MINUTES OF THE REGULAR MEETING OF THE SALEM CITY COUNCIL HELD IN THE COUNCIL ROOM OF CITY HALL IN SALEM SOUTH DAKOTA ON MONDAY, JANUARY 10, 2011 AT 6:00 P.M. Mayor Kenneth Scott called the meeting to order with Council Members George Eichacker, Laura Gessner, Ron Sabers, Ben Johnson, Ron Mayrose and Mike McCormick present. Foreman William Selland was also present. Motion Eichacker, second Johnson, carried, to approve the minutes of December 6, 2010 as written. Motion Mayrose, second Gessner, carried, to approve the following reports: the Finance report stating a balance of $1,498,040.41 for all funds and includes all investments and cash on hand; and the water bacteriology and fluoride reports are satisfactory. Motion Gessner, second Mayrose, carried, to approve the monthly police report from the McCook County Sheriff Dept. Motion Johnson, second McCormick, carried, to approve the Foreman report presented by Foreman Selland. The following items were discussed: Bill, Brian & Bob will be attending MSHA Training sessions. Main Street lights’ outlets are no longer working. Snow removal policy. One fire hydrant has been fixed (frost repair made); two additional hydrants will need to be replaced. Consensus of the Council is to plow the Emergency Routes and Business District after a 2” snow fall before businesses open even if it hasn’t stopped snowing. Prior policy was to keep only the Emergency Routes open until it stopped snowing unless vehicles were unable to get around town. Committee reports were given. Motion McCormick, second Johnson, carried, to approve Change Order #2 on the Salem National Guard Armory Lighting project in the amount of $3,053.04, bringing the contract total to $16,549.43. Changes were required to meet code. Motion Mayrose, second Sabers, carried, to approve the Notice of Acceptability of Work on the Salem National Guard Armory Lighting project. Motion McCormick, second Sabers, carried, to approve the final pay request from Pulse Electric Inc for the Salem National Guard Armory Lighting project in the amount of $11,957.58. Motion Mayrose, second Johnson, carried, to approve the following claims: PAYROLL: FINANCE OFFICE $2937.69; CITY HALL/BAR BLDGS: $52.14; STREETS $1712.19; SNOW $1492.74; BURNSITE $164.93; ARMORY $1996.15; WATER $2638.05; SEWER $1739.79; PAYROLL TAXES $914.32; CITY SHARE: HEALTH $2658.27; DENTAL $94.78; AFLAC $98.64; RETIREMENT $754.15. CLAIMS: KUNDERT-WILLIAMS INS, 2011 INSURANCE PREMIUM, 31762.00; SDML WORKERS COMP FUND, 2011 INSURANCE PREMIUM, 5276.00; CENTRAL FARMERS CO-OP, FUEL & PROPANE - SNOW/SEWER, 1228.77; DEPT OF REVENUE – REMIT, WATER TESTING FEES, 272.00; FAIR MFG INC, CUTTING EDGES - SNOW BLOWER, 463.96; GESSNER WELDING INC, PARTS: SANDER & WTP, 100.43; HAWKINS INC, WTP – CHEMICALS, 5664.47; HD SUPPLY WATERWORKS, WATER – SUPPLIES, 542.15; (30) 3/4 METERS & MXU'S, 6948.32; JASON D LUNDERS, OCTOBER 2010 NUISANCE MOWING, 495.00; OCTOBER 2010 CONTRACT MOWING, 515.00; JOHNSON BROTHERS FAMOUS, DEC2010 MERCHANDISE PURCHASES, 2343.89; KUNDERT-WILLIAMS INS AGECY, ADD 1972 FORD TO PREMIUM, 33.00; MC&R POOLS INC, WINTERIZE WADER POOL, 597.06; MCCOOK INSURANCE AGENCY, FINANCE OFFICER BOND RENEWAL, 525.00; MICHAEL TODD & CO. INC., STREET: MAINTAIN/LOADER BLADES, 1990.06; MID-AMERICAN REASEARCH CO, ARMORY/CITYHALL SUPPLIES, 579.20; MIDAMERICAN ENERGY CO, DEC2010 UTILITIES, 1852.58; NOVAK SANITARY SERVICE, CONTRACTED GARBAGE DEC2010, 6924.37; PALACE CLEANERS INC, RUG SERVICE DEC2010, 100.75; PETTY CASH - FINANCE OFFICE, WATER DEPT – POSTAGE, 31.50; PUTHOFF REPAIR, SUPPLIES STREETS, 22.05; R & S SANITATION INC, GARBAGE SERVICE DEC2010, 138.75; REPUBLIC BEVERAGE CO., DEC2010 MERCHANIDSE PURCHACES, 2326.87; SALEM COMMUNITY DRUG, FILM PROCESSING (PROJECTS), 8.02; SALEM FARMERS MARKET, SUPPLIES – CITYHALL, 23.70; SALEM LUMBER CO, SUPPLIES: ARMORY/WATER, 29.00; SALEM SPECIAL, NOV/DEC2010 PUBLISHING, 530.70; SALEM WATER DEPT, UTILITIES STREETS & ARMORY, 211.53; SCHMUCKER PAUL, NOHR & ASSOC, WTP - ENGR FEES, 742.50; SERVALL TOWEL & LINEN, SHOP SUPPLIES, 16.64; SHORT STOP, FUEL DEC 2010, 349.02; SIOUX FALLS NETWORKS, DEC2010 COMPUTER BACKUPS, 12.00; SOUTH DAKOTA ONE CALL, DEC2010 LOCATES, 2.22; SOUTHEASTERN ELECTRIC CO, DEC2010 UTILITIES, 66.74; STATE TREASURER, SALES TAX COLLECTED DECEMBER 2010, 529.12; STURDEVANT'S - SALEM INC, SUPPLIES: SNOW/STREETS/WATER, 62.28; T & C'S PIT STOP INC, FUEL & COOKIES (CHRISTMAS COFFEE), 170.90; TRIOTEL COMMUNICATIONS INC, DEC2010 UTILITIES, 331.90; VERIZON WIRELESS, DECEMBER UTILITES, 81.63 XCEL ENERGY, DEC2010 UTILITIES, 7225.54; ZAPP HARDWARE, SUPPLIES -STREET/ARMORY/WATER, 90.62; J.P. COOKE CO., 2011 DOG TAGS, 67.21; LORI A HEUMILLER, REIMBURSEMENT SPRAYING RENEWAL COURSE, 60.00; MCCOOK COUNTY AUDITOR, JANUARY 2011 LAW CONTRACT, 6985.34; QUILL CORPORATION, SUPPLIES – CITYHALL, 207.64; S.E.C.O.G., 2011 DUES, 1993.00; S.E.F.O.G., 2011 DUES, 45.00; SALEM WATER WORKS – DEPOSITS APPLIED TO FINAL BILLS: 640 S NEBRAKSA – BLINDERT BLDG II, 40.00; 316 S MINNESOTA – KOLBECK, JERRY, 5.00; SD ASSN OF RURAL WATER SYS, 2011 CLASS B MEMEBER DUES, 410.00; SD ASSN OF CODE ENFORCEMENT, 2011 DUES, 40.00; SD D.E.N.R., 2011 WASTEWATER FEE, 1500.00; SD GOVT FINANCE OFFICER ASSN, 2011 DUES, 70.00; SD HUMAN RESOURCE ASSN, 2011 DUES, 25.00; SD MUNICIPAL LEAGUE, 2011 DUES, 938.39; SD STREET MAINTENANCE ASSN, 2011 DUES, 35.00; SDAK MUNI ATTORNEY ASSN, 2011 DUES, 20.00; THE FIRST NATIONAL BANK, DW & CW SRF QTRLY LOAN PAYMTS, 42367.37; TYLER TECHNOLOGIES INC, 2011 MAINTENANCE FEE, 3966.90. Salem City Council made the following declaration: “The City of Salem does not discriminate on basis of handicapped status in the admission, or access to, or treatment, or employment in its programs or activities.” Motion McCormick, second Sabers, carried, to designate the Salem Special as the city’s legal publication. Motion Mayrose, second McCormick, carried, to approve the 2011 annual donations of $1,000.00 to the Senior Citizens; $500.00 to the Salem Community Library; and $2,000.00 to the Progressive Salem Association. Motion Mayrose, second McCormick, carried, to approve the following per hour rates for the 2011 snow hauling contracts: $65.00 per hour for single-axle trucks; and, $75.00 per hour for tandem trucks Insurance renewal information was reviewed. The following items were discussed on the Salem bar building: The furnace needs to be replaced and the following quotes were received: 1. Iron Wheel Sales & Service, Inc. – Salem, SD - $4,575.00 with an option for a Modulating Economizer for $820.00. 2. Oyen Plumbing & Heating, Salem, SD - $5,247.85. Motion McCormick, second Mayrose, carried, to approve the quote from Iron Wheel for a Rheem furnace for $4,575.00 and the Modulating Economizer for $820.00 only if required to meet code. Continental Western Insurance company did an inspection on all the city buildings and the bar building is required to have emergency exit lighting and the front sidewalk needs to be repaired. A list of items from the bar operators that need attention was also discussed. Motion Sabers, second McCormick, carried, to authorize the Finance Officer to get quotes to install the Emergency Exit lighting and repair (2) outlets in the bar building and allow the Council Bar Committee to approve the low quote. Discussion was held on the electrical box breakers that run the lights in the armory gym and the request to put the lights in the front of the armory on a photo eye. Consensus of the council is to have the Finance Officer ask the local contractors for separate quotes on the breaker replacement and photo eye installation and present them at the February 7, 2011 meeting. Motion Gessner, second Mayrose, carried, to approve the following 2011 Salem Volunteer Fire Department Roster; Charles Oyen; John Staebell; Paul Deters; Tom Peterson; Nathan Olinger; Ken Scott; Jason Lunders; Bill Eichacker; Paul Eich; Marvin E. Johnson; Tony Kerkhove; Gerald Mead; Joshua Olsem; Curtis Gessner; John Oyen; Joe Weber; Todd Matthies; Megan Jansma; Trevor Mead; and Michael Hanisch. Motion Eichacker, second Gessner, carried, to enter into Executive Session at 7:50 PM for employee reviews based on SDCL 1-25-2. Mayor Scott declared out of executive session at 8:45 p.m. Motion Gessner, second Sabers, carried, to approve a 1 ½% pay raise to all employees, except council members, retroactive to January 1, 2011 and to approve the following resolution: RESOLUTION 2011-001 WHEREAS, in compliance with SDCL 6-1-10, which states that a complete list of all salaries paid to all city officials and employees be established by resolution and published in the minutes of the first meeting of the fiscal year and thereafter published monthly by department; NOW THEREFORE BE IS RESOLVED, that the following is a list of all said salaries: FISCAL YEAR 2011 GROSS ANNUAL WAGE: PER NAME POSITION SALARY MEETING Scott, Kenneth Mayor 2000.00 50.00 Gessner, Laura Council President 1000.00 40.00 Eichacker, George Council Vice-President 1000.00 35.00 Mayrose, Ron Councilman 1000.00 35.00 Sabers, Ron Councilman 1000.00 35.00 Johnson, Ben Councilman 1000.00 35.00 McCormick, Mike Councilman 1000.00 35.00 GROSS BI-WEEKLY SALARY: NAME POSITION SALARY Heumiller, Lori Finance Officer 1516.83 HOURLY WAGE: PER PER NAME POSITION HOUR MEETING Selland, William Water-Sewer Supt./Forman 17.64 Mentele, Brian Street Facility Maintenance 13.57 Rayman, Robert Facility Maintenance 13.57 Eich, Alycia Asst Finance Officer 12.18 Eichacker, Cathy Zoning Administrator 12.38 $35.00 Schillinger, Darlis "Burn site" Custodian 8.55 Schillinger, Nate Asst. "Burn site" Custodian 8.55 Dated this 10th day of January 2011 in Salem, South Dakota. Kenneth Scott Mayor ATTEST: Lori Heumiller Finance Officer The financial status of each fund was reviewed. Motion McCormick, second Sabers, carried, to approve the following financial transactions: To close the obligated cash account for Mosquito Control with a balance of $283.44 into the General Fund. (The$283.44 is grant money from 2004 that Bridgewater did not use and the SD Dept of Health has authorized Salem to utilize the funds as Salem administrated the grant and has annually purchased chemical.) To move the $6,000.37 obligated cash for the softball field concession stand into the Capital Projects account in the General fund for the same designation. To close the Snow Blower Capital Outlay Accumulation Fund through approval of the following Resolution: RESOLUTION 2011-002 WHEREAS, a Capital Outlay Accumulation Fund was established for a Snow Blower; AND WHEREAS, a snow blower was purchased in 2010 and $2,855.00 remains in the Capital Outlay Accumulation Fund; NOW, THEREFORE, BE IS RESOLVED, to Close the Capital Outlay Accumulation Snow Blower fund with a balance of $2,855.00 into the General Fund; Dated this 10th day of January, 2011, in Salem, South Dakota. Kenneth Scott Mayor ATTEST: Lori Heumiller Finance Officer Motion Gessner, second Sabers, carried, to close out the 2010 Street Capital Project Fund and move the $9,859.03 balance into the Capital Project Reserve Account with a designation for streets in the General Fund. Motion Gessner, second McCormick, carried, to designate $32,600.00 for Water Filter Replacement and $20,000.00 for Water Main Replacement of the $56,884.29 in the Equipment Repair/Replacement balance in the Water Fund. Motion Eichacker, second Gessner, carried, to designated $200,000.00 for the 2012 Budget in the General Fund. Motion Mayrose, second Gessner, carried, to adjourn. Dated this 10th day of January 2011, at Salem, South Dakota. Kenneth Scott Mayor ATTEST: Lori Heumiller Finance Officer Published once at the approximate cost of _____.
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