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Chronology

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									                                      University of Massachusetts Amherst


                        CHRONOLOGY OF MAJOR PERSONNEL ACTIONS
                                       2011-2012

   Except as noted (*) the dates listed below are working personnel deadlines. Every effort will be made to meet
  them, but they are not legally binding. Those dates preceded by asterisks are Trustee mandated deadlines, and
                                                  must be observed.



                        Annual Faculty Reports

September 1, 2011       Department head or chair completes Section 1 of the Annual Faculty Report and Evaulation
                        Form and distributes to faculty members.

 October 21, 2011       Faculty members submit completed Annual Faculty Report and Evaluation Form (Sections
                        II-V) to department heads or chairs. If applicable, alternative department or program chair
                        completes Section VI.

November 18, 2011       Department personnel committee and department head or chair returns completed Annual
                        Faculty Report and Evaluation Form (Sections VII-VIII) to the faculty member.

November 28, 2011       Faculty member completes Section IX of Annual Faculty Report and Evaluation Form,
                        retains one photocopy and returns original to department head or chair.

December 16, 2011       Department head or chair retains one photocopy and sends completed original Annual
                        Faculty Report and Evaluation Form to the dean.

  January 6, 2012       Dean retains one photocopy of completed Annual Faculty Report and Evaluation Form and
                        forwards original to the Provost. If the dean makes any comments, the dean shall send a copy
                        of this final page to the faculty member and the appropriate department head or chair when
                        the dean forwards the form to the Provost.

                        Tenure and Promotion

September 1, 2011       Department heads and chairpersons must, within the first three weeks of the semester, notify
                        all members of their departments who are scheduled for reappointment or tenure
                        consideration during the semester that a review of their records will be made for the purpose
                        of a personnel recommendation.

November 14, 2011       Department heads' and chairs' recommendations for tenure and associated promotions for
                        those faculty members whose tenure decision year is 2011-2012 due in deans' offices.

 January 13, 2012       Deans' recommendations for tenure and associated promotions for those faculty members
                        whose tenure decision year is 2011-2012, second semester, due in the Provost's Office.

  August 15, 2012   *   University procedures require that faculty members being considered for tenure be notified of
                        the award of tenure, or of one-year terminal appointments, no later than this date.
                     Out of Phase Tenure Dates

   March 5, 2012     Tenure recommendations for faculty members whose tenure decision year is 2012-2013 first
                     semester, due in deans’ offices.

     April 9, 2012   Tenure recommendations for faculty members whose tenure decision year is 2012-2013 first
                     semester, due in the Provost's Office.

September 1, 2011    Department heads and chairpersons must, within the first three weeks of the semester, notify
                     all members of their departments who are scheduled for reappointment or tenure
                     consideration during the semester that a review of their records will be made for the purpose
                     of a personnel recommendation.

                     Promotions Not Associated with Tenure

 January 20, 2012    Recommendations for promotions not associated with tenure due in deans' offices.

   March 5, 2012     Deans' recommendations for promotions not associated with tenure due in the Provost's
                     Office.

                     Senior Lecturer and Senior Lecturer II Promotions

September 1, 2011    Department heads and chairpersons must, within sixty days of the start of the fall semester,
                     notify all members in their departments who are scheduled for review to the rank of Senior
                     Lecturer and Senior Lecturer II.

 January 31, 2012    The faculty member under consideration for promotion to Senior Lecturer and Senior
                     Lecturer II submits his or her portfolio to the department head or chair.

   March 5, 2012     Department personnel committee recommendation for promotion to Senior Lecturer and
                     Senior Lecturer II due to department head or chair.

  March 16, 2012     Department head or chair recommendation for promotion to Senior Lecturer and Senior
                     Lecturer II due to the college level review committee.

   April 13, 2012    College level review committee recommendation for promotion to Senior Lecturer and Senior
                     Lecturer II due in the Dean’s Office.

   April 27, 2012    Dean’s recommendation for promotion to Senior Lecturer and Senior Lecturer II due in the
                     Provost’s Office.

                     Reappointments

September 1, 2011    Department heads and chairpersons must, within the first three weeks of the semester, notify
                     all members of their departments who are scheduled for reappointment or tenure
                     consideration during the semester that a review of their records will be made for the purpose
                     of a personnel recommendation.

 October 14, 2011    Recommendations due in deans' offices for reappointment or expiration of appointment of
                         faculty members in second year of service whose current appointments expire August 31,
                         2012.
November 21, 2011        Recommendations due in deans' offices for reappointment or expiration of appointment of
                         faculty members in first year of service whose current appointments expire August 31, 2012.

November 28, 2011        Recommendations due in Provost's Office for reappointment or expiration of appointment of
                         faculty members in second year of service whose current appointments expire August 31,
                         2012.

December 15, 2011    *   Notification of reappointment or expiration of appointment of faculty members in second year
                         of service whose current appointments expire August 31, 2012. If an initial two-year
                         appointment terminates during an academic year, notification of reappointment or expiration
                         of appointment must be given at least 6 months in advance of its termination.

 January 27, 2012        Recommendations due in the Provost's Office for reappointment or expiration of appointment
                         of faculty members in their first year of service whose current appointments expire August 31,
                         2012.

    March 1, 2012    *   Notification of reappointment or expiration of appointment of faculty members in their first
                         year of service whose current appointments expire August 31, 2012. If an initial one-year
                         appointment terminates during an academic year, notification of reappointment must be
                         given at least 3 months in advance of its termination.

    March 1, 2012        Recommendations due in deans' offices for reappointment of faculty members in their second
                         or later year of service whose current appointments expire August 31, 2013.

     April 9, 2012       Recommendations due in Provost's Office for reappointment of faculty members in their
                         second or later year of service whose current appointments expire August 31, 2013.

  August 15, 2012    *   Notification of reappointment or expiration of appointment of faculty members in their
                         second or later year of service whose current appointments expire August 31, 2013. If an
                         appointment terminates during an academic year, notification of reappointment or expiration
                         of appointment must be given at least 12 months in advance of its termination.

                         Sabbatical Leaves

September 1, 2011        Sabbatical leave policy and application forms are available at:
                         http://www.umass.edu/provost/admin/personnel/index.html

 October 11, 2011        Deadline for submission to department heads of sabbatical leave reports for all those who
                         took sabbatical leaves during the academic year 2010-11.

November 18, 2011        Applications for sabbatical leaves for 2012-13 are due in department offices.

December 16, 2011        Sabbatical leave reports for 2010-2011, with department head's or chair's summary, due in
                         deans’ offices.

                         Sabbatical leave requests for 2012-2013 (1st semester, 2nd semester, or entire year), approved
December 16, 2011        by department heads or chairs, due in deans’ offices.

 January 31, 2012        Sabbatical leave reports for 2010-2011, with dean's summary, due in the Provost's Office.
 January 31, 2012        Sabbatical leave requests for 2012-2013, approved by deans, due in the Provost's Office.

   March 16, 2012        Notification of faculty members granted sabbatical leaves for 2012-2013 (except those being
                         considered for tenure).

     April 6, 2012       Final date for faculty members to apply for cancellation of previously approved full-time
                         sabbatical leaves commencing in 2012-2013, or for conversion of previously approved full-
                         year sabbatical leaves commencing in 2012-2013 to half-year sabbatical leaves to be taken in
                         either semester of 2012-2013. (Conversions from half-year to full-year sabbaticals may still be
                         approved at the discretion of the dean).

                         Leaves without Pay

     April 6, 2012       Final date for faculty members to apply for cancellation of previously approved leaves
                         without pay for either or both semesters, 2012-2013.

                         Anomaly Increases

November 4, 2011         Anomaly recommendations due in departmental offices.

December 16, 2011        Anomaly recommendations due in deans' offices with department personnel committee's
                         recommendation.

 January 23, 2012        Anomaly recommendations due in the Provost's Office.

                         Periodic Multi-Year Review

 January 13, 2012        Faculty members who are scheduled for Periodic Multi-Year Review during 2011-12 must
                         submit review materials to the department head or chair.

    April 27, 2012       Department heads and chairs must notify their faculty members who are scheduled for
                         Periodic Multi-Year Review during academic year 2012-2013.

  August 15, 2012        The Dean submits the 2011-2012 Annual Periodic Multi-Year Report to the Provost.

                         Other Pertinent Dates

  October 7, 2011        Nominations for bargaining unit exceptional merit awards due to School/College Personnel
                         Committees – a copy should also be sent to the Provost.

      May 1, 2012        No offer of appointment for Fall 2012 to faculty members at another college or university
                         should be made after this date without special clearance (AAUP standard).

     May 15, 2012    *   Faculty members should not resign after this date (AAUP standard).

								
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