A Regular Meeting of the Board of Commissioners of the Town of

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					A Regular Meeting of the Board of Commissioners of the Town of Cumberland Housing
Authority was held on Wednesday December 15th, 2010 at 5:00 pm at 573 Mendon Road,
Cumberland, RI 02864.

                                      Minutes


1. Call to order by the Chairman
Meeting called to order by Chairman McMahon at 5:00 PM on Wednesday December 15th, 2010

2. Roll Call
Joseph Lamagna-Present at 5:10
Richard Hilton-Present
Edward Mulholland-Present
Eugene McMahon-Present

Others Present
Lee Lamothe – Secretary/Executive Director

Absent

3. Consent Agenda
      a. Minutes of 11/17/10 Regular Meeting
      b. Minutes of 12/4/10 Special Meeting
      c. Occupancy Report December– One Mendon Road
      c. Status Report for December – Section 8
      d. Communication
             i. NERC/NAHRO-Mid Winter Conf.-January 24-26- Foxwoods, CT

Motion made by Commissioner Hilton to approve the Consent Agenda. Seconded by
Commissioner Mulholland. Approved Unanimously.


   4. Accounts Payable
         a. Revolving Fund
Motion made by Commissioner Hilton to approve check numbers 5417-5435 for a total
sum of $8485.64. Seconded by Commissioner Mulholland. Approved Unanimously.

          b. Public Housing Fund
Motion made by Commissioner Mulholland to approve checks #5561-5599 for a total sum
of $45,053.41. Seconded by Commissioner Hilton. Approved Unanimously.

Chairman McMahon questions check #5588 for $1047.65 to the Providence Journal
Company for engineering services ad. Chairman asked if this type of advertising could
be done online. Commissioner Hilton advised legal notifications must be placed in a
newspaper of statewide subscription.
5. Financial Report-VAH
           a. Winslow – Short Term
           b. Riverside – Long Term
Motion made by Commissioner Hilton to receive and place on file the Financial Report.
Seconded by Commissioner Mulholland. Approved Unanimously.

   5. Secretary’s Report
Chairman McMahon advised all commissioners that they have been provided a revised
Secretary’s Report.

One Mendon Road
The Annual Plan is now available for review at the main office of the Cumberland
Housing Authority at 573 Mendon Road and the office at Cumberland Manor, One
Mendon Road. While doing the annual plan I realized that our applicant count is down
quite a bit from last year. I would like to advertise availability in some local papers
(Valley Breeze/Pawtucket Times) after the first of the year.

CHA has applied for a $19,000 security grant from the Department of Elderly Affairs.
This money must have at least a 25% match from the CHA and will hopefully be
approved to do cameras for the parking lot at Cumberland Manor.

The 5 year Energy Audit required by HUD has been completed by National Hot Water. I
have attached some pertinent pages but the full report is in the office. We are not
eligible at this time for any Energy Performance Contracts.

“”Resident issue – please see attached.

**Cumberland Manor Tenants Organization is requesting permission to have wine and
beer at their annual New Year’s Eve Party. This request requires board consent.

Section 8/FSS
The FSS Coordinator submitted the grant for the funding renewal for our FSS Program
on November 26th, 2010.

The FSS Coordinator is involved with assisting in the setup of our local Program
Coordinating Committee (PCC). This committee consists of the FSS Coordinators of
several housing authorities, as well as leaders of other social service organizations in our
area. The goal is to provide interagency assistance as well as identifying “gaps”
(language, medical, transportation) in services.

General
26 Carpenter St.
The transfer of this property from RI Housing to CHA is now in process and in the
Cumberland Housing Authorities lawyer’s hands. Once CHA owns the property we can
file for the dimensional variance required to proceed with the property development.
We just received notice that HOME Funds have been granted to the Cumberland
Housing Authority and will be awarded on December 16th, 2010. The Secretary will be
in attendance for the award.

Happy Holidays and many thanks to all the Commissioners of the CHA. 2010 was a
great year for us. Don’t forget our holiday party at Angelo’s at 1:00 PM on December 23,
2010.

7. New Business
    a. Prospective CHA Resident Commissioner Interviews
Board interviews prospective CHA Resident Board member candidates, Toby Fusco, Ines
Gomes and Mary Montero. The CHA Board is impressed with all the candidates chosen
but needs to discuss before recommending anyone to the Town Council.

   b. Approval of Fiscal Year End 3/31/10 Audit for submission to HUD
Motion to made by Vice Chairman Lamagna to approve Fiscal Year End Audit 3/31/10-
Resolution 390. Seconded by Commissioner Hilton. Approved Unanimously.
Resolution 390 read into record by Chairman McMahon.

    c. Discussion/Approval of Bids for revision/update of Section 8 Administrative Policy
Secretary explained to Board the need to update the Section 8 Admin Plan. Quotes have
been received from Nan MacKay, Nelrod and Mapplan. Vice Chairman Lamagna
requested we contact Nelrod regarding their estimated cost to see if they can give us a
complete or not to exceed cost. Board requests this be left on the table until further
information is received.

   d. RFQ for Architectural/Engineering-Discussion/Approval
Secretary advised Board these quotes received for architectural services is for the capital
funds for Cumberland Manor. Board agrees with the Executive Directors evaluation.

Motion made by Vice Chairman Lamagna to act on recommendation of the Executive
Director in awarding this contract to Edward Rowe Architects. Seconded by
Commissioner Mulholland. Approved Unanimously.


.8.   Public Comments (on Agenda Items Only)*

9. Tabled Items
    a. Employee Medical Benefits Discussion/Appointment of Sub Committee
    b. CHA Investment Policy
Motion made by Commissioner Hilton to remove item 9b. from the table. Seconded by
Commissioner Mulholland. Approved Unanimously.

The Secretary advised that input for this policy was sought from our fee accountant and
small edits were made to a “sister” agency’s policy.
Motion made by Vice Chairman Lamagna to accept new CHA Investment Policy.
Seconded by Commissioner Mulholland. Approved Unanimously.

10. Commissioner Comments


11. Adjournment
Motion made by Vice Chairman Lamagna to adjourn at 6:09 PM. Seconded by
Commissioner Hilton. Approved Unanimously.

				
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