Deadline-Checklist by wuzhengqin

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									                                                                OFC/NFOEC 2012 – Los Angeles

                                            Exhibitor Checklist & Deadlines
  Please review the manual and return the appropriate forms by the dates indicated. Avoid paying
  premium prices by ordering services by these deadlines.

  Show Management has provided all primary exhibit contacts with the appropriate Password needed to
  access certain areas of the Service Center.

  OFC/NFOEC Show Management:

                                                                                           Order Form
                   Item                           Contact or Location of Form
                                                                                            Deadline
 Communications Contact (PR)
                                              PR Toolkit                              ASAP
  Registration Form
 Sponsorships / Exhibitor Showcases          Promotional Opportunities               While Supplies Last
 Exhibitor Referral Program                  Promotional Opportunities               No Deadline
 Buyers’ Guide Advertising Materials         sales@ofcconference.org                 Email for deadlines
 Buyers’ Guide Ad Insertion Order
                                              sales@ofcconference.org                 Email for availability
  (subject to availability)
 Exhibit Space Payment, in Full              accounts@ofcconference.org              October 22, 2011
 Buyers’ Guide Company Listing and
                                              Online Exhibitor Service Center         November 30, 2011
  Product Categories
 Buyers’ Guide Additional Listing Form
                                              Promotional Opportunities               November 30, 2011
  (for inclusion in Main Guide)
 Pre-Registered Attendee List Rental
                                              Promotional Opportunities               February 1, 2012
  Request Available
 Group Badge Pick-up Request Form            Registration                            February 13, 2012
 Laser Safety Inspection Request Form        Rules & Regulations                     February 10, 2012
 Exhibitor Personnel Pre-Registration        Online                                  February 14, 2012
 Before/After Hours Meeting Request
                                              Vendor Forms                            February 20, 2012
  Form
 Buyers’ Guide Additional Listing Form
                                              Promotional Opportunities               February 22, 2012
  (for inclusion in Addendum)
 Meeting in Booth Schedule Form              Vendor Forms                            March 2, 2012

  Housing:

                                                                                          Order Form
                   Item                                 Location of Form
                                                                                           Deadline
 Exhibitor Housing Opens                     Online                                  October 2011
 Exhibitor Rooming Lists Due (provide
                                              Housing                                 January 17, 2012
  names for all rooms previously blocked)
 Deadline for Group Reservations (10 or
                                              Housing                                 January 17, 2012
  more rooms)
                                                                                      72 hrs prior to arrival.
                                                                                      Check your individual
 Cancellation Deadline                       Housing                                 confirmation for exact
                                                                                      deadline.
  General Services Contractor (Hargrove, Inc.):

                                                                                        Order Form
                   Item                                  Location of Form
                                                                                         Deadline
 Exhibitor Appointed Contractor (EAC)
                                               Freight/ Shipping & Labor           February 10, 2012
  Notification Form
 Credit Card Authorization Form               Exhibitor Services / Vendor Forms   February 10, 2012
 Third Party Billing Agreement                Exhibitor Services / Vendor Forms   February 10, 2012
 Installation & Dismantle and Rigging
                                               Exhibitor Services / Vendor Forms   February 10, 2012
  Labor Orders
 Standard and Deluxe Furnishings, Standard
  and Deluxe Carpet, Cleaning, Custom          Exhibitor Services / Vendor Forms   February 10, 2012
  Exhibit Rental, Signage, Material Handling
 Certificates of Insurance from EACs          Freight / Shipping & Labor          February 10, 2012

  Additional Suppliers:
                                                                                        Order Form
                   Item                                  Location of Form
                                                                                         Deadline
                                                                                   No Discount Deadline
 Ground Freight – Hargrove Logistics          Freight / Shipping & Labor          Available
                                                                                   No Discount Deadline
 Air Freight – STS Air Cargo                  Freight / Shipping & Labor          Available
                                                                                   No Discount Deadline
 Customs / Import Shipping – TWI              Freight / Shipping & Labor          Available
                                                                                   No Discount Deadline
 Booth Personnel / Talent – JVA               Exhibitor Services / Vendor Forms   Available
                                                                                   No Discount Deadline
 Photography – TBD                            Exhibitor Services / Vendor Forms   Available
                                                                                   No Discount Deadline
 Floral – TLC                                 Exhibitor Services / Vendor Forms   Available
 Exhibit Structure Building Permit                                                No Discount Deadline
                                               Exhibitor Services / Vendor Forms   Available
  Application – LACC
                                                                                   Contact LACC Catering Dept
 Catering – LACC                              Exhibitor Services / Vendor Forms   for details +1 213.765.4515
 Permit – 2 story booth, machinery, Class
                                               Rules & Regulations                 February 4, 2012
  III lasers, chemicals, etc. - LACC
 Lead Retrieval – Showcare Solutions          Exhibitor Services / Vendor Forms   February 10, 2012
 Exhibitor Liability Insurance – John
                                               Exhibitor Services /Vendor Forms    February 10, 2012
  Buttine, Inc.(if needed)
 Exhibitor Event Cancellation Insurance (if
                                               Exhibitor Services / Vendor Forms   February 10, 2012
  needed)
 Fire Permits/Variances Request - LACC        Rules & Regulations                 February 10, 2012
 Internet – Smart City                        Exhibitor Services / Vendor Forms   February 12, 2012
 Plumbing/Electric/Telecommunications
                                               Exhibitor Services / Vendor Forms   February 14, 2012
  Early Discount Order Deadline – LACC
 Computer and Audio-Visual Rental – PRG       Exhibitor Services / Vendor Forms   February 21, 2012
 Business Center – LACC                       Exhibitor Services / Vendor Forms   February 21, 2012
 Air & Water – LACC                           Exhibitor Services / Vendor Forms   March 2, 2012
 Electric – LACC                              Exhibitor Services / Vendor Forms   March 2, 2012
 Telecommunications - LACC                    Exhibitor Services / Vendor Forms   March 2, 2012
                                                                                   Early Discount Deadline
                                                                                   – February 10, 2012
 In-Booth Security – RA Consulting            Exhibitor Services / Vendor Forms   Standard Deadline –
                                                                                   February 25, 2012

								
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