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					MOLECULAR PHYSIOLOGY & BIOPHYSICS                                                                                                 Primary Responsibility
Administrative staff responsibilities:                                                                                            Backup or Assist Primary                                          Updated:
                                                                                                                                                                                         02/24/10
                                                                                                                                   Bud                             Dept                                                   Comp.
                                                            Dept        AO -                     Grants AO -                       Acc                              Ed              Admin Asst to                          Syst.
                                                           Admin        HR                AA III  Mgr Fiscal                       Anal           AA I             Spec              Mgr   Chair                          Analyst




                                                                         Joyce Randolph




                                                                                                                   Becky Bowden




                                                                                                                                                                                                         Colette Bosley
                                                                                                                                                                                     Patsy Raymer
                                                                                                                                                                    Angie Pernell
                                                                                                                                                   Chris Lindsey
                                                                                           Nancy Cobb




                                                                                                                                    Kathy Davis




                                                                                                                                                                                                                            Tim Dugger
                                                            Gary Bock




                                                                                                        Beth Cyr
Animal Care forms (eSirius viewers)
Bulletin Boards, incl directory, fac & student info)
Budgets/Financial
       Financial Planning for Chair and PI's
       Annual Budget
       Grants & Contracts - Pre-award:
              Other Support updates
              Biosketch updates -with PI input
              IRB/IACUC admin. support
              Update PEER (PI Assurance/COI)
              Update Coeus (incl. PI science)
              Contracts development
       Post-award & Accounting:
              New / revised Budgets (1275 form)
              Financial Reports (BA3/DMS/eDog)
              G/L Reconciliation (close outs)
              FSR Review and Approval
              Contract Invoicing & Tracking
Compliance and Audit Issues
E-mailset-up
E-mail MPB Group lists
Chair Support
Computer Resource
       Computer hardware/software support
       File Server Support
       Internet Home Page
Conference Room reservations
Consultants/Speakers
Copy machine (LH -Nancy; RRB -Angie)
       Access codes
       Assistance and copier maintenance
Darkroom -LH 736 (Eric Hustedt primary, Chris backup)
Distribute Mail
Equipment:
       Equipment Inventory, equip. tags
       Disposal of Equipment
       Equpment routine maintenance & repairs
Event Coordination:
       Seminars
       Retreat and holiday party
       Student events
       Commencement
Faculty:
       Recruiting support
       Appointments, Reappointments, Promotions, Tenure
       Meetings (dept, faculty, committees)
FAX machine (LH -Nancy, RRB - Angie)
Financial Reports
Front Office
Graduate Program:
       Assist Course Directors
       Registration
       Graduate Award Form
       Tuition & Fee Coordination
       Seminar support (speakers, scheduling, materials)
       Student assistance
       Stipends
Human Resources:
       Classification / Recruiting / Promotions
       New Employee Orientation
       ID Badges
       Student Visa Processing
       PeopleFinder updates
       Compliance (Safety Fair, mandatory training)
       Evaluation control
       Benefits / payroll deductions
       Staff Training Opportunities
MOLECULAR PHYSIOLOGY & BIOPHYSICS                                                                                                  Primary Responsibility
Administrative staff responsibilities:                                                                                             Backup or Assist Primary                                          Updated:
                                                                                                                                                                                          02/24/10
                                                                                                                                    Bud                             Dept                                                   Comp.
                                                             Dept        AO -                     Grants AO -                       Acc                              Ed              Admin Asst to                          Syst.
                                                            Admin        HR                AA III  Mgr Fiscal                       Anal           AA I             Spec              Mgr   Chair                          Analyst




                                                                          Joyce Randolph




                                                                                                                    Becky Bowden




                                                                                                                                                                                                          Colette Bosley
                                                                                                                                                                                      Patsy Raymer
                                                                                                                                                                     Angie Pernell
                                                                                                                                                    Chris Lindsey
                                                                                            Nancy Cobb




                                                                                                                                     Kathy Davis




                                                                                                                                                                                                                             Tim Dugger
                                                             Gary Bock




                                                                                                         Beth Cyr
Keys and Access Cards
Office Supplies

Payroll:
      Timesheets
      Exempt Time Reports
      Pick up / distribute pay checks
      PAF's & New Hire Forms
      Effort Reporting (ePAC)

Policies & Procedures:
       Fiscal
       Departmental
Public Relations & Communications
Purchasing:
       Check Requests, 1180's, Purch. Requisitions/orders
       Service contracts - renew and monitor
       Blanket and standing orders
       P-Cards approval
       eProcurement ordering
       Animal care charges
       Capital equipment
       Core ordering and enterprise system (CORE)
Radiation Safety badges
Space and Facilities:
       Renovations
       Door Plates
       Repairs
       Space Inventory
       Storage space
Strategic Planning
Telephone:
       Telephone list
       Telephone hardware
       V-net / long-distance access
       Voice mail
Travel:
       Travel Requests and Advances (pre-travel)
       Travel - P-Cards
Work Orders (Lindsey -all; Raymer -RRB)
MOLECULAR PHYSIOLOGY & BIOPHYSICS                                                                                                      Primary Responsibility
Administrative staff responsibilities:                                                                                                 Backup or Assist Primary                                                          Updated:                  11/10/08


                                                                                                                                        Bud                                              Dept                                      Comp
                                                               Dept        AO -                     Grants AO -                         Acc                                Pgm            Ed                               Asst to  Sys
                                                              Admin        HR                AA III  Mgr   Fiscal                       Anal              AA III           Coord         Spec                               Chair Analyst




                                                                            Joyce Randolph




                                                                                                                        Becky Bowden




                                                                                                                                                                                                                              Colette Bosley
                                                                                                                                                                                                          Patsy Raymer
                                                                                                                                                                                          Angie Pernell
                                                                                              Nancy Cobb




                                                                                                                                         Kathy Davis




                                                                                                                                                                                                                                               Tim Dugger
                                                                                                                                                            Barbara Hill
                                                                                                           Grants Mgr
                                                               Gary Bock




                                                                                                                                                                            Fran Tripp
Animal Care forms

Biosketches (update for grants)
Bulletin Boards, incl directory, fac & student info)
Budgets/Financial
       Financial Planning for Chair and PI's
       Annual Budget
       Grants & Contracts - Pre-award:
              Grant/Contract Status database
              Other Support
              IRB/IACUC forms
                      Maintain IRB/IACUC calendar
                      Process IRB/IACUC requests
              Update PEER (PI Assurance/COI)
              Obtain subaward information
              Enter data to Coeus (incl. PI science)
              Dept. Administrator / PI final approval
              Contracts processing
       Post-award & Accounting:
              New Budgets (1275 form)
              Revised Budgets (1275)
              BA3 Financial System:
                      Data Entry
                      BA3 Reconciliation
                      BA3 Reports
              DMS Financial System:
                      Migration from BA3
                      Data Entry
                      Reconciliation
                      DMS Reports
              G/L Reconciliation (close outs)
              Journal Entries
              FSR Review and Approval
              Track & forecast financials, incl Development
              Contract Invoicing & Tracking
       Compliance and Audit Issues

E-mailset-up
E-mail MPB Group lists
Chair Support
Common Equipment (dishwashers, etc.)
Computer Resource
       Computer Support
       File Server Support
       Internet Home Page
       Software Installation and Updates
Conference Room reservations
Consultants/Speakers
Copy machine (LH -Nancy; RRB -Angie)
       Access codes
       Assistance
       Maintenance
Core billing
Distribute Mail
Equipment:
       Order Capital Equipment
       Assign Equipment Tags
       Equipment Inventory
       Disposal of Equipment
Event Coordination:
       Seminars
       Retreat and holiday party
       Student events
       Commencement
Faculty:
       Recruiting support
       Appointments, Reappointments, Promotions
       Tenure
       Meetings (dept, faculty, committees)
       Surveys and reporting
       Senior Faculty administrative support


       Date Printed: 2/14/2012, 11:32 AM                                                                                                               File: C:\Docstoc\Working\pdf\79e64571-e998-401e-83d8-32f9da3f8725.xlsx
MOLECULAR PHYSIOLOGY & BIOPHYSICS                                                                                                   Primary Responsibility
Administrative staff responsibilities:                                                                                              Backup or Assist Primary                                                          Updated:                  11/10/08


                                                                                                                                     Bud                                              Dept                                      Comp
                                                            Dept        AO -                     Grants AO -                         Acc                                Pgm            Ed                               Asst to  Sys
                                                           Admin        HR                AA III  Mgr   Fiscal                       Anal              AA III           Coord         Spec                               Chair Analyst




                                                                         Joyce Randolph




                                                                                                                     Becky Bowden




                                                                                                                                                                                                                           Colette Bosley
                                                                                                                                                                                                       Patsy Raymer
                                                                                                                                                                                       Angie Pernell
                                                                                           Nancy Cobb




                                                                                                                                      Kathy Davis




                                                                                                                                                                                                                                            Tim Dugger
                                                                                                                                                         Barbara Hill
                                                                                                        Grants Mgr
                                                            Gary Bock




                                                                                                                                                                         Fran Tripp
FAX machine (LH -Nancy, RRB - Angie)
Financial Reports
Graduate Program:
       Assist Course Directors
       Registration
       Graduate Award Form
       Tuition & Fee Coordination
       Seminar support (speakers, scheduling, materials)
       Student assistance
              Clubs
              Website
       Teaching Materials and Visual Aids
       Stipend arrangements
       Student database
       Maintain Student Files
Human Resources:
       Classification / Recruiting / Promotions
       New Employee Orientation
       ID Badges
       Visa Processing
       PeopleFinder updates
       Compliance (Safety Fair, mandatory training)
       Evaluation control
       Benefits / payroll deductions
       Staff Training Opportunities
       Personnel assistance
       Personnel database (Access)
       Maintain Personnel Files
       Organization Chart
Keys and Access Cards
Lab Support Staff supervision
Office Supplies

Payroll:
       Timesheets
       Exempt Time Reports
       Pick up / distribute pay checks
       PAF's & New Hire Forms
       Effort Reporting (ePAC)
       PeopleSoft reports
       BA3 and DMS Reports - Personnel

Policies & Procedures:
       Fiscal
       Departmental
Public Relations & Communicatiosn
Purchasing:
       Training lab personnel
       Check Requests and 1180's
       Service contracts - renew and monitor
       Blanket and standing orders
       Purchase requisitions, orders, small PO's
       Invoice exceptions
       P-Cards tracking and reconciliation
       eProcurement ordering
       Animal care charges
       Capital equipment
       Core billing
Radiation Safety badges
Space and Facilities:
       Renovations
       Door Plates
       Repairs
       Space Inventory
       Storage space
Strategic Planning
Telephone:
       Telephone list
       Front office
       Telephone hardware
       V-net / long-distance access
       Voice mail
Travel
       Travel Requests and Advances (pre-travel)

       Date Printed: 2/14/2012, 11:32 AM                                                                                                            File: C:\Docstoc\Working\pdf\79e64571-e998-401e-83d8-32f9da3f8725.xlsx
MOLECULAR PHYSIOLOGY & BIOPHYSICS                                                                                  Primary Responsibility
Administrative staff responsibilities:                                                                             Backup or Assist Primary                                                          Updated:                  11/10/08


                                                                                                                    Bud                                              Dept                                      Comp
                                           Dept        AO -                     Grants AO -                         Acc                                Pgm            Ed                               Asst to  Sys
                                          Admin        HR                AA III  Mgr   Fiscal                       Anal              AA III           Coord         Spec                               Chair Analyst




                                                        Joyce Randolph




                                                                                                    Becky Bowden




                                                                                                                                                                                                          Colette Bosley
                                                                                                                                                                                      Patsy Raymer
                                                                                                                                                                      Angie Pernell
                                                                          Nancy Cobb




                                                                                                                     Kathy Davis




                                                                                                                                                                                                                           Tim Dugger
                                                                                                                                        Barbara Hill
                                                                                       Grants Mgr
                                           Gary Bock




                                                                                                                                                        Fran Tripp
     Travel - P-Cards
     Travel Reimbursement
Work Orders (Barbara -all; Patsy -RRB)




      Date Printed: 2/14/2012, 11:32 AM                                                                                            File: C:\Docstoc\Working\pdf\79e64571-e998-401e-83d8-32f9da3f8725.xlsx

				
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