"Tutorial - Faculty Web Services"
Welcome to Faculty Web Services. It can be accessed using: http://faculty.sdccd.edu Faculty have the ability to download class roster(s), drop or reinstate students, obtain add codes, view wait lists, check class enrollment, enter grades, as well as add/update email address. The Instructional Improvement (Flex) website may also be accessed from Faculty Web Services. Faculty can obtain their College System Identification Number (CSID) under “Get Your CSID” above (please refer to the CSID Information section for further details [Information tab]). The Class Management tab contains all relevant tools and information to manage for your class(es). All information contained under this tab is password protected and faculty are required to login. After clicking on a tab under Class Management, such as the Online Drop Sheet or Online Grade Sheet, faculty will be taken to the login page shown here. To log in, enter your CSID and password then click Enter. Please note first-time users should enter the “Control Number” as the password. The “Control Number” can be found above instructor name on the roster, on the bottom of email notifications or from the dean’s office. Faculty will immediately be asked to enter a self-assigned password to be used from that point forward. After signing in, faculty will be taken to the Main Menu page, which allows faculty to select: Add/Update Email, view Add Code List, Change Password, view Class Enrollment Information, Download Class Rosters, process drops via the Drop Sheet, print Forms, process grades via the Grade Sheet and View Wait Lists. Note that an Unofficial roster is available about one week prior to the class start date via the Download Class Roster function. If the Drop Sheet is selected, a list of all classes taught by the instructor will display. It includes the term, CRN, course, title, meeting days/times, start/end date, as well as a calendar of important deadline dates. To begin processing students, click on the class title. Note that the Instructor Drop sheet allows faculty to drop, withdrawal, and reinstate students. A calendar of important dates will display when the calendar icon to the right of the class is selected. It includes deadlines such as the drop deadline and withdraw deadline and is specific for each course listed. Note that faculty have until 12:00 noon to drop students on the census date. Opening Day rosters must be submitted to Admissions & Records no later than 2 weeks after census. Using the Online Drop Sheet, faculty can mark students for Drop, Follow-up, Never Attended, or Reinstate simply by clicking in the gray circle in the appropriate column. Bubbles with a line through it are not available for use (for example, the Reinstate button is currently grayed out for the students listed above). Once a status is selected, the circle will change to red. To “unselect” the status, simply reclick on the circle. After marking all students, click on the “Validate” button. If there are no drops to process at census, click on the “No Drops to Report” button. Note that the word PENDING will show until the drops are processed (overnight). After census, the Drop button automatically changes to Withdraw. Faculty can mark students for Withdraw or Follow-up simply by clicking in the gray circle in the appropriate column. Bubbles with a line through it are not available for use (for example, the Never Attended and Reinstate buttons are grayed above). Once a status is selected, the circle will change to red. To “unselect” the status, simply reclick on the circle. After marking all students, click on the “Validate” button. If there are no drops to report on census, click on the “No Drops to Report” button. Note that the word PENDING will show until the drops are processed (overnight). After clicking the “Validate” button, faculty should review the entries and if correct, click “Submit” to have the entries submitted to the student database. If corrections are needed, click “Edit” to return to the roster. Once the changes for the Online Drop Sheet have been submitted, this confirmation page will display. Faculty should print this page for record keeping. When the Online Grade Sheet is selected, a list of all classes taught by the instructor will display. The list includes term, CRN, course, title, meeting days/times, start/end date as well as the grades due date. To begin assigning grades, click on the title of the class. Faculty may type the student’s grade in the GRADE box or click on the arrow to select from the pull down menu. If a student is identified as FED (participating in a federal program) and an F grade is assigned, the last date of known activity is required. Once all grades are entered, click the ENTER button, otherwise, click SAVE to return later to complete the grade sheet. After clicking the “Enter” button, faculty should review the entries and if correct, click “Submit” to have the entries submitted to the student database. If corrections are needed, click the “Return to Grade Input” button. Once the Online Grade Sheet has been submitted, this confirmation page will display. Faculty should print this page for recordkeeping. Faculty are reminded that the signed roster must be submitted by the due date for grades to be valid and available for students. Note that an Assignment of Incomplete form must be submitted for all students with a grade of “I” When the Download Roster button is selected, a list of all courses taught by the instructor displays. Faculty should select a file extension then click on the class to download. Detailed descriptions of the file extensions may be found by clicking on the Help button. Note that an Unofficial roster will be available about one week prior to the start date of the class. After selecting a course, the file download box (above) will appear. It may look different depending upon the file extension selected and the version of the program used. Faculty may open and view the document or select the SAVE button to save the information to your computer. Note that the download roster contains “real-time” information and may change prior to the add/drop deadline. If the SAVE button is selected, faculty will then be required to enter a file name and location of where to save the file. The file name will default with the subject, course and CRN. The roster in this example was saved as a .csv file. It will display as shown above when opened in Microsoft Excel. When the Flex Workshops and Obligation tab is selected from Faculty Web Services, faculty are brought to the Flex Welcome page. Faculty are required to sign-in to Flex to view: Workshop Registration, Your Contract, Independent Projects Faculty should enter their 7-digit CSID number and self-assigned password to login. “Your Contract” is a summary of all flex activity. It shows obligation, hours attended as well as listing workshop enrollment and any independent projects. Note that faculty mark workshops and independent projects as attended/completed using Your Contract. Workshop Registration is a listing of all workshops offered by City, Mesa, Miramar, ECC and District. To enroll in a workshop, faculty should click on the box next to Enroll then click the ADD button. Multiple workshops may be added at one time. Detailed information regarding a workshop may be found by clicking on the workshop title. To add an Independent Project, click on the ADD button and enter the project details. To submit an Independent Project, faculty should select the Type of Independent Project, then complete all required information including a brief description. Prior to submitting, faculty are required to type in their name as certification of the work to be completed. Detailed information regarding the online independent project process may be found by clicking the HELP key from the Independent Project page. Contact the campus flex coordinator for training on campus. Your Contract displays all Workshops and Independent Projects as well as the status of each. Remember to mark Workshops and/or Independent Projects as attended/completed when finished using the Your Contract page. The Information tab contains many useful references for faculty and has detailed explanations of specific features within the site. Faculty may return to the Faculty Web Services portal page at anytime by selecting HOME from the Information tab or by clicking on the Faculty Web Services icon found on the bottom center of most pages.