190282_2011_Christmas_Invite

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					             2011 Christmas Invitational December 3-4
              Held under the sanction of USA Swimming and Inland Empire Swimming, Inc. Sanction #1137

 In granting this sanction it is understood and agreed that USA Swimming (USA-S) and Inland Empire Swimming (IES) shall be
 free and held harmless from any Liabilities or claims for damages arising by reason of injuries to anyone during the conduct of
the event. Use of audio or visual recording devices (including a cell phone camera), is not allowed in changing areas, rest rooms
                                                         or locker rooms.


Host:            Velocity Swimming       P.O. Box 7033, East Wenatchee, WA 98802

Location:        Eastmont YMCA Aquatics Center, 980 3rd Street NE, East Wenatchee, WA 509-884-9133

Format:          Timed finals, age group invitational. Individual events will be scored by age group and gender: 8 & under,
                 9-10, 11-12, 13-14, and 15 & over.

Course:          Indoor 6 lane 25 yard pool with anti-wave lane lines, and backstroke flags. The Pool is equipped with the
                 Colorado Timing System with touch pads at start end, with six starting blocks that meet USA Swimming
                 starting block height and water depth requirements at start end. There will be in water exchanges for the
                 100 relays. The warm-up pool is attached to the main pool and is available during the meet. The pool
                 deck and locker rooms are wheelchair accessible. Deck marshals will be present during warm-ups. The
                 competition course has not been certified in accordance with 104.2.2C(4).

Rules:           Current USA Swimming Rules will govern throughout the meet. The rules and procedures of Inland
                 Empire Swimming also apply. The referee of the meet shall be the final authority for the conduct of the
                 competition. Any swimmer entered in the meet must be certified by a USA Swimming member coach as
                 being proficient in performing a racing start or must start each race from within the water. When
                 unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal
                 guardian to ensure compliance with this requirement. The whistle start protocol and the no recall rule will
                 be in effect. There is positive check-in for the 500 freestyle and the 1000 Freestyle. 500 Freestyle shall
                 be limited to 8 heats. 1000 Freestyle shall be limited to 5 heats. Priority in these events will be given to,
                 valid yard times, converted times then NT in that order. Positive check in for both closes 1 hour before
                 the scheduled start of the event. Swimmers in the 500 Freestyle and 1000 Freestyle must supply their
                 own Counters and Timers. IES scratch rules for deck seeded events will be enforced. Any protests
                 or questions concerning the outcome of an event shall be directed to the meet referee by the team coach.
                 Coaches that have an athlete with a disability that may require accommodations to the starting procedure
                 must notify the meet referee prior to the athlete’s swim. Coaches must be current members of USA
                 Swimming. Proof of coaching certification must be produced on request at any time to the meet referee.
                 Only swimmers, coaches, officials and meet workers are permitted in the deck area. Spectators will not
                 be allowed in deck area without proof of current USA Swimming membership. The deck area is
                 considered to be a 3-foot area from the edge of the pool and the area behind the start platforms up to the
                 timer chairs. There will be no swimming in the dive tank except for swimmers to warm up prior to their
                 events and cool down immediately after their events.

                 10 & Under swimmers please report to the staging area near the start end prior to your race. Volunteers
                 will assist with correct lane organization. All other swimmers will go directly to the correct lane for each of
                 their events.

Awards:          Ribbons will be awarded for First through Sixth place in individual events in the following age groups 8 &
                 under, 9-10, 11-12, 13-14 and 15 & over. Swimmers will score in the division based on swum times.
                 Ribbons will be awarded for First through Sixth place in all Relay events. Events will be seeded by time.
                 Points will be awarded by age group and gender to the top six finishers in events.

                        The 9-12 500 Freestyle will be scored and awarded separately by gender and age group.
                        The 11 & Over 1000 Freestyle will be scored and awarded separately by gender and age group.
                         The 13 & Over 100 Freestyle, 200 Individual Medley, 200 Backstroke, 200 Butterfly, 500
                         Freestyle, 200 Freestyle, 200 Breaststroke, 100 Backstroke, 100 Butterfly and 50 Freestyle will be
                         scored and awarded separately by gender and age group.

                 Heat winner prizes will be awarded.
                 Individual high point awards will be given to the top scoring girl and boy in each age group.
                 Teams are requested to appoint one adult to pick up awards at the end of the meet.
                                      2011 Christmas Invitational

Eligibility:    Open to currently registered USA swimming athletes. Age on the first day of the meet determines the
                age group to enter. Each swimmer must swim in his/her respective age group. Athletes with a disability
                are welcome and are asked to provide advance notice of necessary accommodations.

Entries:        All swimmers, (including 8 & U) may enter five (5) individual events plus one (1) relay per day. All
                swimmers are limited to maximum of (3) NT individual entries per day. Enter swimmers’ best yard
                time. NT (No Time) entries will be accepted for all age groups, (max 3 per day) and will be seeded in the
                slowest heats. The priority system will be in effect. If the Meet Entry Chair determines that the meet is
                                          th     th
                over subscribed, the 4 & 5 entry may be deleted and entry fees refunded. Be sure to include
                contact information, preferably email, so you can be notified of any deletions of entries. If you do not
                                                                                                                    th      th
                prioritize your events, the Meet Entry Chair will use his/her judgment in choosing the 4 and 5
                                                                                                                            th
                priority for you. Entries will be limited to include all teams up to and including the team that has the 250
                swimmer entered or that will allow the meet to be in compliance with USA Swimming rules. Deck entries
                may be allowed at the discretion of the meet referee, with payment of $3 per event due upon approval .

Counters/Timers: The 500 Freestyle and 1000 Freestyle shall be swum fastest to slowest. Swimmers in the 500
              Freestyle and 1000 freestyle must supply their own counter and timers.

Relays:         Teams are limited to three (3) relay entries per relay event. If the Meet Entry Chair determines that the
                                                 rd
                meet is oversubscribed, the 3 entry may be deleted. Only the two (2) fastest relay finishers per team
                are awarded points and ribbons. Mixed Relays may be any combination of Girls & Boys or all same
                gender swimmers within that age group.

The USA Swimming SWIMS database requires that ALL swimmer data be correct before any meet data (swimmer times)
    will be loaded into the USA Swimming database. If you know of any swimmer data that is NOT correct in the meet
database please notify the meet referee as soon as possible. The appropriate changes will be made. The data will be sent
                                      to USA Swimming within 3 days of the meet.

Submissions: Team must submit Entries using Team Manager “Hy-Tek” Software only.
             Please include a hard copy of "Meet Entry Report" as a back-up.
             Entries must include current USA Swimming registration numbers.
             IES Teams Priority deadline is Wednesday, November 16, 2010.
             Final Entries deadline is Wednesday, November 23, 2010.

                Entries may be submitted via email to Dave Cutter at david_cutter@yahoo.com
                Phone and late entries will not be accepted.

                Please send the following 4 attachments*:
                        1. Commlink entry file from Team Manager
                        2. Print to file (word format) of team individual entries
                                         th     th
                           (highlight 4 and 5 priority on hard copy)
                        3. Print to file (word format) of team relay entries
                        4. Print to file (word format) of meet fees due.

Entries submitted on the IES Master Entry Form will be accepted for individual/family entries only. The form can be found
on the FORMS page of the IE website, www.ieswim.org

      Payment and hard copies must be received by the above deadline for entries to be considered official.

 *Velocity Swimming respectfully requests that visiting teams supply help with timing in order to ensure that the
                                       meet runs without interruption.
                                     2011 Christmas Invitational
Entry Fees:     Entry fees are three dollars ($3.00) for each individual event and twelve dollars ($12.00) for each relay
                event plus a $10.00 IES surcharge per swimmer.
                Fees & surcharges for each team must be paid with one check and accompany entries.
                Please make the check payable to Velocity Swimming and address entries to:

                                           Velocity Swimming
                                           C/O Dave Cutter
                                           1552 Holly Lane
                                           East Wenatchee, WA 98802
                                    *** Please Waive requirement for signature ***

Schedule:       Saturday:                7:30 AM - 8:15 AM 13 & Over warm-up.
                                         8:15 AM – 8:45 AM 12 & Under warm-ups.
                Session One              9:00 AM - events begin.
                Session Two              Following Event # 26 and 15 Minute Break

                Sunday:                  7:30 AM - 8:15 AM 13 & Over warm-up.
                                         8:15 AM – 8:45 AM 12 & Under warm-ups
                Session Three            9:00 AM - events begin.
                Session four             Following Event # 72 and 15 Minute Break

   Lane assignments for warm-ups will be posted. Diving is permitted in designated sprint lanes and only under the
    direct supervision of a coach. Swimmers participating in the meet without an USA Swimming registered coach must
    report to the meet referee at the start of each warm-up session.
   Deck marshals will be present during warm-ups.
   There will be a Mandatory Coaches meeting Saturday at 7:15 AM and officials meeting at 7:45 AM.
   Coaches Meeting Sunday 7:15 AM if necessary and officials meeting at 7:45 AM.
   Coaches, please provide a list of scratches at your meetings. Please use scratch cards available at Clerk of Course.

Meet Administration:
              Meet Referee:                      Matt Bruggman        509-264-0694
              Meet Director:                     Dave Cutter
              Meet Entry Chair:                  Dave Cutter          david_cutter@yahoo.com
              Lead Starter:                      Dan Howell
              Electronic Timing Lead:            Mark Peterson
              Office Computer Lead:              Dave Cutter
              Stroke & Turn Lead:                Genie Lutz/Dave Hasse
              Officials:                         Mikael Gavin, Gary Gavin

                We welcome the assistance of visiting USA Swimming Officials. Please bring current certification and USA
                Swimming registration cards. These will be verified by the meet Referee prior to deck assignments.

General:        The Meet Referee shall be the final authority for the conduct of the competition. The length of the break
                between Sessions is at the Meet Referee & Coaches discretion. The Meet Referee may schedule 10
                minute breaks during the competition at his discretion. Fly-over starts may be used at the discretion of the
                Meet Referee. All events will be timed finals. There will be one complimentary heat sheet available for
                each team. Hospitality area and lunch will be provided for team Coaches and visiting Officials. Absolutely
                no animals on deck or in locker room at any time. Handicap parking and access is available in front of
                pool near main entrance.

Concessions: Concession’s will be available during the meet.

Vendors:        Swimwear will be available for purchase throughout the meet.
                Event T-Shirts will be available for purchase throughout the meet.
                                   2011 Christmas Invitational

                                                   Host Hotels:
               Holiday Inn Express                                            SPRINGHILL SUITES
            1921 N. Wenatchee Avenue                                       1730 N. Wenatchee Avenue
           www.wenatcheeexpress.com                                       www.wenatcheespringhill.com
                  (509) 663-6355                                                 (509) 667-2775
     Christmas Invitational group rate: $99.00                      Christmas Invitational group rate: $119.00

                                        Rates are per room per night plus tax

                                            Preferred Hotels Feature:
              Free Daily Hot Breakfast!                                 Free Use of Indoor Heated Pool!
              Free Wifi & Free Parking                             Team Friendly Hotels with Interior Corridors
    Free Use of Fitness Center & Business Center                      Great Location near lots of restaurants

                                                FOR RESERVATONS:
                             Please call hotels and mention CHRISTMAS INVITATIONAL



Hotels:        Red Lion Hotel, (509) 663-0711, Wenatchee
               Cedars Inn, (509) 886-8000, East Wenatchee
               Best Western, (509) 665-8585, Wenatchee
               Travelodge, (509) 662-8165, Wenatchee
               Value Inn, (509) 663-8115, Wenatchee
               Comfort Inn, (509) 662-1700, Wenatchee
               Super 8 Motel, (509) 662-3443, Wenatchee
               Inn at the River, (509) 888-7378, East Wenatchee
               The Avenue Motel, (509) 663-7161, Wenatchee
               Economy Inn, (509) 663-8133, Wenatchee
               Holiday Inn Express, (509) 663-6355, Wenatchee
               Best Western Icicle Inn, (509) 548-7000, Leavenworth
               Quality Inn, (509) 548-7992 / (800) 693-1225, Leavenworth
               Howard Johnsons, (509) 548-4326, Leavenworth
               Linderhof Motor Inn, 800-828-5680, Leavenworth
               Obertal Motor Inn, 800-537-9382, Leavenworth
               Leavenworth Village Inn, (509) 548-6620, Leavenworth
               Westcoast Wenatchee Center Hotel, (509) 662-1234, Wenatchee
               Village Inn Motel, (509) 782-3522, Cashmere
               Comfort Suites, (509) 662-1818, Wenatchee
               Marriott Springhill Suites, (509) 667-2775, Wenatchee

Pool Directions:
                   From SR 28, (Sunset Highway)
                   Turn East on Grant Road., (Fred Meyer will be on the NW corner of the intersection)
                   Travel East on Grant Road to N. Georgia Avenue.
                                                              rd
                   Turn Left on N. Georgia Avenue, follow to 3 Street NE, (3 blocks),
                                    rd
                   Turn Right on 3 Street NE,
                   Pool will be on the right.

                   Eastmont YMCA Aquatics Center
                   980 3rd Street NE
                   East Wenatchee, WA 98802
                   509-884-9133
                          2011 Christmas Invitational
                                             Fee Computation Form

Number of Individual Events:            ________ x $3.00 =        $__________

Number of Relay Events:                 ________ x $12.00 = $__________

IES Surcharge per Swimmer:              ________ x $10.00 =       $__________

Total amount due:                                                 $__________

NOTE: Please make one check payable to Velocity Swimming


Name of Team: ____________________________________________________________________

Submitted by: _____________________________________________________________________

Date: _________________________

Address: _________________________________________________________________________

Telephone: ____________________Day __________________Evening ____________________

E-mail:(important)_________________________________________

       Mail Entries To:
                                           Velocity Swimming
                                           C/O Dave Cutter
                                           1552 Holly Lane
                                           East Wenatchee, WA 98802
                                    *** Please Waive requirement for signature ***

Team must submit Entries using Team Manager “Hy-Tek” Software only.
Please include a hard copy of "Meet Entry Report" as a back-up.
Entries must include current USA Swimming registration numbers.
IES Teams Priority deadline is Wednesday, November 16, 2011.
Final Entries deadline is Wednesday, November 23, 2011.
Entries may be submitted via email to: david_cutter@yahoo.com
Phone and late entries will not be accepted.
Please send the following 4 attachments:

       1. Commlink entry file from Team Manager
                                                                             th    th
       2. Print to file (word format) of team individual entries (highlight 4 and 5 priority on hard copy)
       3. Print to file (word format) of team relay entries
       4. Print to file (word format) of meet fees due.

Payment & printout hard copies must be received by deadline for entries to be considered official.


Entries submitted on the IES Master Entry Form will be accepted for individual/family entries only. The form can
be found on the FORMS page of the IE website, www.ieswim.org
              2011 Christmas Invitational
                  Session # 1 Saturday Morning December 3, 2010
          Warm ups 7:30 -8:15AM 13 & Over 8:15 - 8:45AM 12 & Under, Events Begin 9:00 AM

Event #                                                                                    Event #
 Girls                                         Age                                          Boys

  1                                  8 & Under 25 Freestyle                                   2
  3                                     9-10 50 Freestyle                                     4
  5                                    11-12 100 Freestyle                                    6
  7                                 13 & Over 100 Freestyle                                   8
  9                                 8 & Under 25 Breaststroke                                10
  11                                  9-10 50 Breaststroke                                   12
  13                                 11-12 100 Breaststroke                                  14
  15                                 13-14 100 Breaststroke                                  16
  17                               15 & Over 100 Breaststroke                                18
  19                            8 & Under 100 Individual Medley                              20
  21                               9 - 10 100 Individual Medley                              22
  23                              11-12 200 Individual Medley                                24
  25                            13 & Over 200 Individual Medley                              26

                                      15 Minute Break
                Session # 2 Saturday Afternoon December 4, 2010
                Event #                         Event Description

                  27                    Mixed 8 & Under 100 Medley Relay
                  28                       Mixed 9-10 200 Medley Relay
                  29                      Mixed 11-12 200 Medley Relay
                  30                    Mixed 13 & Over 200 Medley Relay
Event #                                                                                    Event #
 Girls                                         Age                                          Boys

  31                                8 & Under 50 Backstroke                                  32
  33                                   9-10 100 Backstroke                                   34
  35                                  11-12 100 Backstroke                                   36
  37                               13 & Over 200 Backstroke                                  38
  39                                  8 & Under 25 Butterfly                                 40
  41                                    9-10 100 Butterfly                                   42
  43                                   11-12 100 Butterfly                                   44
  45                                 13 & Over 200 Butterfly                                 46

                                      15 Minute Break
                Event #                         Event Description

                  47                         Mixed 9-12 500 Freestyle
                  48                      Mixed 13 & Over 500 Freestyle


          Swimmers in the 500 Freestyle must supply their own Counters and Timers
              2011 Christmas Invitational
                   Session # 3 Sunday Morning December 4, 2010
           Warm ups 7:30 -8:15AM 13 & Over 8:15 - 8:45AM 12 & Under, Events Begin 9:00 AM


Event #                                                                                     Event #
 Girls                                          Age                                          Boys

  49                                  8 & Under 50 Freestyle                                  50
  51                                     9-10 100 Freestyle                                   52
  53                                    11-12 200 Freestyle                                   54
  55                                 13 & Over 200 Freestyle                                  56
  57                                 8 & Under 50 Breaststroke                                58
  59                                   9-10 100 Breaststroke                                  60
  61                                  11-12 200 Breaststroke                                  62
  63                                13 & Over 200 Breaststroke                                64
  65                                 8 & Under 25 Backstroke                                  66
  67                                    9-10 50 Backstroke                                    68
  69                                   11-12 50 Backstroke                                    70
  71                                13 & Over 100 Backstroke                                  72

                                       15 Minute Break

                  Session # 4 Sunday Afternoon December 5, 2010
                 Event #                          Event Description

                   73                   Mixed 8 & Under 100 Freestyle Relay
                   74                     Mixed 9 - 10 200 Freestyle Relay
                   75                     Mixed 11-12 200 Freestyle Relay
                   76                   Mixed 13 & Over 200 Freestyle Relay

Event #                                                                                     Event #
 Girls                                          Age                                          Boys

  77                                   8 & Under 50 Butterfly                                 78
  79                                      9-10 50 Butterfly                                   80
  81                                     11-12 50 Butterfly                                   82
  83                                  13 & Over 100 Butterfly                                 84
  85                                  8 & Under 100 Freestyle                                 86
  87                                    9-10 200 Freestyle                                    88
  89                                    11-12 50 Freestyle                                    90
  91                                  13 & Over 50 Freestyle                                  92

                                       15 Minute Break
                 Event #                          Event Description

                   93                     Mixed 11 & Over 1000 Freestyle

          Swimmers in the 1000 Freestyle must supply their own Counters and Timers

				
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