UCL INSTITUTE OF ARCHAEOLOGY
STAFF MEETING: MINUTES
A meeting was held on Wednesday 21 May 2008 at 2.00 pm in Room 209.
Stephen Shennan (Chair) Kevin MacDonald
Judy Medrington (Secretary) Marcos Martinón-Torres
Jim Aimers Roger Matthews
Daniel Antoine John Merkel
Jan Apel Norah Moloney
Ceri Ashley Theano Moussouri
Andy Bevan Lukas Nickel
Zoe Blackburn (Student Observer) José Oliver
Elizabeth Bloxam Clive Orton
Sandra Bond Crispin Paine
Martin Bridge Tina Paphitis
Cyprian Broodbank Renata Peters
Barbara Brown Angela Poulter
Anna Clement Elizabeth Pye
Chelsea Craven (Student Observer) Thilo Rehren
Marion Cutting Ash Rennie
Jo Dullaghan Felix Riede
Emily Esche (Student) Corinna Riva
Roxana Ferllini Thom Rynsaard
Dorian Fuller Tim Schadla-Hall
Andrew Gardner Rachael Sparks
Andrew Garrard Dietz Stout
Louisa Goldsmith Want Tao
Sue Hamilton Ignacio de la Torre
Sue Harrington Kathy Tubb
Francesco Iacono (Student Observer) Martin Welch
Suzanne Keene Ruth Whitehouse
Robert Kirby Todd Whitelaw
Mark Lake Karen Wright
Stuart Laidlaw Mantha Zarmakoupi
Angela Poulter (Acting Director’s Assistant) was welcomed to the meeting, as were Zoe
Blackburn and Chelsea Craven, the two new SAS undergraduate student observers. Emily
Esche, who was in attendance to answer any queries about the new Peer-Assisted Learning
scheme, was also welcomed.
1. APOLOGIES FOR ABSENCE
Beverley Butler, Ethan Cochrane, Lisa Daniel, Joe Flatman, James Hales, David
Jeffreys, Louise Martin, Dominique de Moulins, Tina Paphitis, Audrey Reed,
Andrew Reynolds, Ulrike Sommer David Wengrow, Sally Worrell
2. MINUTES OF THE LAST MEETING
The minutes of 12 March, which had been circulated by e-mail, were confirmed and
3 MATTERS ARISING FROM THE MINUTES
Minute 3.15 Ethics Committee
Proposed changes to the Institute’s policy document will be brought to the December
Staff Meeting for discussion and approval.
4. VERBAL REPORT FROM THE DIRECTOR, INCLUDING SOME MATTERS
DISCUSSED BY POLICY GROUP
The Director reported on the following matters which had been discussed:
The IoA had come first in The Guardian’s league table of UK Archaeology
Departments (published13/05/08). At UCL, in addition, only Pharmacology, Earth
Sciences, the Bartlett and the Slade had come first.
Clive Orton and Sheila Broomfield are the joint winners of the Ralph Merrifield Award
for 2007. Both were congratulated. The award was presented in recognition of the
long years of service to London archaeology that both have rendered through their
work with London Archaeologist magazine.
David Wengrow has been awarded £2,500 from UCL Futures for his Israel-Palestine
Project with Nils Anfinset and Rafi Greenberg
Sandra Bond has been awarded £7,300 from UCL Futures for the refurbishment of
4 floor teaching space
The British Academy has awarded Roger Matthews £93,102 for the Central Zagros
Todd Whitelaw has been awarded a British Academy Small Research Grant of
Richard McPhail was awarded a British Academy Small Research Grant of £7,323
for his research on Marine Inundation and Archaeology: a pilot study at Wallasea,
Essex. Richard has also been awarded a Leverhulme Trust Research Fellowship to
continue his research on Soil Micromorphology in Archaeology.
Michele Wollstonecroft’s and Susanna Harris’s applications to the British Academy
for Postdoctoral Fellowships have both been successful. Both will be based at the
Institute from 2008-2011
A British Academy Visiting Fellowship has been awarded for Dr. Alfonso Benito
(National Centre for Human Evolutionary Studies, Spain), who will be working with
Ignacio de la Torre for 2 months on applying GIS techniques to his research area in
Roger Matthews has also secured a BA Visiting Fellowship for South Asia and the
Middle East 2007/8 for Dr. Abbas al-Hussainy who will extend his stay with us as an
Affiliate Academic from May to the end of November
Thilo Rehren has been granted an award of £12, 000 in the RCUK China Summer
Katherine Wright obtained funding from the Council for British Research in the
Levant for the UCL Levant Workshop which had been held at the Institute in May.
Andrew Gardner, with Peter Guest (Cardiff), has been awarded £16,600 by Cadw for
their forthcoming field season at Caerleon, South Wales. The excavations will be
running from mid-June to late July. A major event in Caerleon during the season will
be the Roman Military Spectacular on 28th/29th June; colleagues are very welcome
to visit the excavation and this would be a good time to do so. More details are
Dr Jeremy Butler has agreed to give us £5,000 a year for an annual lecture. In the
coming year it will be in Term 2. He wishes speakers to have a radical approach to
their subject: Suggestions were invited.
Enrico Crema has been awarded a Graduate School Research Scholarship and
Cecilie Lelek Tvetmarken has been awarded both an ORS studentship and a
Graduate School Research Scholarship. This means that the Institute has received
two out of only ten awards made by the Graduate School.
David Wengrow and Andy Bevan hosted this year’s IoA Conference 'Cultures of
Commodity Branding: Archaeological and Anthropological Perspectives' which took
place on 10 and 11 May 2008.
This year’s IoA conference competition winner is Kathryn Piquette and Ruth
Whitehouse’s ‘Writing as Material Practice’ – it is expected that this will take place in
A Chinese State Administration of Cultural Heritage delegation visited the IoA on 7
May 2008. We received a delegation of 17 Vice-Directors of Provincial
Archaeological Institutes across China. The visit was planned and organised by
Pang Rui (who also organised their visits to the BM, MoL and the Guildhall
The annual Graduate Student Conference took place on 8 May. All those involved
were congratulated on its success.
The Institute is sponsoring (with UCL Anthropology) the Leverhulme Lectures on
‘Bridging Disciplines and Transcending Time: across the boundaries between
Archaeology and Ethnography’ being presented by Anne Pyburn and Richard Wilk
(both of the Departments of Anthropology and Gender Studies, Indiana University,
and visiting UCL on Leverhulme Trust Visiting Fellowships) this term.
A workshop on Ancient Levant, organised by Karen Wright, had been held on 16
and 17 May . This had been very successful.
Professor Yuval Goren has accepted our invitation to give the Kenyon Lecture, which
will take place on 13 November.
The Research Seminars for 2008/9 were confirmed as: Term I ‘The Colonisation of
Europe during the Pleistocene’ (organised by Mark Roberts); Term 2 Cultural
Dynamics/Darwin and the Human Sciences (organised by James Steele, CECD)
David Price will be attending our next Staff Meeting on 10 December 2008 to talk
about UCL Research Strategy, Research Excellence and its relationship to
promotion and career development.
Posts advertised and confirmed
The post of Senior Lecturer/Reader in Museum Studies (to replace Suzanne Keene)
had been advertised. The deadline for applications is 12 June 2008 and the start
date is 1 January 2009.
The Dean had approved a 0.4FTE post to be added to the 0.6FTE Field Unit support
position to create a 1.00FTE Grade 5 accounting position, with 0.4FTE charged to
HEFCE. Interviews will take place in mid-June
After recent consultation, English Heritage have decided not to go ahead with the
proposal to cut and restructure Regional Science Advisor provision.
The outcomes of the Research Group Co-ordinator elections were reported. Thilo
Rehren (Material Culture & Data Science), Todd Whitelaw (Social & Cultural
Dynamics) had been re-appointed unopposed; Arlene Rosen had been appointed
unopposed (Environment & Culture); following an election Tim Schadla-Hall had
been appointed as Co-ordinator of the Heritage Studies Research Group.
It was reported that the Chilean Ministry of Culture has issued Sue Hamilton with a 5-
year exclusive permit to excavate in Easter Island’s statue quarry (Rano Raraku) and
the statue topknot quarry of Puna Pau. The latter has never been excavated and the
former has only had limited excavation in the 1950s.
Andrew Reynolds has recently become Executive Editor for archaeology of a new
international journal Anglo-Saxon and has joined the editorial board for the
interdisciplinary monograph series Studies in Anglo-Saxon Culture.
Kevin MacDonald has taken over the editorship of Azania: Archaeological Research
Dorian Fuller has become joint editor of the new journal Archaeological and
Anthropological Sciences and has joined the editorial board of Genetic Resources
and Crop Evolution.
Kris Lockyear has been elected a Fellow of the Society of Antiquaries (FSA).
It was reported that Professor Stephen Smith has been appointed as the new Dean
of Social and Historical Sciences: he takes up the position on 1 October 2008.
It was reported that on 7 May a flood was caused by a burst pipe on the roof of the
Institute. Some damage had been caused to objects in the conservation safe and
James Hales and his colleagues were thanked for their work dealing with the
Retirements/Change of Status
It was reported that a number of members of staff are officially retiring this year,
athough in reality all will continue to be active in their fields.
Professor Fekri Hassan was retiring in September but would be pursuing his cultural
Ken Thomas, Gus Milne and Clive Orton will remain active members of the Institute.
Ken will continue to supervise research students and will be writing up his Sicily and
Pakistan field projects.
Amongst other commitments, Gustav will continue to pursue his work on London
archaeological studies, particularly through the Gresham Ship Project and the
Thames Discovery Project, and is developing other lines of interdisciplinary Thames-
based research in collaboration with the Environment Institute.
Clive will still be offering a ‘statistics surgery’ on a regular basis, editing the London
Archaeologist and acting as Chair of the Southwark and Lambeth Archaeological
Excavation Committee, and the Gresham Ship Project, whilst also finding time to
write his autobiography!
Ruth Whitehouse ‘retired’ last year, but likewise is still busy as Chair of Publications
Committee, AI Editor, work through the Accordia Research Centre and her own
fieldwork projects and as co-organiser of our next IoA conference. All were invited to
a party to celebrate this transition on 23 May.
It was noted that the end of term Graduation Party on 6 June would also be the
occasion of Clive’s ‘retirement’ party, and that the tenth edition of Archaeology
International would be launched at this time .
It was also noted that Crispin Paine and Jim Aimers were leaving the Institute
following completion of fixed term contracts. Both were thanked for their excellent
contributions to teaching and for their collegiality.
5. MINUTES OF THE STAFF/STUDENT CONSULTATIVE COMMITTEE MEETING OF
The minutes would be circulated shortly. In the SSCC Staff Chair’s absence, Sue
Hamilton, highlighted the following matters which had been discussed:
(a) Student Chair of SSCC It was reported that Clare Stevens had agreed to
become Student Chair for 2008-9. Rob Davis was thanked for all that he had done
for the committee as Student Chair in 2007-8.
(b) Transition Mentoring and Peer-Assisted Learning (PAL)
Marco Angelini (UCL’s Transitions Officer) had attended the SSCC meeting to
explain the scheme, which involves an expansion of the existing mentoring of first-
years by second and third-years to include advice on study skills, etc. Mentors are
given training and there is clear guidance as to what is and is not expected of them.
The scheme had been welcomed.
Emily Esche, who was involved with setting up the Peer-Assisted Learning (PAL)
scheme in the College, attended the Staff Meeting to answer any further queries. It
was stressed that this was a facilitating role, and noted that the arrangement had
proved to be very successful in UCL Departments and other Universities where it had
6. MINUTES OF THE TEACHING COMMITTEE MEETING OF 14 MAY
The minutes would be circulated shortly. The Chair, Sue Hamilton, highlighted the
following matters which had been discussed:
(a) Annual Monitoring Review (AMR)
It was noted that the AMR documentation for undergraduate degrees had had to be
submitted to the Faculty by the end of April. This had been prepared by Sue
Hamilton. The main points highlighted had been the overall consistency of marking
and the general improvement in performance of most students over the 3 years.
The documention for the taught Master’s degrees had to be submitted by the end of
May. This was in hand.
(b) Working Group on Syllabus Review
The WG had produced a summary of the wide range of different types of
undergraduate assessment had been defined, and would in future be included in
(c) Course Evaluation Forms
The course evaluation forms had been reviewed, and the introduction of a new
optional supplementary form had been approved. This had been sent to all students
enrolled for taught courses.
(d) Assessment of 3056 Field Archaeology
It had been agreed that the assessment of 3056 should be changed, and that in
future two, rather than five, pieces of work should be required.
Mark Lake had reported that the system was running smoothly. Mark reminded all
teaching staff of the importance of checking all coursework. Mark and the Turnitin
Advisers (Claudia Zehrt and Daniel Jones) were thanked for their work.
(f) Teaching of Archaeological Surveying
It was reported that the undergraduate surveying course would now be offered
(g) Fieldwork Bulletin
It had been decided that in future the bulletin would be updated throughout the year,
and would only be available electronically.
(h) Report from Faculty Teaching Committee
The following matters had been raised :
(i) Comments made by students in the National Student Survey
The main issues raised by a number of students were: slow return of marked
coursework, poor availability of staff, poor English of some staff members. All
Departments had therefore been asked by the Dean to consider these issues. This
would be considered further by the Standing Committee on Teaching Committee.
(ii) QAA Institutional Audit
This would take place in March 2009. It was possible that the Institute might be
selected for inspection. This will be know in February. The following issues are
likely to be investigated:
Developments since the last Institutional Audit
Institutional management of academic standards
Institutional management of learning opportunities
Institutional approach to quality enhancement
Collaborative arrangements in the UK and overseas
Arrangements for research students
The importance of ensuring that all parties use the Graduate Logbook was
highlighted. Cyprian Broodbank and Lisa Daniel would be checking all logbooks
during the summer vacation.
(i) Graduation Ceremony
The Graduation Ceremony would take place at 10.45 am on Tuesday 2 September.
All staff were reminded to sign up to attend if they had not already done so. The
importance of large numbers of staff attending was highlighted.
7. MINUTES OF THE LIBRARY COMMITTEE MEETING OF 29 APRIL
It was noted that the minutes would be circulated shortly. The Librarian highlighted
the following matters which had been discussed:
(a) Shelf space
It was reported that in order to free additional shelf space, hard copy of journals
which are available electronically (with the exception of those published in the last 5
years) would be put into storage
(b) Master’s dissertations
It was reported that with effect from 2008-9 the library would be able to store
Master’s dissertations electronically.
8. MINUTES OF THE RESEARCH COMMITTEE MEETING OF 30 APRIL
The minutes had been circulated by email in advance of the meeting. Roger
Matthews reported the following matters, which had been discussed:
(a) Responses to questionnaire on IoA Research Strategy
The responses to the recent questionnaire on IoA Research Strategy had been
considered. These had been remarkably consistent.
(b) Recent research grant applications
Jo Dullaghan was thanked for her work on these.
(c) Report from Faculty Research Committee
The Research Excellence Framework had been discussed. The importance of the
numbers and quality of research students had been highlighted, and of the
generation of research overheads. The importance of PhD students completing on
time had also been discussed: in future whole institutions (not just the offending
Department) will be penalised by AHRC for poor completion rates.
9. MINUTES OF THE PUBLICATIONS COMMITTEE MEETING OF 15 MAY
It was noted that the minutes would be circulated shortly. Ruth Whitehouse
reported that most matters discussed had been routine. A status report on recent
and forthcoming publications was received, and two new publications were approved.
10. MINUTES OF THE ADMINISTRATIVE STAFF FORUM (ASF) MEETING OF 9 MAY
The minutes would be circulated shortly. Todd Whitelaw reported that the following
matters had been discussed
(a) Arrangements for cover of Reception
(b) Re-organisation of the layout of the General Office
(c) Collation, over the summer vacation, of information to be made more widely
11. (a) DATES OF STAFF MEETINGS 2008-9
Wednesday 10 December 2008
Wednesday 18 March 2009
Wednesday 27 May 2009
(b) DATES OF INSTITUTE COMMITTEE MEETINGS 2008-9
A list of proposed dates of meetings had been circulated with the agenda. These
12. INSTITUTE COMMITTEE PROCEDURES
The Chair reported that it had been suggested that the amount of time spent in
meetings should be reduced. After some discussion it was agreed that each
committee should consider how best to address this issue and report its views to
Policy Group, and then to the next Staff Meeting. In some cases it might be
appropriate to introduce a Standing Committee (along the lines of that used by
13. COMMITTEE MEMBERSHIPS 2008-9
The list of committee memberships, including proposals for appointments that need
to be made for 2008-9, had been circulated in advance of the meeting.
The following were appointed to the committees indicated:
José Oliver Staff Meeting rep (3 years to 9/11)
Anna Clement/Claudia Glatz Postdoctoral rep
Marcos Martinon-Torres Staff Meeting rep (3 years to 9/11)
John Merkel Staff Meeting rep (3 years to 9/11)
Rachael Sparks Staff Meeting rep (3 years to 9/11)
Dietz Stout Staff Meeting rep (3 years to 9/11)
Jeremy Tanner Staff Meeting rep (3 years to 9/11)
Mark Lake Teaching Committee Rep (3 years to 9/11)
Ceri Ashley/Sue Harrington Postdoctoral rep
Stuart Laidlaw Staff Meeting Rep (3 years to 9/11)
Louise Martin Staff Meeting Rep (3 years to 9/11)
Felix Riede/Sandra Martelli Postdoctoral rep
John Tait Staff Meeting Rep (to 9/11)
David Wengrow Research Committee Rep (to 9/11)
14. REPORT ON STAFF TRAINING COURSES 2008
Martin Welch reported that Staff Training Workshops on the use electronic teaching
resources (and, in particular, Moodle) had taken place on 9 and 15 May. These
had been very successful. Twenty-five staff had attended, and it was hoped that a
larger number of staff would attend future IoA training courses, as the College
normally expects staff to attend a total of three courses each year. Phil Riding (from
CALT) was thanked for running the course and Martin Welch was thanked for
organising it. Martin reported that he was handing over the Chair of the Staff
Development Sub-Committee to Liz Pye. Martin was thanked for all that he had
done whilst he had been Chair.
15. REPORT FROM IoA WOMEN’S GROUP
Sue Hamilton reported that the Women’s Group had met on 17 May and the meeting
had been well attended. It had been agreed that a representative of the
administrative staff and one of the research students should be invited to attend in
future if they wished. The following data for 2007-8 had been tabled:
Category of IoA personnel % female
Postdoctoral staff 40
Senior Lecturers 18
Responsibility for gathering data on the aspects listed had been divided as follows:
Gender statistics Sue Harrington and Anna Clement
Promotion Sue Hamilton
Maternity arrangements Louise Martin
Mentoring Liz Pye
16. ANY OTHER BUSINESS
Andrew Gardner, the Undergraduate Admissions Tutor, reminded the meeting that
all UK Archaeology Departments had seen a decline in the number of applications for
undergraduate degrees in recent years. Recruitment activities are therefore very
He reported on the Institute’s 2007-8 events :
(a) Open Days. 6 IoA Open Days had been held: Tina Paphitis and the SAS were
thanked for making these such a success. The Institute would also be participating
in the UCL Open Day on 25 June.
(b) Advertisements. Advertisements had been placed in London Archaeologist and
(c) The Institute had taken a stall at the Discovering Archaeology Live event at Earls
Court. Sarah Dhanjal was thanked for organising this.
(d) National Archaeology Week. As in the past, the Institute would be open to the
public on Saturday 12 July for family activities.
(e) Taster Day. An Archaeology Taster Day for 6 form students would be held on
(f) There will also be an Adult Learners’ Evening on 16 July.
(g) Master Classes. Louise Martin had organised a Master Class for 6 form
students during April.
All staff and students who had been involved in the above events were thanked.
In 2008-9 the new BA in Classical Archaeology and Classical Civilisation (which
supersedes the BA ACCA degree) will have its first intake, and the new BA in
Archaeology with a Year Abroad, and BA in Archaeology and Anthropology start
admitting in 2009. Information about all these degrees is now on the UCAS
In addition, with effect from 2007-8, the UCL History Department is passing on to
the Institute applications from students to whom they have been unable to make
The Director thanked Andrew for all that he had done whilst holding this position,
which was now passing to Dietz Stout. The Director also thanked Tina Paphitis for
her invaluable contribution as Undergraduate Admissions Administrator over the past
UNDERGRADUATE FINALISTS’ FUTURE PLANS
Kevin MacDonald, the Third year Tutor, reported that 57% of the 2008 finalists
planned to stay in Archaeology, of whom 81% would be enrolling for Master’s
degrees at the Institute. Five finalists planned to move into archaeological contract
work, six planned to travel, and others would be going into teaching, the law, the
church, the army, international relations, and business.
Kevin was thanked for all that he had done whilst holding this position, which was
now passing to Elizabeth Graham.