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					Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                             Est. Hours
                                                                               Date                                                          Involved
                                                                               Requested/O                                                   Total                     Recurring   Due Date for
Project/Request         Explanation                        Who Requested       pen         Data Used     Due Date 1   Status   Delivery Date Project      Lead Staff   Request?    Next Iteration

External Reporting
                        Educational offerings, institutional
                        control, award levels, calendar
IPEDS Institutional     system, estimated fall enrollment,
Characteristics 2       GRC                                  Federal mandate   09.09.2010   SIS          10.10.2010   0%                     2            Sheila       Yes         Fall 2011

IPEDS Completions       Award completions                  Federal mandate     09.09.2010   SIS          10.10.2010   0%                     40           Sheila       Yes         Fall 2011
IPEDS 12-Month
Enrollment              Enrollment trends, disagg          Federal mandate     09.09.2010   SIS          10.10.2010   0%                     10           Sheila       Yes         Fall 2011

HEI AP File 3           Academic Programs Summer 2010 State mandate            09.06.2010   SIS          10.11.2010   0%                     2            Tom/Sheila   Yes         Fall 2011

HEI AC File             Alternative Credit Summer 2010     State mandate       09.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011


HEI CN File             Course Enrollment Summer 2010      State mandate       10.06.2010   SIS          10.25.2010   0%                     6            Tom/Sheila   Yes         Fall 2011

HEI CI File             Course Inventory Summer 2010       State mandate       09.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011

HEI XP File             Cross Registration Summer 2010     State mandate       10.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011

HEI GE File             Grade Explanation Summer 2010      State mandate       09.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011
                        Off-Campus Course Selections
HEI OC File             Summer 2010                        State mandate       09.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011
                        Revised First Enrollment Summer
HEI RF File             2010                               State mandate       09.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011

HEI SN File             Student Enrollment Summer 2010 State mandate           09.06.2010   SIS          10.25.2010   0%                     6            Tom/Sheila   Yes         Fall 2011

HEI SE File             Student Entrance File Su 2010      State mandate       09.06.2010   SIS          10.25.2010   0%                     6            Tom/Sheila   Yes         Fall 2011

HEI ST File             Course Sections Taught Su 2010     State mandate       09.06.2010   SIS          10.25.2010   0%                     4            Tom/Sheila   Yes         Fall 2011

HEI AS File             Academic Scholarships Su 2010      State mandate       07.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011

HEI OG File             Opportunity Grant Su 2010          State mandate       09.06.2010   SIS          10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011



                                                                                                  10:21 AM2/14/2012                                                                                 Page 1
Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                            Est. Hours
                                                                             Date                                                           Involved
                                                                             Requested/O                                                    Total                     Recurring   Due Date for
Project/Request         Explanation                         Who Requested    pen         Data Used      Due Date 1   Status   Delivery Date Project      Lead Staff   Request?    Next Iteration
                        War Orphans Scholarship Ad Su
HEI WOSA File           2010                                State mandate    09.06.2010   SIS           10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011
                        War Orphans Scholarships Cert. Su
HEI WOSC File           2010                              State mandate      09.06.2010   SIS           10.25.2010   0%                     2            Tom/Sheila   Yes         Fall 2011
                        JBL Submission, general student
ATD General Record      data on fall - spring students    ATD                06.15.2010   SIS           11.05.2010   0%                     15           Tom/Sheila   Yes         Fall 2011
                        JBL Submission, GPA, credits
ATD Term Record 4       completed, attempted, etc.          ATD              10.25.2010   SIS           11.05.2010   0%                     15           Tom/Sheila   Yes         Fall 2011
                        JBL Submission: data on tutoring
ATD Interventions       and math boot camp outcomes         ATD              10.25.2010   SIS           11.05.2010   0%                     15           Tom/Sheila   Yes         Fall 2011

                        Assist Internal Team in compiling
AQIP Category 7 5       update report for site visit        AQIP             05.30.2010   Various       7.13.2010    25%                    10           Tom/Sheila   Yes         Spring 2011

AQIP Category 9         Update report for site visit        AQIP             05.30.2010   Various       7.13.2010    100%     7.13.2010     5            Tom          Yes         Spring 2011
                        Data collection as
                        needed/requested to assist site
Ad Hoc AQIP             visit prep team                     AQIP Team        07.15.2010   Various       11.15.2010   0%                     5            Tom/Sheila   Yes         Spring 2011
                        Research the pros/cons of joining
Community College       national data reporting project,    Vice President
Benchmark Project       formerly Kansas study               Learning         8.17         Various       11.15.2010   25%

Internal Reporting - Requests

Governance Institute    Verify data taken from HEI for
for Student Success -   conference on student success
Statewide DEI project   (most from 2002 cohort)             President        08.10.2010   SIS           08.25.2010   100%                   6            Sheila
                                                                                          SIS,
                                                                                          TutorTrac,
DEI Tutoring Center 6   Fill in data templates              Core Team        08.10.2010   survey        11.05.2010   0%                     16           Tom          Yes         Spring 2011
                                                                                          SIS, Access
                                                                                          database,
DEI Boot Camp           Fill in data templates              Core Team        08.10.2010   survey        11.05.2010   0%                     8            Tom          Yes         Spring 2011


                                                                                                10:21 AM2/14/2012                                                                                  Page 2
Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                             Est. Hours
                                                                               Date                                                          Involved
                                                                               Requested/O                                                   Total                     Recurring   Due Date for
Project/Request         Explanation                           Who Requested    pen         Data Used     Due Date 1   Status   Delivery Date Project      Lead Staff   Request?    Next Iteration


                        Finish data templates/eval, fill in                                 ABLE
DEI Solutions           data templates                        Core Team        08.17.2010   records, SIS 11.30.2010   75%                    8            Tom          Yes         Spring 2011

                        Finish data templates/eval, fill in
DEI PLATO               data templates                        Core Team        08.27.2010   SIS          11.30.2010   25%                    4            Sheila       Yes         Spring 2011
                                                                                            EXPLORE,
                        Finish data templates/eval, fill in                                 PLAN, SIS, K-
DEI SP2S                data templates                        Core Team        09.15.2010   12 records 11.30.2010     25%                    16           Tom          Yes         Spring 2011

                    Finish data templates/eval, fill in
DEI Case Management data templates                            Core Team        09.15.2010   SIS, SENSE   11.30.2010   35%                    8            Tom          Yes         Spring 2011

DEI Placement and    Finish data templates/eval, fill in
Assessment           data templates                        Core Team           09.15.2010   SIS          11.30.2010   10%                    8            Sheila       Yes         Spring 2011
                     Multi-year report showing trend
                     analysis in five key AtD milestones -
ATD Milestone Update plus disag                            Core Team           9.15.2010    SIS          11.15.2010   0%                     8            Tom/Shelia   Yes         Fall 2011

Program Review          Serve as functional staff to college Program Revew
Policy/Procedures       committee developing P/P manual Committee              8.13.2010    Various      12.30.2010   40%                    40           Tom          No
EMSI Career Coach       Assist academic programs in
Implementation          mapping CIP codes to SOC codes        VP Advancement   7.15.2010    LMI data     9.15.2010    85%                    24           Tom          No

                        Oversee and train survey            VP Learning
SENSE preparation       coordinator for fall administration Support            05.20.2010   Survey       11.12.2010   10%                    4            Tom          Yes         Fall 2013


Data to support grant   Data support for requests from        Workforce                     EMSI
requests                grants office                         Director         08.25.2010   Database     11.15.2010   0%                     2            Tom




                                                                                                  10:21 AM2/14/2012                                                                                 Page 3
Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                            Est. Hours
                                                                            Date                                                            Involved
                                                                            Requested/O                                                     Total                     Recurring   Due Date for
Project/Request         Explanation                        Who Requested    pen         Data Used      Due Date 1    Status   Delivery Date Project      Lead Staff   Request?    Next Iteration


Ohio Skills Bank Thrive Data updates for career pathways   Workforce                     EMSI
site                    on Thrive-oh.org                   Director         08.25.2010   Database      12.15.2010    0%                     4            Tom
                      Assist Urban Center in identifying
Urban Center Prospect prospects for target marketing - 3   Urban Center                                7.23.2010 -
Request               phases                               Director         07.07.2010   SIS           8.23.2010     95%                    80           Tom          Yes         Spring 2011

Enrollment Reporting    Quarterly enrollment reporting     VP Advancement   09.20.2010   SIS           10.11.2010    0%                     2            Sheila                   Winter 2011
                        Correlate peformance of students
                        placing only into MTH 103 to
MTH 103/FYE 161         determine need to FYE 161
Correlation             treatment                          Math Chair       07.20.2010   SIS           9.15.2010     0%                     20


                        Develop programming allowing for
                        customized end-user reporting for
                        quarterly enrollment trends down
                        to program level. Significant                                    SIS, Sequel
End User Reports        programming involved.             VP Advancement    07.15.2010   Server        11.30.2010    25%                    80           Sheila       Yes

Fall Credit Student     Static report (5-year trends) on
Characteristics         program enrollment and other
Common Report 7         characteristics of fall students   VP Advancement   06.15.2010   SIS, HEI      07.25.2010    80%                    10           Tom          Yes         Fall 2011
First-Time Student      Static report (5-year trends) on
Characteristics         program enrollment and other
Common Report           characteristics of fall students   VP Advancement   06.15.2010   SIS, HEI      09.25.2010    10%                    8            Tom          Yes         Fall 2011


Unduplicated            Static report (5-year trends) on
Headcount Common        annualized credit and non-credit
Report                  unduplicated headcount             VP Advancement   06.15.2010   SIS, IPEDS    09.25.2010    10%                    4            Tom          Yes         Fall 2011




                                                                                               10:21 AM2/14/2012                                                                                   Page 4
Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                             Est. Hours
                                                                               Date                                                          Involved
                                                                               Requested/O                                                   Total                     Recurring   Due Date for
Project/Request         Explanation                         Who Requested      pen         Data Used     Due Date 1   Status   Delivery Date Project      Lead Staff   Request?    Next Iteration
                     Static report (5-year trends) on
Graduates and Awards graduates by program and other
Common Report        disag attributes                       VP Advancement     06.15.2010   SIS, IPEDS   09.25.2011   10%                    8            Tom          Yes         Fall 2011

Continuing              Static report (5-year trends) on non-
Ed/Workforce            credit enrollments by classes and
Common Reports          other characteristics                 VP Advancement   06.15.2010   SIS          09.25.2012   10%                    12           Tom          Yes         Fall 2011

                        Static report (5-year trends) on DL
Distance Learning       enrollments by classes and other
Common Report           characteristics                     AQIP Team          06.15.2011   SIS          09.25.2012   20%                    8
                        Develop, document and implement
Early Learner Coding    data/coding process for "early
Project Committee       learners".                          Deans              05.15.2010   SIS          12.30.2010   10%                    40           Sheila       Yes         Spring 2010
Integration/Use of      Integrate additional data elements
National Student        into NSC submission, use for at
Clearinghouse           least JBL and IPEDS                 VP Advancement     06.30.2010   NSC          11.05.2010                          12           Tom/Sheila   Yes         Spring 2010



Overall Policy and Professional Development Related
Policy, Procedure and Refine data request p/p/p leading
Processes for Data      up to introduction of request
Requests                portal                              VP Advancement     06.30.2010   Various      11.15.2010   60%                    30           Tom          No


Policy, Procedure and   Develop series of checks/balances
Processes for Data      for all reporting, beginning with   VP Business
Integrity Group         IPEDS and HEI fall submissions 8    Services           07.25.2010   Various      08.30.2010   75%                    16           Tom          No

                        Integrate ongoing requests and
Policy, Procedure and   refinements to common and end-
Processes for Data      user reports through enrollment
User Group              development committee               VP Advancement     06.30.2010   Various      10.19.2010   25%                    16           Tom          No


                                                                                                  10:21 AM2/14/2012                                                                                 Page 5
Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                        Est. Hours
                                                                            Date                                                        Involved
                                                                            Requested/O                                                 Total                     Recurring   Due Date for
Project/Request         Explanation                       Who Requested     pen         Data Used   Due Date 1   Status   Delivery Date Project      Lead Staff   Request?    Next Iteration



                        Continue refining and improving
                        project log. Newest version
IR Project Log          submitted                         VP Advancement    06.30.2011              08.10.2010   75%      08.10.2010    24
                      Hold 1/2 day retreat for
Mission Statement and determining mission, and key
Basic Guiding         guiding principles, and other issues
Principles for IR     linked to fall                       VP Advancement   08.05.2010   Various    08.30.2010   0%                     8            Tom          No


Ohio Association of
Institutional Research
Professionals Fall
Conference             Attend fall conference in Columbus Tom                                       11.05.2010   0%                     8            Tom/Sheila   Yes         Spring 2011


                        Monthly coordination meetings in
Semi-Monthly HEI        Columbus for HEI data reporters
Meetings                matters                          Board of Regents   10.27.2010              03.12.2011   0%                     40           Tom          Yes         Monthly




Grants Administration Related 9



Regents Students with Advise Sam Renfroe on OBOR
Disabilities Grant    Regents grant                       VP Advancement    07.15.2010   Various    08.30.2010   100%                   10           Tom          No




                                                                                             10:21 AM2/14/2012                                                                                 Page 6
Institutional Research Project Schedule Aug - Oct 2010
                                                                                                                                                       Est. Hours
                                                                                   Date                                                                Involved
                                                                                   Requested/O                                                         Total                     Recurring   Due Date for
Project/Request           Explanation                          Who Requested       pen         Data Used         Due Date 1     Status   Delivery Date Project      Lead Staff   Request?    Next Iteration


                          College has been invited to apply
                          for SPARC funds to assist SP2S
SPARC P-16 Grant          initiative. Sam will likely lead.    VP Advancement      08.05.2010      Various       Open                                  8            Tom          No

Other Committees
IR Staff                  Weekly 30 minute meeting
PAC Committee             Bi-monthly meeting
Core Team                 Bi-monthly meeting
MAC Committee             Monthly meeting
Enrollment
Development/Data
Users                     Bi-monthly meeting
Ohio Skills Bank          Attempting to divest

1 Due dates are generally set 10 days in advance of hard deadlines
2
    Extended estimate for IPEDS due to gaps in 2009 SIS conversion (e.g, mapping 2010 CIP codes)
3 For HEI and JBL requests, IT will process and IR will review for data integrity. Note that review processes will need to be
developed, wh ich can range from spot checking data to checking programming code (eg, JBL) to ensure compliance with
reporting parameters.
4 Grades for summer 2010 are not finalized until October
5 New Systems Portfolio due in Fall 2011
6 all DEI Represents "dry run" of DEI evaluation in preparation for Spring 2011 submission to MDC
7 Draft is being circulated
8 Some of the time falls within IPEDS and HEI hours
9 As designated by VP Advancement, grant data support issues are reported above




                                                                                                        10:21 AM2/14/2012                                                                                     Page 7
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                            1-Aug   2-Aug   3-Aug   4-Aug      5-Aug     6-Aug       7-Aug   8-Aug   9-Aug   10-Aug   11-Aug   12-Aug   13-Aug   14-Aug

External Reporting
                        Educational offerings, institutional
                        control, award levels, calendar
IPEDS Institutional     system, estimated fall enrollment,
Characteristics 2       GRC

IPEDS Completions       Award completions
IPEDS 12-Month
Enrollment              Enrollment trends, disagg

HEI AP File 3           Academic Programs Summer 2010

HEI AC File             Alternative Credit Summer 2010


HEI CN File             Course Enrollment Summer 2010

HEI CI File             Course Inventory Summer 2010

HEI XP File             Cross Registration Summer 2010

HEI GE File             Grade Explanation Summer 2010
                        Off-Campus Course Selections
HEI OC File             Summer 2010
                        Revised First Enrollment Summer
HEI RF File             2010

HEI SN File             Student Enrollment Summer 2010

HEI SE File             Student Entrance File Su 2010

HEI ST File             Course Sections Taught Su 2010

HEI AS File             Academic Scholarships Su 2010

HEI OG File             Opportunity Grant Su 2010



                                                                                   Prepared by tprendergast 2/14/2012                                                                        Page 8
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                         1-Aug   2-Aug   3-Aug   4-Aug      5-Aug         6-Aug   7-Aug   8-Aug   9-Aug   10-Aug   11-Aug   12-Aug   13-Aug   14-Aug
                        War Orphans Scholarship Ad Su
HEI WOSA File           2010
                        War Orphans Scholarships Cert. Su
HEI WOSC File           2010
                        JBL Submission, general student
ATD General Record      data on fall - spring students
                        JBL Submission, GPA, credits
ATD Term Record 4       completed, attempted, etc.
                        JBL Submission: data on tutoring
ATD Interventions       and math boot camp outcomes

                        Assist Internal Team in compiling
AQIP Category 7 5       update report for site visit

AQIP Category 9         Update report for site visit
                        Data collection as
                        needed/requested to assist site
Ad Hoc AQIP             visit prep team                                                                0.5
                        Research the pros/cons of joining
Community College       national data reporting project,
Benchmark Project       formerly Kansas study

Internal Reporting - Requests

Governance Institute    Verify data taken from HEI for
for Student Success -   conference on student success
Statewide DEI project   (most from 2002 cohort)


DEI Tutoring Center 6   Fill in data templates


DEI Boot Camp           Fill in data templates


                                                                                Prepared by tprendergast 2/14/2012                                                                        Page 9
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                            1-Aug   2-Aug       3-Aug       4-Aug       5-Aug       6-Aug   7-Aug   8-Aug       9-Aug   10-Aug       11-Aug       12-Aug         13-Aug   14-Aug


                        Finish data templates/eval, fill in
DEI Solutions           data templates                                                                                                         4                                 5

                        Finish data templates/eval, fill in
DEI PLATO               data templates

                        Finish data templates/eval, fill in
DEI SP2S                data templates                                         7           8           1           2                           2

                    Finish data templates/eval, fill in
DEI Case Management data templates

DEI Placement and    Finish data templates/eval, fill in
Assessment           data templates
                     Multi-year report showing trend
                     analysis in five key AtD milestones -
ATD Milestone Update plus disag

Program Review          Serve as functional staff to college
Policy/Procedures       committee developing P/P manual                                                                                                                          3            0.5
EMSI Career Coach       Assist academic programs in
Implementation          mapping CIP codes to SOC codes                                                                                                              4                         3.5

                        Oversee and train survey
SENSE preparation       coordinator for fall administration


Data to support grant   Data support for regional OSB
requests                grant (pending)




                                                                                       Prepared by tprendergast 2/14/2012                                                                                             Page 10
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                         1-Aug   2-Aug   3-Aug   4-Aug      5-Aug     6-Aug       7-Aug   8-Aug   9-Aug   10-Aug   11-Aug   12-Aug   13-Aug   14-Aug


Ohio Skills Bank Thrive Data updates for career pathways
site                    on Thrive-oh.org
                      Assist Urban Center in identifying
Urban Center Prospect prospects for target marketing - 3
Request               phases

Enrollment Reporting    Quarterly enrollment reporting
                        Correlate peformance of students
                        placing only into MTH 103 to
MTH 103/FYE 161         determine need to FYE 161
Correlation             treatment


                        Develop programming allowing for
                        customized end-user reporting for
                        quarterly enrollment trends down
                        to program level. Significant
End User Reports        programming involved.

Fall Credit Student     Static report (5-year trends) on
Characteristics         program enrollment and other
Common Report 7         characteristics of fall students
First-Time Student      Static report (5-year trends) on
Characteristics         program enrollment and other
Common Report           characteristics of fall students


Unduplicated            Static report (5-year trends) on
Headcount Common        annualized credit and non-credit
Report                  unduplicated headcount




                                                                                Prepared by tprendergast 2/14/2012                                                                        Page 11
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                             1-Aug   2-Aug   3-Aug   4-Aug       5-Aug         6-Aug   7-Aug   8-Aug   9-Aug   10-Aug   11-Aug   12-Aug         13-Aug   14-Aug
                     Static report (5-year trends) on
Graduates and Awards graduates by program and other
Common Report        disag attributes

Continuing              Static report (5-year trends) on non-
Ed/Workforce            credit enrollments by classes and
Common Reports          other characteristics

                        Static report (5-year trends) on DL
Distance Learning       enrollments by classes and other
Common Report           characteristics
                        Develop, document and implement
Early Learner Coding    data/coding process for "early
Project Committee       learners".
Integration/Use of      Integrate additional data elements
National Student        into NSC submission, use for at
Clearinghouse           least JBL and IPEDS                                                                 0.5



Overall Policy and Professional Development Related
Policy, Procedure and Refine data request p/p/p leading
Processes for Data      up to introduction of request
Requests                portal                                                                  2           1


Policy, Procedure and   Develop series of checks/balances
Processes for Data      for all reporting, beginning with
Integrity Group         IPEDS and HEI fall submissions 8                                        1                                                                            0.5

                        Integrate ongoing requests and
Policy, Procedure and   refinements to common and end-
Processes for Data      user reports through enrollment
User Group              development committee                                                   1           1


                                                                                    Prepared by tprendergast 2/14/2012                                                                               Page 12
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                          1-Aug   2-Aug   3-Aug   4-Aug      5-Aug     6-Aug       7-Aug   8-Aug         9-Aug       10-Aug       11-Aug   12-Aug       13-Aug   14-Aug




Improvement of          Continue refining and improving IR
Project Log             project log                                                                                                                 4
                      Hold 1/2 day retreat for
Mission Statement and determining mission, and key
Basic Guiding         guiding principles, and other issues
Principles for IR     linked to fall


Ohio Association of
Institutional Research
Professionals Fall
Conference             Attend fall conference in Columbus


                        Monthly coordination meetings in
Semi-Monthly HEI        Columbus for HEI data reporters
Meetings                matters



Weekly/Monthly
Reporting               Reports to Betty and Jacki                                                                                    1.5                        2                     3




Grants Administration Related 9




                                                                                 Prepared by tprendergast 2/14/2012                                                                                          Page 13
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                           1-Aug         2-Aug       3-Aug       4-Aug       5-Aug       6-Aug     7-Aug     8-Aug         9-Aug       10-Aug       11-Aug       12-Aug         13-Aug     14-Aug



Regents Students with Advise Sam Renfroe on OBOR
Disabilities Grant    Regents grant                                                                         2           2                                                          2


                        College has been invited to apply
                        for SPARC funds to assist SP2S
SPARC P-16 Grant        initiative. Sam will likely lead.

Other Committees
IR Staff                Weekly 30 minute meeting                                    1                                                                   0.5
PAC Committee           Bi-monthly meeting
Core Team               Bi-monthly meeting
MAC Committee           Monthly meeting
Enrollment
Development/Data
Users                   Bi-monthly meeting
Ohio Skills Bank        Attempting to divest                                                                                                                                                                 0.5
Internal PD
E-mail/Other Admin                                                                                          1
Sick Time/Vacation                                                                                                      1                                             4

Totals                                                                Vac           8           8           8           8           WKD       WKD       8             8            8            8            8              WKD
1 Due dates are generally set 10 days in advance of hard
2
  For HEI and JBL requests, IT will to gaps in 2009 SIS
3Extended estimate for IPEDS due process and IR will review
for data integrity. Note that review processes will need to
be developed, wh ich can range from spot checking data to
checking programming code (eg, JBL) to ensure compliance
4 Grades for summer 2010 are not finalized until October
5 New Systems Portfolio due in Fall 2011
6 all DEI Represents "dry run" of DEI evaluation in



                                                                                            Prepared by tprendergast 2/14/2012                                                                                                         Page 14
Institutional Research Project Schedule Aug - Oct 2010




Project/Request           Explanation                    1-Aug   2-Aug   3-Aug   4-Aug      5-Aug     6-Aug       7-Aug   8-Aug   9-Aug   10-Aug   11-Aug   12-Aug   13-Aug   14-Aug
7 Draft is being circulated
8 Some of the time falls within IPEDS and HEI hours
9 As designated by VP Advancement, grant data support




                                                                             Prepared by tprendergast 2/14/2012                                                                        Page 15
15-Aug   16-Aug   17-Aug   18-Aug   19-Aug   20-Aug   21-Aug   22-Aug     23-Aug    24-Aug     25-Aug    26-Aug   27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




                                                                        Prepared by tprendergast 2/14/2012                                                     Page 16
15-Aug   16-Aug   17-Aug       18-Aug   19-Aug   20-Aug   21-Aug   22-Aug     23-Aug    24-Aug     25-Aug    26-Aug   27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




                           1




                                                                            Prepared by tprendergast 2/14/2012                                                     Page 17
15-Aug       16-Aug       17-Aug       18-Aug       19-Aug       20-Aug   21-Aug   22-Aug     23-Aug    24-Aug     25-Aug       26-Aug       27-Aug   28-Aug   29-Aug   30-Aug   31-Aug



                                                                                                                            2




                                                                                                                            2




                                                3            1                                                                           1


         3            7            3            5            5                                                              2            2




                                   1




                                                                                            Prepared by tprendergast 2/14/2012                                                            Page 18
15-Aug   16-Aug   17-Aug   18-Aug   19-Aug   20-Aug   21-Aug   22-Aug     23-Aug    24-Aug     25-Aug    26-Aug   27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




                                                                        Prepared by tprendergast 2/14/2012                                                     Page 19
15-Aug   16-Aug   17-Aug   18-Aug   19-Aug   20-Aug   21-Aug   22-Aug       23-Aug   24-Aug       25-Aug       26-Aug   27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




                                                                                                           2




                                                                        8                     7




                                                                        Prepared by tprendergast 2/14/2012                                                           Page 20
15-Aug   16-Aug   17-Aug   18-Aug   19-Aug       20-Aug   21-Aug   22-Aug     23-Aug    24-Aug     25-Aug    26-Aug       27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




                                                                                                                      2




                                             2                                                                        1




                                                                            Prepared by tprendergast 2/14/2012                                                         Page 21
  15-Aug         16-Aug       17-Aug       18-Aug       19-Aug       20-Aug     21-Aug     22-Aug       23-Aug       24-Aug       25-Aug       26-Aug       27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




           4                           1




           0.5




                          1


           0.5                         2                                                                                      1
                                                                                                                 8
                                                                                                                                                        2
WKD        8              8            8            8            8            WKD        WKD        8            8            8            8            8




                                                                                                    Prepared by tprendergast 2/14/2012                                                                   Page 22
15-Aug   16-Aug   17-Aug   18-Aug   19-Aug   20-Aug   21-Aug   22-Aug     23-Aug    24-Aug     25-Aug    26-Aug   27-Aug   28-Aug   29-Aug   30-Aug   31-Aug




                                                                        Prepared by tprendergast 2/14/2012                                                     Page 23
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                            Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14

External Reporting
                        Educational offerings, institutional
                        control, award levels, calendar
IPEDS Institutional     system, estimated fall enrollment,
Characteristics 2       GRC

IPEDS Completions       Award completions
IPEDS 12-Month
Enrollment              Enrollment trends, disagg

HEI AP File 3           Academic Programs Summer 2010

HEI AC File             Alternative Credit Summer 2010


HEI CN File             Course Enrollment Summer 2010

HEI CI File             Course Inventory Summer 2010

HEI XP File             Cross Registration Summer 2010

HEI GE File             Grade Explanation Summer 2010
                        Off-Campus Course Selections
HEI OC File             Summer 2010
                        Revised First Enrollment Summer
HEI RF File             2010

HEI SN File             Student Enrollment Summer 2010

HEI SE File             Student Entrance File Su 2010

HEI ST File             Course Sections Taught Su 2010

HEI AS File             Academic Scholarships Su 2010

HEI OG File             Opportunity Grant Su 2010



                                                                                          Prepared by tprendergast 2/14/2012                                                                          Page 24
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                           Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14
                        War Orphans Scholarship Ad Su
HEI WOSA File           2010
                        War Orphans Scholarships Cert. Su
HEI WOSC File           2010
                        JBL Submission, general student
ATD General Record      data on fall - spring students
                        JBL Submission, GPA, credits
ATD Term Record 4       completed, attempted, etc.
                        JBL Submission: data on tutoring
ATD Interventions       and math boot camp outcomes

                        Assist Internal Team in compiling
AQIP Category 7 5       update report for site visit

AQIP Category 9         Update report for site visit
                        Data collection as
                        needed/requested to assist site
Ad Hoc AQIP             visit prep team

Internal Reporting - Requests

Governance Institute    Verify data taken from HEI for
for Student Success -   conference on student success
Statewide DEI project   (most from 2002 cohort)


DEI Tutoring Center 6   Fill in data templates


DEI Boot Camp           Fill in data templates


                        Finish data templates/eval, fill in
DEI Solutions           data templates


                                                                                         Prepared by tprendergast 2/14/2012                                                                          Page 25
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                            Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14

                        Finish data templates/eval, fill in
DEI PLATO               data templates

                        Finish data templates/eval, fill in
DEI SP2S                data templates

                    Finish data templates/eval, fill in
DEI Case Management data templates

DEI Placement and    Finish data templates/eval, fill in
Assessment           data templates
                     Multi-year report showing trend
                     analysis in five key AtD milestones -
ATD Milestone Update plus disag

Program Review          Serve as functional staff to college
Policy/Procedures       committee developing P/P manual
EMSI Career Coach       Assist academic programs in
Implementation          mapping CIP codes to SOC codes

                        Oversee and train survey
SENSE preparation       coordinator for fall administration
Ohio Skills Bank
Innovation Grant -      Data support for regional OSB
Data                    grant (pending)


Ohio Skills Bank Thrive Data updates for career pathways
site                    on Thrive-oh.org




                                                                                          Prepared by tprendergast 2/14/2012                                                                          Page 26
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                         Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14
                      Assist Urban Center in identifying
Urban Center Prospect prospects for target marketing - 3
Request               phases                                                                      4         8                           4        4         8

Enrollment Reporting    Quarterly enrollment reporting
                        Correlate peformance of students
                        placing only into MTH 103 to
MTH 103/FYE 161         determine need to FYE 161
Correlation             treatment


                        Develop programming allowing for
                        customized end-user reporting for
                        quarterly enrollment trends down
                        to program level. Significant
End User Reports        programming involved.                        4        8         8         4

Fall Credit Student     Static report (5-year trends) on
Characteristics         program enrollment and other
Common Report 7         characteristics of fall students
First-Time Student      Static report (5-year trends) on
Characteristics         program enrollment and other
Common Report           characteristics of fall students


Unduplicated            Static report (5-year trends) on
Headcount Common        annualized credit and non-credit
Report                  unduplicated headcount
                     Static report (5-year trends) on
Graduates and Awards graduates by program and other
Common Report        disag attributes




                                                                                       Prepared by tprendergast 2/14/2012                                                                          Page 27
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                             Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14

Continuing              Static report (5-year trends) on non-
Ed/Workforce            credit enrollments by classes and
Common Reports          other characteristics

                        Static report (5-year trends) on DL
Distance Learning       enrollments by classes and other
Common Report           characteristics
                        Develop, document and implement
Early Learner Coding    data/coding process for "early
Project Committee       learners".
Integration/Use of      Integrate additional data elements
National Student        into NSC submission, use for at
Clearinghouse           least JBL and IPEDS



Overall Policy and Professional Development Related
Policy, Procedure and Refine data request p/p/p leading
Processes for Data      up to introduction of request
Requests                portal


Policy, Procedure and   Develop series of checks/balances
Processes for Data      for all reporting, beginning with
Integrity Group         IPEDS and HEI fall submissions 8

                        Integrate ongoing requests and
Policy, Procedure and   refinements to common and end-
Processes for Data      user reports through enrollment
User Group              development committee




                                                                                           Prepared by tprendergast 2/14/2012                                                                          Page 28
Institutional Research Project Schedule Aug - Oct 2010




Project/Request         Explanation                          Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14




Improvement of
Project Log             Revise project log
                      Hold 1/2 day retreat for
Mission Statement and determining mission, and key
Basic Guiding         guiding principles, and other issues
Principles for IR     linked to fall


Ohio Association of
Institutional Research
Professionals Fall
Conference             Attend fall conference in Columbus


                        Monthly coordination meetings in
Semi-Monthly HEI        Columbus for HEI data reporters
Meetings                matters




Weekly Reporting        Reports to Betty and Jacki




Grants Administration Related 9




                                                                                        Prepared by tprendergast 2/14/2012                                                                          Page 29
Institutional Research Project Schedule Aug - Oct 2010




Project/Request            Explanation                         Aug. 1   Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14



Regents Students with Advise Sam Renfroe on OBOR
Disabilities Grant    Regents grant


                           College has been invited to apply
                           for SPARC funds to assist SP2S
SPARC P-16 Grant           initiative. Sam will likely lead.

Other Committees
IR Staff                   Weekly 30 minute meeting
PAC Committee              Bi-monthly meeting
Core Team                  Bi-monthly meeting
MAC Committee              Monthly meeting
Enrollment
Development/Data
Users                      Bi-monthly meeting
Ohio Skills Bank           Attempting to divest
Internal PD
SQL Server &
Reporting Services self-
training
E-mail/Other Admin                                                      4
Sick Time/Vaca                                                                                                                                                          8         8

Totals                                                         WKDN     8        8         8         8         8         WKD      WKD      4        4         8         8         8         0

1 Due dates are generally set 10 days in advance of hard
2
    Extended estimate for IPEDS due to gaps in 2009 SIS




                                                                                          Prepared by tprendergast 2/14/2012                                                                          Page 30
Institutional Research Project Schedule Aug - Oct 2010




Project/Request requests, IT will process and IR will review Aug. 1
3 For HEI and JBL         Explanation                                 Aug. 2   Aug. 3    Aug. 4    Aug. 5    Aug. 6    Aug. 7   Aug. 8   Aug. 9   Aug. 10   Aug. 11   Aug. 12   Aug. 13   Aug. 14
for data integrity. Note that review processes will need to
be developed, wh ich can range from spot checking data to
checking programming code (eg, JBL) to ensure compliance
4 Grades for summer 2010 are not finalized until October
5 New Systems Portfolio due in Fall 2011
6 all DEI Represents "dry run" of DEI evaluation in
7 Draft is being circulated
8 Some of the time falls within IPEDS and HEI hours
9 As designated by VP Advancement, grant data support




                                                                                        Prepared by tprendergast 2/14/2012                                                                          Page 31
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                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 32
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          4         4         2




                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 33
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                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 34
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                              4         6                                                            4         4         2




                                                                                                                         4




                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 35
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                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 36
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                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 37
Aug. 15   Aug. 16   Aug. 17   Aug. 18   Aug. 19   Aug. 20   Aug. 21   Aug. 22   Aug. 23    Aug. 24    Aug. 25   Aug. 26   Aug. 27   Aug. 28   Aug. 29   Aug. 30   Aug. 31




                                                                                           2




                    1




                                                                                           4          3
          4         1         2         2                                                  2          1         4         2
                    2                                                           8

0         8         8         8         8         VAC       0         0         8          8          8         8         8




                                                                                    Prepared by tprendergast 2/14/2012                                                      Page 38
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                                                                                   Prepared by tprendergast 2/14/2012                                                      Page 39

				
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