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Agenda - Nashua South Cal Ripken Baseball League

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					                                     DRAFT SUMMARY

                              2009 Nashua South Annual Meeting
                                  Wednesday October 28, 2009
                               Nashua Public Library – East Wing

Attendance:
Board Members:
      Tom McDonnell, President                      Ken Kozyra, Vice President
      Dave Gouveia, Secretary                       Dave Drescher, Majors Coordinator
      Bob Barrows, Equipment                        Bob Mondi, Player Agent
      Jason Telerski, Schedules                     Jay Vogel, Rookies Coordinator
      Ken Capone, Groundskeeping                    John Penkala, Publicity
      Steve Signorello, Uniforms

Public:
          13 Nashua South parents

Meeting Summary:

1. Meeting Brought to Order
    Meeting opened at 7:05.
    Mr. Gouveia welcomed Board Members and audience and reviewed draft agenda.
    Mr. Gouveia noted that the primary focus of the meeting was to conduct the South’s
      annual Board of Director election. He further noted the importance of Board Members
      committing to the process and stressed the need for prospective Board Members to attend
      all Board meetings throughout the year.
    Mr. Gouveia presented verbal summary of last full Board meeting held in March 2009.

   Motion: (Mr. Mondi, seconded by Mr. Signorello):
     That the minutes from the March 19, 2009 Board meeting be accepted by the Board.

   Vote: Motion carried by Board vote (11 in favor; 0 apposed)

2. Elections
    Mr. Gouveia reviewed the Nashua South Board positions noting those who expressed
       interest in each of the positions.
            Of the 21 positions, 14 candidates expressed interest in a position prior to the
               meeting. All candidates were unopposed for their desired position.
            The 7 positions that did not receive interest were: AAA Coordinator, T-ball
               Coordinator, Umpire Coordinator, Player Agent, Clinic Coordinator, Fundraising
               Coordinator, and Picture Coordinator.
            Mr. Gouveia noted that if these positions are not filled, the Board would seek
               volunteers throughout the winter and than vote them in at the next winter or
               spring Board meeting.
            Mr. Gouveia further noted that if these positions are not filled that the Executive
               Board may consider dissolving those positions and/or fold those roles into other
               Board positions. If considered by the Executive Board, the Executive Board
               would bring a full recommendation forward to the full Board for consideration at
               a future Board meeting.
      Mr. Gouveia identified all incumbent Board positions and new candidates for several
       open Board positions and asked if anyone present would like to run for any of those
       positions. No new candidates were identified.
      Mr. Gouveia identified the remaining open Board positions and asked if anyone present
       would like to run for any of those positions. Two new candidates emerged – Clinics
       Coordinator and Player Agent.
      Mr. Gouveia provided an overview of the Nashua South Bylaws pertaining to voting
       procedures.

       Motion: (Mr. Gouveia; Seconded by Tom McDonnell)
             That the following unopposed Board positions be filled by the respective
             incumbents and that the following open positions be filled by the respective
             candidates:

              Incumbents
              Dave Drescher, Majors Coordinator            Jay Vogel, Rookies Coordinator
              Jason Telerski, Schedules                    Bob Barrows, Equipment
              Ken Capone, Groundskeeping                   John Penkala, Publicity


              Open Positions
              Ken Kozyra, President                        Bob Mondi, Vice President
              Steve Signorello, Treasurer                  Tom McDonnell, Secretary
              Scott Olivieri, Website                      Dave Gouveia, Uniforms
              Stacey Bourque, Concessions                  Colleen Durand, Family Day
              Mark Finklestein, Player Agent               Steve Drescher, Clinics

       Vote: Motion carried by full Board and audience vote (24 in favor; 0 apposed)

      Mr. Gouveia identified the 5 open Board positions (Pictures Coordinator, Umpire
       Coordinator, AAA Coordinator, T-ball Coordinator, and Fundraising Coordinator) and
       reiterated his earlier statement that should these positions not be filled prior to the
       beginning of the 2010 season, these positions may be dissolved and the roles of these
       positions be folded into other Board positions. Any such change would be brought
       before the full Board for consideration at a future meeting.
      The 2010 Nashua South Board Members can be found at the end of this summary.

3. Updates
    Treasure’s Report
             In Mr. Olivieri’s absence, Mr. McDonnell provided a 2 page report
                highlighting Nashua South’s financial status.
             Registration for 2009 was approximately the same as 2008 for both the spring
                and fall seasons. The spring season had 376 kids registered (371 in 2008) and
                fall had 158 kids registered (165 in 2008).
             2009 showed a slight deficit of $260.53. This figure was significantly less
                than the $5,873.92 profit in 2008. Mr. McDonnell noted that the decrease in
                profits came from three primary sources:
                        1) increased cost to register kids at national level (insurance)
                        2) new all star uniforms were purchased
                        3) fund raising expenses had not yet been sorted out (Chunkies)
                                               2
                  However, Mr. McDonnell further noted that end-of-year expenses had not yet
                   been factored into the report. These expenses were not expected to be
                   significant and a final 2009 report will be provided at the next full Board
                   meeting that will include all expenses for the year.

       Motion: (Mr. Mondi; Seconded by the Board)
             That the Treasure’s Report be accepted by the Board.

       Vote: Motion carried by Board vote (24 in favor; 0 apposed).

4. Outlook for 2010 Spring Season
    Move to 70 foot bases
           o Mr. McDonnell informed the Board that the decision to move to the 70 foot level
              was a decision by the City of Nashua.
           o All Major League level teams within Nashua are moving to 70 feet.
           o Mr. McDonnell also noted that he had spoken to all of the other League
              Presidents and they too expressed the same “learning curve” issues that most
              Board members seem to share. But in the end all of the other League Presidents
              agreed that it was the right move.
    The Board discussed the estimated number of kids registering for spring 2010. Based on
       the number of kids returning in 2010 and assuming the same number of teams at the
       Major league level the following was projected:
           o 72 kids that played AAA would be eligible to tryout for Majors.
                   25 openings at the Major League level.
                   47 AAA kids would have to return to the AAA level.
           o 70 kids would be participating in the AAA/Minors level in 2010 (ages 7 and 8).
           o 103 kids would be participating in the Rookie level
           o 66 kids would be participating in T-ball
    League set up for 2010
           o Based on the projected kids registering, the Board determined that it would
              continue to field 6 Major League teams in 2010.
           o The Board discussed the possibility of restructuring the AA and Minor League
              levels by combining them into one league.
                   Cases were made for retaining the current structure and combining the two
                      leagues.
                   No consensus was reached resulting in a status quo for 2010 (retaining two
                      separate leagues).
                   The Board did decide to revisit this issue once the preliminary and final
                      registration numbers are in.
                   This issue will be further discussed at the Winter/Spring 2010 meeting.
           o Timing of all star tryouts
                   The Board agreed that all star tryouts would occur in late April or early
                      May.
           o Revision to All Star Coaches Selection Rule (Rule # 15.2)
                   The Board discussed whether to change rule #15.2 as noted below:
                           Current Rule - South Majors All Stars coaches will be elected in
                              the order that their respective teams finish the playoffs during the
                              previous season. The first place team has first choice of all star
                              age group and so on for all 4 age groups.


                                                3
                            Proposed Change - The top 2 majors teams (after playoffs)
                             followed by the AAA and Minors champions have precedence for
                             the teams with the Majors having access to the 12s and 11s and
                             AAA and Minors the 10s and 9s.
                  After a lengthy discussion the Board decided to table this issue
                  This issue will be further discussed at the Winter/Spring 2010 meeting.
           o All Star Tournament Participation (approved via Board vote September 2009))
                  Mr. McDonnell reminded the Board that based on a Board vote in
                     September 2009, Nashua South’s all star tournament participation will be
                     as follows:
                          12 year old all stars participate in the 70ft all star tournament rather
                             than the 60ft.
                          11 year old all stars participate in the 70ft all star tournament rather
                             than the 60ft.
                  The Nashua South League Rules will be modified to reflect this change.
           o Participation in City Tournaments (Majors and AAA/Minors)
                  The Board Discussed the possibility of forgoing the City Tournaments at
                     both the Major and AAA levels to enable more regular season games to be
                     played prior to the all stars.
                  After a lengthy discussion, this issue was tabled till the next Board
                     meeting.
                  This issue will be further discussed at the Winter/Spring 2010 meeting


5. Discuss Coaches Gathering Proposal by Jason Foss, Assistant General Manager, Margaritas
    In the absence of Mr. Foss, Mr. McDonnell provided and invitation to the South Coaches
       and Board to utilize the Margaritas facility for meetings and gatherings.
    The Board agreed with considering this venue for future Coaches and Board meetings .
    Mr. McDonnell will contact Mr. Foss and inform him.

6. South E-mail Notification
    Mr. McDonnell informed the Board that he (and other Board members) had been
       solicited by private organizations requesting that they pass on sales-type e-mails to South
       Parents (i.e., advertisements for baseball camps, equipment, clothing etc.).
    Mr. McDonnell requested that the Board consider a policy for distributing this type of
       information to parents. Specifically, Mr. McDonnell questions whether the e-mail
       distribution should be used for this purpose.
       By consensus, the Board agreed to post all sales-type information (pertaining to baseball)
       on the South web site rather than forwarding the messages to all parent’s e-mail
       addresses.

7. Feedback
    Family Day
          o Need new ideas for Family day given that Defenders no longer in business.
          o This issue will be further discussed at the Winter/Spring 2010 meeting
    Pictures
          o Several complaints on the quality of the pictures and timeing of when the pictures
            were taken.
          o New Vendors will be solicited for 2010.
          o This issue will be further discussed at the Winter/Spring 2010 meeting
                                                4
      Concessions
          o Due to the potential of having less games at Dube in 2010 because of the move to
             70 foot bases (AA can no longer use Dube), a loss of revenue would occur.
          o It was suggested that the League consider concessions at lower/upper shady to
             compensate potential loss in revenue.
          o This issue will be further discussed at the Winter/Spring 2010 meeting

8. Other Business
    Dave Dresher Day at Lower Shady
          o Mr. McDonnell noted that a field dedication of lower Shady will occur sometime
              during the spring of 2010.
          o This may come in conjunction with South Family Day or opening ceremonies.
          o The Mayor, Drescher family and other special guest are invited as well as the
              general public.
          o This issue will be further discussed at the Winter/Spring 2010 meeting
    Extra Innings
          o Mr. McDonnell noted that Extra Innings has offered to make available special
              South sweatshirts at cost, including Majestic style pullovers similar to Major
              League Baseball.
          o This opportunity could create extra revenue to the league.
          o Mr. McDonnell expanded this discussion to include other ideas to increase sales
              and merchandise for Nashua South.
          o This issue will be further discussed at the Winter/Spring 2010 meeting


Next Board meeting tentatively scheduled for January 2010
Meeting adjourned at 8:55.




Attachments:
      Meeting Agenda
      Draft 2009 Treasurer’s Report
      2010 Nashua South Board Members




                                              5
                                                   Agenda
                           Nashua South Board of Directors Annual Meeting
                                     Thursday October 28, 2009
                                  Nashua Public Library – East Wing

   1. March 19, 2009 Meeting
      √ Vote to accept March 19, 2009 meetings minutes

   2. Elections
       Nominations
      √ Vote

   3. Updates
       Treasure’s Report
      √ Vote
       2009 Fall Baseball Season

   4. Outlook for 2010 Spring Season
       Estimated number of kids in Major, AAA, Minor and T-ball
       Move to 70 foot diamond at Major league level
       Discuss league set up for 2010
              o Number of major league teams
              o Restructuring AAA and Minor Leagues
              o Timing of All Star Tryouts
              o Revision to All Star Coaches Selection Rule (Rule # 15.2)
                       Current Rule - South Majors All Stars coaches will be elected in the order that
                          their respective teams finish the playoffs during the previous season. The first
                          place team has first choice of all star age group and so on for all 4 age groups.
                       Proposed Change - The top 2 majors teams (after playoffs) followed by the AAA
                          and Minors champions have precedence for the teams with the Majors having
                          access to the 12s and 11s and AAA and Minors the 10s and 9s.
                      √ Vote to adopt rule change
              o All Star Tournament Participation (approved via Board vote September 2009))
                       12 year old all stars participate in the 70ft all star tournament rather than the 60ft.
                       11 year old all stars participate in the 70ft all star tournament rather than the 60ft.
              o Participation in City Tournaments (Majors and AAA/Minors)
                      √ Possible Vote to determine participation at both levels.
              o Fields available to South

   5. Discuss Coaches Gathering Proposal by Jason Foss, Assistant General Manager, Margaritas

   6. South E-mail Notification
       Discuss what information we should pass along to the league (parents) via email.
       Establish a policy of what information we pass along and the method used.

   7. Feedback
       Family Day
       Pictures
       Concessions
       How is Board doing?
       Any other comments?

   8. Other Business
       Other Issues

√ = Board Vote


                                                      6
                                  2010 Nashua South Board

                                   (as of October 28, 2009)


Ken Kozyra - President (1)
Bob Mondi - Vice President (1) (2)
Steve Signorello - Treasurer (1) (2)
Tom McDonnell – Secretary (1) (2)
Dave Drescher - Majors Coordinator
Jay Vogel - Rookies Coordinator
Mark Finklestein - Player Agent
Bob Barrows - Equipment
Ken Capone - Groundskeeping
John Penkala - Publicity
Jason Telerski - Schedules
Scott Olivieri – Website
Dave Gouveia - Uniforms
Steve Drescher - Clinics
Stacey Bourque - Concessions
Colleen Durand - Family Day

Open Board Position
OPEN - AAA Coordinator
OPEN - T-ball Coordinator
OPEN - Umpire Coordinator
OPEN - Fundraising
OPEN - Pictures Coordinator


(1) Executive Committee
(2) Grievance Committee




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