Children and Young People’s Service – Hospital and Outreach Education
Statement of intent
“To provide equal access to appropriate education for all children and young
people with medical needs, keeping education alive in the pupil’s life,
maintaining progress and enabling them to achieve their potential.”
Hospital and Outreach Education is part of Inclusion and Pupil Support (IPS). It
provides education for those pupils in hospital and those not attending school due to
medical needs. Education is provided for pupils across the Key Stages and of all
This policy applies to the two hospital bases at Northampton General Hospital and
Kettering General Hospital, the central office in Northampton and for all pupils
learning out of school in a variety of settings. This may include those at home and
those learning in outreach bases across the county. The policy has been developed
to aim for effective resourcing and use of ICT for the benefit of pupils and staff.
For some years separate targets had been agreed to develop the ICT in each
hospital base. A more unified policy is now needed. It has been prepared at the
same time as conducting an audit of hardware and software across the bases and in
consultation with a NIAS school improvement advisor. Consultation with all staff
including support staff has taken place.
This ICT Policy is part of the Hospital and Outreach Education Development Plan.
Resources have been allocated, a time line prepared and success criteria agreed.
The effectiveness of this policy will be reviewed annually in time for the budget
setting process to take account of any changes.
The HOE team understands that with more generous adult to pupil ratios the National
Curriculum can be more easily taught through ICT than in mainstream schools. The
use of ICT in hospital and at home can be a source of diversion from immediate
worries and medical concerns. It can also encourage pupils to work with others in
order to experience the wider curriculum. Pupils are generally well motivated to use
ICT and those in hospital see their own ICT skills as a way of bringing their own
school experiences to their present situation. We aim, through ICT, to assist pupils
to develop a positive self-image and to meet their individual learning needs. ICT
builds co-operative and collaborative working with other pupils and staff. It is good
fun and can present information in ways that make learning more effective.
Some pupils will only be away from school for a short time while others will have a
more long-term absence or recurring admissions to hospital. There are many
individual and differing lengths of time before pupils can be successfully reintegrated
back to their own schools or into small group settings in bases across the county.
Because of the large range of needs, the above aims present challenges for the
resourcing of appropriate hardware and software and training for staff. The fact that
education has to be provided across the Key Stages adds to the challenge.
It is expected that through using ICT a good range of curricular experiences can be
presented for pupils and that their ICT skills will have been developed and extended
because of having had more adult support and time to meet learning targets.
Through the use of the internet and email the pupils will be able to communicate with
their own peers and staff of their own schools which will help raise their own self
esteem and build in expectations of a return to school.
It is hoped that through ICT, the Hospital and Outreach Education team will be able
to provide more than the 5 hours core provision currently available through one to
one outreach teaching. Research into possible distance learning opportunities is on-
going and links with the Northamptonshire e-learning portal are being developed.
The use of the facilities at The Saints Rugby Club and the Cricket Club, through the
Playing for Success project will enable pupils to access their own school curriculum
and provide enrichment to the core provision.
Hospital and Outreach Education recognises its responsibility under the Disability
Discrimination Act and ensures that access will be as complete as possible. All
reasonable adjustments will be made as necessary to enable access to curriculum
opportunities and buildings.
Race Equalities Statement
Hospital and Outreach Education is committed to fulfilling its requirements under the
Race relations (Amendment) Act by:
-demonstrating respect for all people
-promoting staff awareness of culture, ethnicity and religion
-creating an ethos of cultural diversity
-generating a culture in which everyone can participate in the environment.
Equal Opportunities Statement
All pupils regardless of their special educational needs, physical disabilities, gender,
ethnicity or religion will be encouraged to work to their full potential through planned
activities and with as wide a variety of media and materials as resources allow.
Roles and Responsibilities
The Head of Hospital and Outreach Education is responsible for the effective
development of ICT across the team. However it is planned that with the proposed
increase in HOE staff a teacher with be able to take on the role of ICT Co-ordinator.
Each member of staff has the responsibility to continually improve their own
computing skills and to take part in INSET work that helps them to be more effective
users of ICT for the benefit of their pupils. This expectation also applies to the
Administrative Assistant. Each member of staff will have an ICT target to work
towards each year and it is expected that all teaching staff on permanent contracts
will have completed NOF training. It is the responsibility of parents/carers and the
pupils themselves to ensure that guidelines for the safe use of all ICT equipment, e-
mail and the Internet are abided by.
We will be seeking the support of .ict staff when technical issues arise, through a
service level agreement.
Our long term and medium term curriculum plans take account of the NC
Programmes of Study, the QCA Units of Work and AQA entry level ICT units. We
have a curriculum map for Key 1 and Key Stage 2 and we are working on one for
Key Stage 3. It is hoped that secondary school contacts will help in this latter area.
Our own long term plans are based on a thematic approach and more detailed
medium term plans include discreet ICT units of work which provide learning
activities for pupils. However we aim first and foremost to aim for continuity of
learning for our pupils so we are also keen to promote the curriculum that pupils have
been following in their own school. Schools are therefore contacted and asked for a
NC target in ICT and our curriculum will be delivered to respond to this individual
target. The schools will generally take responsibility for the monitoring of the pupil’s
progress but a record of work will be returned to the school on discharge from
hospital or when the pupil has re-integrated into school or alternative provision.
Long term planning
Because of the limited time available for the delivery of a broad and balanced
curriculum, ICT will be taught alongside and through the core subjects of
Mathematics, English, Science and Citizenship. Six widely based themes have been
identified for study in the hospital bases and one will be delivered each half
term/term. Themes will also provide specific opportunities for pupils to research,
explore and discuss topical spiritual, moral, social and cultural issues
Medium term planning
Because of the nature of hospital and outreach teaching – the age range, ability,
numbers of pupils and an ever-changing client group- lesson planning needs to
remain flexible. Pupils may be taught in small groups, pairs, individually, in a
classroom, by a bed or in a home. Therefore medium term planning represents an
outline of suggested activities, references to resources and NC/QCA learning
objectives planned across the Key Stages from KS1 to KS3. Foundation Curriculum
is planned for separately but joins up with the main curriculum.
For Key Stages three and four the AQA Unit Award Scheme may be used as the
foundation for medium term planning. These units of work will be cross-matched with
the QCA units of work and individualised for each pupil, incorporating their own
school ICT targets (See Curriculum Action Plan)
Short term lesson plans
Lesson plans are written for the core subjects and ICT elements are clearly identified.
For the delivery of ICT discreet lessons, learning objectives will be defined along with
differentiation for individual pupils, key vocabulary and concepts to be taught. An
evaluation, with the pupil, is made at the end of the lesson, progress made, or
difficulties experienced by individual pupils and suggestions for further work is
recorded. Lesson plans for the outreach setting are being piloted presently.
Much greater use is made of ICT in the hospital environment than is usually possible
in the pupil’s own school. ICT therefore is integrated across the curriculum and used
as a motivational tool to encourage pupils into all subjects. Differentiation is planned
and supported through each pupil’s Personal Education Plan and individual
timetable. Over each week the staff monitor the balance of the curriculum and in this
way it can be seen how much each pupil has accessed ICT.
Teaching and Learning Styles
The hospital and outreach education staff are aware of the benefits of varying
teaching and learning styles to optimise pupil’s learning and aim to provide an ‘active’
curriculum which is additional to work which they may receive from their own school.
A range of teaching and learning styles, including visual, auditory and kinaesthetic
are therefore encouraged and are written into our Lesson Plans. In due course these
styles will find expression in a Teaching and Learning Policy. As part of the team’s
Performance Management procedures the variety of teaching and learning styles
promoted by staff will form part of the review process. Lesson plans are monitored to
ensure a balance of approaches are used that might benefit different styles of
An audit of ICT equipment across the bases will be carried out each year. This will
include the hospital bases, the outreach bases and the laptops, which are used in
pupil’s homes. The findings will form part of the ICT Action Plan and decisions will be
made about how new hardware can be purchased, old stock replaced and how
equipment can be maintained over a three-year period.
The education staf,f with the help of personnel from NIAS and .ict are also carrying
out an audit of the ICT software. The findings will also form part of the ICT Action
Plan. How this may be achieved from our budget will be discussed at a dedicated
ICT leadership meeting and how the training may be arranged so that it can be used
effectively by all staff. A budget will be allocated to ICT provision at each budget
setting exercise in the Spring/Summer Term. The budget will reflect the
Development Plan and ICT Action Plan.
A plan will also be agreed that takes into account the licensing and security of the
software located across the bases and for software that pupils use in their own
homes. There is a separate ICT Internet Access Policy which sets out conditions for
the use of the internet in bases and for use in pupils’ homes.
Some more expensive items of hardware and software may be shared across the
bases but some duplication of resources is inevitable due to the distances involved
between bases. The ICT Co-ordinator, along with the leadership group will be
responsible for resource decisions.
The administration hardware and software will be located with the Administrative
Assistant at the HOE central administrative base, Cromwell Centre, Northampton.
As a general rule each hospital and outreach base will receive a fair balance of
hardware and software but in some cases allocation may be different as it reflects a
particular and different need. Administration is one example of this as there will be a
need to purchase software to monitor pupil admission data.
Management Information System
The MIS is separate from any curriculum usage. The policy that covers the
administrative computer will be part of this policy but HOE staff will take account of
any IPS policy for administrative situations. In consultation with the Administrative
Assistant the Head of HOE, who also has access to the system, will be responsible
for the MIS and its effective use. IT Services will have responsibility for technical
support and advice. Training for the use of the MIS is provided by IT Services and
IPS. In the near future HOE will be engaged in consultation about the eventual use
of an educational management system that will be able to track pupils. This software
will be loaded onto administrative stand-alone computers in bases and possibly on
laptop computers for travelling teachers.
Resources (Human) - Professional Development
All staff will annually carry out an ICT skills audit. As HOE has a Service Level
Agreement with NIAS and .ict, all staff have access to and an entitlement to high
quality training appropriate to their needs
Individual training needs will be identified through the audit of skills and agreed
targets will be reviewed at each annual performance management cycle. All staff
have personal access to the ICT hardware during each school day for training
purposes when staff are free to do so and after normal school hours.
The skills of staff have to continually develop to meet the ever increasing range of
skills being taught in schools. Staff's ability to deliver these identified skills will reflect
the standards required their competency and their training needs. Staff will have an
ICT target agreed each year.
Technical information and sharing of expertise occurs amongst staff on a day to day
basis, at team meetings and at whole HOE staff meetings.
Access to Information Technology
All pupils who are well enough will have access to the available ICT resources.
Sometimes this will mean in either of the two hospital bases, sometimes at their beds
through the use of portables, in outreach bases or sometimes at home with outreach
There are 6 laptops available which have a range of early years and primary
curriculum software, including some software for more special educational needs.
There are 6 new laptops, which will be used for pupils at KS3 and KS4. These will
be available for loading distance learning materials onto. They will also be loaded
with information on careers and AQA units of work. The use of laptops in the home,
in outreach bases and other outreach settings is intended to give greater flexibility in
allowing individual pupils access to suitable education provision, e-mail and CD Rom
material, as well as to enable them to practise discreet ICT skills.
It is intended that, through the Northamptonshire e-Learning Portal (NeLP), pupils will
also have access to their own school curriculum, some purchased distance learning
materials and safe access to the Internet.
Each base will have access to the Internet and special attention is paid to the use of
email and the Internet through the Internet Access Policy and guidelines for use and
the partnership agreements. Pupils in bases are supervised at all times while using
the ICT equipment and parents sign a permission form before pupils can access the
computer. Parents/carers and pupils using the laptops at home are also asked to
read and sign an agreement outlining guidelines for the safe use of all HOE ICT
equipment and use of the Internet. Where it is felt that it is appropriate to leave a
laptop computer with the pupil, they will also be asked to read and sign a partnership
agreement specifically for this.
Members of staff have access to computers while there are no pupils in the bases
and after school. Teachers, including outreach teachers are permitted to take the
Differentiation and Special Educational Needs
The ICT Curriculum will be differentiated for each pupil’s individual need and takes
account of the different prior experiences, strengths and interests of the pupils in
order to fulfil the potential of the more able, whilst reinforcing and supporting those
who need particular support. Pupils with special educational needs will be included
in group activities where possible with suitable differentiated work and individual
learning objectives and expected outcomes. Adaptation to hardware and software,
while challenging in our setting will, as far as possible, ensure access to ICT
capability. When necessary staff will call in advice from other professionals to ensure
access. This will close liaison with special schools, IPS personnel and NIAS and .ict
Health & Safety
A Health and Safety Policy is being written shortly and its use throughout the HOE
will be reviewed along with the consultation process for this ICT Policy. ICT issues
will be addressed as part of the H and S Policy.
Assessing, Recording and Reporting
The hospital and outreach teaching staff are presently reviewing the way in which
ARR will be carried out in order for HOE team to be able to show evidence of
progress and this will culminate in the production of individual pupil profiles. These
will be developed with the advice of personnel from NIAS and the findings will form
part of the ICT Development Plan. At the moment teachers collect and store
evidence of pupils' achievement in ICT and send this back to the pupil’s own school
as evidence. We will be investigating the use of GOAL, an on-line assessment tool
and look to purchasing this shortly if other users in similar settings nationally have
found it useful.
Monitoring, Evaluation and Review
The Head of HOE is responsible for the implementation of the ICT Policy. The use of
the policy will be monitored by the ICT curriculum leader through the scrutiny of
lesson plans and curriculum plans as well as through observations of teaching and
learning. The effectiveness of the policy and its delivery will also be monitored
through the performance management process and appraisal.
This policy will be reviewed annually. Consultation will take place with a NIAS
This policy was updated in July03