District 5190 Leadership Meeting
Saturday, October 8, 2011
DG Alan Cain called the meeting to order at 9:02. He then introduced Tom Hardy
DG 5260. All attendees then introduced themselves.
Update and Report from District Governor
DG Alan Cain is well into his Club visits, 42 are done, 13 remain one Rotaract. Rotaract
members visit local clubs and participate in club activities. Alan is using a 5th wheel to stay
over on weekends and participate in local activities. Discussed Area Foundation dinners
coming up. Peace Conference coming up and open to members.
RI selected AS RI Director for Zones 25/26 2013-2015 PDG Steve Snyder. There is a
challenge period which will be announced.
The District now has an office in Parasol Building in Incline Village. Ginny Lewis has
been hired as the District Executive Assistant.
There will be AG change for Area 3, current AG Jones moving. Several candidates are
District Secretary Report
John Sullivan reminded everyone that every Club and Foundation must file some version
of Form 990 with the IRS by November 15, 2011. California Clubs and Foundations
must also file a State return. Attendance Reports are due by the 20th of the month. Clubs
missing the deadline are not included in the report since to the DG and published in the
District Treasurer Report
Cheryl Zarachoff announced that 100% of Clubs have paid District dues. Several Clubs
still owe SAR payments to RI. DSG money has been received with $17k disbursed.
There is still $17k available. Clubs are urged to submit their grant requests early.
Reimbursement items must be preapproved or submitted to finance committee.
District Executive Assistant Report
Ginny Lewis indicated the DEA function is to help with administrative work. Admin
functions distract from DGE and DG activities. She works with the entire ‘DG line. Her
First task was to do an analysis of Club Runner and alternatives. Thirteen Clubs reported
they were using Club Runner and ten were holding off until the District decides. Finance
Committee approved Club Runner. She has test site up with the thirteen Clubs data.
Every District Rotarian will have access to data. The program has lots of features
including email & directory. Clubs may be able to test and discounts will be explored.
Assistant Governors Reports
1. DG Alan Cain reported:
a. Susanville has monthly Rotarians at Work day along with Susanville Sunrise.
They also have joint fellowship events. DSG for literacy project. Both Clubs
will be interviewed on radio.
b. Susanville Sunrise has several fundraisers in progress. Two new members.
c. Westwood -Lake Almanor held an old timers reunion. They also have received
a DSG for an elementary breakfast program.
d. Chester held their Duck Race and raised $7500 for scholarships. Their big
annual project is MAC Major Appliance Cleanup which is a community pickup
program. They also collect funds while doing. The money is shared with the
football team that does heavy lifting. They have a DSG pending for parks.
2. DG Alan Cain reported:
a. DG Visits are done.
b. At Greenville Centilla Tucker is a third term President. Fundraisers include two
c. Loyalton enjoyed the fellowship of PDGs and others at lamb barbeque. A
highway cleanup project is pending.
d. Portola has a successful Margarita booth at the fair. They have held a Fly In
Breakfast and also a Railroad Day
e. Quincy—Youth exchange, golf tournament.
3. DG Alan Cain reported:
a. AG Jones is relocating
b. Some clubs are strong and some need assistance.
c. Speech & Music Contests are in the planning stage
4. No report
5. DG Alan Cain reported:
a. Club Presidents are meeting monthly and everything is running well.
b. REGLE program—middle school leadership program underway.
c. Gold Country is feeding the homeless.
d. Auburn Daybreak has a Daddy Read to Me Program. Plus they have a Read to
Me Program at the Boys & Girls Club. They also had a Program with Cancer
Infusion to create outdoor patio for patients.
6. DG Alan Cain reported:
a. All four Clubs are revising their by-laws.
b. All four have PEs & PNs selected.
c. They have had several successful fundraisers
d. Cameron Park has five new members. They have a Third Grader Dictionary
e. Georgetown Divide has 35 members. Founders Day was successful including
Margarita booth. They have held a dinner & auction and will have a Santa
f. Placerville has two new members. Lobster on River was successful and a
portion of the money raised was used for park renewal. Lots were donated by
members and community.
g. Pollock Pines held an Evening in the Orchard and has a community assistance
funding program. Interact very active.
7. John Sullivan reported:
a. Jackson and Plymouth Foothills were very active at the County Fair selling
margaritas, wine, sandwich and also running the Destruction Derby. Combined
Club Interact is very active.
8. AG Scott Barnes reported:
a. Membership in the Area has been flat over five years, one Club is down and one
is up. Reno has goal of 35 new members. Reno New Generations has twenty
b. Reno Centennial Sunset has a charter daddy fund. $1-2k fund each year for
benefit of needy members.
c. Youth—8th grade leadership program this week.
d. Choices program all clubs.
e. Sparks-dictionary program
f. Sunrise-4th grade calculator program.
g. Reno South-most improved student, 2 weeks in April. Every High School.
Overcome major challenges.
h. Rotaract Vino for Reno.
i. Reno Central held a Crab Feed and netted $60k.
j. Reno Sunrise had a new fundraiser, Edible Pedal. Five hundred fifty people
participated and $22k was raised.
k. In Public Relations a new magazine coming out on Youth Programs.
l. 11/5 Foundation Dinner.
9. AG Joe Zarachoff reported
a. Membership trend is up.
b. Four out of five Clubs have DSGs.
c. Tahoe Douglas is close to $200 per capita foundation.
d. Online Club meetings are being worked on
e. 11/17 Foundation Dinner.
f. South Lake Tahoe Club has a multi-year upward trend on membership.
Reinvented from evening club to lunch and implemented changes to become
vibrant. Monthly Rotarians at work project. Celebrate sponsors, free to bring
guests. New member inducted free quarterly meal ticket. Social Networking,
they are very active using this tool. Monthly offsite meeting visiting merchants
that support them with fundraisers. U-shaped tables so everyone faces
10. AG Greg Huniwell reported:
a. Fernley held a golf tournament fundraiser and has a backpack program. They
have a PE selected.
b. Yerington has selected both a PE & PN. County Fair and Night in the Country
were successful. They are trying to start an Interact Club.
c. Tonopah has five new members which is a 30% increase.
d. Smith Valley has selected a PE. They held a lamb feed and fun day to support
the local park and community hall.
e. Fallon hosted the Foundation dinner. All auction money went to the
Foundation. Deepa Willingham was the speaker.
11. No report
12. DG Alan Cain reported:
a. Surprise Valley has struggled in past but is now reenergized. Installed benches
at preschool, supports FFA and has done work on Library. A new EKG
machine was purchased for the hospital. They sent one student to RYLA last
year and hopefully will send two this year. They support Little League and have
a Disaster Fund for needy people in community.
b. Alturas Sunrise participated in Punt Pass & Kick and RYLA. They held a
trapshooting competition and support the Interact Club and scholarships. For
Rotarians at Work they build a patio at the medical center.
c. Alturas and Alturas Sunrise held a block M basketball tournament and
purchased wrestling mats.
d. Alturas held a Quad Club dinner with the Lakeview Rotary Club from Oregon.
Their Rotarians at Work project was combined with a DSG project, Scout Hall
renovation. They also hold a Fish Derby.
Council on Legislation and Training
1) PDG Steve Snyder reported The Train the Trainer program has been completed for the year.
Eleven participants attended. They will be used for the Club Assembly and other events.
2) Visioning Team members are drawn from Assembly trainers or Train the Trainers
3) Clubs wishing to submit something to the Council on Legislation must do so by December 1,
Distance Learning Committee
1) Joe Zarachoff reported that travel for distance clubs is a problem. A test was done for New
Generations Seminar. Some issues unresolved. No real answers as to implementation.
(a) Ease to attend but not be present—could result in seminar with speakers alone
(b) Taping of seminars could be archived but used later.
(c) Shoestring budget.
(d) Still in test phase.
Community Service—No report
1) Walter Philipp reported.
(a) Need to think outside the box.
(b) Committee is a resource for the Clubs. Publicize from one club to another.
(c) World Community Service
1. Committee being phased out at RI.
2. Service to communities throughout the world concept and function will
(d) Rotary Partners & Projects
a. Projects throughout the world that are easy for Clubs to plug into.
(e) Project Clearinghouse at District level—Listing of projects that other Clubs can
join into. Plan is to move listing within District website. Helps to share ideas.
(f) Project Fairs—Several held in Central America. D 5190 reps to attend project
fairs to obtain ideas to share.
Vocational Service —No report
1) DGN Vicki Puliz indicated New Generations is now the 5th Avenue of Service. It covers age
0 to 30. Can provide a continuum of service to lead to Rotary.
2) DGE Woody Wilbanks reported RYLA is a joint project with District 5180. Last year there
were 208 participants. This was 100% of available seats. We are going to push the maximum
number this year. Hopefully RYLA can be expanded to three weeks shortly.
3) Bob Conner reported on Interact. There are 24 Interact Clubs in the District. There are
Plans for a new club in Yerington. Fernley looking is into it. RYLA is best source for
4) Bob Yazell reported there are four Rotaract Clubs in District.
i) Great Basin Rotaract Club may be inactive, no advisor, community college, one
ii) South Lake Tahoe—Community College Club probably continuing.
iii) Reno active.
iv) Nevada County just found new meeting location. Some concerns because of age of
existing members and a lack of new members.
v) A group from a local drug free program would like to join the Nevada County
vi) Need to be flexible with clubs—not because RI rules are be too restrictive, but
because they just are not adequate for the needs of Rotaractors.
5) Jon Greene reported on RYE. There are 26 outbound students. Greatest number of
nominations in many years. Also, greatest number pulled out of program just before or after
district interview. There are 29 inbound students. Usual number of problems. Biggest
challenge is the bureaucracy of Washoe County School District. Partnered with 20 countries,
5 + more want to join in. Need more clubs/families to participate. RYE is Community
Service also. Somewhat of an extended RYLA.
6) DGN Vicki Puliz reported we had a combined Seminar with Literacy since a lot of literacy is
youth oriented. Booklet now on District website. Youth Protection Webinar online.
1) Thom Collins reported:
a) Dues survey done.
b) Need for Position needs to be evaluated.
1) PDG Chuck Elizondo reported on Awards.
a) Call for Recognition changed to accommodate New Generations
i) The forms were out before beginning of year. It is a tool for good year.
ii) New best Club of Year from Club of Excellence with Governor’s trophy.
2) District Newsletter DG Alan Cain reported it is primarily being disseminated via the Internet.
3) District Webmaster--no report
4) Karen Grosz reported on Visioning (Strategic Planning) PDG Chuck Elizondo will organize
data and scheduling. Website to be updated. Need to follow-up on impact of Visioning.
Winners at District Conference generally have been through Visioning. Visioning Training—
RI provides trainer for training. 12/6 tentative. Not strategic planning.
5) DGE Woody Wilbanks reported On to RI Convention. It will be held May 6-9, 2012. In
Bangkok. Lodging and Registration is a bargain. Discounted Registration goes up 12/15.
6) PDG Bob Hartsfield reported that Rotary Academy registration is low.
1) DG Alan Cain reported the Membership and Public Relations Seminar coming up on
October 29, 2011.
2) Barbara D’Anneo discussed Club Extension. The concept is Interact to Rotaract to Rotary.
The gray area on how to energize.
1) Carol Hatch stated Public Relations is every Club’s job. PR Committee is to be a resource.
Underlying goal is to bring in new members. On October 29, 2011 there will be a training
seminar. The District has a PR grant for $6k. It will be spent for a media blitz on radio and
billboards, Polio & Polio Now and New Members.
1) PDG Dave Bianchi reported the word is getting out on what Foundation does.
2) PDG Vic Slaughter reported that RI has updated the reports on Rotary.org to provide better
3) Dick Hatch discussed Ambassadorial Scholarships
a) Last year the District had four applicants and two were chosen...
b) Early submission means greater chance of getting choice. It is VERY IMPORTANT that
applicants know about Rotary before their Interview. Nonrelated Rotaractors are eligible.
4) Nancy Kemp reported on Peace Fellows
a) Applicants must be college grad plus experience working in conflict resolution work.
Need not be international relations. Fluent in another language. Only 60 chosen for
Master’s Degree. Also short course.
5) Anita Daniels reported on Foundation Alumni. There is a multi-district alumni list available
on the District 5190 website.
6) PDG Dave Bianchi reported on Major Donors / Permanent Fund. This group is continually
expanding. It includes members of the Bequest Society.
7) Karen Grosz reported on the Paul Harris Society. It is made up of those that donate $1k
annually to the Rotary Foundation. It can quickly lead to Major Donor Status. Karen Grosz
was then recognized for achieving Major Donor status. PHS dinner will also include Major
Donors and Bequest Society.
8) Martha Greene reported on GSE. The team is going to Brazil in April. Interviews are
coming up shortly. Inbound team members will be here for the District Conference.
9) Rod Fivelstad showed a TED video on polio which can be used for a Club Meeting. It may
be downloaded from
a) He also handed out a flyer with ideas on promoting Polio Plus & end Polio Now.
10) Future Vision Transition No report.
1) PDG Dave Bianchi reported that DSG money is available now. Completion reports are very
important to obtain next year’s funds.
1) PDG Bob Dorr stated the District Assembly will be held on April 21, 2012. Evaluations of
trainers to be completed shortly.
a) New this year will be a District Team Training Seminar.
1) PDG Vic Slaughter cautioned everyone that the District Conference is shortly after the
International Convention so there is a need to front load any vacation. The current list of
speakers includes Scott Kellerman, Paul Kingsman and Rosemary Barker-Aragon. The focus
of the conference will be on youth.
PDG Administration Committee
1) PDG Vic Slaughter reported a District Executive Assistant had been hired.
District Finance Committee
1) PDG Vic Slaughter stated the District takes a conservative approach to spending. Club
Runner was approved.
1) DGE Woody Wilbanks reported he is doing lots of preparation for next year. Thanks to
District personnel for all their hard work. Continuity of leadership. Some new AGs
identified. Big push on membership and training. Distance learning will be important. 2/11.
2) DGN Vicki Puliz noted that her GNATS training starts in November. Plan to build on
DG Alan Cain thanked everyone for attending.