CREDITORS RETURN: for year ending 31 July 2007
Schedule of amounts owed for goods & services received or expenses incurred by 31 July 2007 Department
Please complete the spreadsheet in CAPITAL LETTERS and email it back by Tuesday 7 August to: finance-yearend@bath.ac.uk
Purchase
Amount
Supplier or individual Brief details Order no. A/C Unit A/C Code Sub A/C Activity
(round pounds)
(if applicable)
Page total XCR000 8304 0
Please add in any VAT to the "amount" where that VAT would be coded to an "NRS" VAT code
Do add PO number where known. If an estimate please write EST in the PO column and give the basis of estimation as part of the details.
Please insert additional rows as required
I certify that the above represents all amounts owed by the department for goods & services received, fees and expenses incurred before 1 August 2007 and where the related
invoices / payment vouchers had not been forwarded to reach the Finance Office by 7 August 2007.
Name (please print) : Date:
YE07D dwn 280607
Purchase
Amount
Supplier or individual Brief details Order no. A/C Unit A/C Code Sub A/C Activity
(round pounds)
(if applicable)
Please see the other sheet tab for notes on how to complete this form
YE07D dwn 280607
Notes to accompany Creditors Return
1 The object is to ensure that all costs relating to the year to 31 July 2007 are included in the Accounts. The Creditors Return is to pick up costs which have not yet gone
through the books.
2 Include details of any purchases made where the goods had been delivered to the University or a service received before 1 August 2007 but where the invoice / request for
payment had not been sent to reach the Finance Office by Tuesday 7 August.
3 Where you do not yet have an invoice from the supplier or a firm order, please estimate the amount due. Write EST in the Purchase Order Column and give the basis of the
estimation as part of the details. Do retain details of your calculations till the end of December, in case asked to back up the figure by our auditors.
4 Do not include if the goods or services had not been received by 31 July even though there may be an outstanding order.
5 Include VAT in the line total where the VAT is not recoverable (NRS code), but exclude if it is recoverable (ie where you charge the VAT to a central SR code).
6 Ensure you include not just outstanding supplier invoices but also:
a. any large expense claims not yet passed to Finance
b. payments due to individuals for services provided
c. payments due to part-time lecturers, tutors, coaches etc., where a claim form has not sent to Finance by the payroll cut-off date of 8 August.
With these, do check within your departments for outstanding amounts due as they will not appear on any outstanding order list. Please estimate where you have not yet
received a claim.
7 Payments in advance - if you have made a payment in the old year and part or all the payment relates to a service you will get the benefit of in the new year (eg a
maintenance contract) then the new year cost should be transferred into 2007/08 by completing a separate "Payments in Advance" Return.
8 All Returns must be sent to the Finance Office by the end of the day, Tuesday 7 August. Email the spreadsheet to:
finance-yearend@bath.ac.uk
9 To reduce the workload for departments, entries can be confined to those over £500
10 Insert as many additional lines as you require
11 When entering the accounting unit a 0 is normally the number zero eg in HDR000
12 Please refer to the Year-End letter of 29 June for further information or contact Dave Nicholson (x6630) or your faculty/contact accountant
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