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Emergency Preparedness _ Response

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					           University of Minnesota | Duluth


General Campus
Emergency Preparedness

Prepared by:
Mahjoub Labyad, MIS, Public Health Specialist

Environmental Health & Safety Office
218-726-7273


                            Fall 2011
Training Objectives
 Save life and property.
 Improve your preparedness & response,
  ensure you are familiar with the
  procedures in place.
 Familiarize you with possible emergency
  scenarios and proper response.
 Fulfill regulatory requirements for
  emergency response planning.
                                        2
Goal of
Emergency Planning

 Save life and property, lessen the impact of
  emergencies, and ensure academic and
  business operational continuity.
 Establish the roles and responsibilities for
  personnel responding to incidents.
 Establish the importance of the Incident
  Command System.

                                             3
What Constitutes
An Emergency or a Disaster?



                              4
 An Emergency or a Disaster is
 Any (sudden) event that disrupts the
  normal lives of people or normal
  operations of a business.
  Because of its nature, there is an urgent
  need for immediate and coordinated
  response by trained personnel who must
  function together in a team effort.

                                          5
 Typical
 Response Agency Timelines
                         NEWS MEDIA
                                      EOC
                                                  FEMA

                          HAZMAT
                  FIRE / EMS
                LAW ENFORCEMENT
                                       FBI

Call Rec’d   5 Minutes    1 Hour       1 Day   1 Week
                                                   6
Campus
Emergency Notification
A text messaging system (TEXT-U) is used to notify
the UMD community members via Cell-phone
following Emergencies. You may sign up for this
free system at
http://www.d.umn.edu/emergency/umd_alerts.html

A Tone Alert Radios (TAR) to broadcast voice alert
messages to the campus community. Depending on
the situation, information about the emergency and
instructions about how to proceed will be given.

TARs are strategically placed throughout campus to
ensure maximum coverage.
                                                7
Additional
Emergency Notification
 UMD Home Page
  http://www.d.umn.edu/emergencies
 Email
 Public-Alert System Horns (City & UMD)
 KUMD
 Local Radio and TV Channels
 Departmental Phone Trees



                                           8
Types of Emergencies
 Biological (bacterial, viral, toxin spills, exposure,
  leaks, theft, flu-pandemic, influenza etc..)
 Chemical (spill, exposure, leaks , thefts..) Bleach
 Fire/explosion (housekeeping, electrical or
  chemical-related)
 Medical/Personal Injuries (work, or Health-related
  i.e. Heart, Allergy problems)
 Threats (bombs, weapons use…)
 Weather (tornadoes, power outages, flooding)
                                                     9
Campus Preparedness

A number of guidelines are in place to
minimize the impact of emergencies.

It is everyone’s responsibility to become
familiar with the guidelines and
procedures in place, and know what to do
before, during and after an emergency.

                                         10
Plans & Policies
 Emergency Operation Plan
  www.dem.umn.edu/planprepareprevent.html

 Annex R: Pandemic Influenza Response
  www.d.umn.edu/emergency/flu/Annex_R_UMD_Pan_Flu.pdf

 Contingency Plan for Hazardous Waste Generators
  www.d.umn.edu/ehso/UMD_Contingency_Plan/

 Regents of The University of Minnesota Policy on
  “Establishing the National Incident Management
  System” at the University
  policy.umn.edu/Policies/Operations/Safety/NIMS.html

                                                        11
Guidelines & Procedures
 Emergency Information Desk Reference
  (http://www.d.umn.edu/ehso/emergencies)

 Building Emergency Evacuation Plan
  (BEEP) (http://www.d.umn.edu/ehso/beep)

 Automatic External Defibrillators (AED)
  Program (http://www.d.umn.edu/ehso/AED)

 UMD Chemical Spill Clean up Guide
                                            12
Individual Preparedness

Are you prepared?

Have a plan and know what to do
before, during and after an
emergency.



                                  13
Before Emergencies Occur
 Conduct a Risk Assessment/Job Hazard
  Analysis to eliminate hazards, reduce risk,
  mitigate the impact of accidents, and to
  ensure the safety of personnel.
Examples:
  1.   Means of Egress
  2.   Use of candles, decorating lights
  3.   Combustible material storage
  4.   Use of cleaning chemicals/ perfumes
Before Emergencies Occur
 Develop a response plan, and know how to report
  incidents and to whom.
 Maintain a department emergency phone trees.
  (posted by the phone)
 Gather response supplies (First Aid Kit, Antidote,
  Spill Kit).
 Share preparedness information with others
  students, patients etc at the start of each
  semester.

                                                 15
Before Emergencies Occur
 Know your building’s Floor Plan and Exits Routes,
  and become familiar with your BEEP Plan

 Know the location of the emergency response
  equipment (i.e. Safety Shower/Eyewash, Spill Kit
  Fire Extinguishers, Fire Alarm Pull Station, AED)
  and how to use it.

 Attend required Emergency Preparedness, Fire
  Extinguisher and other Safety training


                                                16
Before Emergencies Occur
 Know how to clean up spills if they occur, and
  what are your limitations (see spill clean up
  Guide)

 Know how to Evacuate Safely (see BEEP Plan).

 Know how to respond to medical emergencies




                                                   17
Before Emergencies (Medical)
 Let someone like a friend, a coworker, or a supervisor
  know if you have a pre-existing condition that may
  result in an emergency.
 Have your medication (inhaler, insulin, EpiPen etc)
  available close by.
 Take a CPR class and/or learn how to use the provided
  AED.
 If you witness a medical emergency call 911
  immediately and follow proper response procedure.
 Take a flu shot
                                                    18
During Emergencies
 Depending on the Emergency, you
  may be required to either:
    1.   Evacuate
    2.   Shelter in place,
    3.   Go into a Lockdown, or
    4.   Take some type of action to assist others
         (CPR, F. Aid, AED, Call for help, Clean Up a
         Spill)

                                                    19
During Emergencies
 Remain calm but Do not ignore the alarm
 If you witness the emergency, initiate a response!
  Call 911 to alert emergency responders (police,
  fire, ambulance, Env. Hlth & Safety) to situations
  requiring their attention.
 If you are EVACUATING, report to your Assembly
  Point by the safest route available (see BEEP).
 Assist others with health/physical limitations if you
  are able to without endangering your safety.
 Walk do not run. Use stairs, do not use elevators.
                                                  20
Emergency
Response Procedures
General
Emergency Evacuation (Fire)




                              22
During Emergencies
In Case of Exposure
   Remove all contaminated clothing (glove, lab coat, etc..) and
    place in a biohazard (autoclave) bag.
   If contaminated skin or open wounds, wash affected area
    vigorously with mild soap and water.
   If in contact with mucous membrane (eyes, nose, mouth)
    wash with copious amounts of water, flush eyes for at least
    15 min.
   In case of (inhalation or inoculation) seek medical help
    immediately.
   If agent necessitate taking antidote, take/administer
    appropriate dose immediately.
   Call and inform lab director/supervisor, and Env. Health and
    Safety of the incident.
                                                               23
During Emergencies (other)

 Follow official instructions given by your
  building coordinators or emergency response
  personnel.
 If you are SHELTERING IN PLACE, stay inside
  the building, within your work area, or any safe
  place.
 If applicable, make sure doors and windows are
  closed/locked (for both chemical or physical
  threat situation) to reduce your exposure (to
  threat or chemical vapors, odors and fume)
  intrusion
                                                24
During Emergencies
 If you are in a LOCKDOWN situation, lock the
  doors to deny entry, and barricade yourself if
  necessary

 Turn lights off, silence electronic devices, and
  remain quiet.

 Spread within the room and hide behind
  furniture.

 Remain quiet and wait for further directions from
  emergency response (Police Dept.) personnel.
                                                     25
Lockdown
Preventing Mass Casualty Shooting




                                    26
After an emergency

 Wait for instructions from Public Safety,
  Emergency Personnel, or Building Emergency
  Coordinators (i.e. do not re-enter Bldg, or
  continue lockdown until the all clear is given)
 Up-to-date information concerning the status
  of the campus and the emergency will be
  communicated through available sources.
 Necessary administrative/operational
  continuity plans for essential university
  functions to continue on a temporary basis
  will be put in place.
                                                    27
After an emergency

 Depending on the situation, safe facilities and
  critical personnel will be designated to carry on
  operations on a limited basis

 Alternate facilities will be established, if
  necessary.

 Normal campus operations will resume as soon
  as possible following stabilization of the
  emergency.

                                                  28
UMD
Emergency
Response Personnel

                     29
Volunteer Building
Emergency Coordinators
During emergencies requiring evacuation, Building
Emergency Coordinators will:
 Assist with building evacuation
 Guide building occupants to emergency assembly
  areas/points
 Account for evacuated employees
 Help people needing assistance to evacuate
Building Emergency Coordinators may carry flags for
easy identification by students and staff at assembly
points.
Further info at: http://www.d.umn.edu/ehso/beep
                                                   30
Campus
Emergency Response Personnel
 UMD Police Department Consists of sworn police officers
  highly trained in rapid response to unfolding emergencies.
  The department is here to protect and serve the campus
  community and adjacent neighborhood 24 hours a day.
  To contact the UMD PD. Call 911 or 9-911 (24 hrs/day)
  and Request University Police
 Facilities Management
  726-8262 (Mon.-Fri. 8 a.m.-4:30 p.m.)
  After hours (726-8147, 726-7007 or 348-4748) For custodial
  services and utility problems
 Environmental Health & Safety
  ext: 7273 (Mon.-Fri. 8 a.m.-4:30 p.m.) General Safety
  or 343-9645 For chemical, biological, Radioactive spills, or
  radiation exposure and exposure to toxic fumes
                                                           31
Critical Personnel
Critical Personnel are designated UMD staff
from the Police Department, Facilities Management,
Information Technology, Health Services, Auxiliary
Services, and Environmental Health and Safety with
a critical role in responding to and dealing with
particular aspects of the disaster in order to
stabilize the emergency, and to ensure business and
academic continuity and a prompt return to normal
operations.
                                               32
Additional
Personal Preparedness




                        33
Disaster Supply Kits
Personal preparedness is essential. In a major disaster, it might
be several days before vital services are restored. Personal
supply kits should be adjusted based on personal needs.
Suggested supplies include:
    Flashlight with extra batteries
    Battery-powered radio
    Food
    Water
    Medications
    First Aid Supplies
    Warm Cloths/weather Resistant, and/or Blankets
Disaster Supply Kits for individual, departmental, or family
preparedness are available from a variety of sources and/or
Safety supply vendors. You can also make your own Kit.
                                                           34
UMD Emergency Preparedness

 For additional information please visit

    http://www.d.umn.edu/ehso/EPR.html




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