VIEWS: 3 PAGES: 7 POSTED ON: 2/13/2012
DRAFT SUMMARY 2009 Nashua South Annual Meeting Wednesday October 28, 2009 Nashua Public Library – East Wing Attendance: Board Members: Tom McDonnell, President Ken Kozyra, Vice President Dave Gouveia, Secretary Dave Drescher, Majors Coordinator Bob Barrows, Equipment Bob Mondi, Player Agent Jason Telerski, Schedules Jay Vogel, Rookies Coordinator Ken Capone, Groundskeeping John Penkala, Publicity Steve Signorello, Uniforms Public: 13 Nashua South parents Meeting Summary: 1. Meeting Brought to Order Meeting opened at 7:05. Mr. Gouveia welcomed Board Members and audience and reviewed draft agenda. Mr. Gouveia noted that the primary focus of the meeting was to conduct the South’s annual Board of Director election. He further noted the importance of Board Members committing to the process and stressed the need for prospective Board Members to attend all Board meetings throughout the year. Mr. Gouveia presented verbal summary of last full Board meeting held in March 2009. Motion: (Mr. Mondi, seconded by Mr. Signorello): That the minutes from the March 19, 2009 Board meeting be accepted by the Board. Vote: Motion carried by Board vote (11 in favor; 0 apposed) 2. Elections Mr. Gouveia reviewed the Nashua South Board positions noting those who expressed interest in each of the positions. Of the 21 positions, 14 candidates expressed interest in a position prior to the meeting. All candidates were unopposed for their desired position. The 7 positions that did not receive interest were: AAA Coordinator, T-ball Coordinator, Umpire Coordinator, Player Agent, Clinic Coordinator, Fundraising Coordinator, and Picture Coordinator. Mr. Gouveia noted that if these positions are not filled, the Board would seek volunteers throughout the winter and than vote them in at the next winter or spring Board meeting. Mr. Gouveia further noted that if these positions are not filled that the Executive Board may consider dissolving those positions and/or fold those roles into other Board positions. If considered by the Executive Board, the Executive Board would bring a full recommendation forward to the full Board for consideration at a future Board meeting. Mr. Gouveia identified all incumbent Board positions and new candidates for several open Board positions and asked if anyone present would like to run for any of those positions. No new candidates were identified. Mr. Gouveia identified the remaining open Board positions and asked if anyone present would like to run for any of those positions. Two new candidates emerged – Clinics Coordinator and Player Agent. Mr. Gouveia provided an overview of the Nashua South Bylaws pertaining to voting procedures. Motion: (Mr. Gouveia; Seconded by Tom McDonnell) That the following unopposed Board positions be filled by the respective incumbents and that the following open positions be filled by the respective candidates: Incumbents Dave Drescher, Majors Coordinator Jay Vogel, Rookies Coordinator Jason Telerski, Schedules Bob Barrows, Equipment Ken Capone, Groundskeeping John Penkala, Publicity Open Positions Ken Kozyra, President Bob Mondi, Vice President Steve Signorello, Treasurer Tom McDonnell, Secretary Scott Olivieri, Website Dave Gouveia, Uniforms Stacey Bourque, Concessions Colleen Durand, Family Day Mark Finklestein, Player Agent Steve Drescher, Clinics Vote: Motion carried by full Board and audience vote (24 in favor; 0 apposed) Mr. Gouveia identified the 5 open Board positions (Pictures Coordinator, Umpire Coordinator, AAA Coordinator, T-ball Coordinator, and Fundraising Coordinator) and reiterated his earlier statement that should these positions not be filled prior to the beginning of the 2010 season, these positions may be dissolved and the roles of these positions be folded into other Board positions. Any such change would be brought before the full Board for consideration at a future meeting. The 2010 Nashua South Board Members can be found at the end of this summary. 3. Updates Treasure’s Report In Mr. Olivieri’s absence, Mr. McDonnell provided a 2 page report highlighting Nashua South’s financial status. Registration for 2009 was approximately the same as 2008 for both the spring and fall seasons. The spring season had 376 kids registered (371 in 2008) and fall had 158 kids registered (165 in 2008). 2009 showed a slight deficit of $260.53. This figure was significantly less than the $5,873.92 profit in 2008. Mr. McDonnell noted that the decrease in profits came from three primary sources: 1) increased cost to register kids at national level (insurance) 2) new all star uniforms were purchased 3) fund raising expenses had not yet been sorted out (Chunkies) 2 However, Mr. McDonnell further noted that end-of-year expenses had not yet been factored into the report. These expenses were not expected to be significant and a final 2009 report will be provided at the next full Board meeting that will include all expenses for the year. Motion: (Mr. Mondi; Seconded by the Board) That the Treasure’s Report be accepted by the Board. Vote: Motion carried by Board vote (24 in favor; 0 apposed). 4. Outlook for 2010 Spring Season Move to 70 foot bases o Mr. McDonnell informed the Board that the decision to move to the 70 foot level was a decision by the City of Nashua. o All Major League level teams within Nashua are moving to 70 feet. o Mr. McDonnell also noted that he had spoken to all of the other League Presidents and they too expressed the same “learning curve” issues that most Board members seem to share. But in the end all of the other League Presidents agreed that it was the right move. The Board discussed the estimated number of kids registering for spring 2010. Based on the number of kids returning in 2010 and assuming the same number of teams at the Major league level the following was projected: o 72 kids that played AAA would be eligible to tryout for Majors. 25 openings at the Major League level. 47 AAA kids would have to return to the AAA level. o 70 kids would be participating in the AAA/Minors level in 2010 (ages 7 and 8). o 103 kids would be participating in the Rookie level o 66 kids would be participating in T-ball League set up for 2010 o Based on the projected kids registering, the Board determined that it would continue to field 6 Major League teams in 2010. o The Board discussed the possibility of restructuring the AA and Minor League levels by combining them into one league. Cases were made for retaining the current structure and combining the two leagues. No consensus was reached resulting in a status quo for 2010 (retaining two separate leagues). The Board did decide to revisit this issue once the preliminary and final registration numbers are in. This issue will be further discussed at the Winter/Spring 2010 meeting. o Timing of all star tryouts The Board agreed that all star tryouts would occur in late April or early May. o Revision to All Star Coaches Selection Rule (Rule # 15.2) The Board discussed whether to change rule #15.2 as noted below: Current Rule - South Majors All Stars coaches will be elected in the order that their respective teams finish the playoffs during the previous season. The first place team has first choice of all star age group and so on for all 4 age groups. 3 Proposed Change - The top 2 majors teams (after playoffs) followed by the AAA and Minors champions have precedence for the teams with the Majors having access to the 12s and 11s and AAA and Minors the 10s and 9s. After a lengthy discussion the Board decided to table this issue This issue will be further discussed at the Winter/Spring 2010 meeting. o All Star Tournament Participation (approved via Board vote September 2009)) Mr. McDonnell reminded the Board that based on a Board vote in September 2009, Nashua South’s all star tournament participation will be as follows: 12 year old all stars participate in the 70ft all star tournament rather than the 60ft. 11 year old all stars participate in the 70ft all star tournament rather than the 60ft. The Nashua South League Rules will be modified to reflect this change. o Participation in City Tournaments (Majors and AAA/Minors) The Board Discussed the possibility of forgoing the City Tournaments at both the Major and AAA levels to enable more regular season games to be played prior to the all stars. After a lengthy discussion, this issue was tabled till the next Board meeting. This issue will be further discussed at the Winter/Spring 2010 meeting 5. Discuss Coaches Gathering Proposal by Jason Foss, Assistant General Manager, Margaritas In the absence of Mr. Foss, Mr. McDonnell provided and invitation to the South Coaches and Board to utilize the Margaritas facility for meetings and gatherings. The Board agreed with considering this venue for future Coaches and Board meetings . Mr. McDonnell will contact Mr. Foss and inform him. 6. South E-mail Notification Mr. McDonnell informed the Board that he (and other Board members) had been solicited by private organizations requesting that they pass on sales-type e-mails to South Parents (i.e., advertisements for baseball camps, equipment, clothing etc.). Mr. McDonnell requested that the Board consider a policy for distributing this type of information to parents. Specifically, Mr. McDonnell questions whether the e-mail distribution should be used for this purpose. By consensus, the Board agreed to post all sales-type information (pertaining to baseball) on the South web site rather than forwarding the messages to all parent’s e-mail addresses. 7. Feedback Family Day o Need new ideas for Family day given that Defenders no longer in business. o This issue will be further discussed at the Winter/Spring 2010 meeting Pictures o Several complaints on the quality of the pictures and timeing of when the pictures were taken. o New Vendors will be solicited for 2010. o This issue will be further discussed at the Winter/Spring 2010 meeting 4 Concessions o Due to the potential of having less games at Dube in 2010 because of the move to 70 foot bases (AA can no longer use Dube), a loss of revenue would occur. o It was suggested that the League consider concessions at lower/upper shady to compensate potential loss in revenue. o This issue will be further discussed at the Winter/Spring 2010 meeting 8. Other Business Dave Dresher Day at Lower Shady o Mr. McDonnell noted that a field dedication of lower Shady will occur sometime during the spring of 2010. o This may come in conjunction with South Family Day or opening ceremonies. o The Mayor, Drescher family and other special guest are invited as well as the general public. o This issue will be further discussed at the Winter/Spring 2010 meeting Extra Innings o Mr. McDonnell noted that Extra Innings has offered to make available special South sweatshirts at cost, including Majestic style pullovers similar to Major League Baseball. o This opportunity could create extra revenue to the league. o Mr. McDonnell expanded this discussion to include other ideas to increase sales and merchandise for Nashua South. o This issue will be further discussed at the Winter/Spring 2010 meeting Next Board meeting tentatively scheduled for January 2010 Meeting adjourned at 8:55. Attachments: Meeting Agenda Draft 2009 Treasurer’s Report 2010 Nashua South Board Members 5 Agenda Nashua South Board of Directors Annual Meeting Thursday October 28, 2009 Nashua Public Library – East Wing 1. March 19, 2009 Meeting √ Vote to accept March 19, 2009 meetings minutes 2. Elections Nominations √ Vote 3. Updates Treasure’s Report √ Vote 2009 Fall Baseball Season 4. Outlook for 2010 Spring Season Estimated number of kids in Major, AAA, Minor and T-ball Move to 70 foot diamond at Major league level Discuss league set up for 2010 o Number of major league teams o Restructuring AAA and Minor Leagues o Timing of All Star Tryouts o Revision to All Star Coaches Selection Rule (Rule # 15.2) Current Rule - South Majors All Stars coaches will be elected in the order that their respective teams finish the playoffs during the previous season. The first place team has first choice of all star age group and so on for all 4 age groups. Proposed Change - The top 2 majors teams (after playoffs) followed by the AAA and Minors champions have precedence for the teams with the Majors having access to the 12s and 11s and AAA and Minors the 10s and 9s. √ Vote to adopt rule change o All Star Tournament Participation (approved via Board vote September 2009)) 12 year old all stars participate in the 70ft all star tournament rather than the 60ft. 11 year old all stars participate in the 70ft all star tournament rather than the 60ft. o Participation in City Tournaments (Majors and AAA/Minors) √ Possible Vote to determine participation at both levels. o Fields available to South 5. Discuss Coaches Gathering Proposal by Jason Foss, Assistant General Manager, Margaritas 6. South E-mail Notification Discuss what information we should pass along to the league (parents) via email. Establish a policy of what information we pass along and the method used. 7. Feedback Family Day Pictures Concessions How is Board doing? Any other comments? 8. Other Business Other Issues √ = Board Vote 6 2010 Nashua South Board (as of October 28, 2009) Ken Kozyra - President (1) Bob Mondi - Vice President (1) (2) Steve Signorello - Treasurer (1) (2) Tom McDonnell – Secretary (1) (2) Dave Drescher - Majors Coordinator Jay Vogel - Rookies Coordinator Mark Finklestein - Player Agent Bob Barrows - Equipment Ken Capone - Groundskeeping John Penkala - Publicity Jason Telerski - Schedules Scott Olivieri – Website Dave Gouveia - Uniforms Steve Drescher - Clinics Stacey Bourque - Concessions Colleen Durand - Family Day Open Board Position OPEN - AAA Coordinator OPEN - T-ball Coordinator OPEN - Umpire Coordinator OPEN - Fundraising OPEN - Pictures Coordinator (1) Executive Committee (2) Grievance Committee 7
"Agenda - Nashua South Cal Ripken Baseball League"