28205045-d11f-4a18-a504-807037c89e24.xls
Question City of Savannah
Has data been collected and retained for MWBE's? Yes
Non - MWBEs? Yes
If yes, what info…
Business name? Yes
Business address? Yes
Phone? Yes
Owner Ethnicity? Yes
Owner Gender? White female "W"
Subcontract awards? Yes
Change order amounts? Limited
Is information same for construction and non-construction? Yes
MWBE data available electronically? Yes
Accounts Payble available electronically? Yes
Will County provide staff assistance and office space to collect manual data?
Do any of the agencies maintain subcontractor data? Yes
If yes, How? Lotus database
Do agencies expect successful proposer to reconstruct subcontractor data? No
How many purchase orders were issued last year? 8000 PO's
What financial database do agencies use? Creative Computer Solutions
How many certified MWBE firms does agency have? approx 1000 self registered
Any challenges to existing program? Yes, but not upheld
Do agencies maintain electronic bid tabulations? Yes
Do agencies maintain award and payment data for non-minority male subcontractors? Yes hard copy project files
Does Professional services include A/E services Yes
Is vendors gender stored in database Only White Female
Are awards claasified as construction, goods etc Yes
Are $ presented in database award or expenditures? Lotus database is awards, expenditures CCS
Where is bid tabulation data maintained? Lotus database
What is records retention for agencies? 5 years except for CIP which is 11 years
28205045-d11f-4a18-a504-807037c89e24.xls
Question Savannah Chatham School System
Vendor's status is captured once they are entered into our financial
Has data been collected and retained for MWBE's? system.
Non - MWBEs? Yes
We can extract dollars expended based on the information entered
If yes, what info… into the financial system.
Business name? Yes
Business address? Yes
Phone? Yes
Owner Ethnicity? Yes
Owner Gender? Yes
This is a manual process because dollars are expended to the
Subcontract awards? prime.
Change order amounts? Yes
Is information same for construction and non-construction? Yes, somewhat
MWBE data available electronically? Yes, at the prime level.
Accounts Payble available electronically? Yes
Will County provide staff assistance and office space to collect manual data?
Do any of the agencies maintain subcontractor data? Minimal
If yes, How?
Do agencies expect successful proposer to reconstruct subcontractor data? No
How many purchase orders were issued last year? 6,971 po's
What financial database do agencies use? American Management System
How many certified MWBE firms does agency have? We have no certification process in place, vendors are self-certified.
Any challenges to existing program? No program in place
Do agencies maintain electronic bid tabulations? Yes
Do agencies maintain award and payment data for non-minority male subcontractors? No
Does Professional services include A/E services Yes
Is vendors gender stored in database Female
Are awards claasified as construction, goods etc Yes
Are $ presented in database award or expenditures? Expenditures
Where is bid tabulation data maintained? Word and Excel
What is records retention for agencies? Seven (7) years
28205045-d11f-4a18-a504-807037c89e24.xls
Question Chatham County
Has data been collected and retained for MWBE's? Yes
Non - MWBEs? Yes
If yes, what info… Yes
Business name? Yes
Business address? Yes
Phone? Yes
Owner Ethnicity? Yes
Owner Gender? Yes
Subcontract awards? Yes
Change order amounts? Limited
Is information same for construction and non-construction? Yes
MWBE data available electronically? Yes
Accounts Payble available electronically? Yes
Will County provide staff assistance and office space to collect manual data? Limited
Do any of the agencies maintain subcontractor data? No
If yes, How?
Do agencies expect successful proposer to reconstruct subcontractor data? No
How many purchase orders were issued last year? 8500 pos
What financial database do agencies use? Sungard, Finance Plus
How many certified MWBE firms does agency have? Limited, New Software, Use other Gov
Any challenges to existing program? Yes
Do agencies maintain electronic bid tabulations? No, hard copy
Do agencies maintain award and payment data for non-minority male subcontractors? Yes, hard copy, other Depts
Does Professional services include A/E services Yes, hard copy, other Depts
Is vendors gender stored in database Yes
Are awards claasified as construction, goods etc Yes
Are $ presented in database award or expenditures? Yes
Where is bid tabulation data maintained? Each Bid File
What is records retention for agencies? 5 years