PULL TAB RECORDKEEPING FORMS AND INSTRUCTIONS by Kellenmooore

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									                       PULL TAB RECORDKEEPING FORMS AND INSTRUCTIONS

This booklet contains recordkeeping forms, instructions for each form, and a completed sample
of each form. The instructions are designed to assist an employee in completing a line or
section of a form that may not be readily understood by the title or instructions found on the form
itself. Instructions for lines that are considered self-explanatory, such as simple math
computations, are not included.

Sample forms have been provided to illustrate the proper completion of this office's standard
forms.    The instructions will answer the most commonly asked questions about the
recordkeeping forms. Please remove the master forms from the booklet and make copies for
your site(s). Note that some forms are two sided.


                     If you have any questions or comments, please contact this office
                                  in writing or by calling 1-800-326-9240.


                                                  TABLE OF CONTENTS

Master Game Inventory Log Instructions ..................................................................... Page 3
        Sample form ................................................................................................... Page 10

Site Game Inventory Log Instructions ........................................................................... Page 3
        Sample form ................................................................................................... Page 11

Pull Tab Daily Cash Bank Summary Instructions ......................................................... Page 3
         Sample form ................................................................................................... Page 12

I.O.U. Instructions ......................................................................................................... Page 4
          Sample form ................................................................................................... Page 13

Prize Redemption Summary Instructions ...................................................................... Page 5
        Sample form ................................................................................................... Page 14

Major Winning Ticket Identification Form Instructions .................................................. Page 5
        Sample form ................................................................................................... Page 15

Pull Tabs – Weekly Interim Audit Instructions ............................................................... Page 6
         Sample form ................................................................................................... Page 16

Pull Tab Summary for Schedule B1 Instructions .......................................................... Page 6
         Sample form ................................................................................................... Page 17

Record of Win ............................................................................................................... Page 6
        Sample form ................................................................................................... Page 18

Ideal Cash Bank Master Record Instructions ................................................................ Page 7
         Sample form ................................................................................................... Page 19

Cumulative Ideal Cash Bank Record Instructions ......................................................... Page 7


                                                                                                                                       1
            Sample form ................................................................................................... Page 20

Reconciliation of Ideal Cash Banks Instructions ........................................................... Page 8
         Sample form ................................................................................................... Page 21

Reconciliation of Inventories Instructions ...................................................................... Page 8
         Sample form ................................................................................................... Page 22

Cash Reserve Bank – Daily Report Instructions ........................................................... Page 9
       Sample form ................................................................................................... Page 23




                                                                                                                                      2
       Master Game Inventory Log                  inventory in the next available row to allow
               (SFN 9935)                         for tracking of the deal at the “new” site.

This form is used to account for all games        See sample form on page 10.
requiring a N.D. gaming stamp purchased
by an organization. A separate form is used
for each game and each game type. For                      Site Game Inventory Log
example, if an organization purchased                             (SFN 9934)
Hooked and Lucky Duck pull tab games,
two forms would be used.                          This form is used to account for all games
                                                  requiring a N.D. gaming stamp at a site. A
If an organization has only one site which is     separate form is used for each game and
the home office, only the Master Game             each game type.       For example, if an
Inventory Log is needed. If an organization       organization played Hooked and Lucky
has more than one site, or if it has inventory    Duck pull tab games, two forms would be
at more than one location, the Master Game        used.
Inventory Log and Site Game Inventory Log
would be used.                                    If an organization has only one site which is
                                                  the home office, only the Master Game
1. Date Placed - Enter the date that the          Inventory Log is needed.
   deal is actually put into play, not the
   date the deal was sent to the site.            See instructions for the Master Game
                                                  Inventory Log for instructions in completing
2. Date Closed - Enter the last date the          “Date Placed”, “Date Closed” and “Date
   game was in play. For example, if 10           Unplayed Deal Returned to Home Office”.
   deals were played in one game during a
   quarter and the game was closed on             See sample form on page 11.
   September 30, the entry for all 10 deals
   would be 9/30/xx.
                                                     Pull Tab Daily Cash Bank Summary
3. Quarter Reported on Tax Return - Enter                       (SFN 18562)
   the quarter this deal was reported on the
   tax return. This can be entered as 07-1,       This form is used to account for the daily
   1st qtr of 07, 9/30/07, or any other entry     opening and closing cash bank amounts for
   that indicates the quarter.                    pull tabs.

4. Date Unplayed Deal Returned to Home                             Cash Bank
   Office - If an unplayed deal is returned
   from a site, enter the date that deal is       A. At the beginning of the day's activity, the
   received at the home office. Played               jar operator counts the actual opening
   deals are not entered in this column.             cash and records the amount.

5. Date Deal Returned to Distributor - If a       B. The jar operator reviews the IOU form
   deal is returned to a distributor, enter the      for any outstanding IOU balance. If the
   date the deal was returned. When the              running balance is negative, enters the
   credit invoice is received, enter the             amount as a negative on this form. If
   invoice number on this form.                      the running balance is positive, enters
                                                     the amount as a positive on this form.
If a game is returned to master inventory
and is re-issued to a site, the stamp number         If a second employee is on duty, that
is entered a second time on the master               employee recounts the opening cash


                                                                                              3
   and verifies the amount the cashier           The count team initials in the columns
   recorded and any IOU. When both               provided indicating that the amounts
   persons agree to the amounts, the jar         recorded for closing cash bank, cash profit
   operator and the second employee              (loss), daily deposit, count team IOU
   initial the form verifying the accuracy of    reimbursement, and the next day’s opening
   the recorded amounts.                         cash bank are correct.

D. At the end of the day's activity, the jar     When the game is closed, the person
   operator counts the actual ending cash        responsible for auditing the activity will
   and records the amount.                       verify and total the cash profit (loss) and
                                                 deposit columns.
E. The jar operator reviews the IOU form
   for any outstanding IOU balance. If the       See sample form on page 12.
   running balance is negative, enters the
   amount as a negative on this form. If
   the running balance is positive, enters                         I.O.U.
   the amount as a positive on this form.                       (SFN 50900)

   If a second employee is on duty, that         This form is used at a site to record the
   employee recounts the ending cash and         lending of funds to one game from another,
   verifies the amount the cashier recorded      or from a cash reserve bank. This form
   and any IOU. When both persons agree          accounts for all loans and payback of funds
   to the amounts, the jar operator and the      for all games at a site for one quarter.
   second employee initial the form
   verifying the accuracy of the recorded        The source of cash (the game lending the
   amounts.                                      cash or paying back a previous loan) is
                                                 always entered as a positive amount. The
For further information on the IOU form          destination for the cash (the game
(SFN 9880), see the instructions on this         borrowing the cash or being paid back for a
page.                                            previous loan) is always entered as a
                                                 negative amount. For example, if the
Enter the amount of deposit for this pull tab    twenty-one bank lends $100 to the pull tab
game only.                                       bank – Hooked, the entries would be:

An employee who did not have access to           Amount               Running Balance
the bank deposit funds must verify to the        Twenty-One
bank statement that the amount recorded as       S      $100          $100
the "Deposit Amount" was actually
deposited in the gaming account. This            Pull Tabs – Hooked
person initials each deposit and records the     D      ($100)        ($100)
date verified indicating that the verification
has been completed.                              When the pull tab bank – Hooked, pays the
                                                 twenty-one bank back, the entries would be:
If the count team or any person independent
of the jar operator reimburses an IOU
between the time the site closed activity and
the time the site reopened for activity, the
information must be recorded in column for       Amount               Running Balance
“Count Team IOU Reimbursement.”                  Twenty-One
                                                 D     ($100)         $0



                                                                                          4
Pull Tabs – Hooked                               that was recorded as being closed. Do not
S      $100            $0                        separate the redeemed tickets by serial
                                                 number.
If a game has a running balance at the
beginning or end of the day's activity, that     If a “Last Sale” is paid out, record the
amount is entered on the daily accounting        amount of the last sale when the last deal of
form for that game as a positive amount if       the game was closed. When the game is
the running balance is positive or as a          closed, enter the total dollar amount of all
negative amount if the running balance is        unsold/defective tickets.
negative.
                                                 After each deal is accounted for, the jar
See sample form on page 13.                      operator must sign verifying that the prize
                                                 information for each deal is reported
                                                 correctly. When the game is closed, the jar
       Prize Redemption Summary                  operator completes the total prizes and
               (SFN 9883)                        value of the unsold/defective tickets section.

This form is used to record the prize activity   This form along with the redeemed tickets
of an entire game.                               are sent to the person responsible for
                                                 auditing the activity.
As each deal is added to the game, enter
the date, gaming stamp number, game              See sample form on page 14.
serial number and control number.

The number of top tier winners redeemed          Major Winning Ticket Identification Form
by serial number is accounted for. The top                     (SFN 3544)
tier winners are the highest level of
individual winners in a deal. For example, a     This form is used to document the
deal may contain $100, $50, $10, and $2          redeemed major winning tickets that are
winners.     Only the $100 winners are           contained in each bag or box for each deal
considered to be the top tier, regardless of     that is closed during the play of a game.
what the organization posts for the jar. In
the case of a criss cross pull tab, the          The total prizes is the total dollar value of
individual denomination is the determining       the actual prizes redeemed that have been
factor. For example, a deal may have a           placed in the deal’s bag or container. The
$500 winner which is made up of 5 $100           gaming stamp number and serial number of
winning lines. The top tier would be $100,       the deal that was closed and accounted for
not $500.     When a top tier winner is          is completed.
redeemed a ( | ) is recorded in the column
next to where the corresponding serial           Each major winning ticket placed in the bag
number was recorded.                             or box of the closed deal is accounted for by
                                                 game serial number. The total number of
When the ideal number of major winners for       top tier winning tickets is also recorded.
one deal are redeemed, enter the date the
deal was closed. The total number of prizes      The person responsible for auditing the
redeemed and the total dollar value of those     redeemed tickets verifies the information on
prizes   redeemed      for    each      prize    the form. After the verification is completed
denomination are completed.                      the form is initaled and dated. This form is
                                                 then attached to the bag or box.
All major and consolation winners must be
kept together in the bag or box for the deal     See sample form on page 15.


                                                                                             5
                                                  deposits may differ from actual cash
                                                  profit due to changes in the cash bank.
      Pull Tabs - Weekly Interim Audit
                 (SFN 3524)                    If the person summarizing the game has
                                               conducted the game, has access to the total
This form is used to record weekly interim     receipts or cash profit, or has sole signatory
audits of a game for twelve weeks. See         authority of the gaming account, the
N.D. Admin. Code § 99-01.3-06-02(13) for       summarization must be audited by someone
more information on when weekly audits are     independent.
required.
                                               If the game is summarized by a person who
If a game is not closed on a monthly basis,
                                               meets the requirements listed above and is
the pull tabs remaining as unsold must be
                                               independent, the summary does not need to
counted by an employee who did not
                                               be reaudited.
conduct the game, at the end of the first
month of play and at the end of the second
                                               See sample form on page 17.
month of play.

See sample form on page 16.
                                                              Record of Win
                                                               (SFN 9939)
     Pull Tab Summary for Schedule B1
                                               This form is used whenever a single cash
                (SFN 9884)
                                               prize of greater than $200 is paid to a player
                                               or when a last sale prize of any amount is
This form is used to summarize each pull       paid to a player.
tab game using the information from the Pull
Tab Daily Cash Bank Summary and the            The Record of Win must be pre-numbered.
Prize Redemption Summary. This form is to
be completed by the employee responsible       1. Check the box for pull tabs and
for auditing the pull tab activity.               complete the name of game and gaming
                                                  stamp number.
I.   Ideal Gross Proceeds per Deal - The
     number of pull tabs in one deal times     2. The player must sign the Record of Win,
     the cost per play. This information is       unless the prize is being mailed to the
     from the game information sheet.             player.
J. Number of Deals - Enter the number of       3. If a partial payout is made, for example,
   deals that have been placed in play up         the player is paid $200 of a $500
   to the time of the interim audit.              redeemed winning pull tab in cash and
                                                  will be paid the remaining $300 of the
C. Enter the value of the unsold pull tabs.       prize by a check issued from the home
   For example if there were 1000 pull tabs       office, complete the bottom right section
   remaining in a $2 cost per play game,          of the form.
   the amount entered would be $2000.
E. Enter the total prizes for the game from    See sample form on page 18.
   the Prize Redemption Summary.                    Ideal Cash Bank Master Record
                                                             (SFN 52534)
G. Enter the total cash profit from the Pull
   Tab Daily Cash Bank Summary. Do not         This form is used to maintain a master
   enter   cumulative    deposits,     since   record of the ideal cash bank amounts at a
                                               site for each game type. It is used to



                                                                                           6
account for any permanent increases or         5. Ideal Cash Bank Amount – Enter the
decreases to the cash bank.        (Note:         ideal cash bank amount as established
Temporary increases or decreases in a             by the organization. When the ideal
daily cash bank do not need to be                 amount of a cash bank is increased or
recorded.) This form is maintained at the         decreased, add the increase to or
home office.                                      subtract the decrease from the previous
                                                  ideal cash bank amount recorded for the
1. Cash Bank Reference No. – This is a            bank.
   number assigned by the organization to
   each cash bank for reference purposes.      See sample form on page 19.
   Each cash bank is assigned its own
   number. Once a number is assigned to
   a cash bank, that number cannot be             Cumulative Ideal Cash Bank Record
   duplicated or used again for any other                    (SFN 52533)
   cash bank.
                                               This form is used to maintain a record of all
2. Game Identifier – Enter the name of         organization cash banks at all sites. It is
   game that identifies which cash bank        used in conjunction with the Ideal Cash
   the master record is for. For example,      Bank Master Record.            It provides a
   pull tabs are identified by the name of     cumulative total of the ideal value of all cash
   the game such as “Hooked” and twenty-       banks of the organization.
   one would simply be “twenty-one.” If the
   Game Identifier changes at any time, an     1. Cash Bank Reference No. – This is the
   entry is made on the Ideal Cash Bank           same number assigned to the cash
   Master Record to show the new name             bank on the Ideal Cash Bank Master
   for the Game Identifier with no increase       Record by the organization. If the ideal
   or decrease, the ideal cash bank               cash bank amount for a game is
   amount is completed and the record             permanently increased or decreased, an
   initialed.                                     entry is made on the next available line
                                                  of this form and the cash bank reference
3. Source/Destination - This identifies           no. for the game recorded.
   where the cash bank funds are coming
   from or where they are going. For           2. Increase/(Decrease) – This field is used
   example, if a check is being written from      to record any increases or decreases to
   the Gaming Account to increase a cash          the ideal cash bank amount as indicated
   bank the source is “Gaming Account.” If        on the Ideal Cash Bank Master Record.
   a cash bank is being decreased and the         If a cash bank is being established,
   funds are being deposited into the             record the amount of the bank. If a cash
   Gaming Account the destination is the          bank is being discontinued, record the
   “Gaming Account.”                              previously recorded amount of the bank
                                                  as a negative amount. If an established
4. Increase/(Decrease) – This field is used       cash bank is being increased or
   to record any permanent increases or           decreased, only the amount of the
   decreases to the ideal cash bank               increase - a positive amount or
   amount.    If a cash bank is being             decrease - a negative amount, is
   established or increased, a positive           recorded.
   amount is recorded. If a cash bank is
   being discontinued or decreased, a          3. Ideal Cash Bank Amount – This is the
   negative amount is recorded.                   same ideal cash bank amount as
                                                  recorded on the Ideal Cash Bank Master
                                                  Record. If an established cash bank


                                                                                            7
   has been increased or decreased, the          5. Ideal Cash Bank Amount per the Ideal
   new ideal amount is recorded.                    Cash Bank Master Record is recorded.

4. Cumulative Total – All Banks – This           6. Difference is computed by subtracting
   column maintains a running total of all          the Ideal Cash Bank Amount from the
   cash banks at all sites. If an established       Total Current Cash Bank Amount. If
   cash bank is increased or decreased,             there is any difference, an explanation is
   the cumulative total is changed only by          required.
   the amount of the increase or decrease
   to the bank. Add or subtract the amount       The     person       who     completes     the
   of the increase or decrease to the            reconciliation initials the form verifying the
   previous     amount       recorded      for   information recorded.
   Cumulative Total – All Banks to
                                                 See sample form on page 21.
   establish the current cumulative total for
   all cash banks.
                                                       Reconciliation of Inventories
See sample form on page 20.
                                                              (SFN 17937)

                                                 This form is used by a person who has not
   Reconciliation of Ideal Cash Banks
                                                 had access to the inventory, for the annual
              (SFN 52532)
                                                 reconciling of games requiring a N.D.
                                                 gaming stamp, bingo cards, casino chips,
This form is used to reconcile the gaming        and rolls of tickets to a physical count of
cash banks at a site on an annual basis.         these items back to the information on the
This form accounts for six cash banks at a       inventory logs.
site. The count and reconciliation must be
done by a person who does not have               This form accounts for the master inventory
access to the cash banks.                        and up to five additional site inventories.
1. Current Cash Amount of Bank is the            The serial number is completed only for the
   amount of cash in the cash bank per a         reconciliation of bingo cards.
   physical count on the day of the
   reconciliation.                               If the physical count of inventory does not
                                                 match the records, the action(s) taken by
2. Plus - Any IOU’s (when game is the            management to resolve the discrepancy
   source of the cash), cash losses from         must be noted.
   the previous day(s) of activity, or any
   other increases are added to the current      The     person       who     completes     the
   cash bank amount.                             reconciliation initials the form verifying the
                                                 information recorded.
3. Less - Any IOU’s (when game is the
   destination of the cash), cash profit         See sample form on page 22.
   accumulated in bank and not yet
   deposited, or any other decreases are
                                                    Cash Reserve Bank – Daily Report
   subtracted from the current cash bank
                                                             (SFN 50151)
   amount.
                                                 This form is used by an organization that
4. Total Current Cash Bank Amount is
                                                 maintains a central or cash reserve bank for
   computed accordingly.
                                                 replenishing or lending cash to game banks.




                                                                                             8
1. At the beginning of the day's activity, the
   cashier counts the actual opening cash
   and records the amount unless already
   completed by the count team.

2. The cashier reviews the IOU form for
   any outstanding IOU balance. If the
   running balance is negative, enters the
   amount as a negative on this form. If the
   running balance is positive, enters the
   amount as a positive on this form.

3. If a second employee is on duty, that
   employee recounts the opening cash
   and verifies the amount the cashier or
   count team has recorded and any IOU.
   When both persons agree to the
   amounts, the cashier and the second
   employee initial the form verifying the
   accuracy of the recorded amounts.

4. At the end of the day's activity, the
   cashier counts the actual ending cash
   and records the amount.

5. The cashier reviews the IOU form for
   any outstanding IOU balance. If the
   running balance is negative, enters the
   amount as a negative on this form. If
   the running balance is positive, enters
   the amount as a positive on this form.

6. If a second employee is on duty, that
   employee recounts the ending cash and
   verifies the amount the cashier recorded
   and any IOU. When both persons agree
   to the amounts, the cashier and the
   second employee initial the form
   verifying the accuracy of the recorded
   amounts.

For further information on the IOU form, see
the instructions on page 4 of this booklet.

See sample form on page 23.




                                                 9
                                                                                                                                                                                        10
                                                                                X Pull Tabs                     Calcutta Boards
                                                                                                                                      Organization
                  MASTER GAME INVENTORY LOG                          ''X"         Prize Boards                  Tip Boards
                                                                     ONE
                  OFFICE OF ATTORNEY GENERAL
                                                                    GAME          Sports Pool Boards            Seal Boards                            Charity, Inc.
                  SFN 9935 (1-07)                                                                                                     Name of Game
                                                                    TYPE          Paddlewheel Tickets           Club Specials
                                                                                  Punchboards                   Bingo Device                              Hooked
Invoice #
                                                                                                              Quarter                  Date Unplayed             Date Deal
                 Gaming Stamp   Received                                                                                    Date                       Received              Credit Invoice
                                             Site    Date Issued   Issued By   Date Placed    Date Closed   Reported on               Deal Returned To          Returned To
        Date       Number         By                                                                                      Destroyed                      By                    Number
                                                                                                            Tax Return                Master Inventory           Distributor
      Received
12345
      6/30/07     10193995          DS     The Bar    7/1/07         DS         7/1/07          9/30/07     9/30/07       10/1/08
" "
        " "       " " 3996          "       " "          "            "            "               "            "              "
" "
        " "       " " 3997          "       " "          "            "         7/4/07             "            "              "
" "                                         Joe's
        " "       " " 3998          "       Place     7/1/07         DS         7/1/07             "            "              "
" "
      " "         " " 3999          "        " "         "            "            "               "            "              "
12359
    7/05/07       10201009          DS     The Bar   7/13/07         DS                                                                  7/14/07         DS       7/15/07       12365
" "
      " "         " " 1010          "        " "         "            "                                                                      "             "          "            "
" "
      " "         " " 1011          "        " "         "            "                                                                      "             "          "            "
" "
      " "         " " 1012          "        " "         "            "                                                                      "             "          "            "
" "                                         Joe's
      " "         " " 1013          "       Place    7/28/07         DS
12360
    9/27/07       10212005          DS     The Bar   9/27/07         DS
" "
      " "         " " 2006          "        " "         "            "
" "
      " "         " " 2007          "
                                                                       X Pull Tabs                         Calcutta Boards
                                                               "X"
                  SITE GAME INVENTORY LOG                     ONE
                                                                          Prize Boards                     Tip Boards
                  OFFICE OF ATTORNEY GENERAL                 GAME         Sports Pool Boards               Seal Boards
                  SFN 9934 (1-07)                            TYPE         Paddlewheel Tickets              Club Specials
                                                                          Punchboards                      Bingo Device

Organization                              Site                                Name of Game

               Charity, Inc.                         The Bar                                    Hooked

   Gaming Stamp                                                                       Date Unplayed Deal
                       Date Received   Received By   Date Placed     Date Closed         Returned To         Returned By
     Number
                                                                                       Master Inventory


   10193995              7/01/07          MS         7/01/07         9/30/07

   " " 3996                  "              "            "               "

   " " 3997                  "              "        7/04/07             "

   10201009              7/13/07          MS                                              7/14/07               MS

   " " 1010                  "              "                                                   "                 "

   " " 1011                  "              "                                                   "                 "

   " " 1012                  "              "                                                   "                 "

   10212005              9/27/07          MS

   " " 2006                  "              "




                                                                                                                           11
                                                                                                                                                                                                       12
                                                                             Organization                        Site Name                                      Quarter                   Page
                                                                                     Charity, Inc.                               The Bar                              9/30/07         1    of      1
                    PULL TAB DAILY CASH BANK SUMMARY                         Name of Game                             Date Placed            Date Closed        Starting Cash Bank Ending Cash Bank
                    OFFICE OF ATTORNEY GENERAL
                    SFN 18562 (1-07)                                                      Hooked                       7/1/07                9/30/07            $      300        $       300
                                                                             Plays Per Deal X Cost Per Play = Ideal Gross Proceeds            -   Ideal Prizes = Ideal Adjusted Gross Proceeds

                                                                                   1500      $     1                    1500                          1200                       300
                                     (C)                                                                                                                Deposit Amount
            (A)        (B)                                         (D)      (E)        (F) Total                           Cash Profit                                    Count Team            Count
                               Total Opening   Jar    Verified                                      Jar    Verified                          Deposit    Verified to Bank
 Date     Opening    Opening                                     Ending   Ending     Ending Cash                             (Loss)                                           IOU               Team
                                   Bank      Operator   By                                        Operator   By                              Amount     Record By and
           Cash       IOU                                         Cash     IOU        (D + / - E)                            (F - C)                                     Reimbursement          Initials
                                 (A + / - B)                                                                                                             Date Verified
                                                                                                                                                           Initials    Date
                                                                                                                                                                                            AA
7/1/07     300          0          300        MS         JS        5      (100)           (95)      MS          JS          (395)                 0                              0            BB
                                                                                                                                                                                            AA
7/2/07      5        (100)         (95)       MS         JS      350        0             350       MS          JS           445              50        LG 8/6/07                0            BB
                                                                                                                                                                                            AA
7/3/07     300          0          300        MS         JS      450        0             450       MS          JS           150              150       LG 8/6/07                0            BB




                                                                                                                                                                                            AA
9/30/07    300          0          300        MS         JS      250        0             250       MS          JS           (50)                 0                              0            BB
                                                                                                       Totals          $                 $
                                                                                                                            7540             7590
                                                                        CIRCLE ONE FOR EACH TRANSACTION
                                                                                                                                 Organization
                   I.O.U.                                      S = Source of cash (Game loaning or paying back)
                                                                                                                                                        Charity, Inc.
                                                                   Always Positive
                   OFFICE OF ATTORNEY GENERAL
                   SFN 9880 (1-07)                             D = Destination for cash (Game borrowing or being paid back)      Site                                    Quarter
                                                                   Always Negative                                                                The Bar                  Sept. 2007

                                                      PULL TABS                       PULL TABS                         PULL TABS                            OTHER
      DATE           TWENTY-ONE                                                                                                                                                    INITIALS

                                               NAME     Hooked              NAME                              NAME                                 NAME
                                     Running                      Running                         Running                               Running                         Running
                       Amount                         Amount                           Amount                           Amount                              Amount
                                     Balance                      Balance                         Balance                               Balance                         Balance
               S                                S                              S                                  S                                 S
     7/01/07   D        100           100       D     (100)       (100)        D                                  D                                 D                               MS
               S                                S                              S                                  S                                 S
     7/02/07   D       (100)           0        D     100           0          D                                  D                                 D                               MS
               S                                S                              S                                  S                                 S
               D                                D                              D                                  D                                 D
               S                                S                              S                                  S                                 S
               D                                D                              D                                  D                                 D
               S                                S                              S                                  S                                 S
               D                                D                              D                                  D                                 D
               S                                S                              S                                  S                                 S
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13




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                                                                                                                                                                                                  14
                                                                                Organization                                           Site                                                Page
                                                                                                   Charity, Inc.                                         The Bar                       1    of    1
                      PRIZE REDEMPTION SUMMARY                                  Name of Game                                          Date Placed                           Date Closed
                      OFFICE OF ATTORNEY GENERAL
                      SFN 9883 (1-07)                                                          Hooked                                  7/1/07                                9/30/07
                                                                                Plays Per Deal X Cost Per Play = Ideal Gross Proceeds             –   Ideal Prizes = Ideal Adjusted Gross Proceeds
                                                                                      1500          $        1                  1500                     1200                     300

  Date      Gaming       Serial     Top Tier
                                             Control
                                                     Date    Denom.    100      Denom.    50        Denom.       5     Denom.     2       Denom.                Last                 Jar    Audited
                                    Winners          Deal                                                                                                                Prizes
 Placed     Stamp #     Number               Number Closed                                                                                                      Sale               Operator   By
                                   Redeemed                    #      $ Value     #      $ Value        #    $ Value     #      $ Value       #       $ Value


7/1/07 10193995 33346                   III   H1 7/4/07        4       400        4       200           25       50     45       90                                       740       MS           LG

7/1/07 10193996 33347                   I     H2

7/4/07 10193997 33348                         H3




Audited By and Date                                     Value of Unsold/Defective Pull Tabs                                                             Total Prizes
                          LG      10/3/07                                                                    0                                                          29,900
                            Major Winning Ticket Identification Form                                                        Major Winning Ticket Identification Form
                            Office of Attorney General                                                                      Office of Attorney General
                            SFN 3544 (1-07)                                                                                 SFN 3544 (1-07)



     Organization                                           Site                                     Organization                                           Site

     Label          Charity, Inc.                                               The Bar              Label
     Name of Game                     Date Placed                              Date Closed           Name of Game                     Date Placed                              Date Closed

                Hooked                                  7/1/07                             7/4/07
     Top Tier Winning Ticket Value    Total Prizes                             Control Number        Top Tier Winning Ticket Value    Total Prizes                             Control Number
     $              100                   $              740                                 H1      $                                    $

     Gaming Stamp Number              Game Serial Number                                             Gaming Stamp Number              Game Serial Number

              10193995                                 33346


                Game Serial Number                                       Top Tier Winners Redeemed              Game Serial Number                                       Top Tier Winners Redeemed


                      33346                                                         III
                      33347                                                          I




                                              Total Number of Top Tier                                                                        Total Number of Top Tier
                                                      Winning Tickets                4                                                                Winning Tickets




                                MS                                                7/4/07
                            Jar Operator                                            Date                                    Jar Operator                                            Date

                                LG                                                7/5/07
                             Audited By                                             Date                                     Audited By                                             Date
15
                                                                                  Organization                                Name of Game
               PULL TABS - WEEKLY INTERIM AUDIT
               OFFICE OF ATTORNEY GENERAL                                                     Charity, Inc.                            Hooked
               SFN 3524 (1-07)                                                    Site                                        Date Placed
                                                                                                  The Bar                               7/1/07
     No. of Plays Per Deal   X    Cost Per Play    =    Ideal Gross Proceeds Per Deal    –   Ideal Prizes Per Deal   =   Ideal Adjusted Gross Proceeds
            1500             $          1           $               1500                             1200                             300
Date of Last Activity
                                                7/6/07             7/13/07
Ideal Gross Proceeds Per Deal
                                                1500                1500
Total Number of Deals Played                X                  X                 X                   X                   X                  X
                                                   3                  5
Total Ideal Gross Proceeds
                                                4500                7500
Value of Unsold / Defective Pull
                                            –                  –                 –                   –                   –                  –
Tabs                                              500               1000
Actual Gross Proceeds
                                                4000                6500
Total Prizes                                –                  –                 –                   –                   –                  –
                                                3500                5900
Adjusted Gross Proceeds
                                                  500               600
Cash Profit
                                                  498               595
Cash Long (Short) (Cash Profit less
Adjusted Gross Proceeds)                          (2)                (5)
Percent-of-Accuracy (Cash Profit
divided by Adj. Gross Proceeds)                   99.6     %        99.1     %                   %                   %                 %                 %

Completed By and Date
                                            LG 7/7/07 LG 7/14/07

Date of Last Activity

Ideal Gross Proceeds Per Deal

Total Number of Deals Played                X                  X                 X                   X                   X                  X


Total Ideal Gross Proceeds
Value of Unsold / Defective Pull
Tabs                                        –                  –                 –                   –                   –                  –

Actual Gross Proceeds

Total Prizes                                –                  –                 –                   –                   –                  –

Adjusted Gross Proceeds

Cash Profit
Cash Long (Short) (Cash Profit less
Adjusted Gross Proceeds)
Percent-of-Accuracy (Cash Profit
divided by Adj. Gross Proceeds)                            %                 %                   %                   %                 %                  %

Completed By and Date

                                                                                                                                                         16
                       PULL TAB SUMMARY FOR SCHEDULE B1
                       OFFICE OF ATTORNEY GENERAL
                       SFN 9884 (1-07)




Organization                              Site                               Name of Game                   Date Placed        Date Closed
               Charity, Inc.                       The Bar                           Hooked                     7/1/07             9/30/07
Plays Per Deal X Cost Per Play = Ideal Gross Proceeds   -   Ideal Prizes = Ideal Adjusted Gross Proceeds    Last Sale Stamp # Last Sale Prize Amt.

    1500          $   1                  1500                 1200                      300




Schedule B1 Information                                                                         Summary                        Audit

I. Ideal Gross Proceeds Per Deal
                                                                                                    1500

J. Number of Deals Conducted                                                              ×                             ×
                                                                                                      25

A. Total Ideal Gross Proceeds (I x J)
                                                                                                   37,500

C. Value of Unsold/Defective Tickets (A - C)                                              –                             –
                                                                                                      0

D. Gross Proceeds (A - C)
                                                                                                   37,500

E. Total Prizes
                                                                                                   29,900

F. Adjusted Gross Proceeds (D - E)
                                                                                                    7600

G. Cash Profit
                                                                                                    7540

    Cash Long (Short) (G - F)
                                                                                                     (60)

    Percent of Accuracy (G ÷ F)                                                                                     %                          %
                                                                                                    99.2
Summary Completed By and Date

        LG             10/3/07
Summary Audited By and Date




                                                                                                                                              17
                                                                     Organization                Date
                 RECORD OF WIN                                                                                                 NO.     001
                                                                            Charity, Inc.                  9/30/07
                 OFFICE OF ATTORNEY GENERAL                          Site                        Completed By                  Type of ID
                 SFN 9939 (1-07)
                                                                              The Bar                        MS                ND Drivers Lic.
                                                                     Cash Prize Amount           Description Merchandise Prize Retail Value of Prize
Game Type (Check One) and Complete Information for that Game Type
                                                                     $          100                                            $

                         Game Number                                 Name of Player
     Bingo
                                                                                                    John Smith
                         Gaming Stamp Number                         Address
     Bingo Device
                                                                                                    PO Box 999
                         Date of Event         Gaming Stamp Number City                          State                         Zip Code
     Calcutta
                                                                             Anytown                         ND                        58999
                         Name of Game          Gaming Stamp Number Signature of Player                                         Date
 X   Pull Tabs
                               Hooked              10193997                               John Smith                                   9/30/07
     Club Special             Prize Board      Gaming Stamp Number
     Punchboard               Seal Board                                            If Partial Cash Prize Payout, Complete This Section
     Tip Board
                         Date of Drawing       Winning Ticket Number Amount Paid Now             Paid By                        Amt. Yet To Be Paid
     Raffle
                                                                     $                                                          $
                         Date of Event         Gaming Stamp Number Check Number                  Paid By                        Date
     Sports Pools

     Twenty-One Tournament                     Date of Event
     Poker Tournament




                                                                     Organization                Date
                 RECORD OF WIN                                                                                                 NO.     002
                 OFFICE OF ATTORNEY GENERAL                          Site                        Completed By                  Type of ID
                 SFN 9939 (1-07)

                                                                     Cash Prize Amount           Description Merchandise Prize Retail Value of Prize
Game Type (Check One) and Complete Information for that Game Type
                                                                     $                                                         $

                         Game Number                                 Name of Player
     Bingo

                         Gaming Stamp Number                         Address
     Bingo Device

                         Date of Event         Gaming Stamp Number City                          State                         Zip Code
     Calcutta

                         Name of Game          Gaming Stamp Number Signature of Player                                         Date
     Pull Tabs

     Club Special             Prize Board      Gaming Stamp Number
     Punchboard               Seal Board                                            If Partial Cash Prize Payout, Complete This Section
     Tip Board
                         Date of Drawing       Winning Ticket Number Amount Paid Now             Paid By                       Amt. Yet To Be Paid
     Raffle
                                                                     $                                                          $

                         Date of Event         Gaming Stamp Number Check Number                  Paid By                       Date
     Sports Pools

     Twenty-One Tournament                     Date of Event
     Poker Tournament



                                                                                                                                                  18
                                                          Organization                        Site

            IDEAL CASH BANK MASTER RECORD                           Charity, Inc.                     The Bar
            OFFICE OF ATTORNEY GENERAL                    Game Type                           Cash Bank Reference Number
            SFN 52534 (1-07)
                                                                         Pull Tabs                         2

            Check               Game            Source/                       Increase/         Ideal Cash
  Date                                                                                                            Initials
           Number              Identifier      Destination                   (Decrease)        Bank Amount

                                                                         $                $
7/01/07    1235                Hooked       Gaming Account                     300                   300           LG

8/15/07    1250                Hooked       Gaming Account                     200                   500           LG

10/01/07                  Super Hog              "    "                          0                   500           LG




                                                                                                                        19
          CUMULATIVE IDEAL CASH BANK RECORD                          Organization
          OFFICE OF ATTORNEY GENERAL
                                                                                        Charity, Inc.
          SFN 52533 (1-07)



                                            Cash Bank
                                                             Increase/               Ideal Cash       Cumulative Total -
 Date              Site        Game Type    Reference
                                                            (Decrease)              Bank Amount          All Banks
                                             Number

                                                        $                     $                   $
7/1/07       The Bar          Bar Bingo        1              500                      500                  500

 "   "        "           "    Hooked          2              300                      300                  800

 "   "        "           "   Twenty-One       3              2000                    2000                 2800

"    "         "          "   Lucky Devil      4              500                      500                 3300

 "   "        "           "    Bar Loan        5              2000                    2000                 5300

"    "         "          "   Prize Board      6                50                      50                 5350

 "   "        "           "   Paddlewheel      7              2000                    2000                 7350

8/15/07      The Bar            Hooked         2              200                      500                 7550

10/1/07        "          "   Super Hog        2                0                      500                 7550




                                                                                                                      20
                                                                                                    Organization                                             Site
                    RECONCILIATION OF IDEAL CASH BANKS                                                                                                                           Page       1   of   1
                    OFFICE OF ATTORNEY GENERAL
                                                                                                                       Charity, Inc.                                 The Bar
                                                                                                    Name of Person Completing Reconciliation                 Job Title           Date
                    SFN 52532 (1-07)
                                                                                                                       Linda Green                                  Bookkeeper       10/1/07
Game Type                     Pull Tabs                         Game Type                                                        Game Type
Game Identifier                 Hooked                          Game Identifier                                                  Game Identifier

Current Cash Amount of Bank                                     Current Cash Amount of Bank                                      Current Cash Amount of Bank
(per count)                            $   600                  (per count)                         $                            (per count)                             $
Plus:                                                           Plus:                                                            Plus:
   IOU-When Game Is Source                                         IOU-When Game Is Source                                          IOU-When Game Is Source
      Of Cash                                                         Of Cash                                                          Of Cash

     Cash Loss From Previous                                      Cash Loss From Previous                                           Cash Loss From Previous
       Day(s) Activity                                              Day(s) Activity                                                   Day(s) Activity
     Other Increases (explain)                                    Other Increases (explain)                                         Other Increases (explain)
Less:                                                           Less:                                                            Less:
  IOU-When Game Is                                                IOU-When Game Is                                                 IOU-When Game Is
      Destination Of Cash                                             Destination Of Cash                                              Destination Of Cash

     Cash Profit Not Yet                                          Cash Profit Not Yet                                               Cash Profit Not Yet
       Deposited                           100                      Deposited                                                         Deposited
     Other Decreases (explain)                                    Other Decreases (explain)                                        Other Decreases (explain)
Total Current Cash Bank Amount                   $     500      Total Current Cash Bank Amount                     $             Total Current Cash Bank Amount                  $
Ideal Cash Bank Amount                                          Ideal Cash Bank Amount                                           Ideal Cash Bank Amount
        (per master record)                            500            (per master record)                                              (per master record)

Difference (explanation required)                           0   Difference (explanation required)                                Difference (explanation required)

Explanations:       OK                                          Explanations:                                                    Explanations:




                                                 Initials                                                          Initials                                                      Initials
                                                       LG
21
                                                                                                                                                                                                                             22
                      RECONCILIATION OF INVENTORIES                                                                         Organization
                      OFFICE OF ATTORNEY GENERAL
                      SFN 17937 (1-07)                                                                                                                               Charity, Inc.



 X Master                                                                       Master                                                                     Master
     Site:                                                                  X   Site:   The Bar                                                        X Site: Joe's Place
Reconciliation Completed By                                                Reconciliation Completed By                                                Reconciliation Completed By
                              Linda Green                                                                Linda Green                                                                Linda Green
Job Title                           Date                                   Job Title                           Date                                   Job Title                           Date
                   Bookkeeper            10/1/07                                              Bookkeeper            10/1/07                                              Bookkeeper            10/1/07
Name of Game/Primary                    Number Per Number Per              Name of Game/Primary                    Number Per Number Per              Name of Game/Primary                    Number Per Number Per
                               Serial                                                                     Serial                                                                     Serial
Color & Type of Bingo                    Inventory  Physical  Difference   Color & Type of Bingo                    Inventory  Physical  Difference   Color & Type of Bingo                    Inventory  Physical  Difference
                              Number                                                                     Number                                                                     Number
Card/Chips                                Record     Count                 Card/Chips                                Record     Count                 Card/Chips                                Record     Count


      Hooked                                1            1         0             Hooked                                2            2         0             Hooked                                1            1         0




Result:                                                                    Result:                                                                    Result:
            OK                                                                       OK                                                                         OK


Corrective Action Taken:                                                   Corrective Action Taken:                                                   Corrective Action Taken:




                                                   Initials                                                                   Initials                                                                   Initials

                                                              LG                                                                         LG                                                                         LG
                                                                     Organization
         CASH RESERVE BANK - DAILY REPORT                                                      Charity, Inc.
         OFFICE OF ATTORNEY GENERAL
                                                                     Site                                 Ideal Cash Bank Amount
         SFN 50151 (1-07)
                                                                                                          $
                                                                                     The Bar                          1000

                                       (C)                                                             (F)
           (A)           (B)                                                  (D)          (E)
                                 Total Opening                                                    Total Ending
 Date    Opening       Opening                   Cashier   Verified By      Ending       Ending                  Cashier    Verified By
                                     Cash                                                            Cash
          Cash          IOU                                                  Cash         IOU
                                    (A + B)                                                         (D + E)


7/1/07    1000              0       1000          MS          JS            900          100        1000          MS               JS

7/2/07     900          100         1000          MS          JS            1000           0        1000          MS               JS




                                                                                                                                        23

								
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