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AGENDA DAVIDSON COUNTY BOARD OF COMMISSIONERS

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AGENDA DAVIDSON COUNTY BOARD OF COMMISSIONERS Powered By Docstoc
					                                                       AGENDA

                          DAVIDSON COUNTY BOARD OF COMMISSIONERS

                                                    October 12, 2010

                                                          7:00 PM

Commissioners' Meeting Room
Governmental Center — 913 Greensboro Street
Lexington, North Carolina 27292


A.        CALL TO ORDER AND WELCOME

B.        INVOCATION

C.        PLEDGE OF ALLEGIANCE

D.        RECOGNITION

E.        REGISTER FOR PUBLIC ADDRESS

F.        ADOPTION OF AGENDA

G.        PUBLIC ADDRESS

H.        PUBLIC HEARING
          Community Development Block Grant (CDBG) Application and adoption of Required
          Resolutions for Infrastructure — Astran Drive

          ITEMS    FOR DECISION/INFORMATION — Consent
          1.        Minutes
          2.        Budget Amendments by Zeb Banner, Assistant County Manager
          3.        Sale of Surplus Truck by Zeb Harmer, Assistant County Manager
          4.        Tax Report of Refunds by Joe Silver, Tax Administrator
          5.        Reclassification by Jim Tysinger, Human Resources Director
          6.        Appointment to West Lexington Volunteer Fire & Rescue Department Relief Fund by
                    Zeb Banner, Assistant County Manager
           7.       Proposed Social Media by Joel Hartley, IT Director
           8.       Task C of Engineering Services Contract Amendment for Extended Day Services by
                    Rex Buck, Public Works/Services Director/Ben Palmer, Davis Martin Powell, Engineer
           9.       Hangar Agreement by Chuck Frye, County Attorney

J.         ITEMS FOR DECISION/INFORMATION — Deliberation
           1.     Increasing Access to Primary Care and Dental Services in Davidson County by Layton
                  Long, Health Director
           2.     Middle School Financing Options and Forecast by Zeb Banner, Assistant County
                  Manager
           3.     Proclamation — Red Ribbon Week

K.         CLOSED SESSION - Economic Development




                NOTE: Anyone with disabilities who needs an accommodation to participate in the meeting should
                       notify the County Manager's Office at 336-242-2202 at least 24 hours prior to the meeting.
                              COMMISSIONERS' AGENDA

                                                           Date: October 12, 2010

                                                            Exhibit:



ITEM: H.	     Public Hearing — CDBG Application for Infrastructure for Astran Dr.



  EM INFORMATION: The Board will conduct a public hearing to received public

comment on the Board's intent to apply for grant funds from the Community

Development Block Grant program of the State of North Carolina. The Grant will be

used to provide sewer service to low and moderate income residents on Astran Drive

adjacent to the Denton Town limits. ($249,200.00)




ACTION TO BE TAKEN: Open public hearing

                           Close public hearing

                           Approve the grant application
     STATE OF NORTH CAROLINA COUNTY OF DAVIDSON

 BEFORE THE DAVIDSON COUNTY BOARD OF COMMISSIONERS

       NOTICE OF SECOND PUBLIC HEARING
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
      INFRASTRUCTURE GRANT APPLICATION

  The Davidson County Board of Commissioners will
hold a public hearing at 7:00 p.m. on Tuesday, October
12, 2010, at the Davidson County Commissioners Meet-
ing Room, fourth floor, Davidson County Governmental
Center, 913 North Greensboro Street, Lexington, North Car-
olina. Davidson County is holding a Public Hearing with the
intention of applying for grant funds from the Commu-
nity Development Block Grant program of the State of
North Carolina. The grant will be used to provide sewer
service to low and moderate income residents on Astran
Drive adjacent to the Denton Town limits. The project is a
result of citizen requests and failing septic systems on
Astran Drive. The project will be composed of a low
pressure sewer system to be maintained and operated by
Handy Sanitary District. The total estimated cost of this
project is $249,200.00. The Commissioners will consid-
er all information that they believe to have a bearing on
this application. The Commissioners invite all interested
persons to attend and present their views. The Board may
adjourn the hearing from time to time.
  Persons with disabilities that may need special
accommodations to participate in the hearings should
notify the County Manager's Office at 336-242-2200 at
least 24 hours prior to the start of the hearing.

   This the 1st day of October, 2010_

              Deborah J. Harris, Deputy Clerk to the Board
                Davidson County Board of Commissioners
                                      North Carolina
                                  Department of Commerce
                              Division of Community Assistance
Beverly Eaves Perdue                                                             Henry C. McKoy, Assistant Secretary
J. Keith Crisco, Secretary                                                       Gloria Nance-Sims, Director


                                                   August 31, 2010



    The Honorable Max Walser, Chairperson
    Davidson County Board of Commissioners
    Post Office Box 1067
    Lexington, North Carolina 27293

                                             Letter of Eligibility
                                  2010 Infrastructure Contingency Category
                                           Issued: August 31, 2010

    Dear Chairperson Walser:

            We are pleased to issue this Letter of Eligibility enabling Davidson County to submit an
    application for Small Cities Community Development Block Grant (CDBG) Infrastructure funds.
    The 2009 Infrastructure application for Davidson County is due in the Division of Community
    Assistance office by 5:00 p.m. Friday, October 29, 2010.

            Please call me at 919/571-4900 or e-mail me at vblanchardanecommerce.com if you
    have any questions concerning the application process.

           We look forward to receiving your application:

                                                Sincerely,

                                                                        .

                                               Vanessa A. Blanchard, CPM
                                               CDBG and CDBG-R Section Chief




                    100 E. Six Forks Road•4313 Mail Service Center•Raleigh, North Carolina 27699-4313
                                          Tel: (919) 571-4900•Fax: (919) 571-4951
                                       An Equal Opportunity/Affirmative Action Employer
   `oVszgr
TOrRaiRCHyatt

FROM: Ray Manieri-All American Associates 336-701-3356 manieri1234@yahho.com

SUMO': Instructions for signing Astran Lane CDBG grant application

Here is a paper copy of the Astran Lane CDBG grant application. I have tagged the
seven(7) locations where the Chair of the County Board of Commissioners needs to sign.
Just to be clear, these locations are as follows:

•   Tab 1-Page 1-Main Application Summary
•   Tab 1-Page 2-Main Application Summary
•   Tab 2-P 8-Federal Certifications
•   Tab 3-P 14-State Regulations
•   Tab 3-Page 15-Civil Rights Disclosure
•   Tab 10-Funding Resolution
•   Tab 10-Ownership Agreement

If you have any questions, please contact me. The Handy Board meets on the 14 th and
the Chair will need to also sign the Ownership Agreement, so somehow the paper copy
signed by the County Chair needs to get to Handy by the 14 th if possible for signing. I
believe the submission date is October 28 so we have some time, to complete the two
application copies and get them in.
    CDBG Infrastructure Grant Application

                Submitted To

   The NC Division of Community Assistance

2010 Community Development Block Grant Cycle




                Submitted by

              Davidson County

                     For

   The Astral& Lane Sewer Extension Project
                             Davidson County
                   Astral. Lane Sewer Extension Project
                2010 CDBG Infrastructure Grant Application


                              Table of Contents
                                                             Page

                              Tab 1. Application Summary
*Application Summary-Cover Sheet                              1
*Application Summary-Public Information                       3
*IDIS Application Accomplishments and Beneficiaries           4
                              Tab 2. Federal Requirements
*Certifications                                               5
*Disclosure Report                                            9
                              Tab 3. State CDBG Program
*Regulations                                                  13
*Disclosure of Civil Rights ComplaintsfLawsuits               15

                         Tab 4. Community Development Plan    16


                          Tab 5. Project Description
*Part A-Narrative                                             20
*Part B-Severity                                              22
*Part C-Treatment                                             25
*Part D-Schedule                                              30
                          Tab 6. Local Commitment             31

                            Tab 7. Project Budget             34
                          Tab 8. National Objective
*Part A                                                       35
*Part B                                                       36
*Part C                                                                           37
*Summary   Table                                                                  38
                                Tab 9. Project Maps
*General Project Location Map                                                     39
*Project Area Map                                                                 40
                                Tab 10. Attachments
*Local Match Resolution
*Davidson County/Handy Sanitary District Ownership Agreement
*Documentation of Severity-Davidson County Health Department Inspection Results
*Preliminary Engineering Report ( Under Separate Cover at Rear of Binder)
*DENR Permit
* Documentation of Public Hearings
*Income Surveys (Under separate Cover at Rear of Binder)
                                  I. Application Summary
                                             Infrastructure

1. Applicant's name            Davidson County                                          2. Date
    a. Mailing Address         913 Greensboro Street                                      10-12-10
    b. City and Zip Code       Lexington, NC 27292                                      dated:
    c. County                  Davidson                                                           Amendment,
    d. Contact Person          Robert Hyatt-County Manager                              dated:
    e. Telephone Number        336-242-2000
    f Fax Number               336-248-8440
    g. e-mail address          itobertilyatt@DauidsonCourityNC.gou
3. Preparer's Name             Ron Nikmd                                                e. Telephone Number
    a. Firm's Name             All American Associates, Inc.                            336-401-5882
    b. Mailing Address         PO Box 6405
    c. City and Zip Code       Mount Airy, NC 27030                                     f. Fax Number
    d. e-mail address          radiarati@gmaiLcorn                                      336-783-0019
4. Program          5. Project               6. Project Name                            7. CDBG Funds
   Category            Number                                                               Requested

       I                 1        Astran Lane Sewer Extension                           $237,240.00


10. Certification by the Chief Elected Official
   a) I certify that to the best of my knowledge and belief:
              (1) Data in this application is true and correct,
              (2) Opportunities have been provided for citizen participation and access to
                   information concerning the proposed activities,.
               (3) This document has been duly authorized by the governing body of the
                    applicant and the applicant will comply with the attached certifications and state
                    standards if the assistance is approved.
   b) I acknowledge that, if funded, this application is part of the Grant Agreement
   c) Typed Name of Chief                 Wesley Walser
      Elected Official	              â
   d) Typed Title                         Chairman, Davidson County Board of Commissioners

   e) Signature
                                    )=.
   I) Typed Date                          10-12-10

For DCA Use Only        Date Received                                         Application Number:




      CMG-021E4
      Application Summary - 	                                                               2

      Applicant: Davidson County


                                  Participating Local Governments

1. Local Government             Davidson County
   a. Mailing Address           913 Greensboro St.
   b: City and Zip Code         Lexington, NC 27292
   c. County                    Davidson
   d. Contact Person            Robert Hyatt-County Manager
   e. Telephone Number          336-242-2000
   f. Chief Elected Official    Wesley Walser-Chairman County Commissioners
   g. Signatur                                                                [ h. Date         z




2. Local Government
   a. Mailing Address
   b. City and Zip Code
   c. County
   d. Contact Person
   e. Telephone Number
   f. Chief Elected Official
   g. Signature                                                               I k Date 1



3. Local Government
   a. Mailing Address
   b. City and Zip Code
   c. County
   d. Contact Person
   e. Telephone Number
   f. Chief Elected Official
   g. Signature                                                               1 h. Date I




      CDBG 99W-1                                   3
                                                                                                                  3
                                              Application Summary
                                                  Public Information

  Name of Applicant:             Davidson County

                             General Information

  Population:                                            156,245               Region of the State:    2          1


  Match and Applicant Funds Committed:                  I $tzscio
  Percentage of Project Benefit to LMT Families          100%

                                 C-I: Proposed Activities and Project Information
                                        (both CDBG and non-CDBG funded activities)
  Houses in the Pro"ect Area                            13
  Number of Owners:                                                 On-Site Water Problems

  Number of Tenants:                                                1_ Number of occupied units with no
                                                                        water su .pIy:
  Number of Vacant Units:                                           2. Number of occupied units with
                                                                       contaminated water:
  On-Site Wastewater Problems                      11               3. Number of occupied units with
                                                                       non-potable water:
  1.Number of occupied units with no               0                4. Number of occupied units with dry
     wastewater disposal system:                                       wells:
  2. Number of occupied units with pit             0                5. Number of occupied units with
      rivi es:                                                         s    _:
  3. Number of occupied units with black                            6. Number of occupied units with
     water straight                                                    unap roved wells:
  4. Number of occupied units with failed
     septic tanks:



  Installation of Sewer Lines

  1.Number of linear feet of sewer line to
     be installed:
                                                   2,800
                                                                       Number of linear feet of water line
                                                                       to be installed:
                                                                    2. Number of linear feet of water line
                                                                       to be re ,laced:
                                                                                                             EIS
                                                                                                             NA

  2. Number of linear feet of sewer line to        0                3. Total number of units to hook up:
     be re laced:
  3. Total number of units to hook u.:

Public Water Need
What is the need?       NA
Number of units with the need_ NA
Activity to correct need:	      I NA

Public Sewer Need
What is the need?         Households in project area are not connected to public sewer and 11 septic
                          tanks of the 12 occupied units are currently failing
Number of units with the need: 1 11
Activity to correct need:    Extend 2" force main to neighborhood and connect 12 homes with laterals
                             and grinder pumps



CDBG-02-IF-1
                      IIUD             Accom lishments & Beneficiaries                                                                              4
Applicant - Davidson County                 Activity Name          Sewer Improvements
                                                                        Complete a separate form for each activity
                                            Project: Cl X   L1 _

Accomplishments & Beneficiaries                                                                      Proposed                  i Actual (NIA)
Linear Feet                                                                                             2,800

Properties
Units, Dwelling                                                                                          13
Households by percentage of HUD Median Family Income Levels
 Above Moderate Income Households > 80%                                                                   1
 Moderate Income Households 51-80%                                                                        2

 Low Income Households 31-50%                                                                             2
 Very Low Income Households <+30%                                                                         s
   Total Households                                                                                      13

Persons by percentage of HUD Median Family Income Levels                                                 24
 Above Moderate Income Households > 80%                                                                   1
 Moderate Income Households 51-80%                                                                        6
 Low Income Households 31-50%                                                                             2

 Very Low Income Households <•=30%                                                                       is
   Total Persons                                                                                         24

Jobs                                                                                                      0
Micro Enterprise                                                                                          o
Female Head Of Household                                                                                  4
Hispanic                                                                                                  o
 American Indian or Alaska Native
 Asian
 Black or African American
 Native Hawaiian or Other Pacific Islander                                                     i
 White                                                                                           o
 American Indian or Alaska Native & White                                                      :o
 Asian & White                                                                                 io
 Black or African American & White                                                             1o
 American Indian or Alaska Native & Black or African American                                  Io
                                                                                               :
 Other Multi-Racial
Non-Hispanic                                                                                             24
 American Indian or Alaska Native                                                              .
 Asian                                                                                         10
 Black or African American                                                                     :o
                                                                                                                          .•
 Native Hawaiian or Other Pacific Islander                                                                                 •
 White                                                                                             24
 American Indian or Alaska Native & White
 Asian & White
 Black or African American & White
 American Indian or Alaska Native & Black or African American
 Other Multi-Racial
                                                                              Cl,..•....   m                  Art.0   r             01-..-.,..L..
                                                                                                    5

                                 II. Federal Requirements
                                            A. Certifications

The applicant hereby assures and certifies that:

            a)      It will comply with all applicable federal and state laws, regulations, rules
                    and Executive Orders.

            b)      It possesses legal authority to apply for the grant, and to execute the
                    proposed program.

            c)      Its governing body has duly adopted or passed as an official act a resolution,
            motion or similar action authorizing the filing of the application, including
            all understandings and assurances contained therein, and directing and
            authorizing the identified as the official representative of the applicant to act
            in connection with the application and to provide such additional
            information as may be required.

            d)      It is following a detailed, written citizen participation plan which will
                    provide opportunities for citizen participation, hearings, and access to
                    information with respect to its community development program that are
                    comparable to those required of grantees under Section 104(a) of the Act
                    and in accordance with Rule .1002 of the North Carolina Community
                    Development Block Grant Administrative Rules.

            e)      Its chief elected official or other officer of the applicant if assistance is
                    approved by Commerce:

                    1)      Consents to assume the status of the "responsible Federal Official"
                            as that term is used in Section 102 of the National Environmental
                            Policy Act (NEPA), Section 104(f) of Title 1 of the Housing and
                            Community Development Act of 1974, as amended, and other
                            provisions of Federal law, as specified in 24 CFR 58.5 which further
                            the purposes of NEPA.

                    2)      Is authorized and consents on behalf of the applicant and himself to
                            accept the jurisdiction of the Federal courts for the purpose of
                            enforcement of his responsibilities as such an official.

                    3)      Consents to review and comment on all Environmental Impact
                            Statements prepared for Federal projects which may have an impact
                            on the applicant's/recipient's community development program.

                    4)      Consents to perform all coordination functions required under 24
                            CFR Part 58 and 40 CFR Parts 1500-1508.


CDBG -0 1
                                                                                               6


                The Community Development Program has been developed so as to give
                maximum feasible priority to activities which will benefit low and moderate
                income families or aid in the prevention or elimination of slums and blight.
                The requirement for this certification will not preclude Commerce from
                approving an application where the applicant certifies, and Commerce
                determines, that all or part of the Community Development Program
                 activities are designed to meet other community development needs having
                particular urgency as specifically explained in the application in accordance
                with Section .0800 of 4 NCAC 19L of the North Carolina Administrative
                Code.

       g)       Its program will be conducted and administered in conformity with Public
                Law 88-352 and Public Law 90-284, and that it will affirmatively further
                fair housing.

       h)       It will comply with all provisions of 4 NCAC 19L of the North Carolina
                Administrative Code, entitled North Carolina Community Development
                Block Grant Program.

           i)   It will give Commerce, HUD and the Comptroller General through any
                authorized representative access to and the right to examine all records,
                books, papers or documents related to the grant.

       j)       It will establish safeguards to prohibit employees from using positions for a
                purpose that is or gives the appearance of being motivated by a desire for
                private gain for themselves or others, particularly those with whom they
                have family, business, or other ties.

                It will follow a residential antidisplacement and relocation assistance plan
                that is in accordance with the provisions of Section 104(d) and all other
                provisions of the Act.

                It will not attempt to recover any capital costs of public improvements
                assisted in whole or part under Section 106 of the Act or with amounts
                resulting from a guarantee under Section 108 of the Act by assessing any
                amount against properties owned and occupied by persons of low and
                moderate income, including any fee charged to assessment made as a
                condition of obtaining access to such public improvements, unless (i) fluids
                received under Section 106 are used to pay the proportion of such fee or
                assessment that relates to the capital costs of such public improvements that
                are financed from revenue sources other than under this title; or (ii) for
                purposes of assessing any amount against properties owned and occupied by
                persons of low and moderate income who are not persons of very low
                income, the grantee certifies to the Secretary or such State, as the case may



CDBG -01
                                                                                                  7

                  be, that it lacks sufficient funds received under Section 106 to comply with
                  requirements of clause (i).

            m)    It has or will develop a plan that identifies community development and
                  housing needs, including the needs of low and moderate income persons,
                  and the activities to be undertaken to meet such needs.

            n)    Its notification, inspection, testing and abatement procedures concerning
                  lead-based paint will comply with 24 CFR Part 35.

            o)    When issuing statements, press releases, request for proposals, bid
                  solicitation and other documents describing the above-mentioned program
                  such as the environmental review, public hearings, fair housing notices, etc.,
                  it shall clearly state:

                  1)     the percentage of the total cost of the project which will be financed
                         with CDBG money, and

                  2)     the dollar amount of CDBG funds for the project.

                  1)      No Federal appropriated funds have been paid or will be paid, by or
                  on behalf of the undersigned, to any person for influencing or attempting to
                  influence an officer or employee of any agency, a Member of Congress, an
                  officer or employee of Congress, or an employee of a Member of Congress
                  in connection with the awarding of any Federal contract, the making of any
                  Federal grant, the making of any Federal loan, the entering into of any
                  cooperative agreement, and the extension, continuation, renewal,
                  amendment, or modification of any Federal contract, grant, loan, or
                  cooperative agreement.

                  2)      If any funds other than Federal appropriated funds have been paid or
                  will be paid to any person for influencing or attempting to influence an
                  officer or employee of Congress, or an employee of a Member of Congress
                  in connection with this Federal contract, grant, loan, or cooperative
                  agreement, the undersigned shall complete and submit Standard Form-LLL,
                  "Disclosure Form to Report Lobbying," in accordance with its instructions.

                  3)      The undersigned shall require that the language of this certification
                  be included in the award documents for all subawards at all tiers (including
                  subcontracts, subgrants, and contracts under grant, loans, and cooperative
                  agreements) and that all subrecipients shall certify and disclose accordingly.

            q)	   It has adopted and will enforce a policy prohibiting the use of excessive
                  force by law enforcement agencies within its jurisdiction against any
                  individuals engaged in nonviolent civil rights demonstrations and has



CDBG -0 1
                   adopted and is enforcing a policy of enforcing applicable state and local
                  laws against physically barring entrance to or exit from a facility or location
                  which is the subject of such nonviolent civil rights demonstiation within its
                  jurisdiction in accordance with Section 519 of Public Law 101-144, (the
                   1990 HUD Appropriations Act).

            r)	   All project areas are either not in a floodplain, or if the project area is in a
                  floodplain, the applicant participates in the flood insurance program. All
                  properties assisted in the project will be covered for flood insurance prior to
                  beginning construction, and all public facilities will be constructed to
                  comply with applicable floodplain regulations.




CERTIFICATION OF ABILITY

The County of Davidson hereby certifies its ability to meet Federal Performance and Procurement
Requirements with Certification as further expanded in the preceding attachments.




SIGNATURE OF CEO

Chairman of County Commissioners

TITLE

10-12-110


DATE




CDBG -0 1
                                                                                                          9


                                          B. Disclosure Report

                                                Instructions

Who should complete the report:

         All applicants who expect to receive an aggregate amount of covered federal assistance for
a project or activity that exceeds $200,000 are required to make certain disclosures. State CDBG
funds are covered by the requirement, as are most other programs where funds are administered by
or passed through the U.S. Department of Housing and Urban Development. Therefore, all
applicants for more than $200,000 in N.C. CDBG funds, including anticipated program income,
should complete the report. In addition, any applicants to a State grantee for a subgrant should
complete the report if more than $200,000 in covered assistance is or can reasonably be anticipated.
The requirement addresses the aggregate amount of assistance. Therefore, if the applicant
anticipates less than $200,000 in CDBG assistance, but intends to combine the funds with enough
other covered assistance (such as Section 8 project-based Housing Assistance Payments) to exceed
$200,000 in total assistance, the applicant must make the disclosures. Any applicant/recipient who
is required to complete a disclosure report for another agency in conjunction with a project assisted
with State CDBG funds may submit a copy of that disclosure report to the Department of
Commerce rather than completing a separate report.

         Recipients who have previously filed disclosure reports must file update reports if the
information in the original report changes either because of later developments subject to
disclosure, or because of changes in the amount of government assistance, the sources of funds, or
the uses of funds equal to the lower of $250,000 or 10 percent of the applicable base (usually total
project costs), or because of an increase in the financial interest of a person equal to the lower of
$50,000 or 10 percent of such interest.

Detailed Instructions:

1.         Enter the name, address, and telephone number, including area code, of the
           applicant or recipient.

2.         Indicate whether the report is an initial report or an update report.

3.         Enter the Social Security Number or the Employer Identification Number of the
           applicant or recipient.

4.         Enter the project name and indicate the location as specifically as possible. In the case of
           update reports, give the CDBG grant number.

5.         Enter the total amount of assistance being requested as stated in the application,
           including anticipated program income. In the case of update reports, enter the total
           amount of assistance provided according to the funding approval and anticipated
           program income.
6.         Indicate whether other government assistance is being provided, or can reasonably be
           expected to be provided, for the project. Other government assistance includes any loan,
           grant, guarantee, insurance payment, rebate, subsidy, credit, tax benefit, or any other form


CDBG -01
                                                                                                        10


          of direct or indirect assistance from the Federal government, a State, or a unit of general
          local government, or any agency or instrumentality thereof, that is, or is expected to be
          made, available with respect to the project or activities for which the assistance is being
          sought

          If other government assistance is provided, or expected to be provided for the project, all
          such assistance must be disclosed on attachments incorporated into the report. The
          disclosures should list the granting agency, the program and type of assistance (e.g.,
          grant, loan, guarantee), and the amount expected to be made available. Disclosures need
          only be made once, so that if this information is given in the Sources and Uses attachments,
          this may be indicated by checking the appropriate blank under "6. Other Government
          Assistance" on the Attachments page of the report.

7.        Indicate whether there are persons with a reportable financial interest in the project.
          "Person" means an individual, corporation or business, unit of general local
          government or other governmental entity or agency or any other organization or group of
          people. A reportable fmancial interest is any financial involvement in the project
          including equity interest, shares in any profit on resale or distribution of cash or other
          assets, or receipt of compensation for goods or services provided in connection with
          the project or activities, which can be expected to exceed the lower of $50,000 or 10
          percent of the assistance sought. Compensation for performance of a contract procured
          under Federal procurement regulations is not, by itself, a covered financial interest.
          Residency of an individual in housing for which assistance is being sought is not, by itself,
          considered a covered financial interest.

          If there are parties with a reportable financial interest, the name and pecuniary interest of
          the parties must be disclosed in referenced attachments. If the party is an entity such as a
          unit of government or a corporation, the disclosure must include an identification of each
          officer, director, and/or principal stockholder. The pecuniary interest disclosure must
          include the type of participation (such as owner, contractor, investor) and the amount
          of the financial interest expressed both as a dollar amount and as a percentage of the
          amount of assistance involved.

8.        Reference the statement or statements attached to the report showing the sources and uses
          of the funds available for, or expected to be available for, the project. Disclosure must be
          made of the gross amount of funds from all sources, including both governmental and non-
          governmental sources of funds and private capital resulting from tax benefits. For most
          projects, the financial forms in the appropriate guidelines will be adequate to document
          sources and uses. Please note, however, that if the "Other Government Assistance"
          disclosure section references the Sources and Uses Disclosures, then these Disclosures
          must identify the program and type of assistance.




CDBG-01
                                                                                                         11


           of direct or indirect assistance from the Federal government, a State, or a unit of general
           local government, or any agency or instrumentality thereof, that is, or is expected to be
           made, available with respect to the project or activities for which the assistance is being
           sought

           If other government assistance is provided, or expected to be provided for the project, all
           such assistance must be disclosed on attachments incorporated into the report. The
           disclosures should list the granting agency, the program and type of assistance (e.g.,
           grant, loan, guarantee), and the amount expected to be made available. Disclosures need
           only be made once, so that if this information is given in the Sources and Uses attachments,
           this may be indicated by checking the appropriate blank under "6. Other Government
           Assistance" on the Attachments page of the report.

7.         Indicate whether there are persons with a reportable financial interest in the project.
           "Person" means an individual, corporation or business, unit of general local
           government or other governmental entity or agency or any other organization or group of
           people. A reportable financial interest is any fmancial involvement in the project
           including equity interest, shares in any profit on resale or distribution of cash or other
           assets, or receipt of compensation for goods or services provided in connection with
           the project or activities, which can be expected to exceed the lower of $50,000 or 10
           percent of the assistance sought. Compensation for performance of a contract procured
           under Federal procurement regulations is not, by itself, a covered financial interest.
           Residency of an individual in housing for which assistance is being sought is not, by itself,
           considered a covered financial interest.

           If there are parties with a reportable financial interest, the name and pecuniary interest of
           the parties must be disclosed in referenced attachments. If the party is an entity such as a
           unit of government or a corporation, the disclosure must include an identification of each
           officer, director, and/or principal stockholder. The pecuniary interest disclosure must
           include the type of participation (such as owner, contractor, investor) and the amount
           of the financial interest expressed both as a dollar amount and as a percentage of the
           amount of assistance involved.

8.         Reference the statement or statements attached to the report showing the sources and uses
           of the funds available for, or expected to be available for, the project. Disclosure must be
           made of the gross amount of funds from all sources, including both governmental and non-
           governmental sources of funds and private capital resulting from tax benefits. For most
           projects, the financial forms in the appropriate guidelines will be adequate to document
           sources and uses. Please note, however, that if the "Other Government Assistance"
           disclosure section references the Sources and Uses Disclosures, then these Disclosures
           must identify the program and type of assistance.




CDBG -01
                                                                                                     12




                                              Disclosure Report
                                                Attachments


6.          Other Government Assistance (Attachment)
                   (Note: Disclosures must be complete and accurate, but need to be made
                   only once for this report. If assistance is reported in the Sources and Uses
                   disclosure section, then it need not also be reported here. If there is
                   assistance reportable here, but reported only in the Sources and Uses
                   disclosure, check here:

                                               Assistance is disclosed in Sources and Uses
                                               Attachments



                                               Program and	                          Amount
                               	
Agency Name and Address                        Type of Assistance	              Requested/Received




7.          Interested Parties (attachment)


Name and Address	                              Type of Participation	           Interest ($ and %)




CDBG -0 1
                                                                                                13




                             III. State CDBG Program

                       A. Regulations for Infrastructure
A.	     Citizen Participation
         If funded, grantee will have documentation on file of compliance with citizen
        participation requirements in the application process 4 NCAC 19L.1002(b): publisher's
        affidavits of notices for and minutes signed by the town or county clerk of the two
        required public hearings.

B.	     Administration of Project
        If funded, grantee will meet minimal levels of supervision in
        implementing the project as follows:
        1.	     Administrators of the project will give at least quarterly written
                status reports to the elected board.
        2_	     At least two persons from the local government will review
                invoices and requests for payment
        3.      The local government manager reviews and signs off on all project reports.
        4.      All project files will be maintained at the local government offices and made
                available to citizens during regular business hours.

C.      Audits/Compliance
        CDBG grantees expending $25,000 or more in a fiscal year are required to have funds
        audited for the CDBG program. CDBG funds can be used to pay for the CDBG portion
        of the audit provided the grantee has expended $300,000 or more in the fiscal year in
        total federal awards (CDBG and other federal funds). If the grantee has expended less
        than $300,000 in total federal awards, the grantee may budget local funds in the
        administrative line item in the CDBG application to pay for the CDBG portion of the
        audit and claim the local administrative funds as local commitment

D.	     Water and Wastewater (When using CMG funds for water and wastewater activities.)
        If funded, grantee will adhere to the following:
                Utilize only 6" to 8" diameter lines for water and sewer unless there is an
                engineering explanation acceptable to DCA; otherwise, it will pay the costs
                of any oversized lines or undersized lines.
        2.	     Install residential water and/or sewer improvements serving no more than
                1/4 mile of vacant land unless there is an explanation acceptable to DCA_
        4.	     Provide the following: (a) an on-site service connection (private property) to all
                occupied LMI dwelling units; and (b) provide a service lateral (public property)
                to vacant occupiable dwelling units owned by a LMI owner.
        5.      The CDBG Program does not permit a local government to charge low and
                moderate-income beneficiaries tap fees, assessments, or impact fees for water or
                sewer improvements.
        6.      If undertaking water improvements, maintain an approved water supply
                plan as required by G.S. 143-355 on file or a plan has been submitted for
                approval.
        7.      Adopt an acceptable sewer use ordinance in a public sewer project
                which will be placed in effect on or before completion date of the project



CLOG IF-01
                                                                                                  14



                   and has established an equitable schedule of fees and charges for each
                   category of users that will provide sufficient revenue for adequate operation,
                   maintenance, administration, and reasonable expansion; or is in the process of
                   adopting such an ordinance as described above..
         8.        Use CDBG funds or local funds in an infrastructure
                   project to clear all abandoned outhouses or septic tanks in accordance with local
                   health depaitnient regulations.
         9.        Use CDBG funds or local funds to close or cap all wells in accordance with local
                   health department regulations.


The applicant hereby assures and certifies that by his/her signature, its duly authorized
official has read and understands the State CDBG Program Standards and, if funded, will
adhere to all standards applicable to the funded project


             10-12-10
         (Date)                            Signature of Authorized Official

                                           Chairman of County Commissioners
                                                 (Title)




CDBO IF-ot
                                                                                        15

             B. Disclosure of Civil Rights Complaints/Lawsuits


The County of Davidson hereby assures and certifies that there are no open, unresolved or
pending Civil Rights Lawsuits against the County government applying for Infrastructure
funds_

                                                                                            C=1
Signature of CEO


Chairman of County Commissioners
Title

10-12-10
Date




CDBG IF-01
                                                                                                             16


                                                             	              Name of Applicant:
IV. Community Development Plan
                                                   	                        Davidson County
                       for Infrastructure
The applicant must provide a narrative statement describing its community development and housing needs
including the needs of low and moderate income households in quantifiable terms as well as short and long
term activities to be undertaken to address these needs. Cite references used for statistical evidence. DCA will
use this information to determine if the proposed project addresses community needs. (If CDBG funds will be
spent in more than one local government in a joint project, each locale must submit a community
development plan. Make a copy of this form.)

[The Community Development Plan must not exceed the four pages.]

1.       What are the housing needs in your jurisdiction?

 The US Department of Housing and Urban Development (HUD) tracks the local incidence of three
major housing problems in local communities across the country. Housing issues tracked include the
following:

• Occupancy of un-affordable housing, where households pay more than 30% of monthly income
  for rent or mortgage payments
• Overcrowding, where a housing unit is occupied by more than 1.5 persons per room
• Occupancy of inadequate housing, which does not provide complete plumbing or kitchen
  facilities

Every ten years, as US census data is collected, HUD publishes the State of the Cities Data Sets
(SOCDS), which documents the incidence of these problems at the local, state, and national levels.
Information about the incidence of housing problems in Davidson County, gathered from SOCDS
and other census data gathered through American Fact Finder, is presented just below. As can be
seen, the most pervasive housing need in Davidson County is occupancy of unaffordable housing by
a large percentage of the County's households. Overcrowding and the occupancy of inadequate
housing are much less serious problems.

• All Households:

As can be seen in the table below, 23%, or 13,371, of Davidson County's households experienced some
housing problem. The most pervasive housing problem for Davidson County's households was the
occupancy of un-affordable housing. Almost 21%, or 12,208, County households paid more than 30%
of-monthly income for housing. Lewthan1%-of-households-experienced either overcrowding or
occupied inadequate housing. _ _

                     Table 1-Housing Problem Incidence Rate for All Households

       Housing Problem                 Incidence of Problem             # of Households Affected
          Any Problem                           23%                              13,371
          Un-affordable                         21%                              12,208
         Overcrowded*                            1%                               581
           inadequate*                           1%                               582
*A local estimate based on census data and discussion with County officials




CDBG 01-4-
IV. CD                                                                                               17
Applicant: Davidson County
•     Renter Householdss

Of 14,984 County renter households, 34%, or 5,094, experienced a housing problem. Of all renter
households, 28%, or 4,196, occupied unaffordable housing, while only 1% was overcrowded and only
3% occupied inadequate housing.

                      Table 2-Housing Problem Incidence Rate for Renter Households

       . Housing Problem                  Incidence of Problem         # of Households Affected
          Any Problem                           34%                             5,094
         1!n-affordable                         28%                              4,196
         Overcrowded*                            1%                               150
          Inadequate*                            3%                               450
*A local estimate based on census data and discussion with County officials

• Homeowner Households'

Of 43,159 County home-owning households, only 20%, or 8,632, experienced a housing problem. Of
all home-owning households, 18% or 7,769, occupied unaffordable housing, while only 1% was
overcrowded and less than 1% occupied inadequate housing.

                Table 3-Housing Problem Incidence Rate for Homeowner Hou*eboldt

         Housing Problem                Incidence of Problem            * of Households Affected
           Any Problem                          20%                              8,632
         lin-affordable                         18%                              7,769
         Overcrowded*                            1%                               431
                                                 <1%                              132
*A local estimate based on census data and discussion with County officials

2.        What are the housing needs of low and moderate income persons in your
          jurisdiction?

 According to SOCD$, and other census data, low-income households in Davidson County, those with
incomes below 80% of the County's 2000 Median Household Income (MHO, experience a greater
incidence of housing problems than do higher-income households. As can be seen in the table below,
households with incomes of 0%-50% of median income, very low and low income-households,
experience a housing problem incidence rate of 49%. Moderate-income households, with incomes of
51%-80% MHI, experience a housing problem incidence rate of only 27%. Both of these rates are
substantially higher than the 23% incidence rate for all households shown in Table t above.
Therefore, for low-income Davidson County households, the occupancy of unaffordable housing is
also the most pervasive housing problem.

                Table 4-Housing Problem Incidence Rate for Low-Income Households

Housing Problem                  Incidence of Problem                    # of Households Affected
                           O%-50% MHI          51%-80% Mill          0%-50% WO          51%40% MHI
      Any Problem             49%                                  3,397                  3,071
     lin-affordable                            22%                 3,190                  2,503
  Overcrowded*              1%                 1.5%                 69                     171
   Inadequate*             2%                  3.5%                 139                    398
*A local estimate based on census data and discussion with County officials

3.         Water and wastewater (sewer)


CDBG 1F-4-01
N. CD                                                                                                        18
Applicant: Davidson County

           (a) What are the water and wastewater needs in your jurisdiction? Include the extent of the outhouse
 problem and/or straight piping of both black and gray water and no wastewater disposal systems in your
jurisdiction if applicable.

 Private wells and septic systems are still in wide use in Davidson County. However, according to
census data from the American Community Survey, by 2008 only 58, or, .1%, of Davidson County
households 'ached complete plumbing facilities, evidenced by the use of outhouses and blade or
gray water straight piping. It is estimated that as many as 500 households in unincorporated
sections of the County still use private well systems. During its 2008-2009 operating period, the
Davidson County Health Department inspected 123 of these wells and issued 50 permits for new
wells, if these wells were to fail, or become contaminated, these households would be without water.
The NC Rural Center, in its statewide study "Water, Sewer, and Stormwater Needs", estimated that
the five public water systems in Davidson County, the municipal systems of Denton, Lexington, and
Thomasville, and the rural private systems of Handy Sanitary District and Davidson Water, Inc.,
would need $111,039,000 in capital for water-related projects during the period 2011-2030. This
amount was the 11th largest amount needed among the states 100 counties during this period. The
study also indicated that Davidson County water systems would need an addition $2,975,000 to
connect potential users to the water facilities developed.

It is also estimated that 20,000 households in unincorporated sections of Davidson County now rely
on private septic systems, 828 of which were permitted as recently as the 2008-2009 operating
year. It is believed that as many as 5,000 of these systems could present health and environmental
hazards due to failure. The Rural Center's "Water, Sewer, and Stormwater Needs" study also
indicated that the four Davidson County sewer systems would need $34,381,000 during the 2011-
2030 period to address its wastewater needs. The study also projected that an additional $1,488,000
would be needed to connect potential users to these sewer improvements.

          (b)What are the water and wastewater (sewer) needs of low and moderate income persons in your
         jurisdiction?

 No specific information about the water and wastewater needs of low to moderate households in Davidson
County exists. However, it is believed that such households are somewhat less likely to be connected to be
connected to public/private water and sewer systems and, therefore more likely than higher income
households to suffer from the impacts of failed or contaminated wells and failed septic systems.

         (c) What planning has the applicant jurisdiction done for water/wastewater (sewer)
         improvements?

                              A PER for this proposed project was completed.

         (d) How does the proposed CDBG project fit into these plans?

 This project will allow Davidson County and Handy Sanitary to address the problem of failing septic systems
in the rural, southeastern part of the county.

         (e)       If the applicant is a town or city, please answer the following questions:
                      Not applicable as applicant is a County government

                   (1) What planning has the county done for water/wastewater (sewer) improvements?

                   (2) How do the town's or city's overall water/wastewater (sewer) plans fit in with the
                   county's comprehensive plan or land use plan? County has no plan

                   (3) How does the proposed CDBG project fit into the county's comprehensive or land use
                   plan?



CDBG IF-4-01
	


    W. CD	                                                                                                       19
    Applicant: Davidson County

    4.	      What are other community needs of low and moderate income persons in your jurisdiction (streets,
    drainage, non-basic needs, etc.)?

    Some low to moderate-income households may live on streets that need to be paved or improved,
    and some may suffer health and environmental problems from the lack of adequate drainage.
    However, the extent of these needs has yet to be quantified.

    5.	     What activities does your community plan to undertake to address the need(s) identified in questions
    1-4 above?

     Davidson County regularly operates a Scattered Sites CDBG-funded program to address the
    problem of occupancy of substandard housing by low-income households and seeks grants for
    applicable water and sewer projects.

             (a)      Why were these need(s) selected for this project instead of other identified
             needs?

    The occupants of this neighborhood requested assistance from the County and the problem
    addressed fits the issues addressed by this grant program.

             (b)      If funded, what will be the impact of the project?

     Public sewer will be provided for 12-13 households along Astran Ln., at least 92% of which are low-
    income households. The owner of one unit for which no occupant income is currently available will
    be required to be connected to public sewer at their own cost, unless appropriate income
    information is obtained. The project will, therefore ultimately result in the abandonment of 13 septic
    systems along Astran Ln. at least 11 of which are known to be failing.

    6.	      What are the current and future plans (within 3 years) for development within a 1/2 mile radius of
             the project area including the development of industrial and/or commercial sites, installation of water
             and sewer lines and facilities, force main lines, streets, etc.?

    There are no current plans for any type of development around the neighborhood project area. The
    project area is already served with public water lines by Handy Sanitary District.
                                                              OR
             If this is an area-wide project for the jurisdiction, discuss development for the points above for the
            jurisdiction.




    CDBG IF-4-01
                                                                                                    20


                                                                      Applicant:
 V. Project Description Part A Narrative
                          Infrastructure                                   Davidson County

Summarize project activities, their total cost and the CDBG portion of that cost. Include a
description of the infrastructure needed, the issues the local government is trying to address as
highlighted in the CD Plan, and the area to be served. If the CDBG project is part of a larger
water or sewer project or strategy, describe the total project.
Do not exceed 3 pages.

 I. Project Bachground:

 This project addresses a serious health and environmental problem resulting from the
failure of septic systems in an older, low to moderate-income mobile home community
in southeastern Davidson County. The Astran Lane neighborhood consists of 14 mobile
home units. Of these, 13 are occupied and 1 is vacant, but un-occupiable. Of the 13
occupants, at least 12 and perhaps 13 are low-income households-one household has still
not provided art income form. Of the septic systems of the 13 occupiable units, 11 have
been confirmed by the Davidson County Health Department to be failing.

The project   will involve three main components. A 2,800 LF 2-inch, low-pressure force
main will be extended from Handy Sanitary District's existing sewer line along NC
Highway 109 along Klopman Mill Rd and down Astran Lane. Lateral connections will
join each of the 12 or 13 occupied mobile homes along Astran Lane to the force main.
Finally, individual low-pressure grinder pumps will be installed at each of the 12-13
dwellings to pump the sewage from each unit through the new force main to Handy
Sanitary District's sewer line at NC Highway 109.

 The project will involve a partnership between Davidson County and Handy Sanitary
District. The project is located in an unincorporated section of the County just south of
the Town of Denton. Handy Sanitary District provides water and sewer service in this
part of southeastern Davidson County, and currently provides water service to the units
along Astran Ln. Handy is concerned that bacteria from the neighborhood's failing
septic systems could contaminate its water system. Although Handy would like to apply
for the grant, it is not an eligible CDBG applicant. Therefore, Davidson County will
apply for the grant and construct the wastewater extension, which will join Handy's
wastewater collection system at NC Highway 109. Upon completion of the system and
close-out of the grant, Davidson County will transfer ownership of the system to Handy
Sanitary District. The District will then own and operate the system, sending the
collected wastewater to the Town of Denton for treatment.

2.   Project Area:

 The project is located just off NC Highway. 109 in an unincorporated part of
southeastern Davidson County just south of the Town of Denton. The project area will
include Klopman Mill Rd., along which a force main will run, and Astran Lane, along
which the collection line will run, to connect each mobile home unit.




CDBG 02]F-5a
                                                                                            21


3. Project Beneficiaries Income Levels:

 Astran Lane is a low-income community. Of the 14 units located along the street, 1 is
vacant and un-occupiable and 13 are occupied. Of these 12 have provided an income
survey indicating they have low to moderate-incomes, providing an LM1 project benefit
at application of 92%. One household has refused to provide an income survey, but is
believed to be LMI. If this household can be documented as LMI, it will be one of 13 units
connected under the grant. If the household's income cannot be documented as LMI,
since the unit has a failing septic system, the owner will be required by the Davidson
County Health Department to connect at his own expense and only 12 LMI units will be
connected under the grant.

4. Project Cost:

The project's budget shown in the table below was taken from a Preliminary
Engineering Report (PER) for the project prepared by Michael Kosar of Withers and
Ravenell Engineering Consultants.


           Uses of Funds                           Sources of Funds
                                        CDBG          Davidson           Total
                                                       County
Engineering and Design*                    0               0               0
(Already completed)
Construction and Construction          217,240             0               0
Adminllnspection
Grant Administration                   20,000           12,500          $32,500
               Total                  $237,240         $12,500        $249,740

*Engineering and design wort has already been completed with an NC Clean
Water Management Trust Fund Planning Grant.


5. Project Readiness:

 The project is at a high state of readiness and can be completed quickly. The design work has
already been completed and NC DER has already issued a permit for the project. It is expected
that construction will be able to start in month 6 of the project.




CDBG 021F-5a
                                                                                                     22


                                                              	                 Applicant Name
V. Project Description Part B Severity
                                                          	                     Davidson County
      for Infrastructure: Target Area Projects

Project Area Conditions
Information for target area projects must come from indivich at need surveys.

A. Water Needs
Place an x mark ("x") in the box in Item 1 if there is a water need and enter the number of
dwelling units and the percent (%) for severe, moderate, and total units in the appropriate spaces
under Item 2.                NA

       Item 1                                                     Item 2
                                                                                Number     Percent

                             Enter the number of units with severe needs:
Water           I	       I


                             Enter the number of units with moderate needs:

                             Enter the number of units with minor/non-needs:

                             Enter the total number of units:



B.	      Sewer
Place an x mark ("x") in the box in Item 1 if there is a sewer need and enter the number of
dwelling units and the percent (%) for severe, moderate, and total in the appropriate spaces under
Item 2.

       Item 1                                                     Item 2

                                                                                Number     Percent
                                                                                  11        85%
                             Enter the number of units with severe needs:
Sewer           I    x                                                             0         0%
                             Enter the number of units with moderate needs:
                                                                                   2
                             Enter the number of units with minor/non-needs:
                                                                                   13       100%
                             Enter the total number of units:




CDBG 02-5
	


                                                                                                                  23



                                                                           	                 Applicant Name
    V. Project Description Part B Severity
         for Infrastructure: Target Area Projects-2                                           Davidson County

    Complete this page only for target area                     projects. Give the number of units with the need and
    check (x) whether it is a health or environmental problem or both. Attach documentation and
    any applicable test results for needs listed below.

    A. On-Site Water Needs NA
             Give number of units with the need, the percent tested or inspected, and indicate whether a health
    or environmental problem by placing a "H" or "E" or "HIE" for both in the Problem column.

    On-site water problems are substantiated through a test
    of the water, a visual inspection and corroborating                          No. of
    evidence, or documentation from the local health                           Occupied    Give °/0
    department. (Attach letter from the health department that                   Units       that
                                                                                                        Health or
    confirms the existence of need, corroborating evidence, and/or a              with      were
    summary of test results as applicable. Keep original test results on                              Environmental
                                                                                On-Site   tested or
    file locally)
                                                                                 Needs    inspected
                                                                                                        Problem


    1.     No water supply (visual)

    2.     Contaminated wells (test)

    3.     No potable water (test)

    4_ Dry wells (visual)

    5_ Springs (visual)

    6.     Unapproved wells (Health Dept. documentation)

    7.     Shallow wells periodically failing (visual)


    B. Public Water Needs
    List problem below:
                                                                                No of
                                                                                Units
                                                                                 with         Is this a Health or
                                                                                Public    Environmental problem or
                                                                                Need                 Both?




    CDBG 02-5
                                                                                                         24


                                                           	                       Applicant Name
V. Project Description Part B Severity
     for Infrastructure: Target Area Projects-3                                    Davidson County


C. On - Site Wastewater Needs

 Give number of units with the need, the percent tested or inspected, and indicate whether a health or
environmental problem by placing a "H" or "E" or "WE" for both in the Problem column-

On-site wastewater problems are substantiated through
visual inspections and corroborating evidence. (Attach           No. of
corroborating evidence.)                                        Occupied       Give %
                                                                  Units          that
                                                                                              Health or
*See letter from Davidson County Health                           with          were
                                                                                            Environmental
Department attached under Tab 10                                 On-Site      inspected
                                                                 Needs
                                                                                               Problem


1.     No wastewater disposal system (visual)

2.     Pit privy (visual)                                                   I t00%          NA

3.     Black water straight piping (visual)                                 1100%          I NA




4.     Failed septic tank (visual)                                            100%	        1 HIE



D. Public Wastewater Needs
List problem below:
                                                                  No of
                                                                  Units
                                                                   with           Is this a Health or
                                                                  Public      Environmental problem or
                                                                   Need                  Both?
Failed septic systems                                           11            Health and Environmental




CDBG 02-5
                                                                                                      25


                                                                 	
V. Project Description Part C Treatment                                             Applicant Name
      for Infrastructure                                                            Davidson County
(Every applicant must complete this paged


I. Cost Effectiveness
A.   Reasonableness of Cost
1. The State of North Carolina is divided into the following three regions:
  (1) East, (2) Central, (3) West.
   Please consult the instructions to determine the correct region for your locality.

Indicate in what region of the state the applicant is located:	                     Area 2 Central

2. Enter the requested information in the columns below. See the instructions on how to figure
the prorated administration amount for each activity being undertaken. Only dwelling units
funded partially or totally with CDBG funds should be counted.

                               Activity            Prorated
                              Line Item           Amount from                                           Average
                               Budget            Administration          Total Amount      Number       Cost of
   Activity                    Amount              Line Item.             for Activity     of Units     Activity
Water                      NA                    NA                      NA                NA          NA
Sewer                      $217,240              $20,000                 $237,240          12          $19,770

                 Budget Page                $217,240
                 k. SUBTOTAL
                  (Column 5)

B.        Project Impact NA
          Water
          1)         $               CDBG               Persons = $             /Person

          2)                       CDBG                LMI Persons = $              /LMI

          3)         LMI % (Persons) =

          Sewer
          I)         $217,240 CDBG ÷24_Persons = $9,052/Person

          2)         $217,240 CDBG 24 LMT Persons $9,052

          3)         LIVE % (Persons) = too %

C.        Cost of Project
        Activity                Source of Estimate                         Source's Experience
     •:• Water                NA                           NA
     v   Wastewater           $249,740                     Costs estimated by project engineer in PER




CDBG 02TA-IF
                                                                                                         26


V. Project Description Part C Treatment	                                           Applicant Name
     for Infrastructure                                                            Davidson County
(Every           applicant               must          complete             this       page_)




II. Public Water and Wastewater (sewer)

A.   Preliminary Engineering Report (PER):

q        Check (X), if funds other than CDBG will be paying for oversized lines and the PER
         includes an explanation giving the reason(s) the difference in pipe diameter (either less
         than or more than the 6 to 8 inch diameter) is (are) necessary or essential to the project.


B. Vacant Land Policy:

Inside the project area, CDBG funds can pay for lines through vacant land (one or both sides) of
not more than 1/4 mile. Funds other than CDBG must be used for the amount over 1/4 mile.
Vacant land is measured from structure to structure at the time of the application. However,
non-residential structures built on the sites cannot be connected during the grant or for 5 years
following close-out of the grant unless the grantee establishes a recovery assessment policy
acceptable to the Division of Community Assistance to recapture the capital cost of the line that
runs by the business property being served. This policy must be approved by DCA after an
award is made.

q Check (X), if the water and/or sewer line will serve more than 114 mile of vacant land.
Attach a 1- page explanation in the appendix as to why this is a necessary part of the project.



C. Ownership, Operation, and Maintenance
    List who will own and/or operate and maintain the water and/or sewer system undertaken hi
this project. (lithe system will be owned by an entity [sanitary district, water district, or another local
government] other than the applicant, a letter of commitment or a copy of an agreement must be in the
appendix.)

After the completion of the project and close-out of the grant, Davidson County will
transfer ownership and operation of the improvements provided by the grant to the
Handy Sanitary District, which will own and operate the improvements, sending the
wastewater collected by this extension to the Town of Denton's wastewater treatment
plant. See the agreement between Davidson County and Handy Sanitary District under
Tab 10.

D. Water and/or Sewer Lines Essential to the Project
     If there are water or sewer lines that will need to be installed in addition to the CDBG-
funded lines, provide an explanation in the attachment section for the following questions:
(1) why are these lines needed for the CDBG project, (2) why have they not been installed,
(3) what is the funding source for their installation and (4) what is the timetable for completing
the installation? In addition, provide a letter of assurance signed by the chief elected official on
official letterhead that these lines will be installed prior to closeout of the CDBG project. NA


CDBG 02TA-IF
                                                                                                           27



                                                                           	
 V. Project Description Part C Treatment (IF)                                            Applicant Name
     for Target Area Water and/or Sewer Projects                                         Davidson County



A.     System Capacity Questions
       Answer the questions that are applicable for the project. If not applicable, put N/A.

       1.How will the current capacity of the water treatment plant absorb the new users
       resulting from this project? If it cannot, how and when will you expand the capacity?

                                                        NA

       2. How will the current capacity of the sewer treatment plant absorb the new users
       resulting from this project? If it cannot, how and when will you expand the capacity?

The Astran Lane area is expected to generate only 5,400 gallons per day (GPD) in new
flow, which will be sent to the Town Denton's wastewater treatment facility. The plant is
currently permitted to process 800,000 GPD, but only treats 340,000 GPD. Therefore,
it has an excess capacity of 460,000 GPD, more than enough to treat the 5,400 GPD of
new flow created by the project.

B.     Questions on Other Funding Sources

       I. Has the applicant received funding from any sources other than CDBG in conjunction
       with this project? If yes, give the funding source, the amount of the funds, and the use of
       the funds.

                                                        No

       2. Does the applicant currently have an application pending with any other funding
       source? If yes, give the funding source, the amount of the request, and the use of the
       funds. Is it for any water or sewer activity in this application?

                                                         No

       3. Within the next 6 months, does the applicant plan to apply for infrastructure funding
       from a source other than CDBG for a project that includes the target area? If yes, give
       the funding source and tell when you plan to apply and for what purpose. How does the
       CDBG request fit with this?

                                                         No




CDBG 02TA-IF
                                                                                                              28




V. Project Description Part C Treatment (if)                                          Applicant Name
for Target Area Wastewater (Sewer) Projects                                           Davidson County
(Please complete this section only if treating wastewater needs.)

A. Treatment of Wastewater (Sewer) Problems
1. Wastewater Need and Treatment
                                               Include all units treated regardless of the source of funds.

      Severity of Need                                              Treatment of Need

a. Total number of units with severe              11              b. Total number of units with severe         11

   and moderate needs                                                and moderate needs being treated

                                                                  c. Total number of units with need           12
                                                                      and with non-need being treated

d. Provide an explanation if all dwelling units with severe and moderate needs as well as those with non-
   needs are not being treated by connecting them to the public sewer line.

NA

2. Type of Treatment for Wastewater Needs

    Wastewater (Sewer)               Number of Units
Existing line connections            0
New line connections                 12


    Wastewater (Sewer)                    Size of Pipe (List all sizes)
Gravity sewer

Force main                           2"   low-pressure




CDBG 02TA-IF
                                                                                                                   29



                                                                                 	
V, Project Description Part C Treatment (IF)                                                    Applicant Name
                                                                        	                       Davidson County
   for Target Area Wastewater (Sewer) Projects


               1.	     Wastewater (Sewer) Rates
                       • Attach in the appendix the existing and proposed (if different) residential
                          sewer rate structure for the billing entity . (Be sure to show the basis for
                          the dollar amount charged)

                       •    Below give the monthly residential sewer bill for 5,000 gallons of water
                            consumed. The following rates are for Handy Sanitary District the
                            eventual owner and bilker of the proposed improvements
                                                                              Existing Rate	    Proposed Rate
                           v Rate for customers inside the applicant's	     No rate
                             municipal limits:	                             currently
                                                                            exists for
                                                                            beneficiaries
                                                                                                      	
                            • Rate for customers outside the applicant's $NA                                 $NA
                              municipal limits, that are using the same system
                               as those inside the jurisdiction (for example, a customer
                               in the jurisdiction's extraterritorial jurisdiction) if applicable.:

               2.	     Financial Considerations for Wastewater Modifications

                       Check (X) the one that applies, and provide an explanation in the space
                       below:

                       1. For improvements to existing lines or replacement collection lines, explain
                       how improvements were determined to be fiscally self-sufficient.
                                                                            OR

                       2. For new installations of collection lines, explain how revenues were
                       estimated to provide funds for proper future operation, maintenance, and
                       administration.

                                        Project engineer did utility rate study to set
                                        rates

                                                                            OR

                        3. For any other improvement or new installation, list what it is and explain how
               improvements were determined to be fiscally self-sufficient or how revenues
               were estimated to provide funds for proper future operation, maintenance, and
               administration of the new installation.




CDBG 02TA-1F
                                                                                                                                             30


                                                                                                                                                       Name of
V. Project Description Part D                                                                                                                          Davidson
              Activities Implementation Schedule

Month 1 begins as of the date of DCA Director's signature on the Grant Agreement and Funding Approval.

List activities to be implemented and put a "X" in the columns for the beginning and ending months and connect with a straight line. Activities should corresr
and National Objective Part A Benefit: Low and Moderate Income forms.

                                                                                                         Months
IIIIIIMIIIIIIIIMMI
1. Grant	 A gre ement/
                  • •
          Fundin A 'royal
2. Environmental Review
                                        x   ion                MIMI
                                        11111111111111111111111111111 ■MEM NM
                                                                               10   11

                                                                                    M
                                                                                         12   13    14




                                                                                                  MIR •
                                                                                                        ■
                                                                                                         15    6

                                                                                                                   ■11111111•111111111
                                                                                                                   17   18   19   20   21   22    23    24   25




3. Clearing conditions
                                                                                            NM ■III
                                         x - 1111111111111111 MAIMMEI x 1111111111MIIIIIIIIIIIM
                                                                             MINIM
                                        1111111111ERM1111:11
                                        11111111:1111111111 X 111111:111111M111111 x IIIIINIIIMNIIIIII
4. Fair Housing
                                                                                                       MEN
                                        NEE NEM= ME 11111M111111
5. Reporting
6. Procurement of Grant
Administrator
7. Procurement of Project Engineering
                                        ,,
                                               111111111111111     1111111111111111         NOM
Consultant
8. Design-Already Completed
                                        II ■IIIIIIIIIIII 1111111111111111111 WM
9.Permitting-Already Completed
                                        MN           111111111111111       1111111111               MIN1111
10. Solicitation of bids                       111111311:11.111.     MOM     11111111111111111.1
                                                                     ME ■ME ■111111111111
                                        MEI 11111111.1111111 _ MI5 —111111111111•11111
11. Bid Opening

                                                         101•11111                               11111111M
                                                             X
12. Bid Reviews and award
13. Construction                                                         X
                                        IIIIIIIIII                               MEM                   MOM
14. Labor Standards                     1•111111M1111111111      1111111111NUMNIE111111                            MIMI= INIMIIII1

                                               11111111111111=1111                  111•111111111111 ■IIIIIIIIIIIIIIIIIIIIII
15. Contract closeout                          11111111.1111111•1111       111111111111:11                           NM=    MEN
16. Closeout of Grant                   ■
Davidson County Map Output Page                                                            Page 1 of 1




                                            GIS
                             Davidson Count y
                        Astran Lane Sewer Project
                          General Location Map




     The information contained on this map does not replace information that may be obtained by
    consulting the official source of the information. In no event shall Davidson County, NC or the
 consultants of Davidson County, NC be liable for any damages, direct or consequential, from the use
                                of the information contained on this map.




http://webgis co.davidsorine.us/servIcticomesri.es ap.Esrimap?ServiceName —davidson.,. 3/31/2010
                                                                                                             31


                                                                          Name of Applicant:
VI. Local Commitment
                                              	
                     for Infrastructure                                   Davidson County


A.	      Local Funds

         1.    Local Match for CDBG Project

               Local match is 5% of the total CDBG request. Match for 21 st Century
               Communities is waived for 2010. Indicate the amount, source, LMI benefit
               %, and use of local funds you will commit to the project.

                                        Local Funds Used As Match
                                                          % LMI                              Use (Activity)
      Amount                  Source of Funds             Benefit                               Also indicate
                                                                                            "lines' or "system"
$120500          Davidson County General                       100%             Grant Administration
                 Fund Budget




         2.    Local Funds Committed to the CDBG Project for Oversized Lines
               and/or Vacant Land
               Complete only if local funds are needed to cover wholly or partially the cost of oversized
               lines or vacant land over 1/4 mile. If applicable, list below even if listed above as part of
               the 5% match.

                                                   NA

                                                                  6/0 LMI                    Use (Activity)
      Amount                  Source of Funds                     Benefit                       Also indicate
                                                                                            "lines' or "system"




CDBG 02-6IF
VI. Local Commitment
Applicant: Davidson County

B.      Non-Local Funds

        1.    Non-Local Funds Used Inside CDBG Project Area
              Indicate the amount, source, LMI benefit %, and use of non-local funds
              committed to the project.

                                                          NA
                                          Inside Project Area
                                                          % LMI                         Use (Activity)
     Amount                 Source of Funds               Benefit                          Also indicate
                                                                                        "lines' or "system"




        2.    Non-Local Funds Used Outside CDBG Project Area
              Complete only if the CDBG project is part of a much larger project within the jurisdiction.

                                                 NA

                                         Inside Project Area
                                                         % LMI                           Use (Activity)
     Amount                 Source of Funds              Benefit                           Also indicate
                                                                                        "lines' or "system"




CDBG 01-61F
 VI. Local Commitment                                                                                             33
 Applicant: Davidson County

 C.      Commitment to Community Development
 1.      Community Efforts

        Mark with an "x" in the box all pertaining to the applicant. Give the date of adoption of the original or the
        date of the last update or amendment ,whichever comes last, and indicate if the original (0), update (U),
        or amendment (A)

 Mark
  (X)   Municipalities/Counties                      Verification

        Land use plan (active)                       Date of adoption	        Last update
        Davidson county                                                       March 2009

  X     Planning Board (active)                      No. of times a year meetings held         Monthly
        Davidson County

                                                     Date of last meeting September, 2010

        Capital Reserve Fund
         for water and sewer                         Date of adoption
        Handy Sanitary District

        Capital Improvements Plan                    Date of adoption
        Handy Sanitary District


2.       Connections to Water or Sewer Lines Handy Sanitary District
         a. What is the tap fee cost for connecting 100% of the residents? $18,0*0
         b. What is the tap fee cost per residence? $1,500	
         c. Does the applicant currently have an ordinance Yes
         d. Give the date ordinance passed and attach copy.

 3.      Growth Issues
         a. Is the project consistent with a local land use plan? Yes
         b. Is the project in an area planned for growth? The project is located in a
         primary growth area surrounding the Town of Denton
         c. List the ways this project contributes to smart growth?

         Ensures that residents have public sewer and don't have to rely on failed
         septic systems

         d. Does this project open up the project area and area surrounding the project area
            to the possibility of sprawl?

 No. Terrain makes most of the vacant land in the project area unsuitable for
 development and the area is zoned for residential development with lot size and
 set back requirements.




 CDBG 01-61F
                                                                        Name of Applicant:
 VII. PROJECT BUDGET
                                                                        Davidson County
   1. CDBG Grant Amount Requested                                                            $237,240
  2. Other Funds                                                                             $12,500
  3. Total Project Resources                                                                 $249,740
4. Activity                                                 5. CDBG Costs    6. Other Costs 7. Total Project Costs
a_ Acquisition                                          0                   0               0
b. Disposition                                          0                   0                0
c. Public facilities and improvements
    (1) Senior and handicapped centers                  0                   0                0
    (2) Parks, playgrounds and recreation facilities    0                   0                0
    (3) Neighborhood facilities                         0                   0                0
    (4) Solid waste disposal facilities                 0                   0                0
    (5) Fire protection and equipment                   O                   0                0
    (6) Parking facilities                              0                   0                0
    (7) Public utilities other than water and sewer     0                   0                0
    (8) [Reserved]
    (9) Street improvements                             0                   0                0
    (10) Flood and drainage improvements                0                   0                0
    (11) Pedestrian improvements                        0                   0                0
    (12) Other public facilities                        0                   0                0
    (13) Public sewer improvements                      217,240             0                217,240
    (14) Public water improvements                      0                   0                0
d. Clearance activities                                 0                   0                0
e. Public services                                      0                   0                0
f. Relocation assistance                                0                   0                0
 g. Construction, rehabilitation and preservation
     activities
     (1) Construction or rehabilitation of commercial
          and industrial buildings                      0                   0                0
     (2) Rehabilitation of privately owned dwellings    O                   0                0
     (3) Rehabilitation of publicly owned dwellings     0                   0                0
     (4) Code enforcement                               0                   0                0
     (5) Historic preservation                          0                   0                0
h. Development financing
     (1) Working capital                                0                   0                0
     (2) Machinery and equipment                        0                   0                0
 i. Removal of architectural barriers                   0                   0                0
j. Other activities                                     0                   0                0
 k. SUBTOTAL                                            $217,240            $0               $217,240
 1. Planning                                            0                   0                0
 m. Administration                                      20,000              12,500           32,500
 n. TOTAL                                               $237,240            $12,500          5249,740
     CDBG 99-7a
                                                                                                                           35

VIII. National Objective Part A Benefit:	                                                    Name of Applicant:
                                                                                             Davidson County
              Low and Moderate Income for Infrastructure
                                                                                                                        CDBG
                                                                                No. of Low   % of Low                  Funds to
                                                                                     &          &                       Benefit
                                                                                Moderate     Moderate                   Low &
                                                                   Total No.     Income       Income                   Moderate
                                                                   of Persons    Persons      Persons          CDBG     Income
                                                                   Benefiting   Benefiting   Benefiting         Cost    Persons
I. Activity                                                            2.           3.           4.              5.        6.
    a. Acquisition                                                 o            o            0            o            o
   b. Disposition                                                  o            0            0            0            o
   c. Public facilities and improvements

        (1) Senior and handicapped centers                         0            0            0            o            0
        (2) Parks, playgrounds and recreation facilities           0            o            0            0            0
        (3) Neighborhood facilities                                0            0            o            0            0
        (4) Solid waste disposal facilities                        0            o            0            0            o
        (5) Fire protection and equipment                          0            o            0            0            o
        (6) Parking facilities                                     0            0            0            0            0
        (7) Public utilities other than water and sewer            0            o            o            0            0
        (8) [Reserved]
        (9) Street improvements                                    o            0            0            in           0
       (10) Flood and drainage improvements                        0            0            0            0            0
        (11) Pedestrian improvements                               0            0            0            o            o
        (12) Other public facilities                               0            0            0            0            0
        (13) Public sewer improvements                             24           24           10016        $249,740     249,740

        (14) Public water improvements                             0            0            o            o            o
  d. Clearance activities                                          o            o            o            0            o
  e. Public services                                               o            0            o            o            0
  f.    Relocation assistance                                      0            o            O            o            0
  g.    Construction, rehabilitation and preservation activities

        (1) Construction or rehabilitation of commercial &         0            0            0            0            0
                         iildin
            industrial LIig:s
        (2) Rehabilitation of privately owned dwellings            o            o            0            o            0
        (3) Rehabilitation of publicly   owned   dwellings         o            0            o            o            0
        (4) Code enforcement                                       0            0            0            O            o
        (5) Historic preservation                                  0            0            0            0            o
  h.    Development financing
        (I)   Working   capital                                    0            o            0            0            0
        (2) Machinery and equipment                                0            o            o            0            0
   i.    Removal   of architectural barriers                       o            o            0            o            0
   j.    Other activities                                          o            o            o            0            0
   k. TOTAL                                                        24           24           100%         $249,740     249,740




CDBG 97-8a
                                                                                             36

                                                                        Name of Applicant:
VIII. National Objective Part B Benefit: LMI
             Benefit Information for Infrastructure	                    Davidson County



Benefit Survey Information
        Enclose the income section of the Income and Need Survey for each house under a
        separate cover from the application.


         •     Percent (%) of LMI households that are low income: 	      77%


         •     Households mean houses occupied by owners or tenants.

   Provide the following information:                                Occupied           Vacant
   a. Total houses in the project area      14                     13



                                                                   13
   b. No. of households surveyed for income

   c. No. of households responding with occupants/head             12
              of household supplying the information

   d. No. of households with non-occupants supplying               0
             benefit information

   e. List each occupied house where a non-occupant supplied the information and give
      the relationship of the non-occupant to the household (i.e., daughter, sister, neighbor,
      preacher, mayor, local government employee, etc.) NA




CDBG 02-8Ifb
                                                                                     37


                                                                Name of Applicant:
        National Objective Part C
      Qualification of LMI Benefit for Subareas                 Davidson County

A project with subareas must qualify each subarea for low to moderate income (LMI)
status. Each subarea must benefit at least 51% LW Once each subarea is shown to be
51% LMI, the benefit of the subareas can be combined for the VIII. National Objective
Part A Benefit: Low and Moderate Income for Infrastructure form.

NA-There are no project sub areas

Subarea


            Total number of people in the subarea

            Number of LMI people in the subarea

                               Percent of LMI in the subarea




Subarea


            Total number of people in the subarea

            Number of LMI people in the subarea

                                Percent of LMI in the subarea




CDBG-1F99
                                                                                                                                                                                                                                     Name at Applicant;
Summary Table for Income and Need Survey
                                                                                                                                                                                                                                     Davidson County
        for InlYastructure Application
House number must correspond to house number on project ma. and Income and Need Survey form, Use "key" below fo Stina m appropriate columns.	   (MmorThonmeeds assumed )
                                                                                                                                                                                                                        NON-PUBLIC ON-SITE PROBLEMS
                                                                                                                                                                                                                WATER                              WASTEWATER
   No.         T                                                                                                                                                                                        No              V.1   S            No          Fail
               V              Address of Dwelling                               Name of                           TENURE             INCOME                      Name of Owner                   C       P      No      N    It     S       S           S
               P                                                            Head of Household                                                                       ?Vacant or                   0      0       W       A    A      P      1,    B      E
               E                                                                                                                                             Different from Occupant             N      T       A       P    L      R      S     L      P
                                                                                                                                                                                                 T      A       T       P    L      I      T     A      T
                                                                                                                                                                                                 A       B      E       ft   0      N      E     C      I
                                                                                                                                                                                                 M      L       R       0    W      G      M     K      C
    I                         164 Astran Ln                     Refused to provide survey                             T                  0                     Walter Tucke                                                     .........,                  X
   2          M               212 Astran Ln                                Shirley Bryant                             T                  L                     David Bryant
   3          M              236 Astran Ln                                  Eva Sewell                                Q                 VL                                                                                                                  X
   4          M              260 Astran Ln                                  Stella Smith                              T                 VL                    Donald Smt h                                                                                  X
   5          M               286 Astran Ln                              Jeanette Schelnder                           D                  L                  Jeanette Schelnder                                                                              X
   6          M               336 Astran Ln                                Kristin Adams                              T                 VL                    Walter Tuther                                                                                 X
   9          M               834 Astran Ln                                Bett y
   8          M               364   Astran Ln                                LarrF Potts                              T                 VL                     Walter Tucker                                                                                X

   10         M               239 Astran Ln                                 James Clark                               T                 VL                     Walter Tucker                                                                                 X
   11         M               2t5 Astran Ln                                Robert Sewell                              V                 VL                       Eva Sewell
   12         M               193 Astran Ln                               Joseph Woodilef                             0                 VL                                                                                                                  X
   19         M               163 Astran Ln                          .      Vacant Unit                               V                 NA.                    Todd Surratt
   14         M               131 Astran Ln                                   Y Holleman                              T                 M                     ISlllY Holleman                                                                               X
Key & Symbols to be used:                                                           Non-Public On-Slte Problems:                                               Wakewatel, (No system No wastewater disposalsy tem;                      Need:
Type (unit): (f) Frame; (M) Mobile Home                                             Plano an "X" in the block ?applicable,                                     (Black) 'Black water straight piping;                                    Water; Wastewater: Place "S
                                                                                    Water' (Contam)Contaminated water;                                         (Fail septic) Feed septic tank;                                          "M" (Moderate) in black.
Tenure: (0) Owner, (T) Tenant; (V) Vacant                                           (No petals!) No potable water;                                             (Outhous) Outhouse,
                                                                                    (No water) No water supply;                                                (PE septic) Septic tank periodically failing                              Treatment:
Household Income:                                                                   (Unappro) Unapproved well;                                                                                                                           (PuWater) Public Water; (PuS
      (VI.) Very Low, (L) Low; (M) Moderate;                                        (Shallow) Shallow well;                                                                                                                              Place "X" in block
      (0) Over Income                                                               (Spring) Outdoor water source




                                                                            4) Summary Table for Income and Need Survey

                                                                                   •      Makes copies of this form as needed.

                                                                                   •    This form is a comprehensive list of all dwelling units in the project area.
                                                                                   The house number in the first column must correspond to a house number on the project map.

                                                                                   •      Use the key at the bottom of the form to fill in the appropriate columns.

                                                                                          Attach as a cover to the Need Surveys.

 COBO 99-IF
                           County of Davidson

          Astran Lane Sewer Extension Funding Resolution

                          Resolution #


Whereas, Davidson County plans to apply for a 2010 Community
Development Block Grant Infrastructure Grant from the North Carolina
Division of Community Assistance (NCDCA), and

 Whereas, this grant application would provide funds to extend sewer
service into the Astran Lane neighborhood, in which households have
low to moderate incomes, and failing septic systems, and

 Whereas, because the North Carolina Division of Community
Assistance requires that local governmental applicants for such grants
provide a local match of at least 5% of the CDBG grant requested,

 Now Therefore, the Davidson County Board of Commissioners hereby
resolves that if the County is awarded a 2010 CDBG grant for the
extension of a sewer line to the Astran Lane neighborhood that it will
provide at least $12,500.00 in locally-generated funds, or 5% of the total
CDBG funds requested, to pay a portion of the project's cost.


Adopted at Lexington, NC by the Davidson County Board of
Commissioners on the       day of
                    by a vote of     Yeas and      Nays

                                                 Date
    Clerk of The County of Davidson
                      Astran Lane Sewer Extension Project

        Funding, Construction, Ownership, and Operation Agreement

                                    11. The Parties:

 This Agreement is executed between Davidson County, hereinafter referred to as the
"County", and Handy Sanitary District, hereinafter referred to as "Handy".

                             II. Purpose of Agreement:

 Whereas, private septic systems for the dwellings along Astran Lane, located in an
unincorporated section of southeastern Davison County are failing, and

 Whereas, the failure of these septic systems is creating a health and environmental
hazard for residents and business around Astran Lane, as well as for Handy's water
system, which serves the dwellings along Astran Lane, and

  Whereas, Handy desires to address this health and environmental hazard through
the construction of a new low-pressure extension of its wastewater collection system
extending from its existing system at NC Highway 109, along Klopman Mill Rd. and
Astran Lane to serve the residents of the dwellings along Astran Lane, and

  Whereas, these Astran Lane residents are believed to have low to moderate incomes,
making the wastewater extension proposed by Handy eligible for funding with a 2010
Community Development Block Grant (CDBG) Infrastructure grant application from
the North Carolina Division of Community Assistance (NC DCA), and

 Whereas, Handy desires to apply for a 2010 CDBG infrastructure grant from NC
CDA, but is not an eligible applicant for this program, and

 Whereas, the County is an eligible applicant for this CDBG program and Handy and
Astran Lane residents have asked the County to apply for the grant.

  Now therefore, the purpose of this agreement is to clearly state the understandings,
of the County and Handy, as to the responsibilities of each party in applying for a 2010
CDBG infrastructure grant from NC DCA, the management and implementation of
the grant, should it be awarded, and the eventual long-term ownership, operation,
and maintenance of the wastewater improvement provided by the grant.

                        HI. Responsibilities of the Parties:

 The parties to this agreement are responsible for the implementation of the various
components of the Astran Lane Sewer Extension Project as set forth in the table below.




                                                                                           1
                   Project Component                               Responsibk Party
          Preparation of a CDBG grant application                    Handy Sanitary
                                                                         District
   Submission of the CDBG grant application to the NC DCA           Davidson County
             Acceptance of application if awarded                   Davidson County
      Management and administration of the CDBG grant               Davidson County
   Investment of $12,500 of its funds to satisfy the local match    Davidson County
 .              requirement for the CDBG grant
    Reimbursing Davidson County from its own funds for the          Handy Sanitary
       $12,500 invested by the County as the local match               District
                requirement for the CDBG grant
Procurement of any project grant administrator and engineer         Davidson County
    Procurement of a project contractor through competitive         Davidson County
                             bidding
      Construction of the sewer extension with grant funds          Davidson County
   Upon completion of the project and close-out of the grant-       Davidson County
           transfer of ownership of the line to Handy
   Eventual long-term ownership and operation of the sewer          Handy Sanitary
                            extension                                  District

 It is clearly understood between the parties that upon completion of the Astran Lane
Sewer and Extension Project and the closeout of the CDBG grant which is expected to
fund its construction that Handy will assume sole responsibility for ownership,
operation, and maintenance of the improvements provided by the project.

                               IV. Term of Agreements

 This agreement shall begin on the date that The NC Division of Community Assistance
approves the County's 2010 CDBG Infrastructure grant application for the Astran Lane
Sewer Extension Project. This agreement shall end upon the final acceptance of the
project grant's closeout by the NC Division of Community Assistance and transfer of
ownership of the line to Handy.

                                     V. Signatures:

Handy Sanitary Districts

                                                  Date
Chairman of the Board of Directors

Davidson County*

                                           Date
Chairman of County Commissioners




                                                                                        2
                                    COMMISSIONERS' AGENDA

                                                                     Date: October 12, 2010

                                                                      Exhibit:

ITEM: I.1.       Minutes


ITEM INFORMATION: Minutes of the Davidson County Board of Commissioners' meetings for

September 28, 2010 are attached for your review and consideration.




ACTION TO BE TAKEN:                Approve/correct and approve
                                               MINUTES

                                          September 28, 2010

        The Davidson County Board of Commissioners met at 7:00 PM, on Tuesday, September 28, 2010, in

the Commissioners' Meeting Room, Governmental Center, 913 Greensboro Street, Lexington, North Carolina,

for a regularly scheduled meeting.

PRESENT

        Commissioners: Chairman Max Walser, Vice Chairman Sam Watford, Cathy Dunn, Billy Joe Kepley,

Fred McClure, Larry Potts, Don True11

        County Manager Robert Hyatt, County Attorney Chuck Frye, Assistant County Manager Zeb Hamer,

Deputy Clerk to the Board Debbie Harris, Human Resources Director Jim Tysinger, Health Director Layton

Long, Purchasing Director Dwayne Childress, Davidson Works Director Cindy Livengood, Planning Director

Guy Comman, DSS Director Dale Moorefield, Assistant County Attorney Chris Watford, Veterans Services

Director Boyd Morgan, Public Works and Services Director Rex Buck, Davidson County School

Superintendent Fred Mock, Davidson County Schools Assistant Superintendent Jay Temple, Davidson County

School Board Member Kenny Meredith, Davidson County School Board Member Carol Crouse, Barbecue

Festival Executive Director Stephanie Saintsing, Finance Director Jane Kiker, Davidson County Economic

Development Board Chairman Tommy Hedrick, Dean Vick, Todd Yates, Barney Hill, Dispatch Reporter

David Bodenheimer, and Thomasville Times Reporter Erin Witgen.

A.       CALL TO ORDER AND WELCOME

         Chairman Max Walser called the meeting to order and welcomed guests.

B.       INVOCATION

         The invocation was led by Commissioner Fred McClure.

C.       PLEDGE OF ALLEGIANCE

D.       RECOGNITION

         Chairman Max Walser recognized Dr. Mike Lanning representing the Thomasville Chamber of

Commerce.

         Commissioner Fred McClure recognized Dean Vick for his many years of service and his many years

of service to Davidson County and the State of North Carolina. He noted his many accomplishments over the
2 Davidson County Board of Commissioners
  Minutes - September 28, 2010
years in his various places of employment, and noted that most recently Mr. Vick was the recipient of the

North Carolina Order of the Long Leaf Pine.

E.       REGISTER FOR PUBLIC ADDRESS

         Chairman Max Walser noted the need for interested individuals to register for public address_

F.      ADOPTION OF AGENDA

         County Manager Robert Hyatt requested that an item regarding the 1-85 Bridge Project be added to the

agenda as Item J-7. Commissioner Billy Joe Kepley requested that Item J-2 be moved to the Informational

Meeting of November 4, 2010, to provide additional time for the Board members to review the materials and

research the issue. On a Point of Order by Commissioner Fred McClure on whether a Commissioner can

move an agenda item that has been placed on the agenda at the request of another Commissioner, it was

determined by County Attorney Chuck Frye that such could occur only if the item was not timely placed on

the agenda. Upon inquiry of the Deputy Clerk to the Board, it was determined that this matter had been timely

placed on the agenda.

         On a motion by Commissioner Larry Potts and a second by Vice Chairman Sam Watford the Board

voted 6-1 to adopt the amended agenda. Commissioner Billy Joe Kepley voted "no." 	           (Exhibit 1)

G.       PUBLIC ADDRESS

         There were no individuals signed up to speak at public address.

H.       PUBLIC HEARING

          1.	      Project Z

         Chairman Max Walser declared the public hearing open regarding Project Z.

         County Manager Robert Hyatt addressed the Board and reported that he was standing in for Economic

Development Director Steve Googe as he was attending the Town of Wallburg Council meeting. Mr. Hyatt

requested that an incentive package for Project Z be approved and that the Company be entitled to a grant each

year for five (5) years to be paid by Davidson County, provided the Company meets the requirements of the

Contract as to investment, jobs and wages. He requested that the grant begin January of the first full year after

the first full year of operation following the investment and that the calculation for payment of the grant be

.0027 times the total investment in plant, machinery and equipment. The grant will not exceed $5,400.00 per
3 Davidson County Board of Commissioners
  Minutes - September 28, 2010
year. Mr. Hyatt reported that the Company plans to invest $2,000,000.00, and provide 20 jobs with an average

hourly wage about that of the County average over the first.three (3) years.

         Barney Hill addressed the Board of Commissioners and spoke in favor of the economic incentive

grant to Project Z.

         Chairman Max Walser declared the public hearing regarding Project Z closed.

         On a motion by Vice Chairman Sam Watford and a second by Commissioner Cathy Dunn the Board

voted unanimously 7-0 to approve an economic development incentive grant to Project Z and that the

Company be entitled to a grant each year for five (5) years to be paid by Davidson County, provided the

Company meets the requirements of the Contract as to investment, jobs and wages; that the grant will begin

January of the first full year after the first full year of operation following the investment; that the calculation

for payment of the grant will be .0027 times the total investment in plant, machinery and equipment; and that

the grant will not exceed $5,400.00 per year.

         2.	      Denton Recycling

         Chairman Max Walser declared the public hearing open regarding Denton Recycling.

         County Manager Robert Hyatt addressed the Board and requested that an incentive package for

Denton Recycling be approved for an expansion project and that they be entitled to a grant each year for five

(5) years to be paid by Davidson County, provided the Company meets the requirements of the Contract as to

investment, jobs and wages. He requested that the grant begin January of the first full year after the first full

year of operation following the investment and that the calculation for payment of the grant be (a) .0027 times

the total investment in real property each year for five (5) years, and (b) .0054 times the total investment in

machinery and equipment for one (1) year. The grant will not exceed $700.00 per year. Mr. Hyatt reported

that the Company plans to invest $200,000.00 in plant expansion and provide 2 jobs with an average hourly

wage about that of the County average over the first 36 months of the project.

         Barney Hill addressed the Board of Commissioners and spoke in favor of the economic incentive

grant to Denton Recycling.

         Chairman Max Walser declared the public hearing regarding Denton Recycling closed.

         On a motion by Commissioner Don Truell and a second by Commissioner Cathy Dunn the Board

voted unanimously 7-0 to approve an economic development incentive grant to Denton Recycling and that
4 Davidson County Board of Commissioners
  Minutes - September 28, 2010
they be entitled to a grant each year for five (5) years to be paid by Davidson County, provided the Company

meets the requirements of the Contract as to investment, jobs and wages; that the grant will begin January of

the first full year after the first full year of operation following the investment; that the calculation for payment

of the grant will be (a) .0027 times the total investment in real property each year for five (5) years, and (b)

.0054 times the total investment in machinery and equipment for one (1) year; and that the grant will not

exceed $700.00 per year.

           3.	    Project Plus

           Chairman Max Walser declared the public hearing open regarding Project Plus.

           Economic Development Board Chairman Tommy Hedrick addressed the Board and requested that

they enter into a joint partnership with the Wallburg Town Council for an economic incentive contract for

Project Plus, who has now been identified as Timco Aviation Services, Inc. He requested that Davidson

County appropriate $1,500,000.00 from its General Fund and partner with the Town of Wallburg to purchase

property located at 5568 Gumtree Road, Lexington, as is further identified by Davidson County Tax

Department as Parcel Number 0100200000038; containing 56.36 acres, more or less. Mr. Hedrick further

requested that the Board of Commissioners enter with the Town of Wallburg into a ground lease with Project

Plus for twenty (20) years in the amount of $50,000.00 each year as the County's share of the rent.

           Mr. Hedrick requested that the Board award an economic development incentive grant to the

Company for twenty (20) years to be paid by Davidson County, provided the Company meets the requirements

of the Contract as to investment, jobs and wages, with the grant beginning January of the first full year after

the first full year of operation following the issuing of the Certificate of Occupancy. He requested that the

grant be in the amount of $50,000.00 per year for the duration of the grant. Mr. Hedrick reported that the

Company plans to invest $5,000,000.00 in plant upfit, machinery and equipment and provide 500 jobs with an

average hourly wage about that of the County average within seven (7) years. He further reported that if

awarded, the grant will not exceed $50,000.00.00 per year.

           Barney Hill addressed the Board of Commissioners and spoke in oppositions to the awards of these

economic incentives to Project Plus as it violates his principles that a company must not get back more than it

pays in.
5   Davidson County Board of Commissioners
    Minutes - September 28, 2010
         Chairman Max Walser declared the public hearing regarding Project Plus closed and requested that

County Attorney Chuck Frye speak to the Board regarding the necessity of the three (3) Resolutions before it

at this time.

         Mr. Frye reported that the first Resolution was entitled "Preliminary Economic Development

Incentive Resolution Authorizing Expenditure" and that this Resolution deals with the expenditure of funds by

the County for this project as follows:

          1. The County is authorized to expend up to $1,500,000.00 of County funds to purchase the former

                Tyco site, with $500,000.00 of said sum to be loaned to the Town of Wallburg as its contribution

                to the purchase price, for purposes of leasing said property to Timco Aviation Services, Inc. as

                part of the economic development incentive.

          2.    That the County and Town will lease said property to Timco Aviation Services, Inc. pursuant to

                the terms set out hereinabove and according to the provisions of a lease with said company.

          3.    The County be authorized to enter into an economic incentive agreement with Timco Aviation

                Services, Inc., with said business being awarded a grant of $75,000.00 each year for twenty years,

                with the County paying $50,000.00 and the Town of Wallburg paying $25,000.00 of the said

                annual grant, provided that both the purchase of the property and other incentives are contingent

                on Timco Aviation Services, Inc., meeting the contractual requirements as to investment, jobs and

                wages.

          4.    Further, the County's obligations in this economic development project are contingent upon the

                following conditions:

                    a)   That the owner of the Tyco tract enter into a land sale agreement acceptable to the
                         parties;

                    b) That the Town of Wallburg contribute $500,000.00 toward the purchase of the subject

                         tract with Time() Aviation Services Inc. paying the balance of said purchase price;

                    c)   That Timco Aviation Services Inc., enter into an Economic Development Incentive

                         Agreement with the County and Wallburg that is acceptable to the Board and which will

                         guarantee in exchange for the purchase and lease of the subject tract, the creation of at

                         least five hundred full time permanent jobs at or above the median average for the

                         County and the company making an investment of at least $5,000,000.00 in machinery as
6 Davidson County Board of Commissioners
  Minutes - September 28, 2010
                       well as compliance with the other applicable provisions required by North Carolina

                       General Statutes § 158-7.1; and

                  d) That Davidson County and Forsyth County enter into a Interlocal Agreement or other

                       Memorandum of Understanding concerning cooperation for the joint economic

                       development of the Timco Aviation Services Inc. site to ensure compliance with zoning

                       and other applicable laws so as to allow the company to operate a manufacturing facility

                       on the site or that other appropriate arrangements are made.

         On a motion by Commissioner Don Truell and a second by Commissioner Fred McClure the Board

voted unanimously 7-0 to approve the Preliminary Economic Development Incentive Resolution Authorizing

Expenditure as set out hereinabove.

         Mr. Frye reported that the second Resolution was entitled Resolution Authorizing Loan to the Town

of Wallburg for Economic Development Incentive to authorize an appropriate of $500,000.00 as a loan to the

Town of Wallburg to be used to purchase an identified tract of land for the location of the Timco Aviation

Services, Inc. facility, contingent upon the Town entering into an agreement for the repayment of said money

that is ratified by both this Board and the Town's Council.

         On a motion by Vice Chairman Sam Watford and a second by Commissioner Larry Potts the Board

voted unanimously 7-0 to approve the Resolution Authorizing Loan to the Town of Wallburg for Economic

Development Incentive as set out hereinabove.

         Mr. Frye reported that the third Resolution was entitled Preliminary Resolution Authorizing County to

Enter into a Joint Agreement with Forsyth County Regarding Economic Development of the Timco Site and

that this Resolution was necessary as the County needed to obtain the permission of the Forsyth County Board

of Commissioners to purchase property in Forsyth County, and that this Resolution would authorize the

County to enter into an Interlocal Agreement or other Memorandum of Understanding with Forsyth County

regarding the joint economic development of the Timco Aviation Services, Inc., site in order to resolve zoning

and other issues which may affect the project.

         On a motion by Vice Chairman Sam Watford and a second by Commissioner Larry Potts the Board

voted unanimously 7-0 to approve the Preliminary Resolution Authorizing County to Enter into a Joint

Agreement With Forsyth County Regarding Economic Development of the Timco Site as set out hereinabove.
7 Davidson County Board of Commissioners
  Minutes - September 28,2010



(Exhibit 2)

         ITEMS FOR INFORMATION/DECISION - Consent

         Commissioner Larry Potts requested that Budget Amendment I-2-J be pulled from the agenda for

discussion. On A motion by Commissioner Don Truell and a second by Vice Chairman Sam Watford the

board voted 6-1 to approve the Consent Agenda. Commissioner Billy Joe Kepley voted "no."

         Consent

         1.        Minutes

         The Board approved the Minutes of the September 2, 2010 and September 14, 2010 Board of

Commissioners meetings. (Exhibit 3)

         2.        Budget Amendments

         The Board approved budget amendments for the 2010-2011 Fiscal Year for West Campus

improvements and an appropriation for the purchase of the SSG Hangar at the Davidson County Airport; and

to the following departments: Purchasing, Davidson Works, Tax, Department of Social Services, Finance,

Davidson County Schools, and Health Department. The Board approved budget amendments for the 2009-

2010 Fiscal Year to transfer funds from the Medical Examiner Line item to Youth Detention; to appropriate

excess revenue receive for the Lexington Special School Tax; and to carry Scholarship Funds from the

previous year forward. (Exhibit 4)

         3.        Request to Add Postion

         The Board approved a request from Health Director Layton Long to add one (1) authorization to the

Public Health Nurse II position, Grade 71, due to the Lexington City School system's need for a full-time

School Resource Nurse. (Exhibit 5)

         4.        Declare Surplus Property – Old Upright Piano to GovDeals

         The Board approved the surplus and sale of a piano that is located at Cooperative Extension at Cecil

School and that it be sole on GovDeals. (Exhibit 6)

         5.        Declare Surplus Property Old Scale to Carlton Scale

         The Board approved the surplus and sale of the old scale to Carlton Scale for the negotiated price of

$1,200.00.
8 Davidson County Board of Commissioners
  Minutes - September 28, 2010
         Item 1.2-7 Assistant County Manager Zeb Hamer reported that money has been set aside in the

Economic Development Fund and the funds to Davidson Vision is the appropriation of previously approved

funds to them for the 2008-2009 and 2009-2010 Fiscal Years. Commissioner Larry Potts requested that these

funds not be allocated at this time and this matter be tabled until the October 26, 2010, meeting of the

Davidson County Board of Commissioners. Commissioner Larry Potts acknowledged that the funds for the

purchase of the Swicegood property (United Furniture Project) in the amount of $68,532.00 be transferred

from the Economic Development fund.

         On a motion by Commissioner Larry Potts and a second by Vice Chairman Sam Watford the Board

voted unanimously 7-0 to table the appropriation of $100,000.00 from the Economic Development fund

($50,000.00 from the 2008-2009 Fiscal Year and $50,000.00 from the 2009-2010 Fiscal Year) to Davidson

Vision until the October 26, 2010, meeting of the Board of Commissioners and to approve the appropriation of

$68,532.00 from the Economic Development fund for the purchase of the Swicegood property. (Exhibit 7)

         ITEMS FOR INFORMATION/DECISION - Deliberation

         Deliberation

         1.	      Proclamation of October 2010 as Barbecue Festival Month

         Stephanie Saintsing, Executive Director of the Lexington Barbecue Festival, addressed the Board and

requested that October 2010 be proclaimed as Barbecue Festival Month and read the Proclamation that had

been prepared regarding this matter.

         On a motion by Commissioner Fred McClure and a second by Commissioner Cathy Dunn the Board

voted unanimously 7-0 to proclaim October 2010 as Barbecue Festival Month. (Exhibit 8)

         2        E-Verify

         Commissioner Fred McClure addressed the Board and reported on the importance of E-Verfiy and

that he felt that this process should be used by Davidson County government for any contracts awarded in

excess of $3,000.00, in that the contractor awarded the contract would register and participate in the E-Verify

Program to determine the work eligibility status of employees performing services pursuant to the contract and

that the same should apply to any subcontractors associated with the contract awarded. He read the Resolution

that had been prepared regarding this issue. Commissioner Fred McClure stated that the program would not

apply to any businesses within the County that do not contract with the County. He reported that he feels that
9 Davidson County Board of Commissioners
  Minutes - September 28, 2010
monies that are collected by Davidson County should be paid out to individuals that are legal United State

citizens. Commissioner Billy Joe Kepley remarked that it is his understanding that Program H2A gives legal

rights to illegal immigrants and is set up so that illegal immigrants can obtain employment. He suggested that

the Board vote this issue down until further research can be completed on the impact of the Resolution.

Commissioner Larry Potts commented that the guest worker permits issued out of Program H2A show up as

certified when checked through E-Verify. Chairman Max Walser and Commissioner Don Truell both

remarked that the penalty section of the Resolution was what caused them both concerns. Commissioner Larry

Potts stated that both the Federal and State governments are using this process and questioned why we would

want to pay County dollars to illegal immigrants. Commissioner Fred McClure reiterated that a contractor

would have 15 days to come into compliance should a problem be found. Vice Chairman Sam Watford

reported that his company has previously performed community development block grant projects and that

there is a great deal of additional paperwork that is required by the contractor to comply with E-Verify in his

experience and that he cannot support this Resolution until he finds answers to all of his questions.

Commissioner Fred McClure reported that pursuant to this Resolution a contractor would only have to verify

an employee at the outset of the contract, not for every payroll period. He reported that he does not feel that it

is in the best interest of the County that County dollars continue to be paid to illegal immigrants, and that

legalized Hispanics also do not want illegals to out working these jobs, driving the price of labor down.

         A motion was made by Commissioner Fred McClure and seconded by Commissioner Larry Potts that

the Board adopt the E-Verify Resolution as read by Commissioner Fred McClure. The Resolution failed to

pass by a vote of two 2 votes for: Commissioner Fred McClure and Commissioner Larry Potts; and five votes

against: Commissioner Cathy Dunn, Commissioner Billy Joe Kepley, Commissioner Don Truell, Vice

Chairman Sam Watford and Chairman Max Walser. (Exhibit 9)

          3.	      Application for Authorization – Qualified School Construction Bond (0 SCB) Program

          Assistant County Manager Zeb Hanner addressed the Board and requested authorization to complete

and submit the application for authorization to issue Qualified School Construction Bonds (QSCB). Mr.

Hanner reported the Davidson County Schools have been approved to apply for an additional $10,000,000.00

in QSCB bonds and have requested permission from the Board of Commissioners to submit the application.

Upon inquiry by Commissioner Larry Potts as to the reasoning for the blank application, Mr. Hanner reported
1 0 Davidson County Board of Commissioners
     Minutes - September 28, 2010
that he would have the Davidson County Schools complete the application and present the completed

application for the Board's approval at the October 7, 2010, Informational meeting.

         On a motion by Commissioner Billy Joe Kepley and a second by Commissioner Larry Potts the Board

voted unanimously 7-0 to place this matter on the October 7, 2010, meeting of the Davidson County Board of

Commissioners for approval of the submission of the application for authorization to issue QSCB bonds.

(Exhibit 10)

         4.        Appointment to Airport Authority Board

         Assistant County Manager Zeb Harmer addressed the Board and requested that Bill Distler be

appointed to serve an additional term on the Davidson County Airport Authority Board.

         On a motion by Commissioner Fred McClure and a second by Vice Chairman Sam Watford the Board

voted unanimously 7-0 to approve the appointment of Bill Distler to serve an additional term on the Davidson

County Airport Authority Board. (Exhibit 11)

          5.       Appointments to Davidson Works Workforce Development Board Youth Council

          Davidson Works Director Cindy Livengood addressed the Board and requested that that Frankie

Hedrick and Barry Sink be reappointed as they have agreed to continue to serve on the Davidson Works

Workforce Development Board Youth Council. Ms. Livengood further requested that Paula Harrison, Don

Stewart, LeeAnn Tuttle-Thomas and Brent Wall be appointed to the Youth Council as additional appointments

to ensure representation from various organizations as required by law.

          On a motion by Commissioner Larry Potts and a second by Commissioner Don Truell the Board voted

unanimously 7-0 to approve reappointment of Frankie Hedrick and Barry Sink to the Davidson Works

Workforce Development Board Youth Council for the term expiring in 2011, and that Paula Harrison, Don

Stewart, LeeAnn Tuttle-Thomas and Brent Wall be appointed to the Davidson Works Workforce Development

Board Youth Council for the term expiring in 2013. 	     (Exhibit 12)

          6.        Request to Schedule Second Public Hearing for Small Cities Community Development Bock

                    Grant (CDBG) Application for Astran Drive Sewer Project

          County Manager Robert Hyatt addressed the Board regarding this matter and reported that the County

has received notification from the North Carolina Department of Commerce, Division of Community

Assistance, to submit the full application for the Astran Drive sewer project. He reported that a requirement
    Davidson County Board of Commissioners
    Minutes - September 28, 2010
for the submission of this application is that the Board of Commissioners hold a second public hearing for the

specific project, with a notice to include a description of the proposed project, including the proposed project

location; activities to be carried out; and the total cost of the activities. Mr. Hyatt requested that this public

hearing be scheduled for the October 12, 2010, meeting of the Davidson County Board of Commissioners.

         On a motion by Commissioner Don Truell and a second by Commissioner Larry Potts the Board voted

7-0 to approve the scheduling of a second public hearing for the Astral' Drive sewer project for the October 12,

2010, meeting of the Davidson County Board of Commissioners. (Exhibit 13)

         7.	       1-85 Yadkin River Project

         County Manager Robert Hyatt addressed the Board and reported that he had received an email from

the desk of Gene Conti on today's date which requested that participants in the 1-85 Yadkin Bridge Project

adopt a letter of concurrence to proposed changes in the project. Alcoa has to obtain a permit to allow

construction of the project through FERC. NC DOT has made changes to the build project; therefore, FERC

has required that the permit process by Alcoa be recompleted. FERC wants concurrence that the County is

satisfied with the changes made to the bridge project. Mr. Hyatt reported that the County needs to send the

letter of concurrence to FERC by September 30, 2010, to avoid a possible delay in the bridge construction.

         On a motion by Chairman Max Walser and a second by Commissioner Don Truell the board voted

unanimously 7-0 to issue a letter of concurrence to FERC regarding the changes made to the 1-85 Yadkin River

Bridge Project.

K. ADJOURNMENT

         On a motion by Commissioner Larry Potts and a second by Vice Chairman Sam Watford the Board

voted unanimously 7-0 to adjourn.


                                                              W. Max Walser, Chairman
                                                              Davidson County Board of Commissioners


Deborah J. Harris, Deputy Clerk to the Board
Davidson County Board of Commissioners
                                 COMMISSIONERS AGENDA

                                                                              Date 10/12/10
                                                                        Exhibit

ITEM: 1.2 Budget Amendments by Zeb M. Hamer, Assistant County Manager

ITEM INFORMATION: Please review the attached items for consideration.




ACTION TO BE TAKEN:




FOLLOW-UP:
            arf aBudget Amendments for Approval

                          Budget Amendments for 2010-2011


A.   Finance-Direelor Tequests to early forward $608,081 in fends•for the Energy Grant.
B.   As part of the agreement approved by the Board for the Performance Management
     Project, the Departments were allowed to bank part of the department savings in the
     following year if they achieved their goals. The Cooperative Extension would like to
     appropriate $3,500 to Capital Equipment for a professional camcorder for educational
     videos.
C.   Cooperative Extension would hie to appropriate $20,000 received for a Farmland
     Protection Grant.
D.   Cooperative Extension would like to appropriate program income received for Field
     Crops of $800 to Departmental Supplies.
E.   Cooperative Extension would like to appropriate program income received for FCS of
     $4,927 to Special Events.
F.   Cooperative Extension would like to appropriate program income received for 4-H
     General Fund of $882.48 to Special Events.
G.   Cooperative Extension would like to appropriate program income received for
     Consumer Horticulture of $86 to Departmental Supplies.
H.   Cooperative Extension-would like to appropriate program income received for
     Horticulture of $250 to Departmental Supplies.
     Sheriff requests an appropriation of $7,052 in insurance proceeds received for a 2007
     Crown Victoria to Capital equipment.
	




                                                       Budget Amendment No.	

    Authorization is hereby requested to amend the 2010-2011 budget ordinance for Davidson
    County in the following manner:

                    Fund or Department: 	         General Fund

    Increase (decrease) estimated revenue in the amount of
    Source of revenue:	      110-9701-333-0515	                        608,081


    Increase (decrease) appropriation budget in the amount of

       Line item number	                Description	                     Amount

    110-1707-412-5040	                Contracted services	                 13,281
    110-1707-413-7020	                Capital improvements	              594,800




    Carry forward the Energy Grant.



         Finance Officer	                                       Date
Appropriated Fund Request Form

                                                          Budget Amendment No.

 Authorization is hereby requested to amend the 2010-2011 budget ordinance for Davidson County in the following
 manner:

 Fund or Department: Cooperative Extension                General Fund: Appropriated

 Increase estimated revenue in the amount of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount of: $


   Line IteMNumber                  Description                  Amount


  110-4901-463-70.15               Capital Outlay          $ 4         3,500.00

                             Cooperative Extension                     3,500.00
                           Performance Based Budget

                             Professional Camcorder
                              for Educational Videos




 Explanation:           Rollover appropriation from Performance Based Monies



 Zeb M. banner
                                   Budget Officer                             Date
                            Professional Camcorder For Educational Videos

-Canon - XH-A1S 3CCD HDV High Definition Professional Camcorder -      $3294.98
-Tripod - Professional PRO 72" Super Strong Tripod -                   $19.89
-PA System - Nady WA 120 -                                             $129.99
                                                Additional Shipping? - $30.00
                                                               Total - $3474.86

*Prices from Amazon.com




                                                                   .W41Z8.
                                           1441k0.1001.1,1■11.1.
                                          1.
                                     •	
                                            Professional Camcorder

Model Code: XH A1S
HD Video Camera Recorder
Power Supply (rated)                7.4V DC (battery pack)
                                    HDV: HDV1080i; DV: DV specifications
Video Recording system              Two rotating heads, helical scan azimuth recording,
                                    (Consumer VCR SD specifications)
                                    HDV: 2-channel recording MPEG1 Audio Layer II: (bit rate 384 kbps);
Audio Recording system              DV: 2-channel recording PCM digital recording: 16 bits (48 kHz), 12 bits (32
                                    kHz, 12 bits selectable)
Image Sensor                        (3) 1/3-inch Native 16:9 CCDs (1440 x1080)
Total Pixels                        Approx. 1.67 Megapixels each x 3
                                    HD approx. 1.56 Megapixels (1440 x 1080)
Effective Pixels                    SD (4:3) approx. 1.17 Megapixels (1080 x 1080)
                                    SD (16:9) approx. 1.56 Megapixels (1440 x 1080)
Tape Format                         Video cassettes bearing the MiniDV mark
                                    HDV/DV: SP mode 18.81mm/second
Tape Speed
                                    DV: LP mode 12.56mm/second
Maximum Recording Time
                                     HDV/DV: SP mode 80 min. DV: LP; 120 min.
(with an 60-min. cassette)
Lens                                Canon 20x HD Video 43 - 90mm , f/1.6-3.5
Focusing System                     TTL-video signal sensing system auto focus. Manual focusing possible
Minimum Focusing Distance           20mm (wide macro), 1m (entire zoom range)
Frame Rate                          60i, 24F, 30F
                                    60i, 6 lux (1/60 shutter speed);
Minimum Illumination                30F, 3 lux (1/30 shutter speed);
                                    24F, 2.5 lux (1/24 shutter speed, Gain +18dB)
Image Stabilization                 SuperRange Optical image Stabilizer (Lens Shift)
Filter Diameter                     72mm
Viewfinder                          037" wide-type CVF, approx. 269,000 dots
LCD Screen                          2.8" widescreen LCD, approx. 207,000 dots
Microphone                          High-performance stereo electric condenser microphone
Recording Media                     SD/SDHC (photos), MMC (photos)
Component Terminal                  1080i/480i supported
DV Terminal                         HDV/DV Special 6-pin connector (IEEE1394 compatible); both input/output
                                    (a) Also serves as RCA pin jack (yellow); both input/output
Video Terminal
                                    (b) Also serves as BNC connector; output
Output Levels                       -12 dBV (with 47-kohm load, 1 Vrms output level setting and -12dB full scale)
S-video Terminal                    4-pin mini-DIN; both input/output
                                    (a) Also serves as RCA pin jack (white/red, L/R) both input/output (2 systems)
Audio Terminal
                                    (b) XLR 3-pin jack (2 systems); switchable between MIC/LINE
Microphone Terminal                 3.5mm stereo mini-jack
Operating Temperature range         32 - 1042 F (0 - 402 C)
Dimensions                          6.4 x 7.6 x 15.5 in. (163 x 192 x 394mm)
Weight
                                    4.7 lbs. (2135 g)
(not including lenshood and eyecup)
Weight (fully loaded)               5.3 lbs. (2400 g)
                                                   Tripod


  This 72-Inch Photo and Video tripod features a special carrying handle as well as a professional foam
  grip. It has self leveling rubber leg tips as well as built-in bubble levels. It has a 3-way pan head and 3
section legs. It includes a deluxe carrying case and has a 10 year limited warranty. Lightweight, versatile,
       and affordable, the 72" tripod is a great tripod for photographers of all levels of experience.




                                                 PA System



Features:

   •    Full-range speaker system with built-in amplifier, mixer, and high-band VHF wireless
        receiver
   •    Features noise reduction companding circuitry for quietest operation with a wide
        dynamic range
   •    Built-in echo/reverb
   •    Powerful 20W audio output
   •    'A" unbalanced input jacks (Mie/Aux) and one 1/4" unbalanced Record Out; treble and
        bass controls
   •    Powered externally with provided AC adapter, or internally with either the optional RB-
        120 rechargeable battery or eight "D" cell alkaline or rechargeable batteries
   •    Convenient internal charging ports for 9V rechargeable transmitter batteries (NiCad or
        Ni-MH) and RB-120 optional rechargeable battery
   •    Available with choice of WHT handheld mic or WLT lavalier/headset mic bodypack
        transmitters.

WHT Handheld Microphone Transmitter:

   •   Operates on a separate single frequency in the VHF 170-216MHz band
   •   Features the Nady DM -1 OD unidirectional neodymium dynamic cartridge for optimum
       true sound, maximum feedback rejection and minimal handling noise
   •   alff/Standby/On switch allows convenient audio muting with the transmitter "on
   •   Low-battery LED indicator flashes once for Unit On; lights steady for low-battery alert
   •   Uses one 9V alkaline battery for 15+ hours operation
   •   Rubber "easy-mount" mic clip included
                                                                                                      Departmental Use Only
STATE OF NORTH CAROLINA
COUNTY OF WAKE                                                                              Center:
                                                                                            Account:
                                                                                            CoCODE:
                                                                                            CFDANOther:




                   NORTH CAROLINA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

                                                           ADFP Trust Fund

                                               AMENDMENT NUMBER: 01-10
                                          CONTRACT NUMBER: ADF-10-007-29-AGP-2

This document amends the contract bearing the effective date of July 1, 2009, between the North Carolina Department of Agriculture
and Consumer Services, hereinafter referred to as the "Agency" and Piedmont Conservation Council hereinafter referred to as the
"Grantee." This Amendment is hereby effective on July 1, 2010.

The Grantee's tax ID number is 56-6000294. The county of primary service is in                    County, and the congressional district
number is              The Grantee's DUNS number is

As provided for under the terms of the original contract, the Agency and the Grantee agree to amend the contract provisions as
outlined below.

         1. Section '1. (e). "Contract Documents: Project Timeline" (Attachment D)
         2. Section 3. "Effective Period": The termination date of June 30, 2010 is changed to December 31, 2010.
         3.   NEW SECTION: In January 2009, Executive Order 4 was signed by the Governor of North Carolina. This Executive
              Order requires certain information be collected from Grantees to enhance accountability and transparency of State funds.
              Therefore, the information outlined below shall be submitted prior to the disbursement of any State funds by the Agency.
              This information shall be collected on Attachment E, unless otherwise noted.

                   a.   Provide a brief history of your Organization.
                   b.   DUNS number: A space has been provided for your number on Page 1 of this Amendment document.
                        Instructions can be found in Attachment H.
                   c.   The county of primary service and the congressional district for the primary county of service. A space has been
                        provided for the county and number on Page 1 of this Amendment document
                   d.   Current contact information.
                   e.   Current project timeline (in Attachment E write "see attached").
                   f.   Expected outcomes of the project and specific deliverables required as applicable.

All other terms and conditions as set forth in the original contract document shall remain in effect for the duration of this Amendment.




NCDA&CS Amendment Template                                                                                       Page 1 of 2
Effective 7-09
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any Department of Agriculture and Consumer
Services employee of any gift from anyone with a contract with the Department, or from any person seeking to do business with the
Department. By execution of any response in this procurement or grant, you attest, for your entire organization and its employees or
agents, that you are not aware that any such gift has been made, offered, or promised by any employee of your organization.



In Witness Whereof, the Agency and the Grantee have executed this Amendment in duplicate originals, one of which is to be retained
by each of the parties upon its final execution.

GRANTEE ORGANIZATION
Davidson County Cooperative Extension




                    mc                                re
Printed Name and Title

NOTARY:

Swom to and subscribed before me on the day of the date of said certification.

[SEAL]
                   Carolyn L. Smith                           ComMission
                                                                       ilxpi Ts:          6-//8/4D
                                                                                                 11
                      Notary Public
                Davidson County, NC


              North Carolina Department of Agriculture and Consumer Services




(Signature of Departmental Representative)                                                                 Date


N. David Smith. Deputy Commissioner
    (Printed Name and Title)




NCDA&CS Amendment Template                                                                                    Page 2 of 2
Effective 7-09
Appropriated Fund Request Form

                                                          Budget Amendment No.

 Authorization is hereby requested to amend the 2010-2011 budget ordinance for Davidson County in the following
 manner:

 Fund or Department: Cooperative Extension                General Fund: Appropriated

 Increase estimated revenue in the amount of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount of: $


   Line Item Number                 Description                  Amount


                            Farmland Protection Grant                20,000.00




 Explanation:            Budget Amendment Request for new line item




 Zeb M. Hanner
                                   Budget Officer                             Date
Steve Troxler
                          North Carolina Department of Agriculture                                          N. David Smith
Commissioner                                                                                       Chief Deputy Commissioner
                                  and Consumer Services

July 6, 2009

Carl McKnight
Davidson County Cooperative Extension
301 East Center Street
Lexington, NC 27292

Dear Mr. McKnight:
                                      ACCEPTANCE OF AWARD NOTIFICATION
                                       Davidson County Cooperative Extension

On behalf of Commissioner Steve Troxler and the NC Department of Agriculture and Consumer Services, we are
extremely pleased that you have accepted the Department's offer of $25,000. This funding is being provided to you by
the 2008 General Assembly for Davidson County Farmland Protection Plan.

By accepting our offer of financial assistance, you have agreed to the specific stipulations, terms and conditions, and
reporting requirements contained in the contract that you signed. Enclosed you will find a fully executed contract for
your records. The forms listed below are used to fulfill the reporting requirements for the ADFP Trust Fund
Commission. They can be downloaded from our website at www.ncadfp.org.

        1.      Signature Card
        2.      Initial Request for Payment/Request for Reimbursement
        3.      Progress Report
        4.      Budget Report
        5.      Equipment Inventorylln-Kind Summary
        6.      Initial Payment Documentation.

On the website you will also find instructions related to filling out the forms and documentation of your project. Please
take the time now to review the forms. Questions concerning the ADFP Trust Fund reporting forms should be
addressed to Leslie Pekrul at 919-715-1206 ext 12, or by email at Leslie.Pekrul@ncagr.gov.

    look forward to working with you this year. Please do not hesitate to contact us if you have any questions or if we
can be of assistance.




                                                           N avid Smith
                                                           Chief Deputy Commissioner

Enclosure
Cc: Sandi Cummings, Departmental Grants Administrator




                                                  Email: David.Smith@ncmail.net
                                   1001 Mail Service Center, Raleigh, North Carolina, 27699-1001
                                               (919) 733-2113 • Fax (919) 715-0026
                                         An Equal Opportunity Affirmative Action Employer
                                                                                                  Departmental Use Only

 STATE OF NORTH CAROLINA                                                                      Center: toX t ot3
                                                                                              Account: Z,;(014bb
 County of Wake                                                                               Co Code:     I OOH
                                                                                              CDFA#/Other:




                                  Contract # P3 F-10- 0 0/7-act- A 6P-a
                  NC Agricultural Development and Farmland Preservation Trust Fund
This Contract is hereby entered into by and between the North Carolina Department of Agriculture and Consumer
Services (Agency) and Davidson County Cooperative Extension (Grantee). The Grantee's federal tax identification
number is 56-6000756. The Grantee is physically located in Davidson County. and is further located at 301 East Center
Street, Lexington, NC 27292. Financial assistance provided to the grantee under this contract is for the Davidson County
Farmland Protection Plan and for an agricultural plan to encourage the preservation of qualifying agricultural, horticultural,
and forestlands to foster the growth, development, and sustainability of family farms.

The Grantee's fiscal year begins July 1 arid ends June 30.

On an annual basis, the Agency may extend this Contract, in writing by the Agency, for the purposes of a time extension
and to incorporate any other changes that may be appropriate due to changes in applicable rules and regulations,
policies, and procedures.

1. Contract Documents: This Contract consists of the following documents:

    a.   This Contract
    b.   The General Terms and Conditions (Attachment A)
    c.   The Scope of Work (Attachment B)
    d.   The Budget (Attachment C)
    e.   The Project Timeline (Attachment D)

    These documents constitute the entire agreement between the Parties and supersede all prior oral or written
    statements or agreements.

2. Precedence Among Contract Documents:

    In the event of a conflict between or among the terms of the Contract Documents, the terms in the Contract Document
    with the highest relative precedence shall prevail. The order of precedence shall be the order of documents as listed
    in Paragraph 1, above, with the first-listed document having the highest precedence and the last-listed document
    having the lowest precedence. If there are multiple Contract Amendments, the most recent amendment shall have
    the highest precedence and the oldest amendment shall have the lowest precedence.

3. Effective Period:

    This Contract shall be effective on July 1, 2009, and shall terminate on June 30, 2010, with the option to extend, if
    mutually agreed upon, through a written amendment as provided for in the General Terms and Conditions as
    described in Attachment A.

4. Grantee's Duties:

    The Grantee shall conduct activities as described in Attachment B, Scope of Work, and in accordance with the
    approved budget in Attachment. C and the approved timeline in Attachment D. In addition, the Grantee shall complete
    the activities as specified below.

    a. The Grantee shall be responsible for the acquisition of all permits and licenses required in the performance of the
       activities as described in the Scope of Work and for ensuring compliance with all applicable Federal, State,
       county, and local regulations.
    b. The Grantee shall also provide the Agency with progress reports, both financial and programmatic, semi-annually.
       In-kind and cash match shall be a part of the required financial reports, and documentation of the reported match
MS&NCD Form 0009A Grant Cover Sheet                                                                                         CAP
Eff. 912005                                                                                                        Revised 02/09
Revised 5/06, 7/07                                                                                                   Page 1 of 5
          shall be included with the reports. Documents shall be in the form of individual time sheets that have been signed
          by the individual employee and approved by the appropriate supervisor, travel logs and invoices for in-kind match;
          copies of checks, bank deposits and fund transfers for cash match. Other types of documents may be acceptable
          with the approval of the Contract Administrator.
     c.   The Grantee shall also submit a final grant report. Included in the final report, the Grantee shall provide an
          accounting of final match claimed by the Grantee to fulfill the match requirement mandated under N.C.G.S.
          106-744 (c2). The Agency will retain 20% of the grant amount until this final report, including cash match and in-
          kind documentation, is received and approved by the Agency.
     d.   The Grantee shall complete all reports in a prescribed format, which shall be provided by the Agency. Reports
          and required documentation must be up-to-date in order for the Grantee to receive payments.
     e.   All publicity and printed materials regarding projects or activities supported in whole or in part by this grant shall
          contain the following language: "This project received support from the NC ADFP Trust Fund." The NC ADFP
          Trust Fund logo (digital versions of which can be downloaded from the NC ADFP Trust Fund website at
          www.ncadfp.org) shall be displayed in all of the Grantee's publicity and printed materials relating to this grant.

5.   Agency's Duties:

     The Agency shall pay the Grantee in the manner and in the amounts specified in the Contract Documents. The total
     amount paid by the Agency to the Grantee under this Contract shall not exceed $25,000.00. This amount consists of
     $25,000.00 in State funds.

     [ ] a. There are no matching requirements from the Grantee.

     [X] b. The Grantee's matching requirement is $7,500.00, which shall consist of:
                 [ ] In-kind                [ ] Cash
                 [ ] Cash and In-kind       [ X ] Cash and/or In-kind

     The total contract amount is $32,500.00.

6.   Conflict of Interest Policy:

     The Agency has determined that the Grantee is a governmental entity and is; therefore, not subject to N.C.G.S. 143C-
     6-23(c).

7.   Statement of No Overdue Tax Debts:

     The Agency has determined that the Grantee is a governmental entity and is; therefore, not subject to N.C.G.S. 143C-
     6-23(c).

8.   Reversion of Unexpended Funds:

     Any unexpended grant funds shall revert to the Agency upon termination of this Contract.

9.   Reporting Requirements:

     The Agency has determined that the Grantee reports to the Local Government Commissions and is; therefore, not
     subject to the reporting requirements mandated by N.C.G.S. 143C-6-23.

10. Payment Provisions:

     Upon execution of this Contract, the Grantee shall submit to the Agency Contract Administrator a completed "Request
     for Payment" form, to be provided by the Agency, for an amount not to exceed $25,000. Thereafter, all "Request for
     Payment" forms shall be submitted no more often than monthly and shall be supported by appropriate invoices, or
     other types of billing documents as may be required by the Agency. The Grantee may request from the Agency ail
     remaining funds less 20% of the awarded grant amount (refer to Paragraph 4, Line c). At a later date, but prior to the
     expiration date of the contract, the Grantee may request the final payment, which is the remaining 20% of the
     awarded grant amount, upon the Grantee's submission of a final grant report and a completed "Request for
     Reimbursement" form. This final payment shall be contingent upon the final report being deemed compliant with the
     Agency's reporting specifications and the Grantee's approved budget, as well as all supporting documentation
     determined to be sufficient evidence of expenditures for which final payment is being requested. Final payment shall
MS&NCD Form 0009A Grant Cover Sheet                                                                                            CAP
Eff. 9/2005                                                                                                           Revised 02/09
Revised 5/06, 7/07 •                                                                                                    Page 2 of 5
     not be made until all supporting documents for all expenditures and match requirements, covering the entire contract
     period, have been deemed satisfactory by the Contract Administrator.

     The Grantee shall submit all requests for payment for the month of June, relating to this contract period, to the Agency
     no later than June 10. All payments are contingent upon fund availability.

     Upon expiration of the contract date, the Grantee shall have 60 days to pay out any encumbrances made in
     accordance with its approved budget. Should the Grantee have unspent funding remaining at the end of the 60-day
     period, these unspent funds shall be immediately returned to the Agency. Under no circumstances shall the Grantee
     encumber or expend funds provided under this contract after the contract expiration date.

     If this Contract is terminated prior to the original end date, all unexpended funds shall be returned by the Grantee to
     the Agency within 60 days of the contract termination date. The Grantee shall also provide the Agency with a final
     report, in a format provided by the Agency, within 60 days of the contract termination date. If the Contract
     Administrator, based on the Grantee's final report, determines that final expenditures have been made that are not in
     accordance with the Grantee's approved budget, the Grantee shall also return that portion of funds to the Agency
     immediately.

     Travel related expenditures, including workshops, conferences, meetings, etc., shall not be an allowable cost unless it
     has been preapproved in the Contract negotiations, and is included in the approved budget attached to this Contract.
     All travel shall be reimbursed at state rates.

    Payment shall be made in accordance with the Contract Documents and as described in the Scope of Work,
    Attachment B.

11. Contract Administrators:

    All notices permitted or required to be given by one Party to the other and all questions about the contract from one
    Party to the other shall be delivered to the other Party's Contract Administrator by United States mail, postage
    prepaid, and addressed as set out below. Notice will be deemed to be received on the date it is actually delivered to
    the receiving party. The name, post office address, street address, telephone number, fax number, and email address
    of the Parties' respective initial Contract Administrators are set out below. Either Party may change the name, post
    office address, street address, telephone number, fax number, or email address of its Contract Administrator by giving
    timely written notice to the other Party.

                                                      For the Agency:

     IF DELIVERED BY US POSTAL SERVICE                          IF DELIVERED BY ANY OTHER MEANS
     NC Department of Agriculture and Consumer Services         NC Department of Agriculture and Consumer Services
     ADFP Trust Fund                                            ADFP Trust Fund
     1001 Mail Service Center                                   2 West Edenton Street
     Raleigh, NC 27699-1001                                     Raleigh, NC 27601

     Telephone (919) 715-1206
     Fax (919) 715-1204
     Email ncadfpancmail.net




MS&NCD Form 0009A Grant Cover Sheet                                                                                        CAP
Eff. 9/2005                                                                                                       Revised 02/09
Revised 5/06, 7107                                                                                                  Page 3 of 5
                                                       For the Grantee:

      IF DELIVERED BY US POSTAL SERVICE                          IF DELIVERED BY ANY OTHER MEANS
      Carl McKnight                                              Carl McKnight
      301 East Center Street                                     301 East Center Street
      Lexington, NC 27292                                        Lexington, NC 27292


     Telephone 3362422081
     Fax
     Email carl_mcknight@ncsu.edu

12. Supplementation of Expenditure of Public Funds:

    The Grantee assures that funds received pursuant to this Contract shall be used only to supplement, not to supplant,
    the total amount of federal, state and local public funds that the Grantee will otherwise expend for its agricultural plan.
    Funds received under this Contract shall be used to provide additional public funding for this project; the funds shall
    not be used to reduce the Grantee's total expenditure of other public funds for its agricultural plan.

13. Disbursements:

    As a condition of this Contract, Grantee acknowledges and agrees to make disbursements in accordance with the
    following requirements:

    a. Implement adequate internal controls over disbursements;
    b. Pre-audit all vouchers presented for payment to determine:
       • Validity and accuracy of payment
       • Payment due date
       • Adequacy of documentation supporting payment
       • Legality of disbursement
    c. Assure adequate control of signature stamps/plates;
    d. Assure adequate control of negotiable instruments; and
    e. Implement procedures to insure that account balance is solvent and reconcile the account monthly.

14. Outsourcing:

    The Grantee certifies that it has identified to the Agency all jobs related to the Contract that have been outsourced to
    other countries, if any. Grantee further agrees that it will not outsource any such jobs during the term of this Contract
    without providing notice to the Agency.




MS&NCD Form 0009A Grant Cover Sheet                                                                                           CAP
Eff. 912005                                                                                                          Revised 02109
Revised 5106, 7/07                                                                                                     Page 4 of 5
 15. Signature Warranty:
     The undersigned represent and warrant that they are authorized to bind their principals to the terms of this agreement.

    In Witness Whereof, the Grantee and the Agency have executed this Contract in duplicate originals, with one original
    being retained by each party.

Davidson County Cooperative Extension




    Car
Printed Name
                                      trt.                                           Coop !, pie§ 4
                                                                                                Title
                                                                                                                     As   411_4'




                                                                                    Insert NOTARY SEAL




                                                                                    Carolyn L. Smith
                                                                                      Notary Public
                                                                                  Davidson County, NC




                                                                              Notary Com fission Expiration Date


North Carolina Department of Agricul          & Co                                      7--   -1ooct

                                                                                      44-20e
Signature of Authorized Representative                                                            Date

N. David Smith                                                                        Chief Deputy Comrnissioner
Printed Name                                                                                     Title




MS&NCD Form 0009A Grant Cover Sheet                                                                                         CAP
Eff. 912005                                                                                                        Revised 02/09
Revised 5/06, 7/07                                                                                                   Page 5 of 5
                                                           Attachment A
                                                   General Terms and Conditions


                        DEFINITIONS                                          (8) "Financial Statement" means a report providing
                                                                                  financial statistics relative to a given part of an
Unless indicated otherwise from the context, the                                  organization's operations or status.
following terms shall have the following meanings in this                    (9) "Grant" means financial assistance provided by
Contract. All definitions are from 9 NCAC 3M.0102                                 an agency, grantee, or subgrantee to carry out
unless otherwise noted. If the rule or statute that is the                        activities whereby the grantor anticipates no
source of the definition is changed by the adopting                               programmatic involvement with the grantee or
authority, the change shall be incorporated herein.:                              subgrantee during the performance of the grant.
     (1) "Agency" (as used in the context of the                             (10) "Grantee" has the meaning in N.C.G.S. 143C-6-
          definitions below) shall mean and include every                         23(a)(2): a non-State entity that receives a grant
           public office, public officer or official (State or                    of State funds from a State agency, department,
          local, elected or appointed), institution, board,                       or institution but does not include any non-State
          commission, bureau, council, department,                                entity subject to the audit and other reporting
          authority or other unit of government of the State                      requirements of the Local Government
          or of any county, unit, special district or other                       Commission. For other purposes in this
          political subagency of government. For other                            Contract, "Grantee" shall mean the entity
          purposes in this Contract, "Agency" shall mean                          identified as one of the parties hereto.
          the entity identified as one of the parties hereto.                (11) "Grantor" means an entity that provides
      (2) "Audit" means an examination of records or                               resources, generally financial, to another entity •
          financial accounts to verify their accuracy.                             in order to achieve a specified goal or objective.
     (3) "Certification of Compliance" means a report                        (12) "Non-State Entity" has the meaning in N.C.G.S.
          provided by the Agency to the Office of the State                        143C-1-1(d)(18): Any of the following that is not
          Auditor that states that the Grantee has met the                         a State agency: An individual, a firm, a
          reporting requirements established by this                               partnership, an association, a county, a
          Subchapter and included a statement of                                   corporation, or any other organization acting as
          certification by the Agency and copies of the                            a unit. The term includes a unit of local
          submitted grantee reporting package.                                     government and public authority.
     (4) "Compliance Supplement" refers to the North                         (13) "Public Authority" has the meaning in N.C.G.S.
          Carolina State Compliance Supplement,                                    143C-1-1(d)(22): A municipal corporation that is
          maintained by the State and Local Government                             not a unit of local government or a local
          Finance Agency within the North Carolina                                 governmental authority, board, commission,
          Department of State Treasurer that has been                              council, or agency. that (i) is not a municipal
          developed in cooperation with agencies to assist                         corporation and (ii) operates on an area,
          the local auditor in identifying program                                 regional, or multiunit basis, and the budgeting
          compliance requirements and audit procedures                             and accounting systems of which are not fully a
          for testing those requirements.                                          part of the budgeting and accounting systems of
     (5) "Contract" means a legal instrument that is used                          a unit of local government.
          to reflect a relationship between the agency,                        (14) "Single Audit" means an audit that includes an
          grantee, and subgrantee.                                                 examination of an organization's financial
     (6) "Fiscal Year" means the annual operating year                             statements, internal controls, and compliance
          of the non-State entity.                                                 with the requirements of Federal or State
     (7) "Financial Assistance" means assistance that                               awards.
          non-State entities receive or administer in the                     (15) "Special Appropriation" means a legislative act
          form of grants, loans, loan guarantees, property                          authorizing the expenditure of a designated
          (including donated surplus property),                                     amount of public funds for a specific purpose.
          cooperative agreements, interest subsidies,                         (16) "State Funds" means any funds appropriated by
          insurance, food commodities, direct                                       the North Carolina General Assembly or
          appropriations, and other assistance. Financial                           collected by the State of North Carolina. State
          assistance does not include amounts received                              funds include federal financial assistance
          as reimbursement for services rendered to                                 received by the State and transferred or
          individuals for Medicare and Medicaid patient                             disbursed to non-State entities. Both Federal
          services.                                                                 and State funds maintain their identity as they
                                                                                    are subgranted to other organizations. Pursuant
NGO Form 000952 Grants General Terms and Conditions-Public Sector Entities
Eff. 9/2005
Revised 7/2007
         to N.C.G.S. 143C-6-23(a)(1), the terms "State                            (a) Forward the Grantee's payment check(s) directly
         grant funds" and "State grants" do not include                               to any person or entity designated by the
         any payment made by the Medicaid program,                                    Grantee, or
         the Teachers' and State Employees'                                       (b) Include any person or entity designated by
         Comprehensive Major Medical Plan, or other                                   Grantee as a joint payee on the Grantee's
         similar medical programs.                                                    payment check(s).
     (17) "Subgrantee"      has    the    meaning       in                   In no event shall such approval and action obligate the
         N.C.G.S.143C-6-23(a)(3): a non-State entity                         State to anyone other than the Grantee and the Grantee
         that receives a grant of State funds from a                         shall remain responsible for fulfillment of all contract
         grantee or from another subgrantee but does not                     obligations.
         include any non-State entity subject to the audit
         and other reporting requirements of the Local                       Beneficiaries: Except as herein specifically provided
                                                                             otherwise, this Contract shall inure to the benefit of and
         Government Commission.
                                                                             be binding upon the parties hereto and their respective
      (18) "Unit of Local Government has the meaning in
                                                                             successors. It is expressly understood and agreed that
         N.C.G.S. 143C-1-1(d)(29): A municipal
                                                                             the enforcement of the terms and conditions of this
         corporation that has the power to levy taxes,                       Contract, and all rights of action relating to such
         including a consolidated city-county as defined                     enforcement, shall be strictly reserved to the Agency and
         by N.C.G.S. 160B-2(1), and all boards,                              the named Grantee. Nothing contained in this document
         agencies, commissions, authorities, and                             shall give or allow any claim or right of action
         institutions thereof that are not municipal                         whatsoever by any other third person. It is the express
         corporations.                                                       intention of the Agency and Grantee that any such
                                                                             person or entity, other than .the Agency or the Grantee,
               Relationships of the Parties                                  receiving services or benefits under this Contract shall
                                                                             be deemed an incidental beneficiary only.
Independent Contractor: The Grantee is and shall be
deemed to be an independent contractor in the                                                       Indemnity
performance of this Contract and as such shall be wholly
responsible for the work to be performed and for the                         Indemnification: The Grantee agrees to indemnify and
supervision of its employees. The Grantee represents                         hold harmless the Agency, the State of North Carolina,
that it has, or shall secure at its own expense, all                         and any of their officers, agents and employees, from
personnel required in performing the services under this                     any claims of third parties arising out of any act or
agreement. Such employees shall not be employees of,                         omission of the Grantee in connection with the
or have any individual contractual relationship with, the                    performance of this Contract to the extent permitted by
Agency.                                                                      law.

Subcontracting: The Grantee shall not subcontract any                                        Default and Termination
of the work contemplated under this Contract without
prior written approval from the Agency. Any approved                         Termination by Mutual Consent: The Parties may
subcontract shall be subject to all conditions of this                       terminate this Contract by mutual consent with 60 days
Contract. Only the subcontractors or subgrantees                             notice to the other party, or as otherwise provided by
specified in the contract documents are to be considered                     law.
approved upon award of the contract. The Agency shall
not be obligated to pay for any work performed by any                        Termination for Cause: If, through any cause, the
unapproved subcontractor or subgrantee. The Grantee                          Grantee shall fail to fulfill its obligations under this
shall be responsible for the performance of all of its                       Contract in a timely and proper manner, the Agency
subgrantees and shall not be relieved of any of the                          shall have the right to terminate this Contract by giving
duties and responsibilities of this Contract.                                written notice to the Grantee and specifying the effective
                                                                             date thereof. In that event, all finished or unfinished
Subgrantees: The Grantee has the responsibility to                           deliverable items prepared by the Grantee under this
ensure that all subgrantees, if any, provide all                             Contract shall, at the option of the Agency, become its
information necessary to permit the Grantee to comply                        property and the Grantee shall be entitled to receive just
with the standards set forth in this Contract.                               and equitable compensation for any satisfactory work
                                                                             completed on such materials, minus any payment or
Assignment: No assignment of the Grantee's                                   compensation previously made. Notwithstanding the
obligations or the Grantee's right to receive payment                        foregoing provision, the Grantee shall not be relieved of
hereunder shall be permitted. However, upon written                          liability to the Agency for damages sustained by the
request approved by the issuing purchasing authority,                        Agency by virtue of the Grantee's breach of this
the State may:                                                               agreement, and the Agency may withhold any payment
                                                                             due the Grantee for the purpose of setoff until such time
NGO Form 0009B2 Grants General Terms and Conditions-Public Sector Entities
Eff. 9/2005
Revised 7/2007
 as the exact amount of damages due the Agency from                          kept as confidential and not divulged or made available
 such breach can be determined. The filing of a petition                     to any individual or organization without the prior written
 for bankruptcy by the Grantee shall be an act of default                    approval of the Agency. The Grantee acknowledges that
 under this Contract.                                                        in receiving, storing, processing or otherwise dealing
                                                                             with any confidential information it will safeguard and not
Waiver of Default: Waiver by the Agency of any default                       further disclose the information except as otherwise
or breach in compliance with the terms of this Contract                      provided in this Contract.
by the Grantee shall not be deemed a waiver of any
subsequent default or breach and shall not be construed                                              Oversight
to be modification of the terms of this Contract unless
stated to be such in writing, signed by an authorized                        Access to Persons and Records: The State Auditor
representative of the Agency and the Grantee and                             shall have access to persons and records as a result of
attached to the contract.                                                    all contracts or grants entered into by State agencies or
                                                                             political subdivisions in accordance with N.C.G.S 147-
Availability of Funds: The parties to this Contract                          64.7. Additionally, as the State funding authority, the
agree and understand that the payment of the sums                            Agency shall have access to persons and records as a
specified in this Contract is dependent and contingent                       result of all contracts or grants entered into by State
upon and subject to the appropriation, allocation, and                       agencies or political subdivisions.
availability of funds for this purpose to the Agency.
                                                                             Record Retention: Records shall not be destroyed,
Force Majeure: Neither party shall be deemed to be in                        purged or disposed of without the express written
default of its obligations hereunder if and so long as it is                 consent of the Agency. State basic records retention
prevented from performing such obligations by any act of                     policy requires all grant records to be retained for a
war, hostile foreign action, nuclear explosion, riot,                        minimum of five years or until all audit exceptions have
strikes, civil insurrection, earthquake, hurricane, tornado,                 been resolved, whichever is longer, if .the contract is
or other catastrophic natural event or act of God.                           subject to Federal policy and regulations, record
                                                                             retention may be longer than five years since records
Survival of Promises: All promises, requirements,                            must be retained for a period of three years following
terms, conditions, provisions, representations,                              submission of the final Federal Financial Status Report,
guarantees, and warranties contained herein shall                            if applicable, or three years following the submission of a
survive the contract expiration or termination date unless                   revised final Federal Financial Status Report. Also, if
specifically provided otherwise herein, or unless                            any litigation, claim, negotiation, audit, disallowance
superseded by applicable federal or State statutes of                        action, or other action involving this Contract has been
limitation.                                                                  started before expiration of the five-year retention period
                                                                             described above, the records must be retained until
                Intellectual Property Rights                                 completion of the action and resolution of all issues
                                                                             which arise from it, or until the end of the regular five-
Copyrights and Ownership of Deliverables: All                                year period described above, whichever is later.
deliverable items produced pursuant to this Contract are
the exclusive property of the Agency. The Grantee shall                                            Miscellaneous
not assert a claim of copyright or other property interest
in such deliverables.                                                        Choice of Law: The validity of this Contract and any of
                                                                             its terms or provisions, as well as the rights and duties of
            Compliance with Applicable Laws                                  the parties to this Contract, are governed by the laws of
                                                                             North Carolina. The Grantee, by signing this Contract,
Compliance with Laws: The Grantee shall comply with                          agrees and submits, solely for matters concerning this
all laws, ordinances, codes, rules, regulations, and                         Contract, to the exclusive jurisdiction of the courts of
licensing requirements that are applicable to the conduct                    North Carolina and agrees, solely for such purpose, that
of its business, including those of federal, state, and                      the exclusive venue for any legal proceedings shall be
local agencies having jurisdiction and/or authority.                         Wake County, North Carolina. The place of this Contract
                                                                             and all transactions and agreements relating to it, and
Equal Employment Opportunity: The Grantee shall                              their situs and forum, shall be Wake County, North
comply with all federal and State laws relating to equal                     Carolina, where ail matters, whether sounding in
employment opportunity.                                                      contract or tort, relating to the validity, construction,
                                                                             interpretation, and enforcement shall be determined.
                        Confidentiality
                                                                             Amendment: This Contract may not be amended orally
Confidentiality: Any information, data, instruments,                         or by performance. Any amendment must be made in
documents, studies or reports given to or prepared or                        written form and executed by duly authorized
assembled by the Grantee under this agreement shall be                       representatives of the Agency and the Grantee.
NGO Form 0009B2 Grants General Terms and Conditions-Public Sector Entities
Eff. 9/2005
Revised 7/2007
                                                                             termination of this Contract, the Grantee shall contact
 Several:iflity: In the event that a court of competent                      the Agency for instructions as to the disposition of such
jurisdiction holds that a provision or requirement of this                   property and shall comply with these instructions.
 Contract violates any applicable law, each such
provision or requirement shall continue to be enforced to                    Travel Expenses: Reimbursement to the Grantee for
the extent it is riot in violation of law or is not otherwise                travel mileage, meals, lodging and other travel expenses
unenforceable and all other provisions and requirements                      incurred in the performance of this Contract shall be
of this Contract shall remain in full force and effect.                      reasonable and supported by documentation. State
                                                                             rates should be used as guidelines. International travel
Headings: The Section and Paragraph headings in                              shall not be reimbursed under this Contract.
these General Terms and Conditions are not material
parts of the agreement and should not be used to                             Sales/Use Tax Refunds: If eligible, the Grantee and all
construe the meaning thereof.                                                subgrantees shall: (a) ask the North Carolina
                                                                             Department of Revenue for a refund of all sales and use
Time of the Essence: Time is of the essence in the                           taxes paid by them in the performance of this Contract,
performance of this Contract.                                                pursuant to N.C.G.S. 105-164.14; and (b) exclude all
                                                                             refundable sales and use taxes from all reportable
Care of Property: The Grantee agrees that it shall be                        expenditures before the expenses are entered in their
responsible for the proper custody and care of any                           reimbursement reports.
property furnished to it for use in connection with the
performance of this Contract and will reimburse the                          Advertising: The Grantee shall not use the award of
Agency for Loss of, or damage to, such property. At the                      this Contract as a part of any commercial advertising.




NGO Form 0009B2 Grants General Terms and Conditions-Public Sector Entities
Eff. 9/2005
Revised 7/2007
Attachment B
VIII. SCOPE OF WORK

 A• • licant Name:                            Davidson Count Coo •erative Extension
 A. • licant Tax Identification Number:       North Carolina Cooperative Extension 56 6000 294
 Pro'ect Title:                               Farmland Protection Plan

A. What is the purpose of the project?
The purpose of the study is to develop a Farmland Protection Plan (FPP) that will identify opportunities for
and address issues related to sustaining and developing agriculture in Davidson County. In 2005 a county
study found that while farmers expected to be in business 10 years from then, their 25-year outl000k was
less certain. Principal threats were seen as conversion of farmland to urban uses; low profitability due to
high costs of land, high operating expenses, and stagnant prices for commodities; lack of a younger
generation interested in continuing farming; and lack of public appreciation for agriculture. A number of
small initiatives were undertaken based on study outcomes; a broader effort is now seen as essential to
combat any decline in agriculture and to bolster the contribution of the total agricultural industry to the
county's economy.

B. What community need(s) will the project serve?
In a recent micropolitan study, Davidson County was named as the most desirable location in the United
States for economic development. Northern Davidson County is already a bedroom community for
Forsyth and Guilford Counties. Urbanization/development brings with it a severe threat to the future of
agriculture, including production of food for county residents and retention of ag-related jobs, as well as to
the rural atmosphere and quality of life that characterizes Davidson County. The proposed Farmland
Protection Plan would provide some of the options for harmoniously accommodating continued urban
growth with benefits of sustainable agriculture. The county sees an FPP as a land use planning tool that
is congruent with concerns for open space, tourism, recreation, blueway and greenway development.
Focusing on retaining the county's rural character and open space is supportive to attracting industries
and creating jobs, and to economic development in general.

C.    Are other organizations, programs, projects, etc. serving this community need orthese
      community needs? If yes, how is this project different/why is this project necessary?          •
This project is different in that it proposes to develop a comprehensive Farmland Protection Plan to
address the short- and long-term needs of the agricultural community. The FPP will guide and unify the
efforts of cooperating groups. CE and the SWCD have worked together with interested landowners to
form the Voluntary Agricultural District (VAD). Both CE and SWCD have a strong history of working with
organizations that serve related needs and that can assist in the development and later implementation of
the FPP. Such organizations include USDA-Natural Resources Conservation Service; the Land Trust of
Central North Carolina; the Davidson County Planning Department; Piedmont Triad COG; NCDEI-LNR;
the NC Farm Transition Network; Pilot View Resource Conservation & Development; Tourism &
Recreation investment Partnerships; Farm Bureau; and Carolina Farm Credit. County government has
supported formation of the VAD, has appointed the VAD Board, and has appropriated funds for VAD
signage. This project relies on county government for the 30% matching funds.

D.   Are there sustainability plans for the project? If yes, please describe. If not, please explain
     why.                  .
Sustainability of the proposed project means implementing the resulting Farmland Protection Plan.
Primary responsibility for implementation lies with Cooperative Extension in collaboration with the Soil
and Water Conservation District, the County Planning Department, and the Board of the Voluntary
Agricultural District. All of the organizations listed above have expressed commitment to assist with the
study--interpreting data, establishing priorities, and implementing programs. Davidson County agricultural
and natural resource agencies are familiar with the fiscal and human resources needed to implement
programs. RAFI, Golden Leaf, Tobacco Trust Fund, Land Trust, Soil and Water Conservation, Pilot View
and Farm Bureau have provided grants and resources locally in the past, and are among potential
sources of implementation funds.

                                             Page 5 of 9                          Agricultural Plan Application
Attachment C
A.                      I          rrojecr bugger Narrative al ICI (An italUi LIST i111 rutiuniy oCluiitGb arc
       rrVI-WCI...1 ICSLIIJ .AMI I Me
       separate documents that must be attached to the application. If more space is needed, please attach
       additional project budget sheet.)
 Program Name                                       Davidson              County          Farmland     Protection
                                                                         56 6000
 Federal Tax ID Number                               NC CES              756
 Total Project Value                                $ 35,725                 .
                                                                     Funding Categories
                                                                                                         'Total
                                                      ADFP               Matching                      Bu4gPt.for
                                                                                                           .    .
            Expenditure Categories                    Funds               Funds            In-Kind     Category'



    Consultant and Specialized
306 Services
                                                    $25,000                                            $23,000...



303      Equipment

304 Travel

318 Special Program Supplies


319 Workshop and Conferences
     Meals for-local area & focus
    meetings                                                 '                            $ 1,000       $2,000
     Registration & travel for out of
    county related meetings                                              $ 1,000


307      Personnel /Administrative
          Administrative oversight (local
         professional and administrative
         staff support)                                                                   $ 5,000       $6,725
          Evaluation and research
                 s 0 o n Wri•ht                                                             1 725

 308 Office Supplies
                                                                          $ 1,000                       $ 1,000
 309Printing and Binding
    Draft & final FPP reports                                             $ 500                         $ 500
310 Promotional Materials
    Meeting announcements,
    monthly progress reports                                              $ 500                         $ 500
                                                     $25,000              $ 3,000          $ 7,725      $35,725


Total Budget
                                     / . m             .,1
Applicant's Signature: (          ,,C.)e-j- -0 .	        (fa .-/
                                                    (7. tr       r                        Date

ADFP Si g nature:            arlf.,..e.    or	Av % -. ,,r-                                Date         3 ,--4-0
                                                                                                      -----
Appropriated Fund Request Form

                                                          Budget Amendment No.

 Authorization is hereby requested to amend the 2010-2011 budget ordinance for Davidson County in the following
 manner:

 Fund or Department: Cooperative Extension                General Fund: Appropriated

 Increase estimated revenue in the amount of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount of: $


   Line Item Number                 Description                  Amount


  110-4908-335-35.05           Field Crops Revenue                      800.00

  110-4908-462-60.10         Field Crops Expenditure                    800.00




 Explanation:            1st Quarter Budget Appropriation




 Zeb M. Hanner
                                   Budget Officer                             Date
Appropriated Fund Request Form

                                                           Budget Amendment No.

 Authorization is hereby requested to amend the 2010-2011 budget ordinance for Davidson County in the following
 manner:

 Fund or Department: Cooperative Extension                 General Fund: Appropriated

 Increase estimated revenue in the amount of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount of: $


   Line Item Number                 Description                  Amount


  110-4903-385-35.10               FCS Revenue                         4,927.00

  110-4903-462-84.10             FCS Expenditure                       4,927.00




 Explanation:            1st Quarter Budget Appropriation



 Zeb M. Hanner
                                   Budget Officer                             Date
Appropriated Fund Request Form Date of Request: September 30, 2010

                                                         Budget Amendment No.

Authorization is hereby requested to amend the 2009-2010 budget ordinance for Davidson County in the following
manner:

 Fund or Department: Cooperative Extension               General Fund: Appropriated

 Increase estimated revenue in the amount   of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount   of: $

                                                                                 Date of
   Line Item Number                 Description                 Amount           Deposit
 110-4905-385-35.10            4-H General Fund                 $327.48          7/12/2010
 110-4905-385-35.10            4-H General Fund                 $190.00          8/16/2010
 110-4905-385-35.10            4-H General Fund                 $175.00          8/26/2010
 110-4905-385-35.10            4-H General Fund                 $190.00          9/10/2010
 110-4905-385-35.10             4-H General Fund
 110-4905-385-35.10            4-H General Fund
 110-4905-385-35.10             4-H General Fund
 110-4905-385-35.10             4-H General Fund
 110-4905-385-35.10             4-H General Fund
 110-4905-385-35.10             4-H General Fund
 110-4905-385-35.10         4-H General Fund TOTAL       -1.-   $882.48

 110-4905-462-84.10 I          4-H General Fund                 $882.48

 Explanation: 1st Quarter Budget Appropriation



 Zeb M. Harmer
                                   Budget Officer                             Date




9/27/2010
Appropriated Fund Request Form

                                                           Budget Amendment No.

 Authorization is hereby requested to amend the 2009-2010 budget ordinance for Davidson County in the following
 manner:

 Fund or Department Cooperative Extension                  General Fund: Appropriated

 Increase estimated revenue in the amount of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount of: $

                                                                                   Date of
    Line Item Number                Description                  Amount            Deposit
 110-4912-335-35.05        Consumer Horticulture Revenue          $61.00          7/22/2010
 110-4912-335-35.05        Consumer Horticulture Revenue          $25.00           9/10/2010




 110-4912-335-35.05            Horticulture Revenue               $86.00

1110-4912-462-60.10 I        Horticulture Expenditure             $86.00

 Explanation; 1st ()darter Budget Apptop



 Zeb Hanner
                                   Budget Officer                              Date




9/27/2010
Appropriated Fund Request Form Date of Request: September 30, 2010

                                                          Budget Amendment No.

 Authorization is hereby requested to amend the 2009-2010 budget ordinance for Davidson County in the following
 manner:

 Fund or Department Cooperative Extension                 General Fund: Appropriated

 Increase estimated revenue in the amount of: $

 Decrease estimated revenue in the amount of: $

 Source of Revenue: General Fund

 Increase/decrease appropriation budget in the amount of: $

                                                                                  Date of
   Line Item Number                 Description                  Amount
                                                                                  Deposit
 110-4907-335-35.05            Horticulture Revenue              $250.00          8/24/2010
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35_05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue
 110-4907-335-35.05            Horticulture Revenue        +     $250.00

1110-4907-462-60.10 1        Horticulture Expenditure             $250.00

 Explanation: Quarterly Budget Appropriation



 Zeb Hanner
                                   Budget Officer                              Date




9/27/2010
                              Budget Amendment                                               Budget Amendment No.




Authorization is hereby requested to amend the 2010- 2011 budget ordinance for Davidson County in the following manner
Fund or Department         Sheriff                                     General Fund        Appropriated

Increase (decrease) estimated revenue in the amount of                  Misc. Revenue                                           $7,052



Source of revenue:

Increase (decrease) appropriation budget in the amount of

  Line item number                               Description                                         Amount

110-3101-423-70-15        Equipmnet                                                                           $7,052




TOTAL                                                                                                              $0

Explanation:              Sheriff requests art appropriation of $7,052 in insurance proceeds received for a 2007 Crown Victoria to
                          Capital equipment.




Department Head                                                                       Date                 10112/2010
                                                                                Travelers


TRAVELERS J
                                                                                Michael Maystadt
                                                                                215 Shuman Blvd.
                                                                                Naperville IL 60563-7095
                                                                                630-961-7428 Office
                                                                                877-795-9975 Fax



August 17, 2010



Davidson County Board of Commissioners
Attn Jim Price
P. 0. Box 1067
Lexington, NC 27293


RE:	    Our Claim No.: ELD5880-001
        Date of Loss: 7/17/2010

To whom it may concern;

We have determined the actual cash value of your total loss vehicle (2007 Ford Crown Victoria Police,
VIN #2FAFP71W77X134619) from CCC, a computerized valuation service, using current market data.
The actual cash value of your vehicle, including options, has been determined to be:

        Actual Cash Value:	                               $7799.00
        Taxes:	                                             233.97
        Fees:	                                               55.00
        Labor:	                                            1569.50
        Graphics:	                                          269.87
        Tow:	                                               125.00
        Deductible:	                                     - 3000.00
        Total Settlement:	                                $7052.34

In order for the Charter Oak Fire Insurance Company ("Travelers") to comply with the salvage title law,
this offer of settlement is contingent upon our receipt of the properly endorsed and notarized title. Such
title must presently be issued in the name (s) of the person (s) to whom we are obligated to make
payment. Our settlement check cannot be issued until we receive the lien free and notarized title from
you.

Upon receipt of the correctly signed and notarized title and upon Travelers moving the loss vehicle to our
salvage vendor a check will be sent to you as outlined above.


Very truly yours,



Michael Maystadt
rnmaystad@Travelers.com
Zeb M. -Hamer
From:               Carlene Foster
Sent:               Wednesday, September 29, 2010 10:34 AM
To:                 Zeb -Harmer
Subject:            FW: [Image File] Charlene,KMBT200, #394

Attachments:        KMBT20020100902111000.pdf




KNIHT20020100902
 111000.pdf (40

Zeb,

  sent this to you on September 2, 2010. Per Petra, she is not showing it on the agenda
anyWhere. Terry Whitman came up there this . morning.
Will you let me know when this will be scheduled? If you have any questions, please let me
know.

Thanks
Charlene Foster




Zeb,

Sheriff David S. Grice is hereby requesting the transfer of the attached funds into our
Capital Outlay Account 110-3101-423-70-15. Per Captain Terry Whitman the check was given
to Jim Price and has been deposited into the GMBA.

'Thanks
Charlene Foster
Administrative Assistant
Office (336)242-2853
Fax     (336) 249-6968
charlene.foster@davidsoncountync.gov

     Original Message
From: DCSOAdminCopier@davidsoncountync.gov [mailto:DCSOAdminCopier@davidsoncountync.gov]
Sent: Thursday, September 02, 2010 11:10 AM
To: Charlene Foster
Subject: [Image File] Charlene,KMBT200, #394

 FROM:
Image data has been attached to
the E-Mail.




                                                 1
Commissioners' Agenda Request
                                                     Date Received: October 1, 2010

Meeting Date: October 12, 2010 Consent Agenda Item

Item: Surplus- Sell of One (1) Ford Ranger Truck to Town of Denton

Item Information: This truck has been surplused based on years of service and mileage.

Rex Buck and David ,Elliott have agreed on this transaction as well.

Price: $1.00

Source of Funding: N/A

Action to be taken by Commissioners: Approve




Follow-Up Required: N/A



Additional Requirements: N/A



Exhibit Material Enclosed :           X	     Yes                         No
TO:            Robert Hyatt
FROM:          Dwayne Childress
DATE:          October 1, 2010
SUBJECT:       1010002 Sell of Ford Truck

Dear Sir,

I am writing you in response to a memo from Mayor Scott Morris from the Town of Denton dated
September 27, 2010. This memo makes the request that the County sell surplus property, in this case one
2003 Ford Ranger Truck. The truck, inventory control #13938, serial #1FTYR14V33TA07564, mileage
146,321.
I have taken the liberty of attaching a copy of the memo for your review. I recommend that we allow the
sell of the truck to the Town of Denton for $1.00. If you have any questions, please feel free to contact
me at 242-2030.



Respectfully submitted,



Dwayne Childress
Purchasing Director
September 27, 2010

Davidson County
Mr. Roger Hyatt, Manager
P.O. Box 1067
Lexington, N.C. 27293

Re: Surplus

Dear Mr. Hyatt,

The Town of Denton is in need of a pick up truck to use for public works.

If you have one in surplus, please notify us.

Thanking you,.

Sincerely,



Scott S Morris, Mayor
                             COMMISSIONERS' AGENDA

                                                       Date: October 12, 2010

                                                        Exhibit:



ITEM: J.4. Tax Report of Refunds by Joe Silver, Tax Administrator



ITEM INFORMATION: Please review the attached Tax Report of Refunds for August

2010_




ACTION TO BE TAKEN: Approve.
                                                               DAVIDSON COUNTY
                                                               AUGUST 2010 REFUNDS


          REFUND #
             &                                                                     TOTAL        '                                         TOTAL
DIST    REFUND CODE          REAL             PERSONAL          BUSINESS           VALUE             RATE     SUBTOTAL        PENALTY    REFUND

C002         13-08         147,500.00                                        _     147,500.00 0.0054              $796.50..               $796.50
FRO9         13-08         147,500.00                                              147,500.00 0.0008              $118.00                 $118.00
C002         14-11       • 93,375.00                                                93,375.00 0.0054              $504.23                 $504.23
FRO9         14-11           93,375.00                                              93,375.00 0.0008               $74.70                  $74.70
C002         15-01           95,590.00                                              95,590.00 0.0054              $516.19                 $516.19
FR22         15-01           95,590.00                                              95,590.00 , 0.001              $95.59                  $95.59
C002       • 16-08            8,070.00                                               8,070.00 0.0054               $43.58                  $43.58
FR33         16-08            8,070.00                                               8,070.00 0.0008                $6.46                   $6.46
C002         17-08            8,070.00                                               8,070.00 0.0054               $43.58                  $43.58
FR33         17-08            8,070.00                                               8,070.00 0.0008                $6.46                   $6.46
C002         18-08            8,070.00                                               8,070.00 0.0054               $43.58                  $43.58
FR33         18-08            8,070.00                                               8,070.00 0.0008                $6.46                   $6.46
C002         19-08            8,070.00                                               8,070.00 0.0054               $43.58                  $43.58
FR33         19-08            8,070.00                                               8,070.00 0.0008                $6.46                   $6.46
C002         20-10            6,780.00                                               6,780.00 0.0054               $36.61       $14.64     $51.25
FR21         20-10            6,780.00                                           6,780.00       0.001               $6.78        $2.71      $9.49
C002         21-10            6,765.00                                               6,765.00 0.0054               $36.53        $7.30     $43.83
FR21         21-10            6,765.00                                               6,765.00   0.001               $6.77        $1.36      $8.13
C002         22-10            7,520.00                     ,                         7,520.00 0.0054               $40.61       $12.18     $52.79
FR21         22-10            7,520.00                                               7,520.00   0.001               $7.52        $2.25      $9.77
C002         23-07            1,500.00                                               1,500.00 0.0054                $8.10                   $8.10
FR35         23-07          - 1,500.00                                               1,500.00 0.0007                $1.05                   $1.05
C002         24-12           16,200.00                                              16,200.00 0.0054               $87.48                  $87.48
FR22         24-12           16,200.00                                              16,200.00   0.001              $16.20                  $16.20,
C002         25-12          69,080.00                                               69,080.00 0.0054 _            $373.03                 $373.03
FR22         25-12        , 69,080.00                                               69,080.00   0.001              $69.08                  $69.08




                                         .                                   -



TOTAL                     953,180.00                0.00              0.00         953,180.00                    2,995.10                 3,035.54
LESS DISCOUNTS                                                                                                                              $42.56
TOTAL                                                                                                                                    $2,992.98

                                             REFUND CODE

                                         REFU ND CODE
1. DOUBLE LISTED                         6. MH DBL LIST ED W/REAL                                   11.   CHANGE IN VALUE
2. ACREAGE CORRECTION                    7. MH MOVED/ VALUE                                         12.   PREVIOUSLY PAID
3. HOUSE ON WRONG IRA                    8. INCORRECT VALUE                                         13.   BOARD OF E & R
4. TRANSFER ERROR                        9. INCORRECT FIRE DIST.                                    14.   BUSINESS NO LONGER IN OPERATION
5. ELDIDISB. EXEMPTION                   10. CLERICAL ERROR                                         15.   LANDUSE ADJUSTMENT


       TOTAL MOTOR VEHICLES FOR AUGUST                                                                          $1,941.73
                 REFUND NAMES
                 AUGUST 2010 REFUNDS
NAME                                     REFUND #
BERTSCHI, ERON CRAVEN & JEREMY PAUL          13
LEDBETTER DON & JOYCE C                      14
NATIONWIDE ADVANTAGE MORTGAGE                15
BYRD JOEL F SR                               16
BYRD JOEL F SR                               17
BYRD JOEL F SR                               18
BYRD JOEL F SR                               19
TULBERT VIRGINIA DEAN                        20
TULBERT VIRGINIA DEAN                  ,     21
TULBERT VIRGINIA DEAN                        22
NICHOLS LORENE                               23
WHITLOCK MARIE L                             24
WHITLOCK MARIE L                             25
                                      COMMISSIONERS' AGENDA

                                                                Date: October 12, 2010

                                                                  Exhibit


ITEM: 1.5.	       Reclassification in Sheriff Department

ITEM INFORMATION: Please review the attached memo requesting the reclassification of a Sheriff

Deputy II to a Sheriff Deputy Investigator.




ACTION TO BE TAKEN: Approval of reclassification
                                        DAVIDSON COUNTY
                                 HUMAN RESOURCES DEPARTMENT
                                  Davidson County Governmental Center
                                 913 Greensboro Street, Suite 403, 4th Floor
                                         Lexington, NC 27292

                                          MEMORANDUM
September 28, 2010

To: Robert Hyatt - County Manager

From: Jim Tysinger - Human Resources Direct()
       Elaine Ratcliffe – Human Resources Analyst II

Re:	   Request from Sheriff David S. Grice for the reclassification of a Sheriff Deputy II
       authorization (authorization #27 only) to a Sheriff Deputy Investigator, grade 66
       (distribution #110-3101-421-1005, position #6037) with a salary increase to the
       minimum of the new pay grade ($35,220.68).


Sheriff David S. Grice, Davidson County Sheriff s Office, has requested that consideration be
given to a reclassification of one Sheriff Deputy II authorization to a Sheriff Deputy Investigator
for the following reasons:

       The employee, in this position, has been performing the duties and responsibilities of a
       Sheriff Deputy Investigator since January 2009.
       The addition of this employee to the Vice/Narcotics division of the Sheriff's Office has
       helped the citizens of Davidson County with the growing illegal drug problems from the
       local, state and federal levels.
       And has enhanced officer safety by having the additional manpower to conduct the
       investigations and make the arrests.

This reclassification will result in a slight budget increase, which will be funded with lapsed
salaries from vacant positions this 2010-2011 fiscal year. Additional funds will be requested on
subsequent budgets. The salary will increase to the minimum of the new pay grade (from
$31,972.47 to $35,220.68) a $3,248.21 salary increase.
                                          	
               Budget increase for salary                $3,248.21
                                            	
               Budget increase for benefits              $1,071.91
                                  	
               Impact on Budget                          $4,320.12


Thank you for your consideration in this matter.
         O VIDSON COUNTY SHERIFFS OFFICE
                               110 W Center Street Lexington, NC 27292

                      Dedicated to honest, professional, and efficient service

                                                                                  Emergencies: Dial 911
  Sheri 1 David S trice                                                           Phone: 336-242-2105
                                                                                  Fax: 336-236-3091




 September 22, 2010

Robert Hyatt
Jim Tysinger
Elaine Ratcliffe


 Deputy	                   was transferred to the Vice/Narcotics division in January 2009. Employees in this
 division are classified as Sheriff Deputy Investigators, paygrade 66, with a minimum salary of $35,220.68.
 Deputy classified as a Sheriff'Deputy II, Paygarde 64, with an annual salary of 31,972.47. It is the
 request of Sheriff David Grice that the Sheriff Deputy II Authority #27, paygrade 64, distribution # 110-3101-
 421-1005, be reclassified to that of the others in this division, Sheriff Deputy Investigator, paygrade 66,
 distribution # 110-3101-421-1005 and taken to the minimum salary of $35,220.68. This request is made for the
following reasons:

    1.   Deputy ,	                 has been employed with the sheriff's office since January 2005.
    2.   Deputy	             was transferred and given the responsibilities as a K-9 handler in July 2007.
    3.   Deputy :	           was promoted to Sheriff Deputy II July of 2009.
    4.   During his career with the Davidson County Sheriff's Office, Deputy has gained a tremendous
         amount of knowledge and experience in dealing with society's drug environment. It is with this
         knowledge and skill that he was selected to be transferred to the Narcotics Unit.
    5.   Depute	started at the bottom of the career ladder and was gradually promoted to his current
         position.
    6.   In September of 2006, all of the employees assigned to this unit were reclassified from Sheriff Deputy I
         to Sheriff Deputy Investigators. This was due to their job description being the same of a (criminal
         detective) only in an undercover capacity.
    7.   When Deputy	               was transferred to the Vice/Narcotics division in January of 2009, it was to
         assist this unit with an overwhelming investigative case load that they have dealt with for several years.
    8.   Also of great importance is the complexity and nature of the high danger involved with this divisions
         investigations. The added personnel has not only helped the citizens of Davidson County with the
         growing illegal drug problems from the local, state and national level, but has enhanced officer safety
         by having the additional manpower to conduct the investigations and make the arrests.
   At the present time, this division is comprised of a Sheriff' Captain, Sheriff Sergeant, (4) Sheriff Deputy
   Investigators, and (1) Sheriff Deputy I.I. The average salary of all the Sheriff Deputy Investigators in this
   division is $36,480.60. Sheri Grice is requesting Deputy title be reclassified to that of others in
   this division, that being, Sheriff Deputy Investigator, paygrade 66, and his salary brought to the minimum of
   that paygrade $35,220.68. Currently Deputy is in paygrade 64 with an annual salary of
   $31,972.47, with this reclassification the difference in salary would be $3,248.21. Due to open budgeted
   positions from line item #110-3101-421-1005, we feel that farads are available for this request. Deputy
               zas a vast knowledge of the patrol division, vice/narcotics division and their functions and duties
   within the Davidson County Sheriff's Office.


Your assistance in this matter is appreciated.


Sincerely,


Lt. RM diner
Davidson County Sheriff's Office
Personnel/Training Unit
                             COMMISSIONERS' AGENDA

                                                        Date: October 12, 2010

                                                         Exhibit:



ITEM: L6. Appointment to West Lexington Volunteer Fire & Rescue Department

              Relief Fund by Zeb Hamer, Assistant County Manager




ITEM INFORMATION: Please review the request for appointments of Kenny Fleming

and Scott Leonard to the West Lexington Volunteer Fire & Rescue Relief Fund.




ACTION TO BE TAKEN: Appointments Kenny
                          West Lexington Volunteer Fire & Rescue Department
                                             P.O. Box 1654
                                       Lexington, NC 272934654




September 28, 2010



Davidson County Board Of Commissioners
913 Greensboro Street
Lexington, NC 27292

Gentlemen:

The purpose of this letter is to request your approval and appointment of Kenny Fleming and Scott
Leonard to the Relief Fund board of the West Lexington Fire & Rescue Department as required by the
State Fire Marshall's office and NC statutes.

These gentlemen have been serving of this Board for over 10 years and until recently have we learned
that their appointments must be approved by the Commissioners.

Please allow this to continue as the appointed board safely handles the relief fund and has no conflict of
interest.



Sincerely

West Lexington Fire & Rescue Department Inc.



     rice
Ma rice Hodges
Se /Treas
                                 COMMISSIONERS AGENDA

                                                          Meeting Date: October 12, 2010

                                                Exhibit
ITEM: 1..7. Proposed Social Media Policy

ITEM INFORMATION:

       See attached documentation.




ACTION TO BE TAKEN:             Approve




FOLLOW-UP:
Davidson County
Information Technology                     Davidson County Governmental Center
                                                  913 Greensboro Street
                                                  Post Office Box 1067
                                             Lexington, North Carolina 27293
                                                      336-242-2032



Date:	         September 9, 2010
To:	           Davidson County Board of Commissioners
From:	         Joel K. Hartley, CIO
Subject:	      Proposed Social Media Policy


What is social media? Social media are primarily Internet- and mobile-based websites
for sharing and discussing information among people. Social media facilitates interactive
information sharing and collaboration to a large and loyal user base. As a result, this
medium is increasingly important as outreach and communication tools for most all
governments.

Over the past 4 weeks, a social media committee comprised of several different
department representatives have met to formula this proposed social media policy for
County departments. The purpose of this policy it to ensure that Davidson County's
social media sites are secure and appropriately managed and used for citizen interaction.
In addition, this policy gives a department step by step guidance on how to get started
with their social media presence.

On behalf of the social media committee, this proposed policy is being presented to you
for your review and comments.
	




                                        Davidson County
                                       Social Media Policy
                                         August 17, 2010


    1.0 PURPOSE

    This policy is intended to ensure that Davidson County's social networking sites are secure and
    appropriately used and managed. It is, therefore, designed to protect Davidson County
    employees and ensure consistency. This document is notniëat# to address one particular form of
    social media, rather social media in general, as technology will inevitably change and new tools
    will emerge.


    2.0 SCOPE

    This policy applies to employees, contractors, consultants ` ,"temporaries, and 'ot ers conducting
    business on behalf of Davidson County

    Throughout this document, any refermce                          shall refer to anyone conducting
    business on behalf of Davidson County.


    3.0 POLICY

    3.1    Role. of Social Media
                      -,
    Socialm0cliti facilitates interactive diforrnatiOn sharing, interoperability, and collaboration to a
    large, lbyal user base, As a ' result, they are increasingly important as outreach and
    cornmum-caticm tools for gOvermnent"Ontities including at the local level.

    In order to make :4se of these communication outlets, the County Manager's Office will work
    with Information Tbanolo gy (IT) department and department heads to carefully choose which
    types of social networks make the most sense for the type of information that needs to be
    disseminated. Emphasis t'ill: be given to tools that provide more information across multiple
    outlets to the broadest audience'.

    The application of social media within Davidson County must at all times be professional and be
    used in a way that maintains the security of the network and minimizes risk.

    3.2	    Implementation of New Social Media
    Every department should have a clear communications strategy and should take the time to
    determine if and bow social media fits into this strategy. Persons designated by the department
    head should spearhead this activity and, in doing so, should consider the following questions
    when determining whether use of social media is appropriate:
•      Who is the media meant to reach? Is this my target audience?
•      What is the department attempting to communicate? Can it be effectively communicated
       using this media?
•      Does the department want to elicit feedback from citizens? What media is best suited to
       allow for the type of interaction desired?
•      Who is responsible for managing the department's account? Will this person represent
       the department appropriately? Have they been properly trained in the use of social
       media?
•      What are the department's responsibilities regarding collection and records retention .
       including preservation of social media content? Wha(*tes the records retention schedule
       require for these records? How will we collect an&StOte the media content?

When a department decides to use a form of social Media that is cloned beneficial to its mission
it should first establish employee boundaries for_msing the service. It isimportant for department
supervisors to communicate expectations of appropriate usage for the Media within the
workplace.

The Assistant County Manager will spearhead this ac

                                               IT
The Assistant County Manager will consult 4ith . to determine best method to archive the
                                                           — the
content. Any Davidson County social detWorking_),ts.age imPlcriiented prior to the release of this
document should be reviewed by the Assistant Count Manager ib make sure it is brought into
compliance with these ,.. cline& .
In summary, the Assistant County Manager vv

•      Request account creation for social tnedia-`,Ote from IT,
•      Consult with IT to enitik_sbeial-nie4ia. material is archived including providing a list of
       al` social media tins and, contact itilbrination,
       Consult with IT Of;:lhe bestilirchival meld for the content; if one cannot be provided,
       another communicatiO outlet'--i. I be used,
•               social media 'Web sites Or policy compliance and notify IT of any necessary
       deactivations or removals

Davidson County ITviill.be_ responsible for creating the social media accounts and, therefore,
maintain a list of all social= :networking application domain names in use, the names of all
employee administrators• ofthese accounts, as well as, the associated user identifications and
passwords currently active within their respective departments.

The IT department will:

•       Create generic departmental email account(s),
•       Create all social media accounts to ensure password security guidelines are met in
        accordance with the Davidson County IT Policy.
•       Maintain a list of social media domains, active account logins and passwords,
•      Change passwords if employee is removed as administrator in order to maintain
       Davidson County control.
•      Deactivate accounts where unauthorized password changes have occurred
•      Determine if an archive method for the social media outlet requested is feasible and, if
       possible, provide the Assistant County Manager with archive method options
•      Review social media Web sites for policy compliance and notify Assistant County
       Manager of any necessary deactivations or removals
•      Perfaim deactivations or removals of accounts if any Davidson County social media Web
       site is found to not comply with this policy as instructed by the Assistant County
       Manager.

With the approval from the Chief Information Officer CIO . and Assistant County Manager, a
County department may use social media sites in order to marketservices to the public. Those
departments will follow county policy in the adnii0istration of th`ese sites, and appoint a staff
member(s) to act as the site administrator. In order -to obtain approaVdepartments will need to
submit to the Assistant County Manager and--CIO a suggested URL forte site, the name and
contact information for the staff member who will:be administering the site, and the method that
will be used for posting information to these sites'-gbese departments will fi4ed to coordinate
directly with IT to develop and document their data process for these social media
sites.

Any departmental social media site in   ope:tation'±* to the re .ease of this policy will have three
months to comply.




All use ofs ocial. networking site s by thasenduCting business on behalf of Davidson County
shouldH l*i,onsistent*ith appliOable state,'Iekrat` and local laws, regulations, and policies
including. all informatidii*hnoi&g-V security idiLies. This includes the Davidson County IT
Policy and TeelmoloRy . ..Acceptable Use Policy and any applicable Records
Retention aid Disposition Schedules oi:',431icies, procedures, standards, or guidelines officially
announced by the4■IC Departrrie4 of Cultural Resources. All usage should be governed by these
policies as well as ilk guidelineS:: :in this document.

Separate Personal and-Pto4Olonal Accounts:

Employees should be mindful of blurring their personal and professional lives when
administering their personal and any county social media sites.

Personal Use:

Employees are allowed to have personal social networking sites. These accounts should not be
visited or administered during their working hours with Davidson County. These sites must
remain personal in nature and be used to share personal opinions or non-work related
information. This helps ensure a distinction between sharing personal and department views.
Employees should be mindful that inappropriate usage of social media can be grounds for
disciplinary action up to and including termination. In addition, employees should never use
their Davidson County e-mail account or password in conjunction with a personal social
networking site.

Professional Use:

All department-related communication through county social media outlets should remain
professional in nature and should always be conducted in accordance with Davidson County's
policies, practices, and expectations. Employees must not us ,.; the county's social networking
sites for political purposes, to conduct private commercial transactions, or to engage in private
business activities. Employees should be mindful that inapt-Of-Hate usage of social media can be
grounds for disciplinary action.

Terms of Service:

Employees should be aware of the Terms of Service (TOS) of the particulat form of media. Each
form of social media has its own unique TOS thafiegillate how users interact using that
particular form of media. Any employee using a forika social media on behalf :M,a county
department should consult the most1. 7ent TOS in ordeet&i.Void violations.

Scheduled Postings:

Each social media outlet-. t-hati4 put in use must have:t inopthly schedule for posting content. Any
outlet that is made available and i not regularly updated li'itFbe discontinued or deactivated. IT
will alert the Assistant-County Manager before' .digeontinuing the account.

Social media crutlet,s that areliot.reg 	   updated-serve no purpose and waste County resources.
                           ,.
                        Commcntti:
Content Uf Posts and or ...

Employees rising social media to communicate on behalf of Davidson County should use
discretion befote posting or cOirimenting. 'Once these comments or posts are made they can be
                                .	 ,.
                  ,..	
seen by anyone an d may not he able to be "taken back." Consequently, communication should
never include:

•       Vulgar, obscene, oriAbtisive language
•       Personal attacks of any kind, or offensive terms targeting individuals or groups
•       Endorsement of non-department related commercial products, services, or entities
•       Endorsement of political parties, candidates, or groups
•       Copyright violations
•       Confidential or non-public infOritiatiOn

Employees should always consider whether it is appropriate to post an opinion, commit oneself
or one's department to a course of action, or discuss areas outside of one's expertise. If there is
any question or hesitation regarding the content of a potential comment or post, it is better not to
post. Screening any communication made on a social media site will be the responsibility of the
Department Head, CIO or Assistant County Manager.

Both the Assistant County Manager and CIO or designee will regularly review Davidson
County's social media Web sites. If any of these sites do not comply with this policy, the
Davidson County social media Web site in question will have its account discontinued,
deactivated, or removed and will no longer be linked through the Davidson County Web site.

Any social media accounts that allow comments will either be moderated by the department site
administrator or efforts will be made to disallow all comments from the public.

Posts and Comments Are Public Records:

Like e-mail, communication via Davidson County, ci ial nefiOrking Web sites is a public
record. This means that both the posts of the employee administrator, and any feedback by other
employees or non-employees, including citizerA , Will become part it* public record. Because
                                                                    of=
others might not be aware of the public records . law, the following staieihent (or some version
of it) will be included somewhere on the site:

Representatives of Davidson Coun focal government communicate via this social media site.
Consequently, any communication bxf a Camp emploree or the general public may be subject
to monitoring and disclosure to third parties.

3.4     Security

From a security standpgint. pers6.41S : doing business on behalf of Davidson County should be
mindful of how best to prevent fraud unauthoiii41 access to either the social media site or the
Davidson aiiiiitOietwork. P1eak6 .:.±efer tai the reqUir4nents set forth in the Davidson County IT
Policy aril the Davidson County Acceptabld`14q,

It is important to note that-. ..0. .tirity fekted to social media is fundamentally a behavioral issue,
not a technology. issue. In gehOal, employees unwittingly providing information to third parties
pose a risk to theycore Davidson County network.

In order to prevent *tential :Jiarm, users of social networking sites representing Davidson
County should rninimiiitc:WO-iint of infoimation an attacker is likely to gain from a successful
attack. For example, indiVidtiat user IDs and passwords must never be duplicated across multiple
sites. In this way, if one site is compromised, the attacker cannot also gain access to other sites
for which the user is authorized:

Also, a Davidson County employee must never use any current government domain password as
a password on any other site. With this in mind, IT maintains the responsibility to issue
usernames and passwords for any social networking site that represents Davidson County.


3.5     Records Management and Preservation
Communication through department-related social media is considered a public record under
North Carolina's G.S. 132 and will be managed as such. Therefore, the following items apply:

•      All comments or posts made are public, not private.
•      All social media accounts will be set to not accept private messages. However, in the
       event that this cannot be done, every effort will be made to encourage users to contact
       Davidson County via the. account administrator's Davidson County e-mail address. For
       private messages that account administrators do receive, they should be treated as
       constituent e-mails and therefore, as public records.2::;10., this way, all replies to these
       messages will be issued from their Davidson CourV ...Mail account.
•      Agencies should set all privacy settings to , moderated. Comments expressing an
       opposing view point can be allowed.
•      All social media Web sites will adhere t.0:411e public reds law and the schedule of
                                                                    .„;
       collection as determined by the North (. 40iiia State Archives.;
                                                1

4.0 PROCEDURES

•      Any Davidson County safieticiVed social media .presence will be connected to the
       Davidson County website. Whet possible, county and departmental sites should be
       branded with the county logo.
•      The "public record'-': statement mum be clearly posted on At county related social media
                               . !                                               r,	 :.
       site. This will *felt:de the acceptable , postings .language found under Posts and
       Comments seciyin o f this .-,:- 	-	
                            .                  pialicy.      -'-:: , . - ‘,i- . - -.    '

•      Content on sodiarni edia sifeS,-'shall follow-gUidelines of this Social Media Policy.
                                                     ,
                            .:
•                          id
       Images and/orvepAnustbe approved by the Assistant County Manager or Department
       Head biffitir designee                   i . fOi)OStino	            . ..''
•	               re possible ) . 	 to: social media-sites should reference links back to the County
        v,ebsite page.
          ' ,:.-
•      Departments may reqUest postings to the main County organizational social media site
                   ,               '	 rn : 4.,
       throuct '-current procedures of poAtilig on the County website.
                        COMMISSIONERS AGENDA

                                                    Date: October 12, 2010

                                                    Exhibit: Attached


ITEM: 1.8.         Approval of "Task C" of Engineering Services Contract
                   Amendment for Extended Day Sewer


ITEM INFORMATION: Pursuant to a request by the Board of Commissioners at
its September 14, 2010, meeting for renegotiation of the Construction
Administration costs associated with the Extended Day Sewer Extension Project,
this is a request for approval of "Task C" of Scope Change Authorization - #4.
Please see the attached email regarding this matter for additional information
regarding the Construction Administration Costs. (Tasks A, B & D were
approved by the Board on September 14, 2010.) The origjnal Construction
Administration amount was $20,000.00: the renegotiated amount for
Construction Administration is $17,502.00.




ACTION TO BE TAKEN: Approve/Disapprove "Task C"




FOLLOW-UP: If approved, execute Scope Change Authorization - #4
Debbie Harris
From:                      Robert Hyatt
Sent:                      Tuesday, October 05, 2010 4:25 PM
To:                        Debbie Harris
Subject:                   FW: Scope Change #4


FYI


From: Rex Buck
Sent: Monday, September 20, 2010 8:15 AM
To: Robert Hyatt
Cc: Zeb M. Harmer; Dwayne Childress; Jane Kiker
Subject: RE: Scope Change #4

Robert,
I think Ben's numbers make more sense now and I'm OK with the $2,500 reduction.
Thanks,
Rex.



From: Robert Hyatt
Sent: Friday, September 17, 2010 3:02 PM
To: Rex Buck
Cc: Zeb M. Harmer; Dwayne Childress; Jane Kiker
Subject: RE: Scope Change #4

Rex,

Are you ok with this explanation and revised number?

Robert


From: Rex Buck
Sent: Wednesday, September 15, 2010 3:30 PM
To: Robert Hyatt
Cc: Zeb M. Harmer; Dwayne Childress; Jane Kiker
Subject: FW: Scope Change #4




From: Ben Palmer [mailto:bpalmer@dmp-inc.com]
Sent: Wednesday, September 15, 2010 1:57 PM
To: Rex Buck
Subject: RE: Scope Change #4

Rex,

Per our telephone conversation earlier, I will attempt to provide additional insight to the math & logic behind the
Construction Administration fee for Scope Change #4. While the numbers presented below in your earlier email do look
disproportionate, I offer the following:

                                                           1
For the current project, I had previously estimated that 1,147 manhours (1059-inspection, 88-CA) would he required for
construction related services:
    Field Inspection
    Contract Administration (CA)
        -    processing pay requests
        -    shop drawing review
        -    project coordination
             meetings
        -    project closeout
        -	   as-builts.
These manhours would be split between various levels/pay grades of staff, so a 'blended' per hour rate would be:

        $84,000 / 1,147 hrs $73.23 per hour

For Scope Change #4 (2500' of gravity),1 estimated that 239 manhours (171-inspection, 68-CA) wou ld be required for
construction services (same services as above). Again, split between various levels/pay grades of staf:, the 'blended' rate
for this portion of the project would be:

       $20,000 / 239 hrs = $ 83.68 per hour

Note that the CA services required for both are very similar with regard to time requirements. However, because there are
more inspection hours in the current project (at a lower billing rate) this skews the blended rate comparison.

Regardless, if we apply the blended rate of $73.23 from the current project to the projected manhours for Scope Change
#4, the Construction Administration fee estimate should be 239 hrs X $73.23/hr = $17,502.

The Construction Administration fee is an estimated not-to-exceed cost and will be billed based on our Standard Hourly
Rates outlined in the original contract. The County will billed only for the actual time spent on the project (not a lump
sum fee).

Ben Palmer, PE
Davis-Martin-Powell & Ass         es
6415 Old Plank Road
High Point, NC 27265
Tel - (336) 886-4821
Fax - (336) 886-4458
bpalmer@drnp-inc.com
www.dmp-inc.conn



If you      not the intended                        TT lust de qtr this mEssage and in rm the sender
immed           This electronic i •                    and any ::Aachments, as well as an-, :E'ectronic mail
messages) sent in response                  ..rlay be considered public record and u.s suc' r,;.abject to re 1t at
and review by anyone at any time. It also may contain information which • cor - : .71,ntial within the
meaning of ,E.1p3-.).ica!..:le 7.3deral and state laws.
                           •




C ison C.                      rnment, PO Box 1067, Lexington, NC                  www.co.davidson.nc.us


If you      not the intended recipient, you must destroy this mesc ., •• and inform t'iv
immediately. This electronic mail mess ge and any attachments, as well as arr.!          1.....::;c mail
m r,..;ssage(s) sent in response to it may   onsidered public record and as such .:)uillect to relt:
a . .c review by anyone at any time. It uko may contain information which is confidential within ti

                                                              2
meaning of app1k      cieral and state laws.

Davidson County Government, PO Box 1067, Lexington, NC, USA, wvvw.co.davidson.nc.us




                                               3
                                  SCOPE CHANGE AUTHORIZATION -#4

Project: Extended Day School_ – Sewer Improvements Prcject Manager: Ben Palmer (DIVIP)
Project #: _MCP Proiect080191	                              Date Prepared: August 30,2010
Page: 1	                                                    Date Revised: September 2, 2010
I. The following changes in the scope of the work are hereby authorized.
Additional project infrastructure components:
 - Additional 2,500 LF of gravity sewer
- Additional 10 easement documents & mapping (estimated)
2. The effect of these changes in scope is as follows:
   a.) Cost – Engineering Services Fees
              Task A – Design Services, $18,000 increase ($90,000 to $108,000)
              Task B – Additional Services/Easements, $7,000 increase ($40,000 to $47,000)
              Task C – Construction Administration, $20,000 increase ($84,000 to $104,000)
              Task D – Bidding Services, $2,500 (Lump Sum)
   b.) Schedule – 200 days to complete design, permitting and easement acquisitions.
   c.) Function – No Change
   d.) Other – N/A
3. The reason for these changes in the scope of the work is as follows:
    County Commissioners voted on 8/24/10 to construct additional infrastructure will provide sewer service to
   the Davidson County Schools Administrative Complex, Stoner-Thomas School and Workshop of Davidson.
   Project will also provide ability for approximately 4-5 residential/commercial parcels to connect (if desired).
4. Revised project budget Construction cost estimated at approximately $150,000

5. Revised project completion date: Contract time to be extended by 60± days

 6. Project manager's comments:
   Task C includes an allowance for 4 hrs/day of construction inspection service (based on 60 calendar day
   construction period).
   Final design will determine whether Stoner-Thomas School can be connected via gravity flow or if an on-site
   pumping system will be required.
   It is anticipated that this additional construction work will be completed by the current Extended Day project
   Contractor (Triangle Grading & Paving) as a change order to current Contract – formal Bidding not
   anticipated.
    Should a formal bidding process be required by the Owner, these services (solicitation of bids, answering
    questions, bid opening, bid recommendation) will be covered under Task D.
    Additional services and fees (i.e. Geotechnical & Environmental investigations and permitting fees) are not
    included in the above costs. These additional services/fees will be invoiced, with prior approval from the
    Owner, in accordance with Attachments "A" & "B" of the original Contract.




                                                                                                       Pagel of 2
This extra work is subject to the terms and conditions of the contract executed for this
project dated: November 19, 2008

This work will not be initiated until this form has been signed and returned by the owner.

Distribution:
                                                                     Recommended Zir.
                                                                     Date: I/111
                                                                         I/111P
Owner	                 ( X ) Contractor	                  )
Principal-in-charge ( )	        File	                  (X)
                                                                     Approved 	
Project Manager	       ( X )	                             )          Date:




                                                                                             Page 2 of 2
                            COMMISSIONERS AGENDA

                                                   Date: October 12, 2010

                                                   Exhibit: Attached


ITEM:               Request for Approval of Hangar Space Lease Agreement


ITEM INFORMATION: Attached please find the proposed Hangar Space Lease
Agreement for the lease to Air Methods Corporation of the hangar and office
space owed by Davidson County.




ACTION TO BE TAKEN: Direct that notice be given as required by law of the
proposed lease and direct that the matter be placed on the October 26, 2010,
agenda for consideration.




FOLLOW-UP: Publish legal notice for October 26, 2010 meeting
STATE OF NORTH CAROLINA

                                             HANGAR SPACE LEASE AGREEMENT
COUNTY OF DAVIDSON

       This HANGAR SPACE LEASE AGREEMENT (this "Agreement') entered into as of this
    day of October, 2010, by and between Davidson County, a body politic and corporate of the
State of North Carolina, ("Lessor") and Air Methods Corporation, 7301 Peoria, Englewood
Colorado, 80112, ("Lessee").

       In consideration of the mutual covenants contained herein, and for other good and valuable
consideration, the parties hereby agree as follows:

   1. Lease of the Hangar Space: Lessor hereby leases to Lessee the hangar owned by it (the
       "Hangar") located at the Davidson County Airport (the "Airport") and described as follows:
       1673 Aviation Way, Lexington, North Carolina (the "Hangar Space"). The Hangar Space
       shall be used and occupied by Lessee solely for 24/7 crew offices and the storage of the
       following aircraft; Registration No. 	                (the "Aircraft"), or any other similar
       aircraft owned or leased by Lessee (the "Substitute Aircraft"), provided has obtained the
       prior written consent of Lessor to store the Substitute Aircraft in the Hangar Space. In the
       event Lessee is permitted to store a Substitute Aircraft in the Hangar Space, all provisions of
       this Agreement applicable to the Aircraft shall also be applicable to the Substitute Aircraft.

    2. Term: The terms of this Agreement shall commence on November 1, 2010, and shall
       continue in effect until October 31, 2015, unless earlier terminated under the terms of this
       Agreement. Thereafter, the Agreement shall continue in effect from month to month, being
       automatically renewed after each month, unless terminated under the terms of this
       Agreement.

   3. Rent: For use of the Hangar Space, Lessee shall pay Lessor, at the address specified in
      Paragraph 17, the amount of $2,175.00 per month, payable in advance on the first day of
      each month. The amount of rent may be changed from time to time by Lessor upon thirty
      (30) days' notice to Lessee.

   4. Utility Charges: Lessee covenants and agrees to pay all charges for water, sewage,
       disposal, gas, electricity, light, heat, power, telephone or other utility services used,
       rendered or supplied to or for the Hangar Space and to contract for the same in Lessee's
       own name.

    5. Maintenance and Upkeep: Lessee shall take steps to ensure that the performance of any
       helicopter maintenance work shall not damage the Hangar Space, the Hangar or other area
       where the work is performed. Lessee shall control the conduct and demeanor of its
       employees and invitees and of those doing business with it, in and around the Hangar and
       Hangar Space, and shall take all steps necessary to remove persons whom Lessor may, for
       good and sufficient cause, deem objectionable. Lessee shall keep the floor of the Hangar
       Space clean and free of debris at all times. In utilizing the Hangar Space during the term of
       this Agreement, Lessee agrees to and shall comply with all applicable ordinances, rules and
     regulations established by any federal, state or local government agency, by Lessor or by the
     Davidson County Airport Authority. On the termination of this Agreement, by expiration or
     otherwise, Lessee shall immediately surrender possession of the Hangar Space and shall
     remove, at its sole expense, the Aircraft and all other property therefrom, leaving the Hangar
     Space in the same condition as when received, ordinary wear and tear accepted. Lessee
     shall be liable for any and all damage to the Hangar or to the Hangar Space caused by
     Lessee's use, including, but not limited to, bent or broken interior walls, damage to unsealed
     floors due to fuel spillage, or damage to doors due to Lessee's improper or negligent
     operation.

6. Sublease/Assignment: Lessee shall have the right to sublease the Hangar Space or to assign
     this Agreement with the prior written approval of Lessor and of the Davidson County
     Airport Authority.

7.   Condition of Premises:    Lessee shall accept the Hangar Space in its present condition
     without any liability or obligation on the part of Lessor to make any alterations,
     improvements or repairs of any kind on or about said Hangar Space. Lessor agrees to install
     a Washer/Dryer hook-up and to add a private shower facility.

8. Alterations:    Lessee covenants and agrees not to install any fixtures or make any alterations,
     additions or improvements to the Hanger Space without the prior written approval of Lessor.
     All fixtures installed or additions and improvements made to the Hangar Space shall, upon
     completion of such additions and improvements, become Lessor's property and shall remain
     in the Hangar Space at the termination of this Agreement, however terminated, without
     compensation or payment to Lessee.

9. Insurance:      Lessee agrees to maintain, at its own expense, for the benefit of itself and Lessor
     as co-insured's, insurance of such type and such amounts as may be approved by Lessor,
     insuring against; (a) liability or damage to or loss of the Aircraft or other property, and (b)
     liability for personal injury or death arising from acts or omissions of Lessee, its agents and
     employees. Such policy or policies shall contain a provision whereby Lessee's insurer
     waives any rights of subrogation against Lessor, its agents and employees and providing that
     Lessor must receive at least ten (10) days prior written notice of any cancellation of Lessee's
     insurance coverage. Prior to the commencement of this Agreement, Lessee shall deliver to
     Lessor certificates or binders evidencing the existence of the insurance required herein.

10. Casualty:    In the event the Hangar or the Hangar Space, or the means of access thereto, shall
     be damaged by fire or any other cause, the rent payable hereunder shall not abate provided
     that the Hangar Space is not rendered untenantable by such damage. If the Hangar Space is
     rendered untenantable and Lessor elects to repair the Hangar or Hangar Space, the rent shall
     abate for the period during which such repairs are being made, provided the damage was not
     caused by the acts or omissions of Lessee, its employees, agents or invitees, in which case
     the rent shall not abate. If the Hangar or Hangar Space is rendered untenantable and Lessor
     elects not to repair the Hangar or Hangar Space, this Agreement shall terminate.


                                                 2
11. Indemnify: Force Majeure: Lessee agrees to release, indemnify and hold Lessor, its
   officers and employees harmless from and against any and all liabilities, damages, business
   interruptions, delays, losses, claims, judgments, of any kind whatsoever, including all costs,
   attorneys fees, and expenses incidental thereto, which may be suffered by, or charged to,
   Lessor by reason of any loss of or damage to any property or injury to or death of any
   person arising out of or by reason of any breach, violation or non-performance by Lessee or
   its servants, employees or agents of any covenant or condition of the Agreement or by any
   act or failure to act of those persons. Lessor shall not be liable for its failure to perform this
   Agreement or for any loss, injury, damage or delay of any nature whatsoever resulting there
   from caused by any act of God, fire, flood, accident, strike, labor dispute, riot, insurrections,
   war or any other cause beyond Lessor's control.

12. Disclaimer of Liability: Lessor hereby disclaims, and Lessee hereby releases Lessor from
    any and all liability, whether in contract or tort (including strict liability and negligence), for
    any loss, damage or injury for any nature whatsoever sustained by Lessee, its employees,
    agents or invitees during the term of this Agreement, including but not limited to loss,
    damage or injury to the aircraft or the other property of Lessee that may be located or stored
    in the Hangar Space, unless such loss, damage or injury is caused by the Lessor's gross
    negligence or intentional, willful misconduct. The parties hereby agree that under no
    circumstances shall Lessor be liable for indirect, consequential, special or exemplary
    damages, whether in contract or tort (including strict liability and negligence), such as, but
    not limited to, loss of revenue or anticipated profits or other damage related to the leasing of
    the Hangar Space under this Agreement.

13. Default: This Agreement shall be breached if: (a) Lessee shall default in the payment of any
    rental payments hereunder; (b) Lessee shall default in the performance of any other
    covenant herein, and such default shall continue for five (5) days after receipt by Lessee of
    notice thereof Lessor; (c) Lessee shall cease to do business as a going concern; (d) a petition
    is filed by or against Lessee under the Bankruptcy Act or any amendment thereto (including
    a petition for reorganization or an arrangement); or (e) Lessee assigns any interest in his/her
    property for the benefit of creditors. In the event of any breach of this Agreement by
    Lessee, Lessor shall, at its option, and without further notice, have the right to terminate this
    Agreement and to remove the Aircraft and any other property of Lessee from the Hangar
    Space, using such force as may be reasonably necessary, without being deemed guilty of or
    liable for trespass, breach of peace or forcible entry and detainer, and Lessee expressly
    waives the service of any notice. Exercise by Lessor of either or both of the rights specified
    above shall not prejudice Lessor's rights to pursue any other remedy available to Lessor in
    law or equity.

14. Thirty (30) Day Termination: Either party to this Agreement shall have the right, with or
    without cause, to terminate this Agreement by giving thirty (30) days prior written notice to
    the other party.

15. Governing Law: This Agreement shall be construed in accordance with the laws of the
    State of North Carolina.
                                                3
16. Relationship of Parties: The relationship between Lessor and Lessee shall always and only
    be that of lessor and lessee. Lessee shall never, at any time during the term of this
    Agreement become the agent of Lessor, and Lessor shall not be responsible for the acts or
    omissions of Lessee, its employees or agents.

17. Remedies Cumulative: The rights and remedies with respect to any of the terms and
    conditions of this Agreement shall be cumulative and not exclusive, and shall be in addition
    to all other rights and remedies available to either party in law or equity.

18. Notices: Any notice given by one party to the other in connection with this Agreement shall
    be in writing and shall be sent by certified or registered mail, return receipt requested:

           (1)If to Lessor, addressed to:
                           Office of the Davidson County Attorney
                           Post Office Box 1067
                           Lexington, NC 27293-1067

           (2) If to Lessee, addressed to:
                           Air Methods Corporation
                           7301 South Peoria St.
                           Englewood, CO 80112

   Notices shall be deemed to have been received on the date or receipt as shown on the return
   receipt.

19. Integration: This Agreement constitutes the entire agreement between the parties, and as of
    its effective date supersedes all prior independent agreements between the parties related to
    the leasing of the Hangar Space. Any changes or modification hereof must be in writing
    signed by both parties.

20. Waiver: The Waiver by either party of any covenant or condition of this Agreement shall
    not thereafter preclude such party from demanding performance in accordance with the
    terms hereof.

21. Successors Bound: This Agreement shall be binding and shall insure to the benefit or the
    heirs, legal representatives, successors and assigns of the parties hereto.

22. Severability: If a provision hereof shall be finally declared void or illegal by any court or
    administrative agency having jurisdiction over the parties to this Agreement, the entire
    Agreement shall not be void, but the remaining provisions shall continue in effect as nearly
    as possible in accordance with the original intent of the parties.

   IN WITNESS WHEREOF, the parties have executed this Agreement as of this day and year
   first above written.
                                              4
Lessor: DAVIDSON COUNTY


By: 	                              (SEAL)
Name: W. Max Walser
Title: Chairman, Davidson County
       Board of Commissioners




Lessee: AIR METHODS CORPORATION


By: 	                              (SEAL)
Name: Ed Rupert
Title: Senior Vice President




   -5
                           ACKNOWLEDGEMENT FOR COUNTY


STATE OF NORTH CAROLINA

COUNTY OF DAVIDSON


       I, Deborah J. Harris, a Notary Public, in and for the said County and State, certify that Anne
M. Burkhart, who, being by me duly sworn, states that she is the Clerk to the Board of
Commissioners of Davidson County, a body politic and corporate existing under the laws of the
State of North Carolina and acting through its Board of Commissioners, and by authority duly
given and as the act of said County, the foregoing instrument was signed in its name by W. Max
Walser, as its Chairman, sealed with its seal, and attested by herself as the Clerk to the Board of
Commissioners.

       WITNESSETH my hand and notarial seal this 	            day of October, 2010.




                                                                    Notary Public


My Commission Expires:

     March 8, 2015


[Official Seal]
              ACKNOWLEDGEMENT FOR AIR METHODS CORPORATION


STATE OF

COUNTY OF


       I, 	                           , a Notary Public, in and for the said County and State, certify
that Ed Rupert personally came before me this day and acknowledged that he is Senior Vice
President of Air Methods Corporation, a corporation, and that he, as Senior Vice President, being
authorized to do so, executed the foregoing on behalf of the corporation.

        Witness my hand and official seal, this the 	     day of October, 2010.




                                                                    Notary Public

My Commission Expires:



[Official Seal]
                     COMMISSIONERS AGENDA

                                                Date: October12, 2010

                                                Exhibit: Attached


ITEM:   J .1.    Increasing Access to Primary Care and Dental Services in
                 Davidson County


ITEM INFORMATION: Please see attached.




ACTION TO BE TAKEN: Approve




FOLLOW-UP:
                                Presentation Summary

      "Increasing Access to Primary Care and Dental Services in Davidson County"

                Davidson County Commissioners Infoimational Meeting

                                    L. Layton Long, Jr.
                                      Health Director
                                     October 7, 2010

Increasing Access to Primary Care

Davidson County currently has approximately 18-21% of its population, ages 18-64,
medically uninsured. These numbers are generally consistent with State averages for this
population. In 2009 a team was assembled to identify methods to increase primary care
access and to draft a business plan for expansion of care in Davidson County. This team
consisted of the health director, the County manager, the social services director, the free
clinic director and representatives of both hospitals. This team, over the course of one
year, examined numerous options and models in designing a project that would best suit
Davidson County. The result of these efforts was a business model that called for the
conversion of Davidson Medical Ministries Clinic into a Federally Qualified Health
Center (FQHC) with a free clinic component. FQHC's receive federal funding of
$650,000 annually and are designed to serve the medically indigent. Other revenue
generating sources for the clinic include sliding fees scales (based on ability to pay),
grants, and Medicaid/Medicare revenues. To implement this model the team
recommended a partnership with Gaston Family Health Services (GFHS). Applying to
become an FQHC is complex and highly competitive grant process. The team believed
that a partnership with GFHS would greatly enhance the likelihood of receiving the
federal grant as well as increasing the probability of having a successful transition due to
the supporting services GFHS could provide. The federal application for this project
must be submitted toward the end of November. GFHS has partnered with other counties
and has developed their business model for submission of the federal grant. One of the
stipulations of the GFHS business model is demonstrated community support through a
direct financial contribution of $100,000. GFHS does not stipulate where these funds
must come from but discussions among team members and others in the community have
been centered on the role of the hospitals and the County in meeting this requirement.

East Carolina School of Dentistry

In December of 2009 I was contacted by representatives of East Carolina University
regarding the development of the new dental school at ECU. The new dental school at
ECU will be a different model from the existing dental school at UNC-Chapel Hill. The
ECU model will consist of ten "learning centers" located in communities that have been
identified as having unmet dental needs. ECU dental students will complete their forth
year of training at these centers while providing dental services to the underserved
population. ECU representatives indicated that Davidson County had been identified as a
community in need of dental services and was a prospective site for location of a learning
center. Their initial visit was to .gather general information about the County and
suggestions on possible learning center locations. After this initial meeting, I contacted
Dr. Mary Riffling at Davidson Community College about the possibility of DCCC being
a site. Since the initial ECU visit there have been several subsequent meetings between
ECU representatives, DCCC, Medical Ministries, County administration, the health
department and others.

There are many factors that ECU considers in making the decision to invest in a
community through building a learning center. Among these factors is partnering with
key agencies to assure success of the learning center. One of the partnering models that
ECU considers is collaboration with an FQHC and ECU has shown significant interest in
the business model of Medical Ministries becoming an FQHC.

Issue to be considered

It is clear that ECU has a strong desire to locate a learning center in Davidson County.
Location of this center would bring badly needed dental services into the community for
residents that currently do not have access to a dentist. Although the numbers would not
be large the learning center would also bring jobs to the community. Additionally,
DCCC has indicated the learning center would create the opportunity to start a dental
hygiene program. While it may not be the deciding factor for ECU to locate a learning
center in Davidson County, creation of an FQHC in the community will definitely be a
consideration.

Without the indicated community support for the $100,000 GFHS will not submit the
FQHC application on behalf of Davidson Medical Ministries. Support for the FQHC
brings two important aspects: (1) expansion of needed primary care services into
Davidson County and (2) additional possibilities for support of the ECU learning center.

Communications with both Lexington Memorial Hospital and Thomasville Medical
Center regarding financial support for the FQHC are in progress. The Davidson County
Board of Health is having a special meeting on October 4 to consider endorsement of the
FQHC application with financial support through the home health proceeds as approved
by the Commissioners. ECU has not indicated a final decision date for location of the
next round of learning center locations.
                                 COMMISSIONERS' AGENDA

                                                                Date: October 2, 2010

                                                                 Exhibit:

ITEM: J.2.      Middle School Financing Options and Forecast b Zeb Hanner Assistant Count

                Manager

ITEM INFORMATION: Please review the attached information and options to be considered.




ACTION TO BE TAKEN: Review information and options
                                                                   Davidson County


Memo

To:        Davidson County Board of Commissioners

From:      Zeb M. Hanner
CC:        Robert Hyatt
Date:      10/12/10
Re:        Middle School Financing Options and forecast



Commissioners:

         The Commissioners asked staff to do some financial analysis of building a new middle school
and the financial impact. The attached summary sheet is based on our current 5 Year Capital plan and
factors we are aware of at the present time.

1 have included 4 options: Options 1 and 2 are based on using property tax being used as the funding
method. Options 3 and 4 are based on doing a referendum and using a 1.74 cent sales tax to fund the
middle school.

Options 1 and 3 assume using 7 million dollars from internal County Funds and using the 13 million
dollars of interest free QSCB Bonds for a total of 20 Million dollars.

Options 2 and 4 assume borrowing 7 million dollars at a 5.5% interest rate and using the 13 million
dollars of interest free QSCB Bonds for a total of 20 Million dollars.

The last five columns show the impact on the property tax rate and the available fund balance.



Staff is not asking for a vote. This is only for informational purposes and to answer any questions that
you may have.



Best regards,



Zeb M. Hanner

Assistant County Manager




• Page 1
                                                                            Davidson County Forecast
                                                                    Options for Financing a new Middle School
                                                                                                                                                   Projected tax rate
                                                                                         Savings on                                                                                      2014-2015
                                                        Cost for the Project               QSCB                         2010-2011     2011-2012        2012-2013        2013-2014        Revaluation
                                                                                            Option One
                                                                               Use Property tax to fund Debt Service
Use Lottery and internal funds                    $     7,000,000
Borrow from QSCB's 0 percent                      $    13,054,000
Debt service on Borrowing                                 870,267
Total 15 year cost                                                  $ 20,054,000

TAX INCREASE                                                                                                                                                                         1                 -1

TAX RATE                                                                                                                        54                54           54                   55               54

Fund Balance                                                                                                                29.96%          26.57%        22.65%             18.22%            17.33%
                                                                                            Option Two
                                                                               Use Property tax to fund Debt Service
Borrow at      5.50%                              $     7,000,000
Borrow from QSCB's 0 percent                      $    13,054,000
Yearly Debt service on Borrowing                  $     1,556,617                $           686,350 Yearly
Total 15 year cost                                                  $ 23,349,252 $         3,295,252 Total

TAX INCREASE                                                                                                                                                                         3               -2
TAX RATE                                                                                                                        54                54           54                   57               55

Fund Balance                                                                                                                29.96%          26.45%        22.10%            18.77%             18.55%
                                                                                            Option Three
Use 114 cent sales tax In 2011-2012 to fund Debt Service*** Sales Tax Should Generate $2,400,000
Use Lottery and internal funds                    $     7,000,000
Borrow from QSCB's 0 percent                      $ 13,054,000
Debt service on Borrowing                                 870,267
Total 15 year cost                                                 $ 20,054,000

TAX INCREASE
54
TAX RATE                                                                                                                                          54           54                   54               54

Fund Balance                                                                                                                29.96%          27.94%        25.94%            22.61%             23.05%
                                                                                            Option Four
Use 1/4 cent sales tax in 2011-2012 to fund Debt Service
Borrow at      5.50%                              $     7,000,000
Borrow from QSCB's 0 percent                      $    13,054,000
Yearly Debt service on Borrowing                  $     1,556,617

Total 15 year cost                                                  $   23,349,252

TAX INCREASE

TAX RATE                                                                                                                        54                54           54                   54               54

Fund Balance                                                                                                                29.96%          27.83%        25.41%            21.58%            21.63%
                                           Compared to Options 1 and 3
Financing Cost to borrow             20,054,000                                           Yearly     Life of the Loan
    4.50% interest     15 years                 $     1,840,941 $ 27,614,116         $       970,674 $     7,560,116
    5.50%                                       $     1,966,295 $ 29,494,425         $     1,096,028 $     9,440,425
    4.50%                            13,054,000 $     1,198,347 $ 17,975,200         $       328,080 $     4,921,200
    5.50%                                       $     1,279,945 $ 19,199,173         $       409,678 $     6,145,173


***Please note that the State has given each County the option of an additional 1/4 cent sales tax. This must be put on the ballot by referendum and voted on by the citizens.
                       COMMISSIONERS AGENDA
                                                  Date: October 12, 2010

                                                  Exhibit: Attached


ITEM: 0..3.       Proclamation of October 23, 2010 through October 31, 2010
                  as Red Ribbon Week


ITEM INFORMATION: The Young Marines of Davidson County have requested
that the Davidson County Board of Commissioners proclaim October 23, 2010
through October 31, 2010 as Red Ribbon Week.




ACTION TO BE TAKEN: Approve Proclamation




FOLLOW-UP: Execute Proclamation
NORTH CAROLINA
DAVIDSON COUNTY

                                   PROCLAMATION
                  RECOGNIZING OCTOBER 23, THROUGH OCTOBER 31, 2010
                      AS RED RIBBON WEEK IN DAVIDSON COUNTY

        Whereas, the County of Davidson and the Davidson County Board of Commissioners value the
health and safety of all of our citizens; and

        Whereas, substance abuse stands as one of the major challenges our county faces in securing a
safe and healthy future for our children; and

        Whereas, the anti-drug program known as "Red Ribbon Week" originated as a tribute to Special
Agent Enrique "Kiki" S. Camarena of the U.S. Drug Enforcement Administration, who in 1985 was
kidnapped, tortured and killed by drug traffickers in Guadalajara, Mexico. Kiki's death enraged many
Americans in his hometown of Calexico, California, who began to wear red ribbons to commemorate his
sacrifice. The anti-drug message spread quickly, and in 1988, the National Family Partnership took the
Red Ribbon Celebration nationwide; and

        Whereas, Red Ribbon Week is the nation's oldest and largest drug prevention program with more
than 80 million people participating in Red Ribbon events during the last week of October every year.
 The Red Ribbon Campaign has become a symbol of support for the DEA's efforts to reduce demand for
drugs through prevention and education programs.

        Whereas, the Young Marine Program of Davidson County promotes family and individual
responsibility for living healthy, drug-free lifestyles, and have requested, in furtherance of their mission,
that Davidson County adopt this resolution recognizing Red Ribbon Week.

       NOW, THEREFORE, BE IT RESOLVED, that, by virtue of the authority vested in me as
Chairman of the Davidson County Board of Commissioners, North Carolina, I, W. Max Walser, do
hereby proclaim October 21, 2010 through October 31, 2010, as

                                            Red Ribbon Week

in Davidson County and urge all citizens to join in the week's activities to raise awareness of the dangers
of alcohol, tobacco and other drugs, and to encourage prevention, early intervention, and treatment
services.

          Adopted this the 12th day of October, 2010_

                                          Davidson County Board of Commissioners

                                          By: 	
                                             W. Max Walser
                                              Cbairma.p.
Attest:


Anne. M. Burkhart
Clerk to the Davidson County
Board of Commissioners
                                     	
Red Ribbon Week Factsheet                                                                                            Page 1 of 2




                                                              Red Ribbon Week Factsheet
      fr Search- dea go y                                                 [printer-friendly]
                   .

Press Room
                                Drug Enforcement Administration
News Releases                   Office of Public Affairs
E-mail updates                  202-307-7977
Speeches Testimony
Multi-Media Library


About Us
Mission                                                 Red Ribbon Anti-Drug
Leadership
History                                                      Campaign
Organizational Chart
Programs & Operations
Wail of Honor
DEA Museum                                     Red Ribbon Week is the nation's oldest and largest drug prevention
Office Locations                               program in the nation reaching millions of Americans during the last week
                                               of October every year. By wearing red ribbons and participating in
Careers at DEA                                 community anti-drug events, young people pledge to live a drug-free life
                                               and pay tribute to DEA Special Agent Enrique "Kiki" Camarena.
DEA Drug Information
Drug information Resources                     Special Agent Kiki Camarena:
                                               • Special Agent Camarena was an 11-year veteran of the DEA assigned
Law Enforcement                                to the Guadalajara, Mexico, office where he was on the trail of the
Most Wanted                                    country's biggest marijuana and cocaine traffickers. In 1985, he was
Major Operations
                                               extremely close to unlocking a multi-billion dollar drug pipeline.
Threat Assessment
Training Programs                              • On February 7, 1985, he was kidnapped, brutally tortured, and
Stets & Facts                                  murdered by Mexican drug traffickers. His tragic death opened the eyes
Additional Resources                           of many Americans to the dangers of drugs and the international scope of
                                               the drug trade.
Drug Prevention
For Young Adults
                                               History of Red Ribbon Week:
For Parents
Additional Drug Resources
                                               • Shortly after Kiki's death, Congressman Duncan Hunter and Kiki's high
Diversion Control &                            school friend Henry Lozano launched "Camarena Clubs" in Kiki's
Prescription Drugs                             hometown of Calexico, California. Hundreds of club members pledged to
Registration                                   lead drug-free lives to honor the sacrifice made by Kiki Camarena..
Cases Against Doctors
                                               • These pledges were delivered to First Lady Nancy Reagan at a
                                               national conference of parents combating youth drug use. Several state
Drug Policy
Controlled Substances Act
                                               parent organizations then called on community groups to wear red
Federal Trafficking Penalties                  ribbons during the last week of October as a symbol of their drug-free
Drug Scheduling                                commitment.
                                               • The first Red Ribbon Week celebrations were held in La Mirada and
Legislative Resources                          Norwalk, California.
                                               • In 1988, the National Family Partnership (NFP) coordinated the first
Publications                                   National Red Ribbon Week with President and Mrs. Reagan serving as
                                               honorary chairpersons.
Acquisitions & Contracts
                                               How to Celebrate Red Ribbon Week:

                                               • The NFP estimates that more than 80 million people participate in Red
                                               Ribbon events each year.
                                               • The campaign is a unified way for communities to take a stand against
                                               drugs and show intolerance for illicit drug use and the consequences to all
                                               Americans.
                                               • Schools, businesses, the faith community, media, families, and



http://www.justice.gov/dea/ongoing/red_ribboniredribbon Jactsheet.html	                                                 10/8/2010
                              	
Ked Ribbon Week Factsheet                                                                              Page 2 of 2


                                    community coalitions join together to celebrate Red Ribbon Week in many
                                    ways, such as: sponsoring essay and poster contests; organizing drug-
                                    free races; decorating buildings in red; handing out red ribbons to
                                    customers; holding parades or community events; and by publicizing the
                                    value of a drug-free, healthy lifestyle.
 A D..EA Result for Parents         • DEA joins with community coalitions and prevention groups to plan and
                                    carry out Red Ribbon activities, ranging from classroom events to
                                    stadium-sized rallies.




http://www.justice.govidea/ongoing/red ribbon/redribbonfactsheet.html 	                                  10/8/2010

				
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