Compiled and edited by:
Professor Jane Dacre, Division of Medical Education (DoME)
Ms Gaynor Jones, Medical Student Administration (MSA)
Medical School
Management (1)
i) Organisational Charts: Medical School Senior Academic Staff
MBBS Module Management
ii) Faculty of Biomedical Sciences Management
iii) DoME - Graduate Programme Management
iv) DoME - MBBS Academic Management
v) DoME - MBBS Welfare and Admissions Management
vi) Divisional and NHS Trust MBBS Module Management
vii) Criteria for honorary lecturer status
viii) Criteria for designation as University NHS Provider Trust status
Version: Feb 2009
Contents
i.i) MEDICAL SCHOOL ACADEMIC MANAGEMENT...............................................................2
i.ii) MBBS MODULE AND ASSESSMENT MANAGEMENT .....................................................3
ii) FACULTY OF BIOMEDICAL SCIENCES MANAGEMENT ................................................4
iii) DoME - Graduate Programme Management ................................................................4
iv) DoME/MBBS ACADEMIC MANAGEMENT..........................................................................5
Vice Dean and Director of Medical Education ....................................................................6
Vice-Dean and Director of Medical Studies ........................................................................6
Sub Dean (Assessment) .......................................................................................................7
Sub Dean (Careers) ...............................................................................................................7
Sub Dean (DGH Liaison).......................................................................................................7
Sub Dean (Educational Resources).....................................................................................8
Sub Dean (eLearning) ...........................................................................................................9
Sub Dean (Electives).............................................................................................................9
Sub Dean (IBSc ) .................................................................................................................10
Sub Dean (MBPhD) .............................................................................................................10
Sub Deans (Phase 1/Phase 2/Phase 3)..............................................................................11
Sub Dean (Professional Development Spine)...................................................................11
Sub Dean (Quality Assurance)...........................................................................................12
Sub Dean (Student Selected Components) ......................................................................13
Postgraduate Sub Dean/Foundation School Director......................................................13
Site Sub Deans (Whittington/UCLH/RF) ............................................................................14
Site Sub Dean (Community) ...............................................................................................14
v) DoME - MBBS WELFARE AND ADMISSIONS MANAGEMENT.......................................15
Faculty Tutors .....................................................................................................................15
Welfare Tutors .....................................................................................................................16
vii) DIVISIONAL AND NHS TRUST MBBS MODULE MANAGEMENT ..................................17
Year 1 and Year 2 Module Leads .......................................................................................19
Year 3 Module Leads ..........................................................................................................19
Year 3 OSCE Site (Medicine, Surgery, Use of Medicines) ...............................................20
Year 4 Module Leads ..........................................................................................................21
Year 5 Module Leads – Oncology/GP ................................................................................22
Year 5 Assessment Leads (Pathogenesis and Prevention/Data, Acute & Chronic
Medicine SBA, Acute & Chronic Medicine EMQ ).............................................................22
Year 5 OSCE Lead...............................................................................................................23
Year 5 OSCE Site and Deputy Leads (Medicine, Surgery, Use of Medicines)................23
Vertical Module Leads ........................................................................................................24
Years 3-5 Firm Leads ..........................................................................................................24
Years 4/5 District General Hospital Undergraduate Tutors .............................................25
Years 1-5 Divisional Undergraduate Education Tutors....................................................26
vii) HONORARY CONTRACTS ..............................................................................................27
viii) NHS PROVIDER TRUST/TEACHING HOSPITAL STATUS ...........................................28
1
i.i) MEDICAL SCHOOL ACADEMIC MANAGEMENT
Dean & Head of
Medical School
Prof Byrne
Vice Dean &
Director of
Medical Educ
J Dacre
Faculty Grad Vice Dean & Deputy Director Deputy Director
Tutors/ Director of of Med Ed/ of Medical Educ
Faculty Grad Medical Studies Faculty Tutor ACME
Sub Deans I Taylor P Raven D Gill
Faculty Grad MBBS Faculty Tutor Welfare Tutors MBBS
Tutor Sub Deans Phase 1 Phase 2/3 Site Sub Deans
(Taught courses) B Cross
T McHugh
Faculty Grad Assessment DGH Liaison Welfare Phase 2/3 Community
Tutor (Research A Sturrock A Lal TutorsPhase 1 P Dilworth J Rosenthal
degrees) D Bender
D Spratt
Sub Dean Educational eLearning Welfare Tutor Phase 2/3 RF Campus
(Graduate) Resources W Coppola Phase 1 RF Campus L Ginsberg
G Rees J McEwan M Ennis L Ginsberg
Sub Dean Electives IBSc Welfare Tutor Phase 2/3 UCLH Campus
(Graduate) J Zuckerman B Cross Phase 1 UCLH Campus J McEwan
C Selai D Manuel A Silverstone
MBPhD Phase 1 Phase 2/3 WH Campus
G Stewart D Bender WH Campus H Morgan
H Morgan
Phase 2 Phase 3
A Wagg A Berlin
PDS Quality
D Gill A Berlin
SSC Careers
P Raven P Dilworth
2
i.ii) MBBS MODULE AND ASSESSMENT MANAGEMENT
Dean & Head
of Medical
School
Prof Byrne
Vice Dean &
Director of
Medical Educ
J Dacre
Vice Dean &
Director of Med
Studies
I Taylor
Sub Dean Vertical Sub Dean Sub Dean Sub Dean Sub Dean Ph 3
Spine/Module A Berlin
Phase 1 IBSc Phase 2 Phase 2
D Bender Leads Phase B Cross (Year 3) (Year 4) Sub Dean DGH
1,2,3
A Wagg A Wagg A Lal
Yr 1 Found of Yr 2 Movement PDS Yr 3 Yr 3 Yr 4 Child & Yr 5 DGH
Health & & Musculo- D Gill General Assessment + Family Health Tutors
Disease skeletal Biol Med/MiC MMG Med Lead (Paeds) Medicine &
D Bender G Campbell P Dilworth A Wagg E Chung Surgery
Yr 1 Yr 2 Neurosci Student Yr 3 Gen Med Yr 3 Y4 4 Child & Yr 5 Oncology
Circulation & & Behaviour Selected Spec MMG Assessment Family Health S Harland
Breathing C Yeo Components Lok Yap Lead – CPT (GP) Yr 5 GP
R MacAlister J Rosenthal A Berlin
M Gilbey S Bolsover P Raven
Yr 1 Infection Yr 2 Mech of Drug Yr 3 COOP/ Yr 3 Yr 4 Clinical Yr 5 SSC
& Defence Endocrine Action Ph 1 Ortho MMG Assessment Neurosciences Leads
P Delves P Houston A Ramage A Wagg/ Lead - Path -(Neuro)
F Haddad D Katz L Ginsberg
Yr 1 Fluids, Yr 2 Use of Yr 3 Surgery Yr 3 Yr 4 Clinical Yr 5 Assess
Nutrition & Reproduction, Medicines MMG Assessment Neurosciences D Katz/A Wagg
Metabolism Genetics&Dev Ph2/3 M Hashemi Lead – Surgery -(Psych) R MacAllister/
P Houston M Hashemi N Turjanski MDouek
E Debnam R MacAllister
Yr 2 Cancer Pathological Divisional/ Yr 3 OSCE Site Yr 4 Yr 5 OSCE
Leads (3) WHCD (OG) Lead
Biology Sciences Trust Firm (A) D Gill
R Pedley/ Ph1 leads A MacLean A Berlin
(B) A Wagg
K Chester P Delves (H) L Ginsberg
Pathological * Divisional Yr 4 Site LeadsMed
Sciences UG Tutors - WHCD (CD) (A) Wamuo
Ph2/3 FBS I Balakrishnan (B) Stewart
(H) Ginsberg
D Katz
Society & the * Divisional Site LeadsSur
Individual UG Tutors - (A) InghamClk
P Higgs FBS (B) Douek
(H) Ogunbiyi
3
ii) FACULTY OF BIOMEDICAL SCIENCES MANAGEMENT
Dean
Professor Ed Byrne
FBS research, education, staffing, finance
Dean (Research)
Prof I Jacobs
FBS research strategy, policy and implementation
Vice Dean & Director of Medical Education
Prof Jane Dacre
FBS graduate and undergraduate educational strategy, policy and implementation, SIFT liaison
Vice Dean (Research)
Prof R Macallister
FBS research strategy, policy and implementation
Vice Dean (Primary Care)
Prof Irwin Nazareth
Primary Care and Mental Health Care Trust liaison over developments in teaching and research and strategic
collaborations
Vice Dean (Campus Director, Whittington)
Prof David Patterson
Campus facilities & research, Trust liaison
Vice Dean (Campus Director, RF)
Prof Humphrey Hodgson
Campus facilities & research, Trust liaison
Vice Dean (Director of Medical Studies)
Prof Irving Taylor
MBBS curriculum development and implementation, delivery of clinical teaching in phases 2 and 3
iii) DoME - Graduate Programme Management
Sub Deans (Graduate)
Prof Geraint Rees
Dr Caroline Selai
Remit:
Assist Director of Medical Education with graduate educational strategy, policy and implementation
Faculty Graduate Tutors
Dr Dave Spratt (Research degrees)
Dr Tim McHugh (Taught courses)
Remit:
Assist Faculty Tutor with graduate welfare and academic progress
4
iv) DoME/MBBS ACADEMIC MANAGEMENT
Vice Dean & Director of FBS Educational strategy, policy and
Medical Education implementation, SIFT liaison Prof Jane Dacre
Chair of FBS Teaching Cttee
Vice Dean & Director of MBBS curriculum development and
Medical Studies implementation via MBBS Curriculum
Ctte/Phase and Module Sub Cttees Prof Irving Taylor
Chair of MBBS Curriculum Cttee
Sub Dean (Assessments) Assessment development and
implementation via MBBS Exam Boards Dr A Sturrock
Chair of FBS Exam Board
Sub Dean (Careers) Management of Careers/Foundation School
Transition Dr P Dilworth
Chair of Careers/Foundation School
Transition Committee
Sub Dean (DGH Liaison) Management of Phase 3 Year 5 /DGH
Liaison Dr A Lal
Deputy Chair of Phase 3 Committee
Sub Dean (Educational Management of educational facilities &
Resources) resources. Dr J McEwan
Chair of MBBS Resources & Learning Cttee
Sub Dean (eLearning) Management of elearning resources and
SEQ software. Deputy Chair of Educational Dr Will Coppola
Resources Committee
Sub Dean (Electives) Management of electives for UCL students
and for in-coming elective students Dr Jane Zuckerman
Sub Dean (IBSc) Management of IBSc programmes including
admissions and exam boards Dr B Cross
Chair of IBSc Steering Group
Sub Dean (MBPhD) Management of MBPhD programme Prof G Stewart
Chair of MBPhD Committee
Sub Dean (Phase 1) Management of Phase 1 curriculum &
assessments Dr D Bender
Chair of Phase 1 Committee
Sub Dean (Phase 2) Management of Phase 2 curriculum and
assessments Dr A Wagg
Chair of Phase 2 Committee
Sub Dean (Phase 3) Management of Phase 3 curriculum Dr A Berlin
Chair of Phase 3 Committee
Sub Dean (PDS) Management of Professional Development
Spine Dr Deborah Gill
Chair of PDS Committee
Sub Dean (Quality) Management of the MBBS Quality
Assurance Unit Dr Anita Berlin
Chair of QMEC
Sub Dean (SSCs) Management of Student Selected
Components Dr P Raven
Chair of SSC Committee
Site Sub Dean (Whittington) Campus facilities and Trust liaison, local
curriculum and assessment delivery Miss H Morgan
Member of Trust UG Teaching Committee
Site Sub Dean (UCLH Campus facilities and Trust liaison, local
curriculum and assessment delivery Dr J McEwan
Member of Trust UG Teaching Committee
Site Sub Dean (RF) Campus facilities and Trust liaison, local
curriculum and assessment delivery Dr L Ginsberg
Member of Trust UG Teaching Committee
Site Sub Dean Community facilities and PCT liaison, local
(Community) curriculum and assessment delivery Chair Dr J Rosenthal
of Primary Care Education Committee
5
Vice Dean and Director of Medical Education
Remit:
• Educational strategy, policy, development and implementation
• Delivery of the MBBS curriculum and assessments
• SIFT liaison.
Committees:
• Chair of FBS Teaching Committee
• Chair of FBS Board of Examiners
• Chair of MBBS Board of Examiners
• Chair of Division of Medical Education (DoME) Executive Committee
• Chair of SIFT/HEFCE Strategy Group
• Ex-officio member of MBBS curriculum committees
• Ex-officio member of MBBS assessment committees
Responsibilities:
• To manage all aspects of medical education
• To develop and embed relationships with the Divisions and to encourage their contribution to
undergraduate education
• To integrate educational activities across all Phases of the MBBS programme
• To harmonise practices in MBBS committees to ensure compatibility within DoME and across all Phases
of the MBBS programme
• To develop transparent and robust financial agreements for the delivery of undergraduate education (with
SIFT and HEFCEt funded units)
• To further develop quality assurance, quality control and audit of educational activity and set up a
mechanism to relate Estimated protected time to the quality and quantity of educational activity
• To liaise with Faculty and Welfare Tutors
Estimated protected time: 4/5 PAs/FBS (currenty DoME)
Admin support: Currently DoME
Vice-Dean and Director of Medical Studies
Remit:
• MBBS curriculum development and implementation in phases 1, 2 and 3
• Management of delivery of clinical teaching in phases 2 and 3
Committees:
• Chair of MBBS Curriculum Committee
• Chair of Welfare Committee
• Ex officio member of DoME Executive Committee
• Ex officio member of curriculum committees
• Ex officio member of assessment committees
Responsibilities
• To chair the MBBS curriculum committee and set an appropriate educational agenda
• To ensure that the decisions of the FBS Teaching Committee and MBBS curriculum committee are
implemented via the MBBS Phase and Module Committees
• To liaise with Medical Student Administration (MSA) staff to ensure effective delivery of the MBBS
teaching programme
• To produce papers and working documents particularly in conjunction with ACME to further adaptation
and educational improvement
• To interact with key divisional staff to promote the need for educational improvement and to facilitate its
implementation
• To work with ACME concerning the implementation of curriculum innovations.
Estimated protected time: 2/3 PAs/FBS (currently Division of Surgical and Interventional Sciences)
Admin support: Currently Division of Surgical and Interventional Sciences
6
Sub Dean (Assessment)
Remit:
• Overall responsibility for MBBS assessments
• Co-ordinate MBBS assessment strategy and policy throughout the MBBS programme
• Oversee the implementation of MBBS assessments throughout the MBBS programme
Committees:
• Deputy Chair of FBS Board of Examiners
• Deputy Chair of MBBS Board of Examiners
• MBBS Curriculum Committee
• Ex officio member of DoME Executive Committee
• Ex officio member of assessment committees
Responsibilities
• To chair the FBS Board of Examiners and set an appropriate assessment agenda
• To ensure that the decisions of the FBS Teaching Committee and the FBS Board of Examiners are
implemented via the Phase Boards/Panels of Examiners
• To liaise with Chairs of Phase Boards of Examiners to ensure effective delivery of the MBBS assessments
• To liaise with Medical Student Administration (MSA) staff to ensure effective delivery of the MBBS
assessments
• To review external examiners’ reports and to report annually to UCL on behalf of the Vice Dean/Director
of Medical Education
• To produce papers and working documents particularly in conjunction with ACME to further develop and
improve medical assessments.
• To work with ACME concerning the implementation of assessment innovations.
Estimated protected time: 2 PAs – Divisional HEFCt
Admin support: FBS - Medical Student Administration
Sub Dean (Careers)
Remit:
• Overall responsibility for the co-ordination of Careers advice and Foundation School transition throughout
the MBBS programme
Committees:
• Chair of Careers and Foundation School Transition Committee
• Member of MBBS Curriculum Committee
Responsibilities
• to oversee all matters relating to Careers and Foundation School transition
• to develop a structured careers support system from Year 1 to Year 5 of the MBBS programme
• to lead the careers sessions during Year Preparation for Practice Weeks
• to lead the provision of advice relating to foundation school applications
• to lead the provision of advice relating to ST training and choice of medical speciality
• to liaise with UCL careers service to draw on UCL provision and advice on self-presentation on paper and
at interview
• to advise and co-ordinate policies relating to foundation school applications including ranking methods
• to oversee the calculation and issue of foundation application rankings
• to oversee transfer of information to foundation school
• to develop a dedicated Medical School careers website
Estimated protected time: 1 PA
Admin support: FBS - Medical Student Administration
Sub Dean (DGH Liaison)
Remit:
• To assist the Sub Dean (Phase 3) in the delivery of teaching in Year 5
• To represent and liaise with associated District General Hospitals
• To with ensure the delivery of high quality teaching within associated District General Hospitals
7
Committees:
• Deputy Chair of Phase 3 Committee
• Ex officio member of MBBS Curriculum Committee
• Ex officio member of FBS Teaching Committee
Responsibilities:
• To exercise oversight of their Module Management Groups or appropriate working parties
• To work with the Associate Faulty Tutor/Campus Sub Deans and MMGs to ensure high quality delivery of
the curriculum
• To ensure that decisions made within the FBS Teaching Committee and MBBS Curriculum Committee
Committee are implemented
• To make recommendations and plan as appropriate in the areas delegated to them and their respective
Phase Curriculum Sub Committees
• To be members of ACME to ensure that their activities and their leadership of the Phase Education Sub
Committees are consistent with best practice
• To produce Phase handbooks and study guides
Estimated protected time: 2 PAs – SIFT
Admin support: SIFT
Sub Dean (Educational Resources)
Remit:
• monitor and review the provision, function, and support of education facilities across all medical school
and NHS sites and through all stages of the curriculum
Committees:
• Chair of the MBBS Facilities and Resources Committee
• Ex officio member of the Faculty Facilities and Resources Committee
• Ex officio member of FBS Teaching Committee
• Ex officio member of SIFT/HEFCE Strategy Group
Responsibilities:
• To define the provision needed to deliver the MBBS curriculum and assessments monitor
• To review the provision, function, and support of education facilities across all medical school and NHS
sites and through all stages of the curriculum
• To consider and advise on how best the provision of facilities can meet the needs of the medical
curriculum
• To receive notice and to address problems relating to facilities and physical resources from the MBBS
teaching committees
• To receive notice and to address problems relating to facilities and physical resources at NHS sites via
the site sub-deans/ trust undergraduate teaching committees
• To receive the minutes of the library committee
• To review and ensure appropriate provision of, and support for, facilities at all sites of the Medical School
• To liaise with the faculty facilities and resources committee to ensure support and provision of facilities to
meet the needs of the medical curriculum
• To liaise with college services via the faculty facilities and resources committee to ensure support and
provision of facilities to meet the needs of the medical curriculum
• To liaise with the IT Management Group to review and advise on the use of Information Technology and
Media resources in teaching and learning.
• To liaise with the web group, to review and advise on the medical school website
• To set up from time to time specific working groups to review the needs of the curriculum and level of
support required and advise on how best this can be delivered to match educational needs with
appropriate resources.
• To report as needed and advise the Faculty Teaching Committee, the Committee on Quality Assurance,
and the Deans on the provision and development of facilities to meet the needs of the curriculum
Estimated protected time: 3 PAs – SIFT
Admin support: SIFT + FBS - Medical Student Administration - .2 admin officer
8
Sub Dean (eLearning)
Remit:
• monitor and review the provision and support of IT resources and elearning facilities across the medical
school and NHS sites and through all stages of the curriculum
Committees:
• Deputy Chair of the MBBS Facilities and Resources Committee
• Ex officio member of the Faculty Facilities and Resources Committee
• Ex officio member of FBS Teaching Committee
• Ex officio member of SIFT/HEFCE Strategy Group
• Ex officio member of the IT Management Group
Responsibilities:
• To review the provision and support of IT facilities and eLearning across the medical school and NHS
sites and through all stages of the curriculum
• To consider and advise on how best the provision of facilities can meet the needs of the medical
curriculum, assessment and quality assurance
• To liaise with the IT Management Group to review and advise on the use of Information Technology and
Media resources in teaching and learning.
• To liaise with the web group, to review and advise on the medical school website
• To set up from time to time specific working groups to review the needs of the curriculum and level of
support required and advise on how best this can be delivered to match educational needs with
appropriate resources.
• To report as needed and advise the Faculty Teaching Committee, the Committee on Quality Assurance,
and the Deans on the provision and development of IT facilities and eLearning resources to meet the
needs of the curriculum
Estimated protected time: 2 PAs – Divisional HEFCt
Admin support: Divisional HEFCt
Sub Dean (Electives)
Remit:
• Management of elective attachment for UCL students
• Management of in-coming elective student programme
Committees:
• Ex officio member of Year 5 Curriculum Committee
• Ex officio member of MBBS Welfare Committee
Responsibilities
• To oversee the elective attachment
• To implement health and safety policies
• To implement academic requirements
• To approve electives
• To allocate elective bursaries
• To manage and develop the incoming elective programme for students from other medical schools
Estimated protected time: 2 PAs – Divisional HEFCt
Admin support: FBS - Medical Student Administration - .5 clerical officer
9
Sub Dean (IBSc )
Remit:
• To oversee and monitor all IBSc programmes
• To ensure that IBSc programmes of study are conducted in accordance with the regulations for each
programme of study and are appropriate to the award of the IBSc
• To co-ordinate the provision of IBScs
• To manage admissions to IBSc programmes
• To plan and manage student numbers
Committees:
• Chair of the MBBS IBSc Steering Committee
• Ex officio member of FBS Teaching Committee
• Ex officio member of MBBS Curriculum Committee
Responsibilities:
• To monitor existing IBSc programmes and course unit components.
• To consider changes to existing IBSc programme and course unit components and to approve PAQs
(Programme Amendment Questionnaires) and UPCAMs (Undergraduate Programme Component
Amendment Forms).
• To consider new IBSc programmes and to approve PIQs (Programme Inititation Questionnaires) and
UPCs (Undergraduate Programme Component Questionnaires).
• To agree a unified admissions policy.
• To co-ordinate IBSc places, numbers and admissions
• To confirm the final allocation of IBSc places.
• To receive external examiners’ reports and respond to issues relating to IBSc degrees.
• To receive minutes of Boards of Examiners relating to IBSc degrees.
• To receive IBSc degree classification lists.
• To receive student feedback questionnaires and to address generic issues relating to IBSc degrees.
• To receive and monitor reports of internal quality audits and subject reviews, and to respond to any
generic issues relating to IBSc degrees.
• To report formally to the FBS Teaching Committee and FBS Board of Examiners
• To report specific issues to Teaching Committees in other Faculties providing IBScs
Estimated protected time: 3 PAs – FLS/FBS
Admin support: FLS IBSc Administrator
Sub Dean (MBPhD)
Remit:
• To manage the MBPhD Programme
Committees:
• Chair of MBPhD Sub Committee
• Ex officio member of the FBS Teaching Committee
• Ex officio member of the MBBS Curriculum Committee
Responsibilities:
• MBPhD Admissions and Publicity
• MBPhD Open day
• MBPhD Financial support
• Administration of clinical programme for students during research period
• Annual academic reviews with MB PhD students during research period
• MBPhD Web Site maintenance and development
• MB PhD Alumni support and liaison
• Annual newsletter
Estimated protected time: 2PAs – Divisional HEFCt
Admin support: FBS – Medical Student Administration - MBPhD Administrator
+ Division
10
Sub Deans (Phase 1/Phase 2/Phase 3)
Remit:
• To ensure the delivery of high quality teaching within the respective curriculum phases
• To maintain and enhance the resources needed for that teaching
Committees:
• Chair of respective Phase Curriculum Committee
• Ex officio member of MBBS Curriculum Committee
• Ex officio member of FBS Teaching Committee
Responsibilities:
• To exercise oversight of their Module Management Groups or appropriate working parties
• To work with the Associate Faulty Tutor/Campus Sub Deans and MMGs to ensure high quality delivery of
the curriculum
• To ensure that decisions made within the FBS Teaching Committee and MBBS Curriculum Committee
Committee are implemented
• To make recommendations and plan as appropriate in the areas delegated to them and their respective
Phase Curriculum Sub Committees
• To be members of ACME to ensure that their activities and their leadership of the Phase Education Sub
Committees are consistent with best practice
• To produce Phase handbooks and study guides
Estimated protected time: 2 PAs - Divisional HEFCt
Admin support: HEFCE – Medical Student Admin - FLS Phase 1 Administrators, FBS Phase 2/3 Administrators
Sub Dean (Professional Development Spine)
Remit:
• Management of the Professional Development Spine
• Management of PDS HEFCE/SIFT Estimated protected time
Committees:
• Chair of the PDS Curriculum Committee
• Ex officio member of MBBS Curriculum Committee
• Ex officio member of the Phase 3 Curriculum Committee
Responsibilities
• To oversee PDS throughout the MBBS course
• To oversee PDS assessment throughout the MBBS course
• To manage PDS tutors
• To manage PDS finance
• PDS Study Guides/Workbooks
Estimated protected time: 2 PAs – SIFT (PDS)
Admin support: FBS - Medical Student Administration – PDS Administrator + 2 clerical assistants
+ Divisional Administrator
11
Sub Dean (Quality Assurance)
Remit:
• Co-ordination of quality management and enhancement in the MBBS programme
Committees:
• Chair of the Quality Management and Enhancement Committee
• Ex officio member of FBS Teaching Committee
• Ex officio member of MBBS Curriculum Committees
• Ex officio member of FBS Board of Examiners
• Ex officio member of MBBS Assessment Committees
Responsibilities:
• To oversee academic standards and quality assurance and enhancement processes within the medical
school
• To development of policy and practice in relation to such processes
• To monitor the activities of the Quality Assurance Agency for Higher Education and of other external
bodies concerned with the assurance of quality and/or standards insofar as they impinge on the medical
school and to advise the Dean and Faculty and MBBS Committees accordingly.
• To promote the development at Faculty and Divisional levels of initiatives relating to quality enhancement
and the enhancement of academic standards.
• To be responsible for the planning of the preparatory work involved in Internal Quality Audits of the
medical school carried out under the auspices of University College London’s Internal Quality Review
procedure.
• To plan and coordinate the work of the medical school in preparing for any “discipline audit trails” carried
out by the Quality Assurance Agency in the course of Institutional Review that may involve the medical
school.
• To plan and coordinate the work of the medical school in preparing for formal and informal visits by the
education committees of the General Medical Council or other validating professional bodies.
• To promote discussion and sharing of good practice between the departments of the medical school in
relation to quality assurance and enhancement.
• To review and oversee all QA in DGHs and Primary Care attachments
• To ensure delivery and review of student feedback evaluation questionnaires
• To submit to the Dean and to FBS Teaching Committee regular reports in the form of minutes of the
QMEC.
• To submit to the Faculty Board of Biomedical Sciences and to the College’s QMEC an annual report of
the work of the QMEC in the MBBS
• Administer the Excellence in Medical Education awards
Estimated protected time: 2 PAs – FBS
Admin support: FBS - Medical Student Administration - Quality Assurance Administrator, Clerical assistant
12
Sub Dean (Student Selected Components)
Remit:
• Co-ordination and management of Student Selected Components in all years of the MBBS programme
• Co-ordination and management of SSC assessment
Committees:
• Chair of SSC Committee
• Ex officio member of MBBS Teaching Committee
Responsibilities:
• To co-ordinate SSC programmes in all years of the MBBS programme
• To develop SSC programmes in all years of the programme
• To ensure a wide and balanced range of SSC
• To monitor student choices to ensure development of a range of different skills
• To produce and review the SSC guide
• To co-ordinate SSC grade forms
• To review SSC content to ensure that there is equivalence in the teaching provided
• To act upon student feedback where this has identified issues which require attention
• To providing returns regarding teaching quality to QMEC
Estimated protected time: 1 PA Divisional
Admin support: FBS –Medical Student Administration – .2 SSC co-ordinator
Postgraduate Sub Dean/Foundation School Director
Remit:
• To manage the Foundation School
Committees:
• Ex officio member of the FBS Teaching Committee
• Ex officio member of the Phase 3 committee
Responsibilities:
• Admission to Foundation Schools, Foundation Year 1 and Year 2
• Progress reports & feedback for UCL graduates
• Full Registration with GMC for UCL graduates
• Attend Deanery meetings and conferences
Estimated protected time: 1 PA Divisional HEFCEt + 4 PAs North Thames Deanery
Admin support: Foundation School Administrator + 2 clerical assistants (80% NT Deanery/20% FBS)
13
Site Sub Deans (Whittington/UCLH/RF)
Remit:
• To oversee campus facilities
• To liaise with NHS Trusts about provision of Trust facilities under SIFT contracts
• To assist with specific areas of local teaching and assessment delivery
Committees:
• Ex officio member of MBBS Facilties and Resources Committee
• Ex officio member of Trust UG Teaching Committee
• Ex officio member of FBS Teaching Committee
• Ex officio member of MBBS Curriculum Committees
Responsibilities
• To provide academic leadership for the Skills Centre locally
• To be responsible for planning and implementing the Introductory Course in Clinical Methods locally and
in liaison with PDS and Year 3 administrators.
• To support the nominated FBS lead for the Year 3 OSCE, in particular in the recruitment of local staff and
the delivery of the clinical assessment
• To support the nominated FBS lead for the final MBBS OSCEs, in particular in the recruitment of local
staff and delivery of the clinical assessment MBBS clinical examinations and in liaison with the MBBS
administrators
• To act as the contact person between DoME and Module/firm leads to facilitate the implementation of
curriculum decisions or to discuss problems identified in firm teaching during QA processes locally
• To liaise with the Year 3 and Year 4 Module Management Groups regarding local issues
Estimated protected time: 2 PAs – SIFT (currently FBS)
Admin support: SIFT (currently FBS)
Site Sub Dean (Community)
Remit:
• To oversee facilities for teaching in the community
• To liaise with Primary Care Trusts and individual general practices around provision of community based
teaching and SIFT arrangements
• To assist with specific areas of local community based teaching and assessment delivery
Committees:
• Chair of Primary Care Education Committee
• Ex officio member of MBBS Facilities and Resources Committee
• Ex officio member of FBS Teaching Committee
• Ex officio member of MBBS Curriculum Committees
Responsibilities:
• To provide academic leadership for teaching in the community
• To support GP and community placements throughout the MBBS course
• To support the nominated FBS assessment leads for Years 3, 4 and 5, in particular in the recruitment of
GP OSCE examiners and the delivery of clinical assessments in general practice in liaison with the MBBS
administrators
• To act as the contact person between DoME and Module/firm leads to facilitate the implementation of
curriculum decisions, or to discuss any problems identified in relation to community based teaching during
QA processes locally
• To liaise with the Year 3, and Year 4 and 5 Module Management Groups regarding any community issues
Estimated protected time: 2 PAs Divisional/SIFT
Admin support: Divisional/SIFT
14
v) DoME - MBBS WELFARE AND ADMISSIONS MANAGEMENT
Faculty Tutor (Phases 2/3) Student academic progress, welfare and Dr P Raven
Phase 2 admissions
Deputy Chair of Welfare Committee
Faculty Tutor (Phase 1) Student academic progress, welfare and Dr B Cross
Phase 1 admissions
Chair of Admissions Board
Welfare Tutor Phase 1 Dr D Bender
Welfare Tutor Phase 1 Dr Maeve Ennis
Welfare Tutor (UCLH) Phase 2/3 Mr A Silverstone
Welfare Tutor (Whittington) Phase 2/3 Miss H Morgan
Welfare Tutor (RF) Phase 2/3 Dr L Ginsberg
Welfare Tutor Phase 2/3 Dr P Dilworth
Faculty Tutors
Welfare Remit:
• Appointed by the Provost who prescribes the duties of the Tutor, which include student welfare and
guidance and academic matters including admission, registration, fees and assessments. In the Medical
School, the role includes Fitness to Practise.
Committees:
• Deputy Chair of Welfare Committee
• Chair of AFT tutor meetings
• Ex officio member of FBS Teaching Committee
• Ex officio member of FBS Board of Examiners
• Ex officio member of College Committees as set out by UCL
Responsibilities (as set out in UCL academic manual):
• admission of students to first degree courses
• liaison with the Registrar in relation to College’s administration policies
• the exercising of general academic and pastoral oversight of all undergraduate students within the
Faculty.
• ensuring that each student’s registration, academic progress and examination entry details satisfy the
relevant degree regulations
• advising students who have failed major examinations and, in the limit, (under authority delegated from
the Provost) suspend students or exclude them from future College registration
• acting as Secretary of the Faculty Board of Examiners for undergraduate programmes and ensuring that
minutes are kept of the meetings of the BOE.
• co-ordinating as appropriate, the work and administration of the Faculty Office subject to the formal
responsibility of the Dean for that Office.
• to represent the Faculty as an ex officio member on a number of College Committees.
• Fitness to Practise
Estimated protected time: FBS 5 x PAs, FLS x 2 PAs
Admin support: FBS/FLS Medical Student Admin
15
Admissions Remit:
• To manage admissions
Committees:
• Chair of the Admissions Board
• Ex officio member of Welfare Committee
• Ex officio member of FBS Teaching Committee
• Ex officio members of MBBS Curriculum Committees
• Ex officio member of FBS Board of Examiners
• Ex officio member of the FBS Staff Student Liaison Committee
Responsibilities:
• To manage the Admissions Office
• To manage admissions to the MBBS programme
• To manage clinical transfer admissions to the MBBS programme
• To manage admissions to the MBPhD programme
Estimated protected time: Phase 1 FLS x 4/ Phase 2 FBS x 1
Admin support: FBS/FLS Admissions Officer + 2 clerical assistants
Welfare Tutors
Remit:
• To assist the Faculty Tutors in student matters relating to welfare and guidance
• To assist the Faculty Tutors in academic matters including registration, fees and assessments
• To assist the Faculty Tutors in student matters relating to admissions
• To assist the Faculty Tutors in any other tasks, duties and responsibilities within the scope, spirit and
purpose of the role
Committees:
• Ex officio member of Welfare Committee
• Ex officio member of FBS Teaching Committee
• Ex officio members of MBBS Curriculum Committees
• Ex officio member of FBS Board of Examiners
• Ex officio member of the FBS Staff Student Liaison Committee
• Ex officio member of the Admissions Board
Responsibilities:
• in association with the Faculty Tutor to provide the lead on the three main hospital campuses for
pastoral care of clinical students
• to participate in the daily drop Welfare Clinics at the 3 main campuses
• to be responsible for accurate recording of student interviews, whilst gaining consent for information
passed on, and preserving student confidentiality.
• To be part of the team of Deanery staff who review student’s academic progress and to advise the
Faculty Tutor, who has formal responsibility for this, to ensure that each student’s registration,
academic progress and examination entry details satisfy the MBBS degree regulations.
• To advise students who have failed examinations as to their future action
• To advise students who have difficulty in paying their fees, and make recommendations to the Faculty
Tutor about assistance from student hardship funds
• to advise students and make recommendations to the Faculty Tutor concerning interruption of studies
and exceptional leave
• to advise students and liaise with the Faculty Tutor concerning fitness to practise issues
• to deputise for the Faculty Tutor as necessary in the administration of the course, by becoming a
signatory where possible, and writing student references
Estimated protected time: 1 PA – FBS/FLS
Admin support: FBS/FLS – Medical Student Administration
16
vii) DIVISIONAL AND NHS TRUST MBBS MODULE MANAGEMENT
Yr 1 Module & Assessment lead Foundations of Health & Disease Dr D Bender
MMG Chair
Yr 1 Module & Assessment lead Infection and Defence. MMG Chair Dr P Delves
Yr 1 Module & Assessment lead Circulation and Breathing. MMG Chair Prof M Gilbey
Yr 1 Module & Assessment lead Fluids Nutrition & Metabolism. MMG Chair Dr E Debnam
Yr 2 Module & Assessment lead Movement & Musculoskeletal biology. Dr G Campbell
MMG Chair
Yr 2 Module & Assessment lead Neuroscience & Behaviour. MMG Chair Pr C Yeo/Dr S Bolsover
Yr 2 Module & Assessment lead Endocrine Systems & Regulation Dr P Houston
MMG Chair
Yr 2 Module & Assessment lead Reproduction, Genetics and Development Dr P Houston
MMG Chair
Yr 2 Module & Assessment lead Cancer Biology. MMG Chair Dr Pedley/Dr Chester
Yr 3 Module lead General Medicine/MiC. MMG Chair Dr P Dilworth
Yr 3 Module lead General Medical Specialties. MMG Chair Dr Lok Yap
Yr 3 Module lead COOP/Ortho Module. MMG Chair Dr Wagg/Mr Haddad
Yr 3 Module lead Surgery Module. MMG Chair Mr Hashemi
Yr 3 Assessment Lead – Pathological Pathological Sciences Prof Katz
Sciences Chair of Pathological Sciences
UG Teaching Cttee
Yr 3 Assessment lead Medicine written papers + OSCE Dr Wagg
Yr 3 Assessment lead Surgery written papers + OSCE Mr Hashemi
Yr 3 Assessment lead Use of Medicines written papers + OSCE Prof MacAllister
Yr 3 OSCE Site & Deputy Site Leads Setting, co-ordination and local delivery of Dr D Gill (A)
OSCE Dr A Wagg (B)
Dr L Ginsberg (H)
Yr 4 Module & Assessment Lead CFHD (Paediatrics). MMG Chair Prof B Taylor
Yr 4 Module & Assess Deputy Lead CFHD (GP). MMG Deputy Chair Dr J Rosenthal
Yr 4 Module and Assess Lead CN (Neuro). MMG Chair Dr L Ginsberg
Yr 4 Module & Assess Deputy Lead CN (Psychiatry). Dr N Turjanski
MMG Deputy Chair
Yr 4 Module Lead WHCD (O&G). MMG Chair Prof A Maclean
Yr 4 Module & Assess Deputy Lead WHCD (CD). MMG Deputy Chair Dr I Balakrishnan
Yr 5 Module Lead Oncology Oncology Dr S Harland
Yr 5 Module Lead GP GP Dr A Berlin
Yr 5 Final MBBS Pathogenesis & Prevention/
Assessment Lead Paper A1 Data Interpretation Prof D Katz
Yr 5 Assessment Lead Paper A2 Final MBBS Acute/Chronic SBA paper Prof R MacAllister
Yr 5 Assessment Lead Paper A3 Final MBBS Acute/Chronic EMQ paper Mr M Douek
Yr 5 OSCE Lead SSO co-ordination/ Chair of SSO WP Dr A Berlin
Yr 5 OSCE Site Leads - Medicine LSO co-ordination and patient recruitment Dr I Wamuo (A)
Prof G Stewart (B)
Dr L Ginsberg (H)
Yr 5 OSCE Site Leads – Surgery LSO co-ordination and patient recruitment Ms C Ingham-Clark (A)
Mr M Douek (B)
Mr O Ogunbiyi (H)
Yr 5 OSCE Deputy Site Leads LSO co-ordination and patient recruitment Dr A Sturrock (A)
Dr R Klaber (B)
Dr J Kavanagh (H)
Vertical Vertical Module Lead Mechanisms of Drug Action (Phase 1) Dr A Ramage
Module
Vertical Vertical Module Lead Use of Medicine (Phases 2/3) Prof R MacAllister
Module
Vertical Vertical Module Lead Pathological Sciences (Phase 1) Dr P Delves
Module
17
Vertical Vertical Module Lead Pathological Sciences (Phase 2/3) Prof D Katz
Module
Vertical Vertical Module Lead Society and the Individual Dr P Higgs
Module
Yrs 3-5 Firm Leads Phases 2 and 3 Divisions/Trusts
Yrs 4/5 DGH Undergraduate Tutors DGH attachments Trust appointments
Yrs 1-5 Divisional UG Tutors 3 x FLS divisions + 13 x FBS Divisions Divisions
18
Year 1 and Year 2 Module Leads
Remit:
• Co-ordination and management of module teaching
• Local leadership for delivery of module teaching
• Co-ordination and management of assessment and marking
• Co-ordination of on-line teaching and learning
Committees:
• Chair of Module Management Group
• Ex officio member of MBBS Undergraduate Teaching Committee
• Ex officio member of MBBS Phase 1 Curriculum Committee
Responsibilities:
• To co-ordinate and implement module teaching and timetabling
• To ensure that the teaching students receive is compatible with the core curriculum
• To produce and review the Module Study Guide and teaching materials
• To co-ordinate the introduction to the module
• To co-ordinate in-course assessment
• To review timetables to ensure that there is equivalence in the teaching provided for all students
• To receive the minutes of module-related Divisional Undergraduate Teaching Committees
• To represent the Phase 1 MBBS module at the FLS Divisional Undergraduate Teaching Committees
• To act upon student feedback where this has identified issues with teaching which require attention
• To providing returns regarding teaching quality to QMEC
• To co-ordinate module assessments, including writing and reviewing written questions and papers and
marking where required
Estimated protected time: 2 PAs - FLS Divisional HEFCt
Admin support: FLS Divisional HEFCt
Year 3 Module Leads
Remit:
• Co-ordination and management of module teaching
• Local leadership for delivery of module teaching
• Co-ordination and management of module and workplace based assessments
• Contribute and review written and OSCE questions for Year 3 formative and summative assessments
• Co-ordination of on-line teaching and learning
Committees:
• Chair of Module Management Group
• Ex officio member of MBBS Phase 2 Teaching Committee
• Ex officio member of MBBS Teaching Committee
Responsibilities:
• To co-ordinate and implement module teaching and timetabling
• To ensure that the teaching students receive is compatible with the core curriculum
• To produce and review the Module Study Guide and teaching materials
• To co-ordinate the introduction to the module
• To co-ordinate in-course assessment, workplace based assessment and module grade forms
• To review timetables and curriculum content to ensure that there is equivalence in the teaching provided
for all students at all sites
• To receive the minutes of module-related Divisional Undergraduate Teaching Committees
• To act upon student feedback where this has identified issues with teaching which require attention
• To providing returns regarding teaching quality to QMEC
• To contribute to year 3 formative and summative assessments by writing and reviewing written and OSCE
questions
Estimated protected time: 1 PA – Divisional HEFCt/SIFT
Admin support: Divisions/SIFT
19
Year 3 Assessment Leads (Pathological Sciences, Medicine, Surgery, Use of Medicines)
Remit:
• Co-ordination and management of end-of-year 3 formative and summative assessments
• Compile, review and standard set written papers
Committees:
• Ex officio member of Year 3 Exam Panels
• Ex officio member of MBBS Year 3 Sub Board of Examiners
• Ex officio member of FBS Faculty Board of Examiners
Responsibilities:
• To co-ordinate and implement year 3 formative and summative assessments
• To ensure that the assessments are compatible with the core curriculum
• To develop question banks
• To produce and review the written questions
• To compile examination papers
• To ensure correct standard setting processes
• To review and authorise written examination results
• To make recommendations for the award of prizes
• To act upon student feedback where this has identified issues with Year 3 assessments which require
attention
• To review and respond to external examiners’ reports
Estimated protected time: 1 PA - FBS Divisional HEFCt /SIFT
Admin support: FBS Divisional HEFCt /SIFT
Year 3 OSCE Site (Medicine, Surgery, Use of Medicines)
Remit:
• Co-ordination and management of end-of-year 3 clinical examination
• Provision and review of OSCE stations
• Assisted by Deputy Site Leads
Committees:
• Ex officio member of Year 3 Exam Panels
• Ex officio member of MBBS Year 3 Sub Board of Examiners
Responsibilities:
• To co-ordinate the Year 3 Short Station OSCE
• To produce and review OSCE stations
• To ensure that the assessments are compatible with the core curriculum
• To blueprint the OSCE
• To select an appropriate venue and set it up to ensure the smooth running of the examination
• To prepare all scenario material for stations as appropriate to the patients selected in advance of the
examination
• To assist the Year 3 Administrator in recruiting examiners
• To oversee recruitment of patients by Deputy Site Leads
• To oversee preparation of patient summaries by Deputy Site Leads
• To brief and train suitable patients
• To ensure that the Medical School and External Examiners are informed of problems which may affect the
performance of examiners or candidates
• To fill in at short notice for any examiner who is temporarily indisposed.
• To ensure examiners are briefed to mark OMR sheets correctly
• To ensure mark sheets filled in according to regulations and discuss with examiners any irregularities in
the mark-sheets or conduct of the examination so that corrective action can be taken
• To rotate through the stations in reverse order to provide quality control for examiners.
• To act upon student feedback where this has identified issues with Year 3 assessments which require
attention
• To review and respond to external examiners’ reports
Estimated protected time: 1 PA - Divisional HEFCt /SIFT
Admin support: FBS Divisional HEFCt /SIFT
20
Year 4 Module Leads
Remit:
• Co-ordination and management of module teaching
• Local leadership for delivery of module teaching
• Co-ordination and management of module assessments
• Co-ordination of on-line teaching and learning
Committees:
• Chair of Module Management Group
• Chair of Module Panel of Examiners
• Ex officio member of MBBS Teaching Committee
• Ex officio member of MBBS Phase 1 Teaching Committee
• Ex officio member of FBS Board of Examiners
• Ex officio member of Year 4 Sub Board of Examiners
Responsibilities:
• To co-ordinate and implement module teaching and timetabling
• To ensure that the teaching students receive is compatible with the core curriculum
• To review the Module Study Guide and co-ordinate teaching materials
• To co-ordinate the introduction to the module
• To co-ordinate the core teaching/study weeks
• To co-ordinate the end-of-module poster presentations
• To co-ordinate module log books and presentation of log book marks
• To review the site timetables to ensure that there is equivalence in the teaching provided at each site
• To receive the minutes of module-related Divisional Undergraduate Teaching Committees
• To act upon student feedback where this has identified issues with teaching which require attention
• To provide returns regarding teaching quality to QMEC
• To represent the module at the Year 4 Sub Panel of Examiners
• To ensure that students are assessed to a common and appropriate standard
• To blueprint the assessments
• To chair the assessment working groups responsible for setting and standard setting the written
assessments
• To review and finalise the end-of-module written papers
• To review the marks obtained in the written assessments and question performance statistics, identifying
any deficiencies in teaching suggested by the results obtained in individual questions or sections of the
paper
• To chair the assessment working groups responsible for setting the OSCE
• To review and finalise the end-of-module OSCE stations
• To co-ordinating the delivery of the OSCEs
• To overseeing the recruitment of OSCE examiners
• To review the marks obtained in the OSCE tests and station performance statistics, identifying any
deficiencies in teaching suggested by the results obtained in individual questions or sections of the
OSCEs
• To provide feedback to candidates who fail the end-of-module assessments
• To appoint and liaise with external examiners
• To recommend prize winners
Estimated protected time: 2 PAs – Divisional HEFCt /SIFT
Admin support: Divisional HEFCt /SIFT
21
Year 5 Module Leads – Oncology/GP
Remit:
• Co-ordination and management of module teaching
• Leadership for delivery of module teaching locally including DGHs
• Provision of questions for Year 5 assessments
Committees:
• Chair of Module Management Group
• Ex officio member of MBBS Teaching Committee
• Ex officio member of MBBS Phase 3 Teaching Committee
Responsibilities:
• To co-ordinate and implement module teaching and timetabling
• To ensure that the teaching students receive is compatible with the core curriculum
• To produce and review the Module Study Guide and teaching materials
• To co-ordinate the introduction to the module
• To co-ordinate in-course assessment
• To review timetables to ensure that there is equivalence in the teaching provided for all students
• To receive the minutes of module-related Divisional Undergraduate Teaching Committees
• To act upon student feedback where this has identified issues with teaching which require attention
• To providing returns regarding teaching quality to QMEC
• To co-ordinate module assessments, including writing and reviewing written questions and papers and
marking where required
Estimated protected time: 2 PAs - FBS Divisional HEFCt /SIFT
Admin support: FBS Divisional HEFCt /SIFT
Year 5 Assessment Leads (Pathogenesis and Prevention/Data, Acute & Chronic Medicine SBA, Acute &
Chronic Medicine EMQ )
Remit:
• Co-ordination and management of Year 5 written assessments
• Compile, review and standard set written papers
Committees:
• Ex officio member of Year 5 Exam Panels
• Ex officio member of MBBS Year 5 Sub Board of Examiners
• Ex officio member of FBS Faculty Board of Examiners
Responsibilities:
• To co-ordinate and implement year 5 written assessments
• To set and edit the papers
• To blueprint the papers
• To develop question banks
• To ensure that the assessments are compatible with the core curriculum
• To produce and review the written questions
• To implement the standard setting processes
• To act upon student feedback where this has identified issues with Year 5 assessments which require
attention
• To review and respond to external examiners’ reports
Estimated protected time: 1 PA/FBS Divisional HEFCt /SIFT
Admin support: FBS Divisional HEFCt /SIFT
22
Year 5 OSCE Lead
Remit:
• Co-ordination and management of Year 5 Long and Short Station OSCEs
• Compile, review and blueprint of OSCE stations
• To ensure equivalence between sites
Committees:
• Chair of Year 5 SSO Working Group
• Deputy Chair of MBBS Year 5 Sub Board of Examiners
• Deputy Chair of FBS Board of Examiners
Responsibilities:
• To co-ordinate the Year 5 Short Station OSCE
• To produce and review OSCE stations
• To blueprint the OSCE
• To ensure that the assessments are compatible with the core curriculum
• To select an appropriate venue and set it up to ensure the smooth running of the examination
• To prepare all scenario material for stations as appropriate to the patients selected in advance of the
examination
• To assist the Year 5 Administrator in recruiting examiners
• To liaise with local OSCE site leads
• To oversee recruitment of patients by Deputy Site Leads
• To oversee preparation of patient summaries by Deputy Site Leads
• To ensure that the Medical School and External Examiners are informed of problems which may affect the
performance of examiners or candidates
• To act upon student feedback where this has identified issues with Year 5 assessments which require
attention
• To review and respond to external examiners’ reports
Estimated protected time: 1 PA/FBS/ Divisional HEFCt /SIFT
Admin support: FBS Medical Student Admin
Year 5 OSCE Site and Deputy Leads (Medicine, Surgery, Use of Medicines)
Remit:
• Co-ordination and management of Year 5 clinical examinations
• Provision and review of OSCE stations
• Assisted by Deputy Site Leads
Committees:
• Ex officio member of Year 5 Sub Panel (Clinical)
• Ex officio member of Year 5 Exam Panel
• Ex officio member of MBBS Year 5 Sub Board of Examiners
• Ex officio member of FBS Board of Examiners
Responsibilities:
• Plan the examination in collaboration with the Medical School Administration and the Chair of the Year 5
Panel of Examiners.
• Select an appropriate venue and set it up to ensure the smooth running of the examination.
• Prepare all scenario material for stations as appropriate to the patients selected in advance of the
examination.
• Provide, brief and train suitable patients for Stations 1.
• Provide patients with appropriate signs for Stations 2 & 3.
• Provide appropriate written/instruction for each briefing/substation (clearly written and in large font).
• Lead one or two assistants (SpR Staff Grade or SHO, skills centre staff) to help run the examination.
• Keep the Medical School informed of problems which are proving difficult to solve
• Organise the delivery of the examiner and candidate briefing prior to each circuit
• Ensure that the External Examiner (nominated by the Medical School) is informed of problems which will
affect the performance of examiners or candidates prior to the examination.
23
• Fill in at short notice for any examiner who is temporarily indisposed.
• Help to ensure the smooth running of the carousel.
• Ensure the examiners are briefed to mark using only the 2B pencils supplied.
• Ensure the mark-sheets are completed according to the regulations
• Discuss with the examiners any irregularities in the mark-sheets or the conduct of the examination so that
corrective action can be taken as soon as possible.
• Once the examination is running smoothly, rotate through the stations in reverse order to provide quality
control for examiners.
• Report any academic problems to the Vice Dean and Director of Medical Education
Estimated protected time: 1 PA/FBS Divisional HEFCt /SIFT
Admin support: FBS Medical Student Admin / SIFT
Vertical Module Leads
Remit:
• Co-ordination and management of vertical module teaching
• Local leadership for delivery of vertical module teaching
• Co-ordination and management of vertical module assessment
Committees:
• Ex officio member of MBBS Teaching Committee
• Ex officio member of MBBS Phase Curriculum Sub Committees
or
• Ex officio member of PDS Curriculum Sub Committee
Responsibilities:
• To co-ordinate and implement vertical module teaching and timetabling
• To ensure that the teaching students receive is compatible with the core curriculum
• To produce and review the Module Study Guide and teaching materials
• To co-ordinate the introduction to the vertical module
• To co-ordinate in-course assessment
• To review timetables to ensure that there is equivalence in the teaching provided for all students
• To receive the minutes of module-related Divisional Undergraduate Teaching Committees
• To act upon student feedback where this has identified issues with teaching which require attention
• To providing returns regarding teaching quality to QMEC
• To co-ordinate vertical module assessments, including writing and reviewing written questions and papers
and marking where required
Estimated protected time: 2 PAs - Divisional HEFCt
Admin support: Divisional HEFCt
Years 3-5 Firm Leads
Remit:
• To be appointed in consultation with the Module Lead and Divisional Undergraduate Education Tutor and
approved by the Director of Medical Education
Committees:
• Member of Module Management Group
• Member of Phase Teaching Committee
Responsibilities:
• To ensure that the aims and objective of the firm’s teaching are concordant with the aims and objectives
of the Division and the School and will facilitate students’ achievement of the goals of the curriculum.
• To ensure that firm handbooks are updated regularly, contain all the required information, are prepared in
a uniform style and are available to students at the appropriate time.
• To meet students on the first day of the attachment and provide any necessary orientation.
• To ensure that there is adequate programmed teaching and agree the firm timetable with the Module
Lead/Divisional Undergraduate Education Tutor.
• To ensure that the firm timetable is followed and the teaching programme is delivered appropriately.
24
• To be responsible for agreeing assessment and feedback with the Module Lead/Divisional undergraduate
Education Tutor.
• To ensure that students receive appropriate and timely feedback on their performance on the attachment.
• To respond to the student feedback and comments on the attachment, and to explain to both the
Divisional Undergraduate Education Tutor and the students what steps have been or will be taken to deal
with matters raised by the students and the School
Estimated protected time: 1 PA SIFT
Admin support: SIFT
Years 4/5 District General Hospital Undergraduate Tutors
Remit:
Delivery of teaching requirements as set out by MBBS Teaching Committee and in SIFT contracts
Trust corporate responsibilities as set out by individual NHS Trusts
SIFT budget holder
Committees:
Ex officio Member of Phase 3 Curriculum Committee
Chair of Trust Undergraduate Education Board
Responsibilities:
1 MBBS Programme
To oversee and establish, where absent, robust governance structures for managing medical undergraduate
education including structures for offering pastoral care to medical students on this site.
To work with the Undergraduate Administrator to deliver systems for monitoring the progress of all RFUCL
medical students posted to the Trust, and registration and approval of all applications from medical students
worldwide for elective postings in the Trust.
To provide advice, guidance and support to Departmental Undergraduate Leads to ensure consistent high quality
training to medical students across the Trust.
To be responsible for delivering all the Trust’s obligations to the medical school as stipulated in the SIFT charter
and other SLAs as appropriate. This includes organisation of revision courses for medical students and the Final
MBBS OSCE examinations held on this site.
To recommend annually a cost-efficient budget for supporting medical undergraduate education within the Trust
and ensure, with the Undergraduate Education Board, that transparent and fair mechanisms are in place for
allocation of any approved budget.
To explore opportunities for multi-professional teaching of medical students.
To develop undergraduate education opportunities and teaching capacity within the Trust through promotion of a
teaching culture to include medical, nursing and other professional groups and to explore joint appointment of
dedicated clinical teachers and/or lecturers with the medical school.
To be the responsible officer within the Trust in identifying problems with undergraduate education and taking the
lead for dealing with them in accordance with the Trust’s policies. These include appropriate policies for patients’
consent to examination by students, and governance structures for dealing with patients used in teaching, courses
and/or examinations
To support the medical director, or delegated assistant medical director, by taking the lead in maintaining
excellence in undergraduate education within the Trust
To ensure the adequate provision of high quality teaching to students
To provide a range of teaching and learning opportunities
To ensure access to a range of cases including a balanced mixture of elective and acute emergency conditions,
common conditions as well as direct referrals from general practitioners and illnesses appropriate to the clinical
specialty in which the student is based
To ensure appropriate student access to patients on wards, outpatients, day wards and operating theatres and
ensure that patients are aware of their rights in relation to having students present during their treatment.
To ensure that students are given an appropriate mix of teaching (e.g. practical skills training, small groups PAs,
personal tuition and ward rounds)
To ensure that all students on clinical attachment have pastoral support, administrative support and timetables
To provide regular assessment and give feedback to students on their performance
To in incorporate a minimum of 2 nights ‘on call’ in a 4 week attachment on the understanding that students do the
post take ward round the next day and allow the rest of the day as their recovery period.
To help students to set objectives and achieve them through a weekly meeting, using the student log book
provided
To provide student contacts with other professions and specialty nurses to learn from them and to understand
their role
To involve students heavily in acute emergency work and case presentations
25
To provide a once weekly teaching session for all students at the DGH on generic topics, e.g. fluid balance,
nutrition, post-operative care and complications, etc.
To set up a limited number of training days or half-days on Immediate Life Support, recognising the seriously ill
patient, IV drug administration
Estimated protected time: As agreed locally - SIFT
Admin Support: SIFT
Years 1-5 Divisional Undergraduate Education Tutors
Remit:
• To be appointed by the Head of Division in consultation with the Director of Medical Education
• Where the Division contains a module lead, the roles are combined
Committees:
• Chair of the Divisional Undergraduate Teaching Committee
• Ex officio member of MBBS Teaching Committee and relevant Phase/Module Management Groups
Responsibilities:
• To liaise with other Divisional Undergraduate Education Tutors as appropriate when firms include
members of more than on Department (e.g. Medicine (Rheumatology) and Orthopaedics, ENT and
Ophthalmology and Neurology(
• To liaise as appropriate with Site Curriculum Committees.
• To ensure uniformity in standards of assessment and grading.
• To ensure that departmental educational aims and objectives are concordant with the aims and
objectives of The School, and will facilitate students’ achievement of the goals of the curriculum.
• To ensure that each clinical firm across the main campuses and DGHs has a nominated Firm Tutor.
• To ensure that Firm Tutors perform the duties listed in their job description.
• To be responsible for approving the firm handbooks.
• To devise an appropriate system of peer observation of teaching across all sites. In line with UCL
guidelines, and to maintain records of peer observation.
• To submit to the Divisional Undergraduate Education Committee and the QMEC committee an
analysis of student feedback concerning attachments, and actions taken in the light of comments from
students and the School.
Estimated protected time: 1 PA/ Divisional HEFCt
Admin support: Divisional HEFCt
26
vii) HONORARY CONTRACTS
An honorary position at UCL is a prestigious award given in recognition of the extremely valuable contribution to
teaching and research made by people who are not employed by UCL.
It brings the following benefits:
• An honorary title – titles range from Honorary Professor, Honorary Senior Lecturer and Honorary Clinical
Teacher to Honorary Senior Research Associate, Honorary Research Associate and Honorary Research
Assistant.
• A UCL IT account with the same quota and right of access to Staff WTS (see appendix H) as paid staff.
• Access to UCL Library Services – people awarded a UCL honorary contract gain free, borrowing
access to all UCL libraries (estimated holdings are some 2 million books and 12,000 print and electronic
journals) as well as desktop access to all electronic resources (e-journals, databases, e-books), once they
have gained a full IT account (NB: Staff at UCLH, Royal Free, GOSH, RNOH, MEH, Camden PCT,
Islington PCT, Camden & Islington Foundation Trust already have free, borrowing access to all UCL
libraries but no access to electronic resources).
• An honorary post adds weight to ACCEA applications
In order to maintain the value of an honorary contract at UCL and, taking into account the cost to UCL of the
benefits which are given to honorary staff, contracts are only awarded to staff making a significant contribution
to teaching and research. The degree of involvement needed is explained below.
The positions are awarded by the Directors of the Divisions at UCL and therefore your application will be to a
specific division.
Research Divisions
Honorary Contracts issued for contribution to Research and Research Supervision
To be considered for an honorary contract on this basis, a person must be making a significant contribution to
research or research supervision.
Division of Medical Education (DoME)
Honorary contracts issued to NHS staff contributing to MBBS teaching
NHS Trusts already receive payment in the form of SIFT for the regular teaching provided by their staff. Therefore,
in order to be considered for an honorary contract, staff must engage satisfactorily in regular teaching (ward
teaching, community based teaching, group teaching, lectures and tutorials, theatre PAs, examining at formative
and summative examinations, student welfare, F1 scoring) and make an additional contribution which may
include taking on one or more of the following roles:
o PDS Tutor
o Medical Student Advisor
o Phase or Module lead
o Assessment lead or organiser
o Lead consultant on teaching firm
o Undergraduate Tutor
o Member of MBBS teaching or assessment committees
o or by making a significant contribution to question writing or standard setting
of formative and summative assessments.
The involvement of Trust staff in regular teaching and the additional role/duties which they have taken on should
be included in Trust job plans, specifically in relation to teaching of undergraduate medical students.
If you would like to take on one of the roles listed above, particularly PDS Tutor or Medical Student Advisor,
contact Ray Gardner and Alison Crook respectively. Their contact details are given in Appendix C. For
involvement in question writing and standard setting, contact your module lead.
Honorary contracts issued to NHS staff contributing to Undergraduate (other than the MBBS) and
Postgraduate Teaching
To be considered for an honorary contract on this basis, a person must be involved in regular teaching, welfare or
an academic leadership role.
Honorary contracts issued to non-NHS staff contributing to MBBS teaching, Undergraduate and
Postgraduate Teaching
To be considered for an honorary contract on this basis, a person must be involved in regular teaching, welfare or
an academic leadership role.
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viii) NHS PROVIDER TRUST/TEACHING HOSPITAL STATUS
Criteria for the Designation of University NHS Provider Trusts
Applications are considered by the Dean and the Director of Medical Education on the basis of:
• Quantity and complexity of undergraduate teaching activity carried out by the Trust
• Provision of appropriate facilities and infrastructure
• Quality of undergraduate teaching carried out by the Trust
• Contribution to curriculum and assessment development and innovation
• Contribution to the leadership of the MBBS programme
• Contribution to the wider academic area of medical education
Conditions of designation include:
• It is reviewed at 5 year intervals
• It is subject to satisfactory performance in UCL quality assurance mechanisms
• The inclusion of a University nominee as a voting Non-Executive Director on the Trust Board or the Board
of Governors or a named Trust representative with:
o An understanding of the university regulatory processes, not necessarily at UCL
o An active interest in the quality of education provided by Trust to undergraduates underpinned by
clear lines of communication and responsibility within the Trust
o Experience in the delivery of medical education to medical students
o Knowledge of the funding of medical and other healthcare education in the UK
o Knowledge of the changes in education in the wider NHS, with an understanding of the potential
impact on undergraduate medical students
• A notice period of at least one academic year is mandatory in the event of removal of or downgrading of
University designation by the Medical School or withdrawal from University designation by the Trust
Recommendations for designation are approved by the MBBS Teaching Committee and reported to the University
of London’s Medical Studies Committee.
Once confirmed as designated, a Main Provider Trust is encouraged to use the terms “University Hospital NHS
Trust” and/or “UCL Medical School Clinical Teaching Hospital” in conjunction with or as part of its existing logo on
letterheads and signs, and on any other documentation or display which might be relevant from time to time.
Associated Provider Trusts are encourages to use the terms “University Hospital NHS Trust” and/or “Associated
with UCL Medical School”.
Main University NHS Provider Trusts
Criteria include:
• This must be an exclusive relationship with UCL for the MBBS programme
• Approximately 75 undergraduate FTEs per annum
• In certain circumstances, contribution in other areas listed above may be taken into account where FTEs
fall below this level
• Nai provider Trusts may inclue
Associated University NHS Provider Trusts
Criteria include:
• Approximately 20 undergraduate FTEs per annum
• In certain circumstances, contribution in other areas listed above may be taken into account where FTEs
fall below this level
• Main provider of a specialist service to undergraduate education
A NHS Provider Trust falling below these student numbers but acting as a substantial centre of research or
postgraduate teaching might exceptionally be nominated for designation as a University Provider Trust.
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