ANS NCSD Executive Committee by wangping12

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									                        AMERICAN NUCLEAR SOCIETY
                        Nuclear Criticality Safety Division


                                      Minutes of the ANS NCSD Executive Committee1

                                          Hyatt Regency Atlanta Hotel - Inman Room
                                                        Atlanta, GA
                                                    ANS Annual Meeting
                                                        June 14, 2009

David Hayes convened the meeting at approximately 3:00 PM. All of the Nuclear Criticality Safety Division
(NCSD) officers were present.

Chair:                          David Hayes          505-667-4523        e-mail: DKHAYES@lanl.gov
Vice Chair/Chair Elect:         Robert Frost,        423-610-0249        e-mail: Robert.Frost@nuclearassociates.com
Treasurer/Finance:              Bonnie Rumble        859-319-3200        e-mail: bonnie.rumble@gmail.com
Secretary:                      Brad Rearden         865-574-6085        e-mail: reardenb@ornl.gov

A total of seven out of nine members of the Executive Committee also participated; those not able to participate are
indicated with an asterisk (*):

     2009 Sedat Goluoglu                      865-574-5255               e-mail:goluoglus@ornl.gov
     2009 Sandra Larson                       865-574-3401               e-mail: sandi.larson@nuclear associates.com
     2009 John Miller                         505-665-2815               e-mail: jamiller@lanl.gov
     2010 Peter Angelo                        865-241-4559               e-mail: angelopl@y12.doe.gov
     2010 Donna D’Aquila                      740-897-4076               e-mail: daquiladm@ports.usec.com
     2010 Darby Kimball                       415-768-5360               e-mail: dskimball@gmail.com
     2011 Julie Ezold*                        865-574-9594               e-mail: ezoldjg1@ornl.gov
     2011 Dave Heinrichs*                     925-424-5679               e-mail: heinrichs1@llnl.gov
     2011 Larry Wetzel                        434-522-6580               e-mail:llwetzel@babcock.com

Approximately 20-25 additional NCSD members were present providing broad nuclear industry representation.




1
  The NCSD Executive Committee is comprised of 9-elected committee members, each with 3-year terms, and 4 elected officers, with each office
term lasting 1 year. http://ncsd.ans.org/site/governance.shtml
                                                               Page 1 of 11
                  AMERICAN NUCLEAR SOCIETY
                  Nuclear Criticality Safety Division




1. Call to Order

   David Hayes called the meeting to order at 3:00 PM.

2. Approval of Previous Meeting Minutes
   Minutes from the Winter 2008 meeting were distributed for review by the executive committee. David Hayes
   noted that the minutes were previously distributed and approved by e-mail.

3. Chair's Report
   David Hayes presented the following items in the Chair’s Report:

   Aerospace Engineering Science and Technology request a transition from a technical group professional
   division. This issue was brought as a motion passed without objection.

   Education and Training requested a change in their name and charter. The new name is proposed as Education
   Training and Workforce Development, and the charter will be expanded by adding workforce development into
   the mission statement. This issue was brought as a motion and passed without objection.

   Robotics and Remote Sensing Division requests the additiona of three-dimensional modeling in their mission
   statement. This issue was brought as a motion and passed without objection.

   Approval of the division rules has not moved forward. No input from the Bylaws and Rules committee has
   been received since 2005. The division would like to have rules approved and implemented by November.
   Darby Kimball noted rules are under consideration today.

   In a dialog with the incoming ANS president, the most important issue was the NCSD scholarship.

   The ANS president continues to emphasize the topic of “getting the word out.” NCSD is responding to this
   request with the brochure, which is to be finalized shortly. The brochure will emphasize what we provide to
   new professionals and students.

   What can national headquarters do for us? Although we are in the large division category, we only have 817
   members, just exceeding the 800-member threshold for a large division. Our division needs additional income
   to support our programs. Our primary source of income is topical meetings. The extra $1/member recently
   allocated to NCSD was passed on to students.

   Reactor Physics Division has changed its bylaws to have an international representative and a student on its
   executive committee.

   YMG embedded topical is making progress towards getting involvement from young members.

   Government relations – president Burchill and president-elect Sanders sent letters to the Obama transition team
   to discuss the role of ANS in nuclear matters in the US. Other letters were sent to Secretary of Energy Chu who
   has responded to letters personally.

   ANS responded to a request from DOE for stimulus fund reviewers by nominating division chairs.

   Chris Profetti, 2009 Student Conference chair from University of Florida, reported that they hosted the largest
   student conference with 528 attendees and 139 presentations. They are thankful for support from NCSD. The
   next student conference will be held at University of Michigan.
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ANS NCSD Executive Committee Minutes for Meeting of November 11, 2007




4. Treasurer's Report

    The treasurer’s report was presented by Bonnie Rumble and is attached as appendix A.

    The A/V charge from Adolf Garcia’s workshop was removed as a division expense.

    It is not clear where scholarship payment is in the Actual column in the budget. It is desirable to clarify
    donations to NCSD dinner in the budget. The awards dinner generated a $562 surplus. ANS headquarters
    added $1040 income to the Division for summaries from the two national meetings. There is also $1550
    income from the NCSD workshop held in conjunction with the November meeting. Some budgeted funds were
    not spent, and the balance we add to the carryover.

    For the current year, the student funds were distributed. The Division currently has a $15,000 surplus in the
    budget, but this could be more based on the lack of expenses and the potential high income from the NCSD
    topical meeting.

    There are 85 papers in current topical, but there were 130 at the 2005 topical meeting Knoxville.


5. Division Committee Reports


Program Committee – Nichole Ellis

    For the embedded Young Professional Congress topical, a session is co-sponsored by NCSD. Participation is
    requested from all NCSD members, especially since NCSD received the inaugural YMG award. Larry Wetzel
    will take over as Program Chair.

Education Committee – Sedat Goluoglu

    The white paper on the Definition of a CSE Specialist has been superseded by the standard, ANSI/ANS-8.26-
    2007: Criticality Safety Engineer Training and Qualification Program. The education committee requested
    removal of the white paper. A motion was made and passed with one dissent.

    The Nuclear Criticality Safety Evaluation white paper has been posted for external comment for 60 days. The
    authors have addressed all comments, and the education committee has approved the final version. The
    education committee will submit the white paper to the executive committee for final review and approval.

Membership Committee – Darby Kimball

    The membership committee has focused on the brochure. The final brochure does not meet expected quality
    standards. The help of a professional graphic designer was employed. Turnaround on the brochure is expected
    in approximately one month. No comments were received on the initial draft brochure. Cost estimates for the
    brochure are $0.30 - $0.60/copy for folded 8.5"  14" color glossy prints. It is expected to purchase about 4000
    copies for $2000.

Publications/Newsletter/Website – Larry Wetzel

    Peter Angelo can take over newsletter from Larry Wetzel. The newsletter will be generated after this meeting.
    Larry will continue to maintain the website. Thanks to Larry for updating website. Newsletter will be
    generated and distributed after the annual meeting each year.




                                                     Page 3 of 11
ANS NCSD Executive Committee Minutes for Meeting of November 11, 2007


Honors and Awards – Maria LeTellier

    The committee needs nominees for current year awards, and needs a subcommittee chair for the service award.
    It is preferred to have a previous winner serve.

Realism Committee – Donna D’Aquila

    The realism committee is seeking additional help. They are considering organizing a session sometime after the
    San Diego meeting. David Hayes recommended collaborating with Bob Wilson to integrate realism and
    hazards identification into currently planned workshop/session.

6. EFCOG Criticality Safety
    David Hayes reported that a charter was established at the last meeting. Kevin Carroll was not available to
    discuss EFCOG.

7. Old Business


    7.1. Strategic Plan

    Need decision to accept or reject. Ten minutes were allocated to review the Strategic Plan.

    It was noted that in item 2.E., no time was mentioned.

    A motion to approve the strategic plan was passed without dissent.


8. New Business

    8.1. Student Conference

    University of Michigan students made a presentation of the 2010 Student Conference. The conference will be
    hosted at the Marriott and will include a golf tournament and dinner banquet on a boat. The organizers are
    reaching out to community colleges with focus on nuclear science. A stronger international presence will be
    stimulated, with a professor from Mexico and others. They are also reaching out to other nuclear groups that do
    not typically work with ANS. The typical Saturday morning physics forum will be replaced with a nuclear
    forum.

    They are hoping to get 1000 in attendance. There will be the usual technical presentations by students and
    workshops on MCNP, SCALE, and Trulenos. INL will present an irradiation workshop based on ATR, and
    there will be workshops on communications and non-proliferation. There will be tours of UM facilities, the
    Cook power plant, and the National Cyclotron in Lansing.

    Late dates of April 8-11 put students close to graduation, so the conference will organize a resume book where
    students can post information before the conference. There will be a criticality safety track, and NCSD can help
    by providing judges and mentors for mentoring lunch. More workshops could be added. The organizers need
    sponsorship from divisions or employers.

    David Hayes promoted the NCSD topical to students.

    8.2. Hayes New Business

    New elections



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ANS NCSD Executive Committee Minutes for Meeting of November 11, 2007



   Chair
   Robert L. Frost

   Vice Chair/Chair-Elect
   Bradley T. Rearden

   Secretary
   William R. Shackelford

   Treasurer
   Bonnie J. Rumble

   Executive Committee - 3 Year Term
   Jerry E. Hicks
   Deborah A. Hill
   Ronald E. Pevey

   Larry Wetzel reported that he received an e-mail from Ron Knief that encouraged posting information on the
   website about criticality safety pioneers. Larry is seeking information about the pioneers. It is desirable to get
   more interest in the website. Frost recommended distribution of an occasional e-mail about new information on
   the website. There are approximately 20 hits/week on the website.

   Thanks to David Hayes for all he has done.

   John Miller reported an inquiry from Doug Bowen and the Trinity local section from New Mexico. They are
   interested in hosting a future topical meeting.

   Nicole Ellis reported that NPC meeting attendance is required from program chairs at two meetings per year.
   Most other societies perform the review by computer. Actual work at the NPC meeting is minimal, so travel
   may not be required. David Hayes agreed to bring up the metric with PDC. Chris Robinson attended the last
   meeting for Nicole. PDC and NPC are discussing plans to eliminate need for meeting. Some divisions conduct
   reviews at NPC meeting.

   Paper review and session organization are non-trivial tasks. Thanks to Nicole for help over past years.

   The division metrics are all green or white. Metrics for society as a whole are better than they have ever been.
   Some divisions are in red for membership or young member involvement.

   Darby Kimball conducted an informal poll for non-clearance hand-on criticality safety training at SNL. It may
   be possible to host 6-10 attendees, including some students. John Miller thought it might be possible to get
   foreign participation from UK, Canada, France, and South Africa. David Hayes asked is there is any possibility
   of a subcritical apparatus.

   Dennis Mennerdahl had an inquiry regarding an international position on NCSD executive committee. It was
   decided to not force international participation but to encourage the nominating committee to consider
   international candidates.

9. Adjourn


   The executive committee motioned/seconded and approved adjournment at 4:21 PM.




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ANS NCSD Executive Committee Minutes for Meeting of November 11, 2007


                                           Appendix A
                                 Nuclear Criticality Safety Division
                                        Treasurer’s Report
                                          June 14, 2009

   1. The Financial Statement from ANS HQ for December 31, 2008, is shown as Exhibit 1. Some
      explanation is warranted. On page 1, note that HQ did not include “committed funds” in the
      “actual” column, which distorts the budget excess number at the bottom of the page. The first
      entry on page 2 appears to be the committed funds for the NCSD scholarship that includes a $100
      Pioneer Scholarship contribution made in 2007, a $50 paper award donation from Kevin Kimball,
      and a $50 paper award donation from Larry Wetzel. The next 4 line items all pertain to the
      NCSD Awards Dinner, and include sponsorship funds as well as funds from ticket sales. The
      cost of the dinner is recorded under National Meeting Costs. There was a surplus of $562.

   2. Note that HQ added $1040 income to the Division for summaries from the two national meetings.
      There is also $1550 income from the NCSD workshop held in conjunction with the November
      meeting.

   3. The following items were budgeted but not fully allocated for 2008.

                 Item                                            Budget     Spent
                 Miscellaneous Awards & Plaques                      $200       $123
                 Student Paper Awards                                $200         $0
                 National Meeting Costs                              $250         $0
                 IYNC                                                $500         $0
                 Other Expense                                       $500         $0
                 Total                                              $1650       $123

   4. The Financial Statement from ANS HQ for March 31, 2009, is shown as Exhibit 2. Note the
      member allocation is $1,634 in comparison to $1600 budgeted. The only expenses recorded so
      far this year are $700 for the Student Conference and $1000 for student travel to the national
      meetings. Note that as with the December 2008 statement, ANS HQ did not put the “committed
      funds” in the “actual” column, which distorts the excess of budget funds number.

   5. The true Excess Over Budget Funds is $15,107. The Division is financially sound.




                                                  Page 6 of 11
                                EXHIBIT 1

PAGE 1                 AMERICAN NUCLEAR SOCIETY

                                DIVISION FINANCIAL REPORT
                                           12/31/2008


NUCLEAR CRITICALITY SAFETY DIV.


                                                   BUDGET          ACTUAL
                                                  12 MONTHS       12 MONTHS         PAGE 2
                                                    2008            2008             REF.
BUDGET FUNDS


CARRY FORWARD FROM 2007                                 11,571             18,233
2007 MEMBER ALLOCATION                                      750             1,640
DIVISION INCOME 2008                                                        7,910     1
Committed funds                                            6175
TOTAL BUDGET FUNDS                                      18,496             27,783


BUDGET EXPENSES
NEWSLETTERS                                                                    0      2


AWARDS, PLAQUES                                          1,100               773      3


NATIONAL MEETING COSTS                                      250             3,712     4


DIVISION OFFICER EXPENSE                                     0                 0      5


STUDENT SUPPORT                                          2,200              1,700     6


SCHOLARSHIP/NEED FUNDING                                 6,175                50      7


OTHER EXPENSES                                              500                0      8


TOTAL EXPENSES                                          10,225              6,235


EXCESS (DEFICIENCY) OF
BUDGET FUNDS OVER EXPENSES                               8,271             21,548




                                   Page 7 of 11
                                    EXHIBIT 1

PAGE 2                     AMERICAN NUCLEAR SOCIETY
                                 DIVISION FINANCIAL REPORT
                                          12/31/2008

NUCLEAR CRITICALITY SAFETY DIV.
  043100

1. DIVISION INCOME
NCSD Scholarship                            200
Division awards banquet                     525       Ticket sales
Division awards banquet                     480       Ticket sales
Division awards banquet                    4080       Sponsorship
Division awards banquet                      35       Ticket sales
June meeting                                350       10 summ. @30,1 pnl @$50
Nov meeting                                 690       23 summ. @30
Nov meeting- pd workshop                   1550       31 @ $50
                                           7910

2. NEWSLETTERS                            0

3. AWARDS, PLAQUES
Outgoing Chair Plaque                          45     Fitz Trumble
NCSD Distinguished Service Award              300     Calvin Hopper
NCSD Tech Achievement Award                   300     Richard McKnight
NCSD Best Paper Award                          50     Larry Wetzel (Donated to Scholarship)
NCSD Award plaque Reimbursement                78     Maria LeTellier
                                              703

4. NATIONAL MEETING COSTS
NCSD Dinner                                3006       Silver Peak Restaurant
Beverages / Wine NCSD dinner                706       Silver Peak Restaurant
                                           4558

5. DIVISION OFFICER EXPENSE               0

6. STUDENT SUPPORT
Support 2008 student conference             700       Texas A & M
Student travel                              500       Reno 11/08 meeting
Student travel                              500       Reno 11/08 meeting
                                           1270

7. SCHOLARSHIP/NEED FUNDING               0
Award to NCSD scholarship                50           Donated by Kevin Kimball

8. OTHER EXPENSES                         0




                                       Page 8 of 11
PAGE 1                 AMERICAN NUCLEAR SOCIETY

                          DIVISION FINANCIAL REPORT
                                    3/31/2009

NUCLEAR CRITICALITY SAFETY
DIV.

                                         BUDGET          ACTUAL
                                            12
                                         MONTHS          3 MONTHS       PAGE 2
                                           2009             2009         REF.
BUDGET FUNDS

CARRY FORWARD FROM 2008                         14,178       21,548
2009 MEMBER ALLOCATION                           1,600        1,634
DIVISION INCOME 2009                             4,500            0       1
Committed funds (scholarship)                        0
TOTAL BUDGET FUNDS                              20,278       23,182

BUDGET EXPENSES
NEWSLETTERS                                      2,000              0     2

AWARDS, PLAQUES                                  1,100              0     3

NATIONAL MEETING COSTS                            250               0     4

DIVISION OFFICER EXPENSE                            0               0     5

STUDENT SUPPORT                                  1,700        1,700       6

SCHOLARSHIP/NEED FUNDING                            0               0     7

OTHER EXPENSES                                    500               0     8

TOTAL EXPENSES                                  10,225        1,700

EXCESS (DEFICIENCY) OF

BUDGET FUNDS OVER EXPENSES                      14,728       21,482




                                 Page 9 of 11
Page 10 of 11
PAGE 2                     AMERICAN NUCLEAR SOCIETY
                           DIVISION FINANCIAL REPORT
                                     3/31/2009

NUCLEAR CRITICALITY SAFETY DIV.
  043100

1. DIVISION INCOME
                                                         0

2. NEWSLETTERS
                                                         0

3. AWARDS, PLAQUES
                                                         0

4. NATIONAL MEETING COSTS
                                                         0

5. DIVISION OFFICER EXPENSE
                                                         0

6. STUDENT SUPPORT
2009 Student Conference Support                         700   U. of Fla.
Student Travel Support 2009 meeting                     600   11/09 meeting
Student Travel Support 2009 meeting                     400   6/09 meeting
                                                      1,700

7. SCHOLARSHIP/NEED FUNDING
                                                         0

8. OTHER EXPENSES
                                                         0




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