The Quick & Dirty guide to migrating from Eudora to Outlook
By Chris Dillon 15/09/09. Version 2. Latest version at: www.ucl.ac.uk/is/fiso/ah/courses
1. Prune your e-mail, especially messages with attachments. Make sure you have no special characters e.g. punctuation in the names of your mailboxes. 2. Compact your mailboxes by going to Special | Compact Mailboxes. Warning: you may lose mail at this stage if a mailbox is corrupt. If this happens, e-mail helpdesk@ucl.ac.uk and ask them to restore the mailbox. 3. Make sure you have enough quota to make a copy of all your mailboxes and attachments by going to Start | Programs | Software P-R | Quota Usage. You should have twice the quota you are presently using on Central Email Unix Quota (or R: drive). A quick way of deleting unneeded attachments is to go to R:\dos\eudora\attach (or N:\rdrive\ dos\eudora\attach) in Windows Explorer and to delete them there. No mailbox should be larger than 30Mb. Check in R:\dos\eudora or N:\rdive\dos\eudora. 4. Switching Eudora to IMAP a. In Eudora go to Tools | Options | Checking Mail. Change pop-server.ucl.ac.uk to: imap-server.ucl.ac.uk b. Go to Tools | Options | Incoming Mail. Change Server configuration from POP to IMAP. c. Click the radio button next to When I delete a message: Move it to: Trash 5. Using the tool to convert Eudora mail to the standard format a. Open Windows Explorer. b. Run Start | Programs | Utilities | Map Central Email-Unix Filestore (unless your R: drive does not have a red cross on it – this would indicate that you are not yet using the new institutional filestore). c. Double-click on P:\bin\eudora\convert.exe. d. Choose to save the files to N: (or some other drive to which you have access and which has enough space for a copy of all your .mbx files). e. Copy the files to T:\imap-mail (unless your R: drive does not have a red cross on it, in which case copy them to R:\imap-mail). 6. Start Outlook. 7. Check that your mail is all visible on the IMAP server (under [your user id]@ucl.ac.uk). If it isn’t right-click IMAP in the left pane and select Update Folder List. 8. To import your Eudora address book, you need to use Thunderbird: a. Start Thunderbird (with Option 1, if asked). Do NOT use Option 2. b. Switch off Tools | Account Settings | Server Settings | Advanced | Server supports folders that contain sub-folders and messages. c. Go to Tools | Import | Address Books and select Eudora. d. Go to Tools | Export in the Thunderbird Address Book and choose Comma Separated in the Save as type drop-down box. e. 4. In Outlook go to File | Import and Export | Import from another program or file, select Comma Separated Values (Windows) and select the CSV file.