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					  Event Management:
  Principles & Practice


Sponsorship Proposal



  20 – 21 February 2006
      Hilton Brisbane
Course Overview
  Event Management: Principles & Practice is a recently developed two day Course being conducted
  by Queensland University of Technology (QUT).

  The Course will be held Monday 20 and Tuesday 21 February 2006 at the Hilton Brisbane.

  The Course aims to teach practical event management skills and provide the group with an insight
  into the industry.

  The following modules will be presented during the Course.

  Day One, Monday 20 February 2006
   - It’s all in the Planning: Critical paths to onsite management
   - Financially Fit Events: Finance & budgeting
   - Venue, Catering & Accommodation: The essentials
   - Small events with success

  Day Two, Tuesday 21 February 2006
   - A – Z of Registration Processing
   - Brisbane Marketing – What they can do for your event!
   - The WOW factor – Theming, Styling & PR for your event
   - Lights, Camera, Action: Speakers & audiovisual
   - Show me the Money: Sponsorship for events

  Each module will consist of an applied, workshop-style ‘Principles’ session, followed by a more
  informal ‘Practice’ session presented by invited industry practitioners sharing anecdotal experience.




  Audience
  The course is targeted to individuals in corporate, government and not-for-profit organisations who
  are required to organise conferences, seminars, retreats and social functions as part of their role, for
  example Administration Officers, Personal Assistants, Marketing/Events Assistants. The attendees
  are the key decision makers for the events held within their organisation / department, including
  making decisions on where to hold the event, menu selection, entertainment, audio visual,
  merchandising and theming for the event.

  To a lesser extent, the course is also aimed at novice event coordinators and those looking to enter
  the field or brush up on their knowledge and skills.

  Attendees typically have little or no previous event management experience and are keen to develop
  a portfolio of networks and familiarise themselves with the industry, latest technologies, available
  products/services and accessible destinations.
Sponsorship Opportunities

 Entitlements                               Trade           Satchel        Prize
                                            display         insert         donations
                                            AUD$300         AUD$75         AUD$-
 Trade display – two day period                                    -             -
 Catering for one display attendant                                -             -
 Corporate logo included in course                                -              -
 reference manual with 50 word
 acknowledgement
 Corporate logo included in course                -
 reference manual
 Complimentary promotional insert for
 inclusion in reference manual
 Electronic copy of delegate list
 Verbal acknowledgement during prize draw         -               -
 1 x ticket to the Networking Drinks                              -              -

See Appendix A for a listing of sponsorship opportunities in detail.

An opportunity also exists for an organisation to donate quality pens and/or A4 notepads for use
during the course. This entitlement will be secured on a first-come, first-served basis and you will be
recognised with a corporate logo included in the course reference manual.


Payment Schedule
−   QUT is able to invoice your organisation or accept cheque, direct deposit, Visa Card, Mastercard
    or Bankcard.


Cancellation Policy
Notice of cancellation must be submitted in writing to the Course Secretariat prior to the course
commencing.

−   If a confirmed display/insert is cancelled prior to 16 January 2006, a 25% cancellation fee will
    apply
−   No refunds will be issued for cancellations after 16 January 2006.


Course Secretariat
If you have any questions relating to this Sponsorship Proposal, please don’t hesitate to contact
Alanna Hardy – Conference Manager
Continuing Professional Education
Queensland University of Technology
GPO Box 2434
Brisbane QLD 4001
Ph: +61 7 3864 2916
Mobile: 0411 404 758
Fax: +61 7 3864 5160
Email: ar.hardy@qut.edu.au
Appendix A: Sponsorship opportunities in detail
  Trade display
  A trade display consists of:
    - Dressed table or own stand structure located in a prominent location where registration and
        refreshment breaks will be held over both days
    - Catering for one display attendant
    - Attendance at course sessions
    - 1 ticket to Networking Drinks

  Exhibitors are welcome to bring their own free standing displays/signage and other
  materials/equipment to dress their stand.

  Trade displays can be static (ie no attendant required) or exhibitors may wish to only display during
  lunchtime if availability of staff is limited.

  Corporate logo inside reference manual together with 50 word acknowledgement
  Trade exhibitors may submit a monochromatic logo (printed in black only) for inclusion inside the
  course reference manual together with a 50 word promotional paragraph.

  Electronic copy of delegate list
  An electronic copy of the complete course delegate list (including names and contact details) will be
  forwarded to eligible sponsors following the course. This entitlement is subject to privacy legislation
  and the information may only be used for a one-off promotional campaign where delegates should be
  given the option of being removed from your organisation’s records.

  Manual Insert
  Important information describing your organisation’s products and services can be placed directly in
  the hands of all course delegates. Inserting corporate literature into the course reference manuals is
  one of the few sure ways of guaranteeing information on your organisation’s products and services
  reach every delegate. Two A4 sheets (collated) may be submitted. Inserts outside these
  specifications should be discussed with the Course Coordinator.

  Prize Donations
  Organisations donating prizes to the course valued at over $150 will be acknowledged at the time of
  the prize draw and entitled to a complimentary manual insert.

  Notepad/pen Donations
  Organisations donating quality pens and/or A4 notepads for use during the course will not only
  receive brand exposure from distribution of their corporate merchandise, but will also be entitled to a
  complimentary manual insert.
                                                           Event Management Course 2006

                                                SPONSORSHIP / TRADE EXHIBITOR FORM
Please complete the form and return with payment to:
    Alanna Hardy
    QUT- CPE
    GPO Box 2434, Brisbane QLD 4001
    Or fax with credit card details to +61 7 3864 5160.
 
PARTICULARS

Company:.....................................................................................................................................................
Contact Name: .............................................................................................................................................
Position: .......................................................................................................................................................
Address:.......................................................................................................................................................
............................................................................. Postcode:......................................................................
Telephone: ........................................................... Fax:...............................................................................
Email: ...........................................................................................................................................................


TRADE EXHIBITOR PACKAGES
                                                                                  Amount (inc GST)
     Trade display                                                          AUD$300.00
     Manual insert                                                          AUD$ 75.00
     Prize donation:
     Est. value: AUD$_____________
     Please attach details of prize.

TOTAL                                                                                    AUD$____________

      I will provide my own stand structure  


PAYMENT DETAILS
     Please invoice my organisation                                                                   QUT’s ABN: 83 791 724 622

     I have enclosed a cheque payment of $ _______________ (made payable to ‘QUT’)

     I would like to pay by credit card:                      Visa             MasterCard                   Bankcard


    Cardholder name _________________________________________________


    Card number

    Expiry date ____/____

    Cardholders’ signature ____________________________________________

 
                   Please direct queries to Alanna Hardy on +61 7 3864 2916 or email ar.hardy@qut.edu.au.

				
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