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					    INDUSTRIAL RESEARCH & DEVELOPMENT
              INTERNSHIP (IRDI)

                              PROGRAM GUIDE


                                     In effect April 2011




Government of Canada
Natural Sciences and Engineering Research Council of Canada
Canadian Institutes of Health Research
Social Sciences and Humanities Research Council of Canada

Networks of Centres of Excellence
350 Albert Street
Ottawa, Ontario K1A 1H5
Telephone: (613) 995-6010
Facsimile: (613) 992-7356
Web address: www.nce.gc.ca
                                                          Table of Contents

Overview of the IRDI Program ...............................................................................................................1
  Program Goal ........................................................................................................................................1
  Expected Results and Outcomes ..........................................................................................................1
  Delivery Requirements ..........................................................................................................................1
IRDI Evaluation Criteria and Review Process ......................................................................................3
  Evaluation Criteria .................................................................................................................................3
  IRDI Proposals Review and Decision-making Process .........................................................................4
Reporting Requirements and Mid-term Review ...................................................................................5
  Annual Reports......................................................................................................................................5
  Final Report...........................................................................................................................................5
  Mid-term Review ...................................................................................................................................5
Management and Governance...............................................................................................................5
  Board of Directors .................................................................................................................................6
  IRDI Initiative Director ...........................................................................................................................6
  Communications....................................................................................................................................6
  Role of the Recipient Organization........................................................................................................7
Administration ........................................................................................................................................7
  Basis and Timing of Payments ..............................................................................................................7
  Environmental review policy ..................................................................................................................7
  Funding Agreement...............................................................................................................................7
  Agreements with Partners .....................................................................................................................7
Use of IRDI Funds ...................................................................................................................................8
  Eligible Expenses ..................................................................................................................................8
  Stacking Provisions ...............................................................................................................................9
Monitoring and Guidance.......................................................................................................................9
  Major Changes ....................................................................................................................................10
  Program Evaluation.............................................................................................................................10
  The Access to Information Act and the Privacy Act.............................................................................10
Appendix A: Benefit to Canada ...........................................................................................................11
Appendix B: Conflict of Interest Policy Framework ..........................................................................12
Appendix C: The Access to Information and the Privacy Act (ATIP)...............................................16
Appendix D: Environmental Review Requirements and Examples for Recipient Organizations .19
Appendix E: Requirements for IRDI Annual Report for Fiscal Year 2010-2011 ..............................21
Appendix F: IRDI Review Criteria Assessment Guide.......................................................................22
                                                     Industrial Research & Development Internship (IRDI)
                                                                                         Program Guide
                                                                                         February 2011



Overview of the IRDI Program                         Expected Results and Outcomes

The Industrial Research and Development              The IRDI program seeks to create additional
Internship (IRDI) program is a federal               opportunities for skilled graduates by matching
mechanism whereby, through a competitive             them with businesses that can make use of
review      process,     successful     recipient    their talents. The overall result of this program
organizations are funded to take on the              will be an increase in the science and
responsibility of matching graduate students         technology activities of businesses, with a
and post-doctoral fellows with private sector        corresponding increase in knowledge-based
host organizations for private sector research       jobs for trained graduates. Specific outcomes of
internships. The interns will work on research       this program include:
projects jointly developed by the private sector
host    organization    and    their  academic       Immediate outcomes (during award period)
supervisor.
                                                     •   S&T graduates exposed to real-world
The IRDI program is a federal program                    business problems
administered by the Networks of Centres of           •   private sector exposure to S&T benefits
Excellence (NCE) Secretariat and overseen by         •   new S&T solutions developed for business
the NCE Steering Committee. The NCE                      needs
Steering Committee is composed of the deputy         •   stronger linkages between business and
ministers of Industry Canada and Health                  academia
Canada, the presidents of the three granting         •   more graduates with research and user-
agencies (the Canadian Institutes of Health              sector skills and know-how
Research,     the    Natural   Sciences      and     •   enhanced use of S&T graduates by the
Engineering Research Council, and the Social             private sector
Sciences and Humanities Research Council),           •   new positions for S&T graduates
and the President of the Canada Foundation for
Innovation (acting as an observer).                  Intermediate/long-term outcomes

The day-to-day administration of the IRDI            •   increased private sector investments in S&T
program is provided by the NCE Secretariat,          •   longer-term S&T positions created by
which reports directly to the NCE Steering               businesses, i.e., more job opportunities in
Committee.                                               Canada for S&T graduates
                                                     •   a change in business culture that will lead to
Program Goal                                             increased and sustainable business S&T
                                                         activities, and long-term academia-private
The goal of the IRDI program is to introduce             sector collaborations
graduate students and post-doctoral fellows to
practical business problems and provide them         Delivery Requirements
with the opportunity to apply their scientific and
technical expertise to address the needs of          To ensure alignment with the goals of the IRDI
participating businesses, as well as to create a     program, recipient organizations must apply the
vehicle that will facilitate increased private       following delivery requirements:
investments in R&D. The IRDI program is open
to all research areas.




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                                                      Industrial Research & Development Internship (IRDI)
                                                                                          Program Guide
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Eligible Recipient Organizations                      Collaboration      with      Other      Recipient
                                                      Organizations
Recipient organizations eligible to receive
funding to deliver an IRDI initiative are not-for-    An application to deliver an IRDI initiative may
profit corporations, including:                       be submitted by one or a group of
                                                      organizations. In the latter case, a lead
•   existing Networks of Centres of Excellence.       organization must be identified as the main
•   non-governmental organizations (NGO)              contact for program delivery and annual
    (that provide a facilitating and catalytic role   reporting purposes.
    among industry and business, academia,
    and government).                                  Successful recipient organizations will be
•   Universities, and consortia of firms and          expected to collaborate to jointly deliver the
    universities.                                     IRDI program and avoid overlap and
                                                      duplication. These organizations will need to
As a condition of eligibility, recipient              adapt their business models to maximize
organizations applying for the delivery of the        efficiency based on the strengths and track
IRDI program shall have an established and            record of their organizations. This could result
independent board of directors responsible for        in a discipline or regional focus.
the strategic orientation of the corporation and
approval of its annual financial reports and          Intern Recruitment and Eligibility
audits. Independent implies that the board of
directors is autonomous in the selection of           Eligible interns are full-time graduate students
directors and corporate members.                      enrolled in a Canadian participating institution,
                                                      or post-doctoral fellows working in a Canadian
Recipient organizations must have adequate            participating institution. The institution must be
financial and data management controls in             eligible to receive and manage funds under the
place to properly manage IRDI funds.                  guidelines of the granting agencies in any area
                                                      of research, including natural sciences,
Recipient organizations must have the capacity        engineering, economics, social sciences,
to deliver a minimum of 100 internships per           health, environment and ethics, provided that
year.                                                 those skills are sought by the participating
                                                      private sector host organization to support its
In order to offer coherent services to students       innovation process. Interns are paid by stipends
and firms and avoid overlap and duplication,          through the financial systems of their respective
recipient organizations must coordinate their         institutions.
activities with all other organizations delivering
similar types of programs in Canada, and in           A maximum of two IRDI internships are allowed
particular, with the granting agencies and other      for any individual over the course of their entire
federal internship programs. Collaborations are       academic and post academic career. In
encouraged.                                           exceptional circumstances, 5% of total annual
                                                      internships are allowed to exceed this limit.
Prior to signing the funding agreement,
successful applicants must demonstrate                A minimum of 30 percent of the annual interns
evidence of federal or provincial incorporation in    enlisted by a recipient organization must be
Canada. Federal, provincial and municipal             new interns who have not previously received a
government departments or agencies and                stipend from the IRDI program. In exceptional
crown corporations are not eligible to apply to       circumstances, the IRDI program may be
the IRDI program.                                     extended to part-time students. Specific needs
                                                      pertaining to the type of interns and the




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maximum number of internships must be                organizations must work diligently to develop
discussed in the proposal.                           new collaborations and facilitate the delivery of
                                                     internships. It is expected that annually, at
Eligible Participating Institutions                  least 25 percent of the internships be placed
                                                     with “new” private sector host organizations,
Eligible participating institutions are Canadian     i.e., companies that have not benefited from the
universities with a mandate for research and         IRDI program within the last two years, totalling
their affiliated institutions, including hospitals   collectively a minimum of 250 new firms. In the
and research institutes, that are eligible to        case of large corporations, major branches in
receive funds from any of the federal granting       different locations can be counted as separate
agencies, and who enrol or otherwise give            private sector host organizations for the
academic status to eligible interns.                 purposes of this target.

Eligible Private Sector Host Organizations           IRDI Evaluation               Criteria       and
                                                     Review Process
Eligible private sector host organizations are
for-profit private sector companies operating in     Evaluation Criteria
Canada that derive more than 50 percent of its
revenues from non-governmental sources and           To ensure that the program objectives are met,
derives its revenues from the sale of products       proposals are assessed against the two
and/or services including public utilities.          overarching evaluation criteria outlined below.

Internship Delivery                                  Benefits to Canada

An internship is defined as a period of four to      •   Likelihood for greater and more productive
six months during which an intern will work full-        involvement of graduates in research and
time on a research project jointly developed by          innovation conducted by the private sector
a private sector host organization, the academic     •   The extent to which there will be an
supervisor and the intern. At least 50 percent of        increased number of graduates with
the intern’s time must be spent at the private           research and business skills and know-how
sector host organization in Canada.                  •   The potential for strengthened collaboration
                                                         between academia and industry, beyond the
Internships will be scheduled in such a way that         term of the internship.
they do not delay or interfere with students’
ability to complete their degree requirements.       Strength of the business plan
It is expected that recipient organizations will     •   Track record of the applicant organization in
collectively   deliver   approximately     1000          delivering similar programs
internships per year, including a total of 300
                                                     •   Evidence of innovative and successful
new interns, representing 30 percent of the total
                                                         academia-private sector         partnerships
internships delivered.
                                                         (between the organization managing the
                                                         internships and the proposed private sector
Engagement of Private Sector Host                        partner(s))
Organizations and Canadian Participating             •   Strong delivery model that should include
Institutions                                             the following:
                                                         o robust recruitment strategy for private
Each internship represents a collaboration                   sector hosts and interns;
between Canadian participating institutions and          o efficient process for the management of
private sector host organizations. Recipient                 the initiative;



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    o    experienced professionals identified to        is used to help define the level of achievement
         ensure strong          management       and    (Outstanding, Excellent, Good and Fair) against
         leadership;                                    the program sub-criteria.
    o description of an effective match-making
         process;                                       Expression of Interest
    o well-articulated internships selection
         process;                                       An expression-of-interest letter is submitted
    o process to ensure the engagement of               electronically by the applicants to the NCE
         private sector partners;                       Secretariat. This letter should be no longer
    o plan         to    collaborate   with     other   than one page and include the following:
         organizations and granting agencies to
         offer a coherent portfolio of services and     •   title of the IRDI Initiative
         programs;                                      •   name of the applicant organization
    o description of a governance structure             •   total funding requested
         that is accountable for the progress and       •   contact information
         monitoring of the initiative;                  •   estimated number of internships to be
    o well-defined process for handling                     delivered per year
         intellectual property and other policies       •   provinces and territories, as well as
         that respects the policies of the                  disciplines and sectors, where internships
         universities which the interns are                 are proposed
         affiliated with; and                           •   if applicants comprise a group, existing and
    o evidence          of    a   sound     financial       potential members.
         management and accounting framework
         consistent with generally accepted             This expression-of-interest letter is not used for
         accounting principles.                         review purposes but rather to aid the
•   Clear and attainable objectives and                 recruitment of the Selection Committee
    milestones                                          members and for administrative purposes.
•   Cost-effective management of the internship
    initiative                                          Applications
•   Ability to attract new private sector funding
    partners                                            Application forms are made available on the
•   Demonstrated readiness to collaborate with          NCE Web site. The application form is in Excel
    other potential IRDI delivery organizations.        format and contains a series of tabs that
                                                        correspond to the required sections of the
IRDI Proposals Review and Decision-making               application.
Process
                                                        An Application consists of:
Proposals      undergo    a    review   by   an
interdisciplinary      selection      committee         •  general information and covering letter;
established by the NCE Secretariat, composed            •  executive summary of the proposed
of Canadian and international experts. The                 initiative;
Selection Committee evaluates proposals                 • a detailed plan of the proposed initiative;
against the program’s evaluation criteria,              • budget justification;
recommends to the NCE Steering Committee
                                                        • accompanying letters of support; and
priority proposals for approval and produces in-
                                                        • a complete list of acronyms used in the
depth written assessments of the evaluated
                                                           application.
proposals.        The IRDI Review Criteria
                                                        The onus is on the recipient organization to
Assessment Guide provided to the Selection
                                                        provide sufficient information to enable the
Committee is included in Appendix F. This tool
                                                        Selection      Committee   to  evaluate       the




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relationship to other sources of support (held or   Details of reporting requirements and templates
applied for) and to recommend the appropriate       are available on the NCE Web site and will be
funding level. Failure to provide adequate          distributed by the NCE Secretariat to the
information may lead to a recommendation for        recipient organizations on an annual basis.
reduced or no funding.
                                                    Final Report
Reporting Requirements and Mid-
                                                    Recipient organizations will be required to:
term Review
                                                    •   provide a final performance report
Annual Reports                                          summarizing the results and value added of
                                                        the IRDI        program to the recipient
Recipient organizations will be required to             organization and to Canada within six
provide annual reports to the NCE Steering              months of the end of the initiative’s term
Committee that will include :                           including an overall analysis of the
                                                        satisfaction surveys; and
•   A statistical report with information such as   •   participate in a follow-up survey that will
    type, numbers and location of intern                allow for evaluating the long-term benefits
    placements and private sector hosts, type,          and impacts of the IRDI initiative.
    duration and disciplines of internships and
    information on the nature of the                Details of the final report requirements will be
    partnerships                                    provided by the NCE Secretariat to the recipient
•   A questionnaire report summarizing results      organizations before the end of the funding
    and impacts for the year, including             period.
    methodology, templates and analysis of
    annual satisfaction surveys of all parties      Mid-term Review
    involved (i.e. interns, academic supervisors,
    private sector host organization supervisors)   The progress of each recipient organization will
•   A signed statement from the Board updating      be monitored on an on-going basis with an in-
    the    representations,      warranties   and   depth review at the mid-point of the funding
    covenants of the recipient organization that    period. Each recipient organization will be
    are contained in the signed funding             required to prepare a detailed report on the first
    agreement; and                                  two years of activity and any updates required
•   A financial report.                             to the business plan for the remaining years.
                                                    An in-depth evaluation of the recipient
The satisfaction surveys are developed by the       organization’s performance will be conducted
recipient organization(s) in order to provide       by the same Selection Committee or a subset
information on the overall satisfaction of the      of the Selection Committee, that made the initial
IRDI Internship participants (intern, private       funding recommendations to the NCE Steering
sector host, academic supervisor). A copy of        Committee.
the satisfaction surveys template must be
provided annually to the NCE Secretariat.           The mid-term review could result in continued
Recipient Organizations are expected to work        funding, continued funding on a conditional
collaboratively in harmonizing their satisfaction   basis, or the phasing out of a recipient
surveys in order for the NCE Steering               organization before the end of the current
Committee to properly evaluate the overall          award.
satisfaction of the IRDI program in Canada by
all parties involved.
                                                    Management and Governance



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                                                        Industrial Research & Development Internship (IRDI)
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Each recipient organization must have an                objectives and activities to all relevant
administrative structure capable of managing            stakeholders, including the general public.
the IRDI initiative.
                                                        Communications
Board of Directors
                                                        Competent management of communications is
Recipient organizations must have an                    critical to the success of the recipient
established board of directors that has the             organizations and the IRDI program. Effective
overall responsibility for the governance,              internal communications are also vital.
management,         direction      and      financial
accountability of the IRDI initiative, including the    The recipient organization activities, results and
approval of the reports submitted to the NCE            accomplishments should be conveyed to
Secretariat and the annual audit report. The            external     audiences,    including      potential
Board of Directors shall act in accordance with         participants from all sectors, public policy
this Program Guide and the Funding                      makers, the media and the general public.
Agreement. The names and affiliations of the            Consistency in messaging is essential, and
members of the Board of Directors are                   therefore a qualified individual in the
considered public information.                          organization managing the IRDI initiative should
                                                        be      responsible   for     coordinating       all
The membership of the Board must reflect the            communications      efforts.    The       recipient
various stakeholders involved in the initiative.        organization must develop a communications
The Board of Directors should consist of no             plan, with a set of comprehensive objectives
fewer than 10 members and should include                and activities designed to enhance interest in
members who are not directly affiliated with the        the IRDI program and its activities and to
recipient organization. A majority of the board         promote the IRDI program to the broad
members shall be from the industrial sector             spectrum of sectors that may benefit from it.
and/or the recipient organization’s user
community; while a third of the Board shall be          The recipient organization is encouraged to
composed of independent members. An NCE                 produce its communiqués and publications in
staff member will participate with observer             both official languages.
status on the Board of Directors of the recipient
organization and attend meetings of the Board           Communication activities and messages must
and its committees.                                     be consistent with and complementary to the
                                                        IRDI program. Acknowledgement of federal
The recipient organization must advise the NCE          government support of the initiative through the
Secretariat of any changes in membership of             Networks of Centres of Excellence is required
the Board that occur during the funding period.         in all recipient organization communications.

IRDI Initiative Director                                The recipient organization is expected to work
                                                        closely with the NCE Communications
The IRDI Initiative Director reports to the Board       Manager, and other recipient organizations
of Directors and is responsible for providing           when appropriate, such as for major
leadership and strategic direction to the               announcements involving representatives of the
recipient organization. Other duties may include        federal government.
but are not limited to: providing progress and
annual reports as approved by the Board of              The recipient organization is also expected to
Directors to the NCE Secretariat; acting on             collaborate with organizations managing similar
behalf of the organization with the NCE                 types of programs on promoting their
Secretariat; and promoting the program’s                programs.




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Role of the Recipient Organization                     by the recipient organization and submitted to
                                                       the NCE Secretariat.
The recipient organization is responsible for:
• providing suitable space to house the                Environmental review policy
   administrative centre of the IRDI initiative;
• receiving and distributing funds to                  Recipient organizations must pay careful
   participating institutions as approved by the       attention to environmental considerations in
   Board of Directors;                                 their decision to fund internships. The
• providing accounting and financial reporting         organization’s Boards of directors shall
   for IRDI funds and contributions to the             establish a process for environmental review.
   organization from other sources as required         Recipient organizations should refer to
   by the NCE Secretariat; and                         Appendix D of this Guide for an example of the
• providing suitable support to assist the IRDI        environmental review process. All internship
   Initiative   Director     in   his   or     her     proposals to be funded shall be reviewed for
   responsibilities.                                   potential environmental effects.

                                                       Requirements for Certain Types of Research
Administration
                                                       Recipient organizations must ensure that all
IRDI grants are awarded for specific purposes.         necessary certifications, permits, licences and
IRDI grant recipients are expected to use their        other approvals have been obtained by the
grant for the intended purpose and in                  participating institutions for research that falls
accordance with the IRDI program and their             within the following categories:        research
institution’s policies and guidelines. The NCE         involving human subjects; human pluripotent
Steering Committee reserves the right to               stem cells; animals; biohazards; infectious
terminate or suspend a grant that is not being         agents; radioactive materials; controlled
used for its intended purpose or should the            information; Aboriginal people; research in the
recipient organization ceases to meet the              Canadian territories and research with effects
eligibility criteria. Amounts paid after the expiry    on the environment. For complete details, the
of eligibility, or on the basis of fraudulent or       granting agency policy entitled “Requirements
inaccurate application, or in error, are subject to    for Certain Types of Research” can be found at:
recovery action. The NCE Secretariat may               http://www.nserc-crsng.gc.ca/NSERC-
withhold an appropriate amount of the total            CRSNG/Policies-Politiques/certaintypes-
grant payable to the recipient organization until      typescertaines_eng.asp .
it is satisfied that the eligibility criteria of the
program are being met.                                 Funding Agreement
Fraudulent use of IRDI funds will be referred to       Following the announcement of the funding
appropriate legal authorities.                         decision and prior to the release of the first
                                                       instalment of the award, a funding agreement is
Basis and Timing of Payments                           signed by representatives of the granting
                                                       agency and the designated representative of
Payments of grant awards to recipient                  the recipient organization. The funding
organizations are made through the granting            agreement outlines the terms and conditions for
agency as authorized by the NCE Steering               funding under the IRDI program.
Committee, subject to the conditions of the IRDI
Funding Agreement.                                     Agreements with Partners
Funds will be provided to the recipient
organization on the basis of a payment                 Stipend awards should not be paid until signed
schedule, based on anticipated need, prepared          agreements are in place confirming partnership



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arrangements, contributions, and allocations of          The NCE Secretariat and the granting agency
benefits (such as intellectual property) and             makes no claim to ownership of intellectual
policy requirements. These agreements should             property from the research it funds.
be available to the NCE Secretariat upon
request.



Use of IRDI Funds
Eligible Expenses

Recipient organizations will follow the rules of this IRDI Program Guide and the rules of the Tri-Agency
Financial           Administration             Guide             http://www.nserc-crsng.gc.ca/Professors-
Professeurs/FinancialAdminGuide-GuideAdminFinancier/index_eng.asp .

Eligible expenses for the IRDI program that differ from the Tri-Agency Financial Administration Guide
are detailed in the table below. For clarification on these and any other eligible expenses, contact the
NCE Secretariat.

Eligible Expenses                                     Ineligible Expenses
Salaries:

Salaries and benefits for recipient organization
staff in line with guideline practices used by the
recipient organisation and subject to the approval
of the IRDI Board of Directors and/or the IRDI
Initiative Director.

Contributions from the IRDI funds towards the
total annual remuneration of each recipient
organization staff member must not exceed
$120,000       full-time   equivalent   (excluding
benefits). This maximum applies to all positions
(including contracts) and shall be pro-rated on
the basis of the proportion of time worked relative
to the full-time equivalent.

Stipends to interns:

The minimum value of the total internship stipend
is $10K for a period of four to six months (no less
than four months).

The federal contribution may not exceed 50 per 50 percent must be from non-federal sources.
cent of the total eligible cost of these activities.

Administration costs:

Eligible expenses include the following operating



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costs, where they are attributable to the specific
activities undertaken under the IRDI grant:
• general        administration    and      project
    management costs incurred by the recipient
    organization, including costs associated with
    intern/internship selection committees.
• travel and accommodation costs for interns.
• travel for members of the IRDI Board of
    Directors and committees, as well as
    business development officers and IRDI
    personnel.

Eligible administrative costs may not exceed 25
percent of the total amount of the IRDI grant held
by the recipient organization.

The federal contribution may be up to 100
percent of the total eligible administrative costs.

Communication activities.

Costs to obtain liability insurance for the
members of the Board of Directors and
administrators of the IRDI initiative.

Contracting of services only where necessary to
provide services and expertise not available
within the recipient organization.


Stacking Provisions                                   limit, it will be necessary for relevant federal
                                                      agencies to adjust their level of assistance so
The maximum level (stacking limit) of total           that the stacking limit is not exceeded.
Government assistance (federal, provincial and
municipal) for the same eligible expenditures for     Monitoring and Guidance
this program will not exceed 75 percent of their
value.                                                The recipient organization’s activities are
                                                      subject to general overview and monitoring by
Recipient organizations must provide a                the granting agencies through the NCE
statement of other sources of funding with their      Secretariat. The NCE Secretariat may
application and on a yearly basis. There must         participate in the resolution of governance,
be no duplication of funding for the same items.      financial or administrative issues and may also
When applicants are supported by multiple             provide advice and guidance related to the
sources, the incremental benefits of the IRDI         interpretation of IRDI program objectives, rules
program support must be appropriately                 and guidelines. Assistance may also be
explained and justified.                              provided to coordinate recipient organization
                                                      activities with those of other stakeholders,
In the event that total government assistance to      recipient organizations or of other government-
a recipient organization exceeds the stacking



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sponsored initiatives, including disseminating
the achievements of recipient organizations.

Major Changes

Prior approval of the NCE Steering Committee
is required for any major change endorsed by
the Board of Directors of a recipient
organization that would affect the general
mission of the recipient organization.


Program Evaluation

The NCE Steering Committee is responsible for
evaluating the effectiveness of the IRDI program
and reporting the results to the Minister of
Industry and the Minister of Health every five
years. Program evaluation activities, carried out
by an independent firm, may involve additional
surveys and interviews of partners, interns,
individuals and staff.      Evaluators will be
provided access by the NCE Secretariat to the
program related documentation such as
applications and annual, mid-term and final
reports.   Current     and    former     recipient
organizations are required to participate in the
evaluation of the IRDI program and make
information and records available to the
program evaluation team upon request.

The Access to Information Act and the
Privacy Act

The IRDI program is subject to the federal
Access to Information Act and the Privacy Act
(See Appendix C for more details).




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Appendix A: Benefit to Canada                        •   development and/or production in Canada
                                                         by a foreign company (world product
1. Working Guidelines                                    mandate).

A key IRDI program objective is to advance           2. Mechanism for Reporting Due Diligence
Canadian economic and social development.
Accordingly, every effort must be made to have       Within 30 days of a decision to pursue
the results of internships exploited in Canada,      exploitation by a foreign company, and in
for the benefit of Canadians. Benefit to Canada      advance of finalizing this decision, the
is defined as incremental Canadian economic          agent/owner is required to report the decision to
activity and improved quality of life in Canada.     the Board of Directors, and through the Board of
Maximum benefits would be derived from the           Directors, to provide to the NCE Steering
creation of high-quality jobs in Canada and this     Committee the rationale and circumstances
should be an important goal of any                   leading to the decision. The NCE Steering
commercialization activity.                          Committee reserves the right to impose
                                                     sanctions as it deems appropriate, if the
The owners of intellectual property resulting        recipient organization fails to comply with these
from internships, or the agent acting on their       reporting requirements or neglects to perform
behalf, will consult with relevant stakeholders on   due diligence.
issues of commercialization. When selecting a
receptor company for the exclusive licence of
the commercial rights of intellectual property
resulting from internships, the agent/owners of
that intellectual property will use reasonable and
thorough efforts to maximize benefits to Canada
in a national and international context. Due
diligence in efforts to maximize benefits to
Canada depends in part on the nature of the
research results that are being pursued, and on
the window of opportunity. The agent/owners of
intellectual property resulting from internships
should      consider     the      following  (non-
comprehensive) list of possible benefits to
Canada when exercising that due diligence:

•   creation of a company in Canada with
    receptor capacity;
•   expansion of an existing company in
    Canada;
•   formation of a new company in Canada
•   joint ventures or strategic alliances with a
    company in Canada;
•   co-manufacturing involving a company in
    Canada;
•   cross-licensing or co-development with a
    company in Canada;
•   establishment of a new subsidiary in
    Canada (R&D, manufacturing, sales,
    marketing, distribution); and


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                                                        Industrial Research & Development Internship (IRDI)
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                                                        appropriately resolved. The policy builds upon
Appendix B: Conflict of Interest                        and is complementary to those of the
                                                        organizations that make up the IRDI Board of
Policy Framework                                        Directors, the recipient organisations and the
                                                        private sectors host organizations.
Interactions between academic researchers and
the private sector are an essential feature of the
                                                        1. Definitions
IRDI program. For the objectives of the IRDI
program to be achieved, many kinds of
                                                        “Administrative Centre” means the central
interactions among individuals participating in
                                                        administrative       office    of   the     recipient
the IRDI initiative must occur.               These
                                                        organization.
interactions may lead to gains and benefits to
                                                        "Avoidance" means refraining from, or
the individuals participating in the IRDI initiative
                                                        withdrawing from, participation in activities or
and are desirable and natural outcomes of
                                                        situations that place an individual participating in
being involved in the initiative. Such
                                                        the initiative in a potential, apparent or actual
interactions, however, may place individuals
                                                        conflict of interest relative to his or her initiative
participating in the IRDI initiative in a position of
                                                        duties and responsibilities.
potential, apparent or actual conflict of interest.
                                                        “Board” means the Board of Directors of the
                                                        recipient organization.
The responsibility for implementing and
                                                        "Conflict of interest" means a situation where,
managing the Conflict of Interest Policy
                                                        to the detriment or potential detriment of the
Framework in order to ensure that the recipient
                                                        recipient organisation, an individual is, or may
organization’s operations and decisions are not
                                                        be, in a position to use research knowledge,
biased by conflict of interest, is delegated to the
                                                        authority or influence for personal or family gain
Board of Directors of the recipient organization.
                                                        (financial or other) or to benefit others.
The Board of Directors is accountable to the
                                                        "Disclosure" means the act of notifying in
NCE Steering Committee for the effective
                                                        writing or verbally, the Board of Directors of any
implementation and management of the Conflict
                                                        direct or indirect financial interests and positions
of Interest Policy Framework.
                                                        of influence held by an individual participating in
                                                        the IRDI initiative which could lead to a
Individuals participating in the IRDI initiative
                                                        potential, apparent or actual conflict of interest.
such as members of the Board of Directors and
                                                        "Divestment" means the sale at arm's length,
advisory committees are recognized as playing
                                                        or the placement in trust, of assets, where
a unique role in the IRDI initiative. They bring an
                                                        continued      ownership       by    an    individual
important perspective as a result of their
                                                        participating in the IRDI initiative would
particular knowledge, often as representatives
                                                        constitute a potential, apparent or actual conflict
of organizations in the field of interest of the
                                                        of interest with the participant's IRDI related
IRDI initiative. Even if they do not directly
                                                        duties and responsibilities.
receive IRDI funds and are not involved in any
                                                        "Financial interest" means an interest in a
internships, they are required to disclose any
                                                        business in the same area as the IRDI initiative
financial interest or position of influence, (as
                                                        as described in Section 2 of this document.
described in Section 2), in any business that is
                                                        “IRDI Program” means the Industrial Research
in the same area of interest as the IRDI
                                                        and Development Internship program.
initiative, other than that of their main employer.
                                                        “IRDI Initiative Director” means the Director of
                                                        the IRDI initiative appointed by the IRDI Board
The Conflict of Interest Policy is intended to
                                                        of Directors.
enable the Board of Directors and individuals to
                                                        “Intern” means a graduate student or post-
recognize and disclose situations that may be
                                                        doctoral fellow enrolled in a Canadian institution
open to questions and to ensure that any
                                                        which is eligible to receive and manage funds
apparent or real conflict of interest situation is
                                                        under the guidelines of the granting agencies in


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any area of research provided that his or her        •   Receipt of, or the right and potential to
skills are sought by the participating firm to           receive, any income from such a business,
support its innovation efforts.                          whether in the form of a fee (e.g.,
"NCE Secretariat" means the secretariat                  consulting), salary, allowance, interest in
through which the federal Networks of Centres            real or personal property, dividend, royalty
of Excellence program, and the IRDI initiative           derived from licensing of technology, rent,
are delivered.                                           capital gain, real or personal property, or
"NCE Steering Committee" means the                       any other form of compensation or
committee composed of the three Granting                 contractual relationship, or any combination
Agencies’ Presidents and the Deputy Ministers            thereof.
of Health Canada and Industry Canada, which
has overall responsibility for the NCE programs      3. Managing Conflict of Interest
(with the President of the Canadian Foundation
serving as an observer).                             The Board of Directors or its conflict of interest
"Position of influence" includes any position        sub-committee is charged with the responsibility
that entails responsibility for a material segment   for managing conflict of interest, and
of the operation and/or management of a              determining and implementing the appropriate
business.                                            course of action. This management system is
                                                     based on disclosure, as described in Section 2.
2. Disclosure                                        All     disclosures     constitute      confidential
                                                     information that will be available to the Board, or
Upon joining the IRDI initiative, each individual    a sub-committee thereof, for the evaluation and
is obliged to disclose in writing to the Board of    resolution of any conflict of interest or
Directors, through the IRDI Program Director,        allegations of conflict of interest brought before
any direct or indirect financial interests and       the Board or its conflict of interest
positions of influence that could lead to a          subcommittee.
potential, apparent or actual conflict of interest
(examples provided in section 5). In addition,       While it is recognized that it may be difficult to
these disclosures must be updated whenever           completely avoid situations of potential,
the individual's circumstances change in a way       apparent or actual conflict of interest, complete
that would necessitate a further disclosure. The     avoidance or divestment may be required in
individual also has the obligation to disclose any   certain cases. Such divestment should not
potential, apparent or actual conflict of interest   consist of a sale or transfer of assets to family
that arises during any IRDI committee or Board       members or other persons for the purpose of
meetings so that the committee or board is           circumventing the conflict of interest compliance
aware of the situation and can take appropriate      measures as directed by the Board.
action.
                                                     A) Principles
A) Financial Interest
                                                     An individual participating in the IRDI initiative
A financial interest consists of:                    who is involved with, or has an interest in, or
                                                     deals in any manner with a third party which
•   Any material stock option (above 5 percent)      might cause a conflict of interest, will not be
    owned by the individual or similar ownership     present or participate in any decisions
    interest in a business, but excluding any        pertaining to the IRDI initiative, including
    interest arising solely by reason of             committee decisions, if the declared potential
    investment in such business by a mutual,         conflict of interest could influence the decision
    pension, or other institutional investment       or actions of the IRDI initiative. It is the
    fund over which the person does not              obligation of the individual to declare such
    exercise control; or


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potential, apparent or actual conflict of interest    internship project(s) in which the individual
before discussions take place so that the             participating in the IRDI initiative is involved.
committee or Board of Directors is aware of the       The intermediary would provide an opinion on
situation in order to ensure that the individual is   the overall merit of the review, without divulging
out of the room during the discussion and             specifics of a proprietary nature to other
decision process. This course of action should        members of the recipient organization managing
be recorded in the minutes of the meeting.            the IRDI initiative. The ultimate decision on the
                                                      resolution of the review rests with the Board of
Any question raised by an individual or               Directors.
company regarding the potential conflict of
interest of an individual will be addressed at the    Any concerns with respect to decisions or
board of directors level and must be                  actions of the Board of Directors itself, this
documented in writing. The Board of Directors         concern should be submitted in writing to the
will determine the extent to which the question       NCE Steering Committee. The NCE Steering
should be pursued and in such cases will              Committee may request the Chair of the Board
consult the individual in question. If necessary,     of Directors to respond in writing to the NCE
the individual will be asked to respond in writing.   Steering Committee. Following submission of
                                                      the Chair's response, the NCE Steering
B) Non-compliance                                     Committee will decide on follow-up action.

If an individual is discovered to be in conflict of   5. Examples of Conflict of Interest
interest where disclosure and prior approval
have not been sought or granted, the Board of         The     following     examples,       although not
Directors of the recipient organization may           exhaustive, illustrate situations that may lead to
direct that individual to:                            a direct or indirect conflict of interest:

•   Report to the recipient organization any          •   employment in any capacity by another
    direct or indirect gain or benefit made arising       employer       outside     the    participant's,
    from an involvement with, or an interest in,          administrator's or director's university,
    or dealings with a third party that gives rise        institution or company, including self-
    to a conflict of interest; and                        employment;
•   withdraw from the involvement; or                 •   holding an office that puts the individual in a
•   withdraw from the organization managing               position to affect decisions, such as
    the IRDI initiative ; or                              manager with executive powers, within a
•   take appropriate action as determined by              company, or member of a board of directors;
    the Board of Directors.                           •   participating in a research contract or
                                                          consultancy relationship with a company, or
4. Review Process                                         serving on the board of a company;
                                                      •   entering into a research contract with a
An individual may request in writing, within 30           company in which the participant, or a
days, a review of a decision on conflict of               member of his or her immediate family, has
interest. In certain circumstances, the Board of          a financial or other interest;
Directors may arrange for an independent third        •   carrying out supplementary professional
party appointed by mutual agreement of the                scientific activities in accordance with the
recipient organization and the Board of                   disclosure requirements of the participant's
Directors, and failing such mutual agreement,             or director's employing organization;
appointed by the NCE Steering Committee, to           •   ownership of equity or other financial
act as an intermediary to scrutinize scientific           participation in a corporation (including stock
reports and budgetary information of the                  options      and      shares).     Participants,



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                                                    Industrial Research & Development Internship (IRDI)
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    administrators and directors should abstain
    from activity in which they would have inside
    advantage (e.g., purchase of shares) based
    on the information they are privy to through
    membership in the IRDI initiative.
•   accepting gifts (other than some minor
    hospitality) or special favours for him or
    herself or a member of his or her family from
    private organizations with which the
    recipient organization does business;
•   influencing the purchase of equipment or
    materials for the recipient organization from
    a company in which the participant, the
    administrator or the director has a financial
    or other interest.




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Appendix C: The Access to                              additional fees to help cover the processing
                                                       costs.
Information and the Privacy Act
(ATIP)                                                 More information about the Act can be obtained
                                                       from the NSERC Access to Information and
The Access to Information Act gives Canadian           Privacy Co-ordinator (see below), the ATIP Web
citizens and people present in Canada a limited        page (http://www.tbs-sct.gc.ca/atip-aiprp/index-
right of access to information in federal              eng.asp), or from Info Source, a published
government records. The Privacy Act gives these        register of federal information holdings available
same individuals a limited right of access to          in most large libraries and available at
personal information about themselves held in          www.infosource.gc.ca.
government records and sets out rules and fair
practices for the management of personal               The Privacy Act
information by federal institutions. All information
collected and generated in the context of the          The Privacy Act gives people in Canada certain
Networks of Centres of Excellence (NCE)                rights with respect to personal information about
programs under the control of the NCE                  them held by federal institutions. For example,
Secretariat and the granting agencies is subject       institutions must inform people from (or about)
to these laws.                                         whom they collect personal information, how it
                                                       will be used, and to whom it will be disclosed.
It is important to remember that the Access to         Personal information may be used only for the
Information Act and Privacy Act (ATIP) is              purposes for which it was originally collected or
intended to complement, not replace, established       for uses consistent with that purpose. The Act
channels     of    communication.   The     NCE        also contains a procedure for requesting the
Secretariat      promotes     open,     informal       correction    of    inaccuracies    in   personal
communication with the research community and          information.
with the public. Contact the NCE Secretariat
before using the acts.                                 Making a request under the Privacy Act is similar
                                                       to making one under the Access to Information
The Access to Information Act                          Act, except that there are no fees associated with
                                                       requests to access personal information. The
A requester seeking access to NCE Secretariat          Privacy Act sets out limits to the right of access
records under the Access to Information Act            similar to those contained in the Access to
must write to the ATIP Co-ordinator at the             Information Act. For example, unless otherwise
Natural Sciences and Engineering Research              set out in advance, a person requesting access
Council of Canada (NSERC), providing a precise         to personal information about themselves would
description of the records sought and enclosing        not be given access to personal information
an application fee ($5.00 at the time of this          about another individual.
writing). Submitting a request does not guarantee
that a requester will gain complete access to the      Use and Disclosure of Personal Information
requested records. The Act sets out specific           Provided to the NCE Secretariat
exceptions and exemptions that apply in
responding to such requests. For example,              The decision-making processes related to
personal information about identifiable individuals    applications received by the NCE Secretariat are
or proprietary technical information submitted in      subject to more publicity than traditional grant or
confidence by researchers or companies would           scholarship applications made to individuals.
not be disclosed. Moreover, if a request requires      Applicants, co-applicants and other participants,
a lengthy search or involves a large number of         including members of boards of directors,
records, a requester could be asked to pay             managers and other key players, should be
                                                       aware that their names and affiliations will be


                                                                                                       16
                                                       Industrial Research & Development Internship (IRDI)
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accessible to the public. The NCE Secretariat                     however, that he/she will share it with
routinely publishes and disseminates certain                      co-applicants.
details about successful applications. These
include the names and affiliations of applicants          iii)    The NCE maintains a separate
and co-applicants, the amount of the total award                  database, for the information collected
and any conditions attached to that amount, and                   through      the     annual     reporting
summaries prepared by the applicant or by the                     mechanisms of the different NCE
NCE Secretariat for public reference. The final                   Secretariat programs. Information
reports of the NCE Secretariat selection                          collected is available to members of
committees or the Private Sector Advisory Board,                  the NCE Management and Steering
providing an overview of a competition along with                 Committees or their delegates who
a summary of each application recommended for                     are affiliated with a granting agency or
funding, are also publicly disseminated.                          other partners of the NCE Secretariat
                                                                  including Industry Canada, Health
More detailed personal information about                          Canada, the Canada Foundation for
applicants and prospective administrators                         Innovation, the Canadian Institutes of
collected by the NCE Secretariat programs is                      Health Research (CIHR), the Social
used to review applications, to administer and                    Sciences and Humanities Research
monitor awards, and to promote and support                        Council (SSHRC), and NSERC.
research. Consistent with these purposes,
applicants should also expect that personal               iv)     Because of the relationship between
information collected by the program might be                     the NCE Secretariat and its partners,
used and disclosed in the following ways:                         staff of the NCE Secretariat are
                                                                  usually aware of other applications
   i)     As part of the review process,                          submitted by the same applicants or
          applications are disclosed to selection                 groups to other programs within the
          committees composed of experts                          partners. For the purposes of
          recruited from the academic, private                    adjudication         and         award
          and public sectors. Applications may                    administration, selection committees
          also be transmitted to external                         may be provided with information of
          referees, to members of ad hoc                          co-applicants' proposals and awards
          review committees or to site visit                      in all programs. In cases when, for
          committees for review. Individuals                      example, there is a question of
          recruited by the NCE Secretariat                        possible overlap in the support of the
          programs to participate in these                        same research activity by two or more
          review activities are instructed to                     programs, an application submitted to
          protect, and treat as confidential, all                 one program may be used during the
          information entrusted to them.                          review of an application submitted to
                                                                  another program. NCE Secretariat
   ii)    The substance of expert reviews and                     staff may also disclose the contents of
          the     comments        of       selection              applications to program staff in the
          committees about a proposal are                         agencies for the purposes of
          accessible to all co-applicants even                    determining the most appropriate
          though reviews may occasionally                         source of funding, jurisdiction, or to
          include comments about a particular                     monitor overlap in federal support.
          co-applicant.      Normally,         NCE
          Secretariat staff      provide      these       v)      The NCE Secretariat and its partners
          assessments as feedback to the                          may use personal information about
          principal applicant only; it is expected,               applicants in their files and databases
                                                                  to identify prospective committee


                                                                                                       17
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            members and reviewers for specific             •   information that could result in a material
            grant applications, planning and                   financial loss or gain or impact a
            evaluation purposes, audits, and to                competitive position; and
            generate statistics for these activities.      •   information that could affect contractual
            The agencies may also use the                      or other negotiations.
            information in their files and
            databases to generate distribution          Annual Reporting Information
            lists in order to disseminate
            publications and other information to       Throughout the grant period, recipients of grants
            the research community.                     are required to provide information to the
                                                        NCE Secretariat. The information collected is
   vi)      Data on the gender of applicants is         consolidated      across the    relevant    NCE
            collected by the NCE Secretariat on a       program(s) to generate statistical information,
            voluntary basis only. While gender          update operational requirements and identify
            data on specific individuals is not         best practices that may be used by staff and
            used in the adjudication process, it        committees. Information used in public reports
            may be used by the NCE Secretariat          and publications is discussed in advance with
            or its partners to promote the              grant recipients.
            increased participation of a specific
            group     in   programs    and     on       Non-Disclosure         and        Confidentiality
            committees.                                 Agreements

Applicants and participants in the NCE                  Representatives of the NCE Secretariat will not
Secretariat programs are subject to the Tri-            enter into separate non-disclosure and/or
Council Policy Statement: Integrity in Research         confidentiality agreements.
and         Scholarship           (http://www.nserc-
crsng.gc.ca/NSERC-CRSNG/Policies-                       For further information on the above acts, please
Politiques/tpsintegrity-picintegritie_eng.asp) and      contact:
their personal information may be used and
disclosed consistent with this policy.                  ATIP Coordinator
                                                        Natural Sciences and Engineering Research
Information Provided to the NCE Secretariat             Council of Canada
                                                        350 Albert Street
Information provided to the NCE Secretariat is          Ottawa, Ontario K1A 1H5
subject to the Access to Information Act and the        Telephone: 613-995-6214
Privacy Act. Grant applicants and recipients are        Fax: 613-992-5337
encouraged to separate information not related
to the grant from meetings and documentation
available to the NCE Secretariat and its
representatives. Furthermore, applicants and
recipients should adopt the practice of labelling
information as confidential when the information
contains:

   •     trade secrets;
   •     financial,    commercial,     scientific or
         technical       information      considered
         confidential;




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Appendix      D:     Environmental                    Example of Environmental Review Process
Review      Requirements       and                     What follows is an example of an
Examples         for      Recipient                   environmental review process. While the steps
Organizations                                         may be adapted or modified according to its
                                                      own situation, each recipient organization must
Environmental Review Requirements                     set up its own process, which is comparable to
                                                      the process established by NSERC in fulfillment
Environmental review requirements for recipient       of its obligations, pursuant to the NSERC Policy
organizations:                                        on Environmental Assessment :
                                                       (http://www.nserc-crsng.gc.ca/NSERC-
•   An environmental review shall be carried out      CRSNG/Policies-Politiques/enviroassess-
    on all projects selected for funding by the       enviroeval_eng.asp) and to the Canadian
    recipient organization and on funded              Environmental       Assessment      Act   (CEAA)
    projects when the methodology changes             (http://laws.justice.gc.ca/en/C-15.2/index.html ):
    significantly during the course of the funding
    period.                                           In most cases, the review will be straightforward
•   The Board of Directors may choose to carry        and should be based on the applicant’s self-
    out the environmental review itself or to         assessment of the project, as per appendices A
    delegate this task, for example, by               and B of NSERC's Form 101 found at:
    appointing a sub-committee or hiring              http://www.nserc-crsng.gc.ca/OnlineServices-
    consultants.                                      ServicesEnLigne/pdf/F101_e.pdf
•   Funds shall only be released to the intern’s
    academic supervisor after the project has         The level of review will depend on the
    undergone an environmental review and the         applicant's response and the complexity of the
    recipient organization has determined that        project. In principle, most laboratory projects
    no significant adverse effects on the             conducted indoors may be excluded from such
    environment are expected. The recipient           assessment,      provided     that   appropriate
    organization      should     make       awards    environmental protection procedures are in
    conditional       upon      a      satisfactory   place, e.g. provisions for the treatment of
    environmental review.                             effluent or disposal of hazardous waste.
•   If the Board of Directors or its delegate
    determines that the environmental effects of      1. For projects conducted exclusively indoors,
    a project are significant, the project will not      internship applicants (intern and academic
    be funded by the recipient organization. In          supervisor) must attest to that fact in the
    such cases, the result of the environmental          proposal. (See page 1 of NSERC's Form
    review and the Board of Directors’ decision          101)
    shall be communicated to the academic
    supervisor, the intern and the private sector     2. For projects in which at least one activity
    host organization and to the NCE                     takes place outdoors, the intern’s academic
    Secretariat.                                         supervisor must complete the equivalent of
•   The recipient organization must report               NSERC's Environmental Impact Statement
    annually to the NCE Secretariat a summary            and      the    Canadian      Environmental
    of their environmental review process and            Assessment Act Pre-screening Checklist
    the results of the completed reviews.                (Form 101, Appendices A and B -
                                                         http://www.nserc-
                                                         crsng.gc.ca/OnlineServices-
                                                         ServicesEnLigne/pdf/F101_e.pdf).




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Environmental Impact Statements should be
sent to and reviewed by the Board of Directors
of the recipient organization (or its delegate) for
an assessment of potential environmental
effects. If there are no significant environmental
concerns, the proposal can be approved and
funded by the recipient organization.

If there are significant environmental concerns,
a more thorough examination should be carried
out by the internship applicant and academic
supervisor preferably equivalent to a screening
under sections 16(1)(a) to (d) of the Canadian
Environmental             Assessment           Act
(http://laws.justice.gc.ca/en/c-15.2/index.html).
When preparing this more detailed report, it will
be important to also take into account Sections
16.1, 18(1) to (3), 20(1.1) and 20(2) of the
CEAA. The report is to be submitted to the
Board of the recipient organization. The Board,
or its delegate, must review the detailed report
and determine whether or not the environmental
effects are significant, even after proposed
mitigation measures are put in place.

NOTE: Academic supervisors of interns will sign
the Environmental Assessment forms for
projects under their responsibility.




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Appendix E: Requirements for IRDI Annual Report for Fiscal Year 2010-2011



                                        Due on July 31, 2011

         1. Statement of the Board         Letter signed by the Chair of the Board of
            of Directors                   Directors
         2. IRDI Questionnaire             (E1) IRDI Annual Progress Report 2010-
                                           2011.doc
         3. Financial and Statistical   IRDI Financial Statistical Reporting 2009-2010.xls
            Tables
                                           (E2) Statistical Summary
                                           (E3) Financial Summary
                                           (E4) Institution reports
         4. IRDI Contact Lists          IRDI LISTS 2010-2011.xls
                                           (E5) IRDI Recipient Organization Staff
                                           (E6) Consortium Members
                                           (E7) Board of Directors
                                           (E8) Other Committee
                                           (E9) Partners
                                           (E10) Interns
         5. Free-form Reports              Report on matters of Conflict of Interest
                                           Environmental Reviews Report
                                           Report on Compliance with Other Requirements
                                           of the Funding Agreement

Instructions and Templates for statistical and financial reports and the questionnaire are provided
separately on the NCE Web site. Recipient Organizations might be required to provide to the NCE
Secretariat, other requirements as part of the IRDI annual report.




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Appendix F: IRDI Review Criteria Assessment Guide
                                   Sub
                                                            Outstanding                                 Excellent                               Good                                       Fair
                                  criteria
                                                The proposed initiative will clearly lead
                                Involvement                                                 The proposed imitative will lead to
                                                to greater and more productive                                                    The proposed initiatives could lead    The proposed initiatives does not directly
                                of graduates                                                involvement of graduate students
                                in private
                                                involvement of graduate students in                                               to involvement of graduate             involve graduate students in private
                                                                                            in R&D and innovation activities in
                                sector          R&D and innovation activities across a                                            students in private sector firms.      sector firms.
Benefits to Canada




                                                                                            private sector firms.
                                                multitude of private sector firms.
                                                Through a well-articulated plan and         The internships will encourage
                                Increase                                                                                          The internships will allow graduate
                                                methodology, at the end of their            graduate students to develop                                                 Graduate students will have the
                                business                                                                                          students to develop business skills
                                skills and
                                                internships, graduate students will         business skills and know-how with,                                           opportunity to acquire business skills
                                                                                                                                  and know-how , but operational
                                know-how        have acquired demonstrable business         for example, a voluntary training                                            and know-how.
                                                                                                                                  details are not fully developed.
                                                skills and know-how.                        program.
                                                The internships will strengthen
                                                                                            The proposed initiative includes
                                                collaboration between university and                                                                                     The proposed initiative does not offer a
                                Sustainable                                                 some focused collaborations that      A limited number of internships will
                                                industry beyond the length of its term                                                                                   longer perspective on university and
                                collaboration                                               could lead to longer-term relations   lead to longer-term collaborations
                                                by building synergies with Canadian                                                                                      industry collaboration beyond the length
                                                                                            between university and industry       between university and industry.
                                                groups/organizations active in their                                                                                     of its term.
                                                                                            beyond the length of its term.
                                                specific field.
                                                The applicant organization solely and       The applicant organization or its
                                                                                                                                  The applicant organization has
                                                successfully developed and carried out      close partners have developed                                                The applicant organization does not
                                                                                                                                  limited experience with similar
                                                similar programs, and currently             and implemented similar internship                                           have direct experience in managing
                                Track record                                                                                      programs and/or can count on
                                                demonstrates full awareness of both         programs, and currently                                                      internship programs.
                                                                                                                                  partners with limited expertise in
                                                the opportunities offered and the           demonstrate limited awareness of
                                                                                                                                  this field.
                                                resources required.                         the resources required.
Strength of the Business Plan




                                                                                                                                                                         The applicant organization does not
                                                The applicant organization                  The applicant organization            The applicant organization
                                                                                                                                                                         propose innovative university-private
                                                demonstrates its capacity to forge and      proposes university-private sector    proposes potential university-
                                Partnerships                                                                                                                             sector partnerships and/or limited
                                                maintain innovative and successful          partnerships and has received         private sector partnerships.
                                                                                                                                                                         traditional partnerships.
                                                university-private sector partnerships.     some firm commitments.

                                                The proposal includes strong and
                                                                                            The proposal includes several         The proposal includes financial
                                                broad-based financial partnerships that
                                                                                            valid financial partnerships that     partnerships that should be            The proposal includes financial
                                Complementary   involve various levels of government
                                funding                                                     sufficiently complement the           sufficient to complement the           partnerships that are vague and limited.
                                                and the private sector to complement
                                                                                            funding available through the IRDI    funding available through the IRDI
                                                and leverage the funding available
                                                                                            program.                              program
                                                through the IRDI program.
                                                The proposal includes a fully
                                                                                            The proposal includes an IP plan
                                                developed IP plan supported by all
                                                                                            supported by all partners that
                                                partners that defines the process for
                                Intellectual                                                defines the process for handling      The proposal includes a somewhat
                                                handling IP, while also respecting the                                                                                   IP plan is not considered in the proposal.
                                Property (IP)                                               intellectual property, while also     vague IP plan that could be
                                                policies of the universities to which the
                                                                                            respecting the policies of the        supported by all partners.
                                                interns are affiliated. The plan has
                                                                                            universities to which the interns
                                                been tested for its effectiveness to
                                                                                            are affiliated.
                                                manage, protect and exploit IP.




                                                                                                                                                                                                                    22
                                                                                                                       Industrial Research & Development Internship (IRDI)
                                                                                                                                                           Program Guide
                                                                                                                                                           February 2011

                 The vision and strategic plan in the
                                                              A recruitment strategy is sketched
                 proposal confirm that a robust                                                        The proposal identified the need of   The recruitment methodology is based
                                                              for private sector hosts and interns
Recruitment      recruitment strategy for private sector                                               a recruitment strategy but does not   on a limited number of partners and do
strategy
                                                              with some partners names
                 hosts and interns will be in place to                                                 defined it.                           no plan to include new partners.
                                                              provided.
                 ensure that private sector partners are
                 engaged.
                 The proposal clearly defines an                                                       The proposal defines a vague and
                                                              The proposal defines a untested                                                The proposal does not define a clear
                 effective match-making process for the                                                unfocused match-making process
Match-making                                                  match-making process for the                                                   match-making process for the needs and
process
                 needs and strengths of the interns with                                               for the needs and strengths of the
                                                              needs and strengths of the interns                                             strengths of the interns with those of the
                 those of the private sector, leading to a                                             interns with those of the private
                                                              with those of the private sector.                                              private sector.
                 high probability of success.                                                          sector.
                 The proposal has a well-articulated
Selection                                                     The proposal defines an intern           The proposal does not define well     The initiative does not contemplate using
process
                 intern selection process with clearly
                                                              selection process with criteria.         the intern selection process.         a selection process.
                 defined criteria and review steps.
                 The proposal clearly articulates a plan
                                                              The proposal articulates a plan to
                 to collaborate with other organizations
                                                              collaborate with other                   The proposal presents a plan to       The proposal does not specifically plan
Collaboration    and granting agencies to offer a
                                                              organizations. It also                   collaborate with a limited number     to collaborate with other funding
with similar     coherent portfolio of services and
programs                                                      demonstrates openness to                 of organizations offering similar     organizations and/or potential IRDI
                 programs. In addition, it demonstrates
                                                              collaborate with other potential         programs.                             delivery organizations.
                 readiness to collaborate with other
                                                              IRDI delivery organizations.
                 potential IRDI delivery organizations.
                 The proposal identifies experienced          The proposal identifies some             The proposal identifies limited
                 professionals with demonstrated track        professionals to fill certain            professionals (one or two key         The proposal does not identify a clear or
Management
                 records that will ensure strong              positions within a comprehensive         positions) with demonstrated track    comprehensive organizational chart.
                 management and leadership.                   organizational chart.                    records.
                 The proposal presents a clear and            The proposal presents a
                 strong governance regime with an             governance regime with names of          The proposal presents a clear and
                                                                                                                                             The proposal does not consider the
                 experienced Board of Directors, and          some members on the Board of             strong governance regime with
Governance                                                                                                                                   need for a clear governance structure.
                 the relationships between the host           Directors. Relationships between         specific experienced Board of
                 organization and partners are also           the host organization and key            Directors members.
                 clearly defined.                             partners are also defined.
                 The proposal presents a governance
                                                              The proposal includes a
                 structure capable of monitoring and
                                                              performance measurement                                                        The proposal does not present
                 accounting progress, including a very                                                 The proposal includes a vague
                                                              framework that offers some                                                     milestones and annual objectives,
Accountability   strong performance measurement                                                        performance measurement
framework
                                                              milestones and annual objectives                                               leaving doubts on the leadership and
                 framework with clear milestones and                                                   framework with milestones and
                                                              showing effective leadership and                                               quality of the financial and administrative
                 annual objectives showing effective                                                   annual objectives.
                                                              sound financial decision-making                                                processes.
                 leadership and sound financial
                                                              processes.
                 decision-making processes.
                 The proposal presents a cost-effective
                                                              The proposal presents a cost-
                 management team, i.e. lower than
                                                              effective management team, i.e.          The proposal presents a limited
                 average cost for this type of initiative.
Cost-                                                         average cost for this type of            cost-effectiveness, and the cost is   The proposal presents a cost higher
                 The activities will yield a high return on
effectiveness                                                 initiative. The activities could yield   average compared with similar         than the norm for this type of initiative.
                 investments through significant and
                                                              a return on investments for the          initiatives.
                 measurable economic, social, health or
                                                              benefits to Canadians.
                 environmental benefits to Canadians.




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