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jul July 2010

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					            July 2010 – Closing of the Books Deadlines
     Sun.           Mon.                 Tues.                Wed.                    Thurs.                      Fri.                Sat.
                                                                                 1                         2                     3
                                                                                 Aggregation of           Run Fixed
                                                                                 pay items                 Assets reports




4             5                     6                   7                        8                         9                     10
                                                                                                           Last day for
                                                                                                           institutional input
                                                                                                           of inter-
                                                                                                           institutional JVs
                                                                                                           that affect other
                                                                                                           institutions
11            12                    13                  14                       15                        16                    17
              Run FFPDEPR,                             Last day for            Unpaid
              depreciation for                          institutional input      obligations/liabilities
              6/30/10                                   of inter-institutional   (operating leases,
              Post Jun. acc.                           JVs that affect          capital leases, cash
              dep.                                      Chancellor’s Office      retainage on
              2-year old                               Run Fixed Assets        construction)
              outstanding                               reports
              revolving fund
              checks
              Close period 12
18            19                    20                  21                       22                        23                    24
              Pledges of gifts     Proper coding of   IIJVs proc. at CD       Eliminate inactive
              Run FWRFAAX          grant funds         Clearing Physical       operating funds
                                                        Plant prepaid
                                                        expenses
                                                        Eliminating
                                                        overdrafts
                                                        Close non-rolled
                                                        encumbrances/
                                                        reservations
                                                        Non-expendable
                                                        property received
                                                        thru gifts
                                                        Library books,
                                                        collections
                                                        Stores inventories
25            26                    27                  28                       29                        30                    31
              Run FFPDEPR                              Invoices payable        Buildings &              Revolving fund
              Run FWRNIPR                              Detail & aging of       grounds                   report
              Accrue Grants/                           Other A/R                improvements/             Service
              Contracts A/R                             Detail & aging of       adjust. > $5,000          Department
              Record uncoll A/R                        Grant/Contract                                     Working Capital
              Zero balance                             Receivable
              clearing funds                            Run Fixed Assets
              Reclassify                               reports
              summer session
              income/expenses
              Submit aged
              listing SIS A/R
              Accrual of
              liabilities & exp.
              Review & record
              Capital Asset
              Impairments &
              Insurance
              Recoveries
              Cash held in trust
              Review treasury
              cash receipts
              Update SELP
              Close period 14

				
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