PROCard Request Form (1) PROCard will be used for same day purchases. That is, whoever checks it out needs to return the card on the same day along with receipt(s). Exceptions will be granted in rare occasions. Check with the card holder well in advance. (2) One form per vendor -- no exceptions. Also remember that if you're buying food and non-alcoholic beverages, an Official Occasion Expense form must also be submitted along with the PROCard request. (3) Person listed as requesting the card is the person picking up the card. No passing the card around from person to person. (4) When actually making the purchase, remind vendor that UT is tax exempt. Also, look at receipt to make sure no tax was charged. It is easier to correct the error right at the store instead of having to go back for the credit. Revised January 2012 (5) Plan well in advance to submit your PROCard requests. Sometimes card holders are not at their desks for NAME last-minute requests. The card will only be handed out by the card holder (or whom they assign in their First: Last: absence) to the person who made the request. Allow at least 24 hours before you can pick up the card. YOUR PHONE NUMBER Today's date: DATE CARD IS NEEDED CARD YOU NEED PURPOSE VENDOR If your purchase is over $500, you need to verify that the vendor above is in good tax standing with the State of Texas. If a vendor has a HOLD status by its name, you cannot CHECK VENDOR STATUS use the PROCard. NO EXCEPTIONS. ACCOUNT NUMBER PURCHASE AMOUNT I certify that the vendor used for this purchase is in good tax standing with the State of Texas. I have checked its name as instructed previously. Save this request now. Then click the green button for the appropriate office for the PROCard you need. When the email message opens, attach the saved document to the email and send your request. Mail this request to CSWR DEAN/LRC HARTLAND Don't forget to attach this request to the email message. The cardholder will contact you. Please do not copy this request to other people. The email addresses listed in the buttons above are correct.
Pages to are hidden for
"procard"Please download to view full document