior year. Must be loaded to the SFS Budget Ledger at the start of the new fiscal year. 40 CARRYOVER UWSA Carryover Budget - Unencumbered nonfringe budget balance recorded in SFS at the end of the previous year. UWSA will notify institutions of their authorized carryover budget and obtain coding for creation of the entry to the SFS Budget Ledger. 50 REALLOC UWSA Systemwide Reallocations Between Business Units - Budget reallocations authorized by UWSA. Budget transfers between appropriations or business units require prior approval by UWSA. UWSA will notifiy the institutions of their authorized amount and obtain coding for creation of the entry to the SFS Budget Ledger. 70 SUPPLE UWSA GPR Supplements - UWSA Authorized GPR Budget Increases due to GPR Supplements. Supplements represent adjustments to authorized spending authority of an appropriation. (Pay plan is the most common type of budget supplement.) UWSA will notify institution of supplement budget adjustments and obtain coding for creation of the entry to the SFS budget ledger. 90 LAPSE UWSA DOA Required Lapses - DOA mandated lapses of spending authority. UWSA will obtain coding for creation of the entry to the SFS budget ledger. 60 EXTENSION UW Extension Extension Reallocations - UW Extension initiated budget reallocations between institutions. 10, 20, 30 ADJUSTED Institutions Intra-Institutional Reallocations - Reallocations between Orgs, Programs and Accounts. Used by institutions to group budget transfers not requiring prior approval from UWSA. (These budget transfers will typically equal zero.) PR_SEG Institutions PR/SEG Budget Increases - Increase budgets on Program Revenue Continuing, Program Revenue Federal Continuing and Segragated Continuing appropriations. Changes to PR annual and Seg. Annual funds need prior UWSA approval. AUXILIARY Institutions Auxiliary Accounting - Budget transfers on fund 128 operations not requiring prior approval from UWSA. PROJ_GRANT Institutions Project Grant Budgets - Used to create budget journals for project grant accounts. Requires major budget account definitions starting with the letter "Z". MISC Institutions Budget transfers not indentified above. The SFS combination edits require a senario code to be included in the SFS budget journal. Institutions may use the scenario code MISC as a default code for budget journals not falling into the categories identified above.
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