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MINUTES OF THE REGULAR MEETING OF THE SALEM CITY

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MINUTES OF THE REGULAR MEETING OF THE SALEM CITY Powered By Docstoc
					MINUTES OF THE REGULAR MEETING OF THE SALEM CITY COUNCIL HELD IN THE
COUNCIL ROOM OF CITY HALL IN SALEM SOUTH DAKOTA ON MONDAY, JANUARY
10, 2011 AT 6:00 P.M.

Mayor Kenneth Scott called the meeting to order with Council Members George Eichacker, Laura Gessner,
Ron Sabers, Ben Johnson, Ron Mayrose and Mike McCormick present. Foreman William Selland was also
present.

Motion Eichacker, second Johnson, carried, to approve the minutes of December 6, 2010 as written.

Motion Mayrose, second Gessner, carried, to approve the following reports: the Finance report stating a
balance of $1,498,040.41 for all funds and includes all investments and cash on hand; and the water
bacteriology and fluoride reports are satisfactory.

Motion Gessner, second Mayrose, carried, to approve the monthly police report from the McCook County
Sheriff Dept.

Motion Johnson, second McCormick, carried, to approve the Foreman report presented by Foreman Selland.
The following items were discussed:
        Bill, Brian & Bob will be attending MSHA Training sessions.
        Main Street lights’ outlets are no longer working.
        Snow removal policy.
        One fire hydrant has been fixed (frost repair made); two additional hydrants will need to be replaced.

Consensus of the Council is to plow the Emergency Routes and Business District after a 2” snow fall before
businesses open even if it hasn’t stopped snowing. Prior policy was to keep only the Emergency Routes open
until it stopped snowing unless vehicles were unable to get around town.

Committee reports were given.

Motion McCormick, second Johnson, carried, to approve Change Order #2 on the Salem National Guard
Armory Lighting project in the amount of $3,053.04, bringing the contract total to $16,549.43. Changes were
required to meet code.

Motion Mayrose, second Sabers, carried, to approve the Notice of Acceptability of Work on the Salem
National Guard Armory Lighting project.

Motion McCormick, second Sabers, carried, to approve the final pay request from Pulse Electric Inc for the
Salem National Guard Armory Lighting project in the amount of $11,957.58.

Motion Mayrose, second Johnson, carried, to approve the following claims:
PAYROLL: FINANCE OFFICE $2937.69; CITY HALL/BAR BLDGS: $52.14; STREETS $1712.19; SNOW $1492.74;
BURNSITE $164.93; ARMORY $1996.15; WATER $2638.05; SEWER $1739.79; PAYROLL TAXES $914.32; CITY
SHARE: HEALTH $2658.27; DENTAL $94.78; AFLAC $98.64; RETIREMENT $754.15.
CLAIMS: KUNDERT-WILLIAMS INS, 2011 INSURANCE PREMIUM, 31762.00; SDML WORKERS COMP
FUND, 2011 INSURANCE PREMIUM, 5276.00; CENTRAL FARMERS CO-OP, FUEL & PROPANE -
SNOW/SEWER, 1228.77; DEPT OF REVENUE – REMIT, WATER TESTING FEES, 272.00; FAIR MFG INC,
CUTTING EDGES - SNOW BLOWER, 463.96; GESSNER WELDING INC, PARTS: SANDER & WTP, 100.43;
HAWKINS INC, WTP – CHEMICALS, 5664.47; HD SUPPLY WATERWORKS, WATER – SUPPLIES, 542.15; (30)
3/4 METERS & MXU'S, 6948.32; JASON D LUNDERS, OCTOBER 2010 NUISANCE MOWING, 495.00;
OCTOBER 2010 CONTRACT MOWING, 515.00; JOHNSON BROTHERS FAMOUS, DEC2010 MERCHANDISE
PURCHASES, 2343.89; KUNDERT-WILLIAMS INS AGECY, ADD 1972 FORD TO PREMIUM, 33.00; MC&R
POOLS INC, WINTERIZE WADER POOL, 597.06; MCCOOK INSURANCE AGENCY, FINANCE OFFICER
BOND RENEWAL, 525.00; MICHAEL TODD & CO. INC., STREET: MAINTAIN/LOADER BLADES, 1990.06;
MID-AMERICAN REASEARCH CO, ARMORY/CITYHALL SUPPLIES, 579.20; MIDAMERICAN ENERGY CO,
DEC2010 UTILITIES, 1852.58; NOVAK SANITARY SERVICE, CONTRACTED GARBAGE DEC2010, 6924.37;
PALACE CLEANERS INC, RUG SERVICE DEC2010, 100.75; PETTY CASH - FINANCE OFFICE, WATER DEPT
– POSTAGE, 31.50; PUTHOFF REPAIR, SUPPLIES STREETS, 22.05; R & S SANITATION INC, GARBAGE
SERVICE DEC2010, 138.75; REPUBLIC BEVERAGE CO., DEC2010 MERCHANIDSE PURCHACES, 2326.87;
SALEM COMMUNITY DRUG, FILM PROCESSING (PROJECTS), 8.02; SALEM FARMERS MARKET, SUPPLIES
– CITYHALL, 23.70; SALEM LUMBER CO, SUPPLIES: ARMORY/WATER, 29.00; SALEM SPECIAL,
NOV/DEC2010 PUBLISHING, 530.70; SALEM WATER DEPT, UTILITIES STREETS & ARMORY, 211.53;
SCHMUCKER PAUL, NOHR & ASSOC, WTP - ENGR FEES, 742.50; SERVALL TOWEL & LINEN, SHOP
SUPPLIES, 16.64; SHORT STOP, FUEL DEC 2010, 349.02; SIOUX FALLS NETWORKS, DEC2010 COMPUTER
BACKUPS, 12.00; SOUTH DAKOTA ONE CALL, DEC2010 LOCATES, 2.22; SOUTHEASTERN ELECTRIC CO,
DEC2010 UTILITIES, 66.74; STATE TREASURER, SALES TAX COLLECTED DECEMBER 2010, 529.12;
STURDEVANT'S - SALEM INC, SUPPLIES: SNOW/STREETS/WATER, 62.28; T & C'S PIT STOP INC, FUEL &
COOKIES (CHRISTMAS COFFEE), 170.90; TRIOTEL COMMUNICATIONS INC, DEC2010 UTILITIES, 331.90;
VERIZON WIRELESS, DECEMBER UTILITES, 81.63 XCEL ENERGY, DEC2010 UTILITIES, 7225.54;
 ZAPP HARDWARE, SUPPLIES -STREET/ARMORY/WATER, 90.62; J.P. COOKE CO., 2011 DOG TAGS, 67.21;
LORI A HEUMILLER, REIMBURSEMENT SPRAYING RENEWAL COURSE, 60.00; MCCOOK COUNTY
AUDITOR, JANUARY 2011 LAW CONTRACT, 6985.34; QUILL CORPORATION, SUPPLIES – CITYHALL,
207.64; S.E.C.O.G., 2011 DUES, 1993.00; S.E.F.O.G., 2011 DUES, 45.00; SALEM WATER WORKS – DEPOSITS
APPLIED TO FINAL BILLS: 640 S NEBRAKSA – BLINDERT BLDG II, 40.00; 316 S MINNESOTA – KOLBECK,
JERRY, 5.00; SD ASSN OF RURAL WATER SYS, 2011 CLASS B MEMEBER DUES, 410.00; SD ASSN OF CODE
ENFORCEMENT, 2011 DUES, 40.00; SD D.E.N.R., 2011 WASTEWATER FEE, 1500.00; SD GOVT FINANCE
OFFICER ASSN, 2011 DUES, 70.00; SD HUMAN RESOURCE ASSN, 2011 DUES, 25.00; SD MUNICIPAL
LEAGUE, 2011 DUES, 938.39; SD STREET MAINTENANCE ASSN, 2011 DUES, 35.00; SDAK MUNI
ATTORNEY ASSN, 2011 DUES, 20.00; THE FIRST NATIONAL BANK, DW & CW SRF QTRLY LOAN PAYMTS,
42367.37; TYLER TECHNOLOGIES INC, 2011 MAINTENANCE FEE, 3966.90.

Salem City Council made the following declaration:
“The City of Salem does not discriminate on basis of handicapped status in the admission, or access to, or
treatment, or employment in its programs or activities.”

Motion McCormick, second Sabers, carried, to designate the Salem Special as the city’s legal publication.

Motion Mayrose, second McCormick, carried, to approve the 2011 annual donations of $1,000.00 to the
Senior Citizens; $500.00 to the Salem Community Library; and $2,000.00 to the Progressive Salem
Association.

Motion Mayrose, second McCormick, carried, to approve the following per hour rates for the 2011 snow
hauling contracts:
        $65.00 per hour for single-axle trucks; and,
        $75.00 per hour for tandem trucks

Insurance renewal information was reviewed.

The following items were discussed on the Salem bar building:
        The furnace needs to be replaced and the following quotes were received:
           1. Iron Wheel Sales & Service, Inc. – Salem, SD - $4,575.00 with an option for a Modulating
                Economizer for $820.00.
           2. Oyen Plumbing & Heating, Salem, SD - $5,247.85.
Motion McCormick, second Mayrose, carried, to approve the quote from Iron Wheel for a Rheem furnace for
$4,575.00 and the Modulating Economizer for $820.00 only if required to meet code.
       Continental Western Insurance company did an inspection on all the city buildings and the bar
       building is required to have emergency exit lighting and the front sidewalk needs to be repaired. A
       list of items from the bar operators that need attention was also discussed.
Motion Sabers, second McCormick, carried, to authorize the Finance Officer to get quotes to install the
Emergency Exit lighting and repair (2) outlets in the bar building and allow the Council Bar Committee to
approve the low quote.

Discussion was held on the electrical box breakers that run the lights in the armory gym and the request to put
the lights in the front of the armory on a photo eye.
Consensus of the council is to have the Finance Officer ask the local contractors for separate quotes on the
breaker replacement and photo eye installation and present them at the February 7, 2011 meeting.

Motion Gessner, second Mayrose, carried, to approve the following 2011 Salem Volunteer Fire Department
Roster; Charles Oyen; John Staebell; Paul Deters; Tom Peterson; Nathan Olinger; Ken Scott; Jason Lunders;
Bill Eichacker; Paul Eich; Marvin E. Johnson; Tony Kerkhove; Gerald Mead; Joshua Olsem; Curtis Gessner;
John Oyen; Joe Weber; Todd Matthies; Megan Jansma; Trevor Mead; and Michael Hanisch.

Motion Eichacker, second Gessner, carried, to enter into Executive Session at 7:50 PM for employee reviews
based on SDCL 1-25-2.

Mayor Scott declared out of executive session at 8:45 p.m.

Motion Gessner, second Sabers, carried, to approve a 1 ½% pay raise to all employees, except council
members, retroactive to January 1, 2011 and to approve the following resolution:

                                          RESOLUTION 2011-001

WHEREAS, in compliance with SDCL 6-1-10, which states that a complete list of all salaries paid to all city
officials and employees be established by resolution and published in the minutes of the first meeting of the
fiscal year and thereafter published monthly by department;

NOW THEREFORE BE IS RESOLVED, that the following is a list of all said salaries:

 FISCAL YEAR 2011
 GROSS ANNUAL WAGE:


                                                                              PER
            NAME                       POSITION               SALARY      MEETING
 Scott, Kenneth                            Mayor               2000.00         50.00
 Gessner, Laura                      Council President         1000.00         40.00
 Eichacker, George                 Council Vice-President      1000.00         35.00
 Mayrose, Ron                          Councilman              1000.00         35.00
 Sabers, Ron                           Councilman              1000.00         35.00
 Johnson, Ben                          Councilman              1000.00         35.00
 McCormick, Mike                       Councilman              1000.00         35.00

 GROSS BI-WEEKLY
 SALARY:
            NAME                         POSITION                SALARY
 Heumiller, Lori                       Finance Officer            1516.83

 HOURLY WAGE:


                                                                   PER         PER
             NAME                        POSITION                 HOUR       MEETING
 Selland, William                  Water-Sewer Supt./Forman         17.64
 Mentele, Brian                    Street Facility Maintenance      13.57
 Rayman, Robert                    Facility Maintenance             13.57
 Eich, Alycia                       Asst Finance Officer            12.18
 Eichacker, Cathy                  Zoning Administrator             12.38      $35.00
 Schillinger, Darlis               "Burn site" Custodian             8.55
 Schillinger, Nate                Asst. "Burn site" Custodian        8.55



Dated this 10th day of January 2011 in Salem, South Dakota.



                                                             Kenneth Scott
                                                             Mayor
ATTEST:
                Lori Heumiller
                Finance Officer


The financial status of each fund was reviewed.

Motion McCormick, second Sabers, carried, to approve the following financial transactions:
       To close the obligated cash account for Mosquito Control with a balance of $283.44 into the General
       Fund. (The$283.44 is grant money from 2004 that Bridgewater did not use and the SD Dept of Health
       has authorized Salem to utilize the funds as Salem administrated the grant and has annually purchased
       chemical.)
       To move the $6,000.37 obligated cash for the softball field concession stand into the Capital Projects
       account in the General fund for the same designation.
       To close the Snow Blower Capital Outlay Accumulation Fund through approval of the following
       Resolution:

                                          RESOLUTION 2011-002

WHEREAS, a Capital Outlay Accumulation Fund was established for a Snow Blower;

AND WHEREAS, a snow blower was purchased in 2010 and $2,855.00 remains in the Capital Outlay
Accumulation Fund;

NOW, THEREFORE, BE IS RESOLVED, to Close the Capital Outlay Accumulation Snow Blower fund
with a balance of $2,855.00 into the General Fund;

Dated this 10th day of January, 2011, in Salem, South Dakota.
                                                         Kenneth Scott
                                                         Mayor

ATTEST:

                Lori Heumiller
                Finance Officer

Motion Gessner, second Sabers, carried, to close out the 2010 Street Capital Project Fund and move the
$9,859.03 balance into the Capital Project Reserve Account with a designation for streets in the General
Fund.

Motion Gessner, second McCormick, carried, to designate $32,600.00 for Water Filter Replacement and
$20,000.00 for Water Main Replacement of the $56,884.29 in the Equipment Repair/Replacement balance in
the Water Fund.

Motion Eichacker, second Gessner, carried, to designated $200,000.00 for the 2012 Budget in the General
Fund.

Motion Mayrose, second Gessner, carried, to adjourn.

Dated this 10th day of January 2011, at Salem, South Dakota.


                                                         Kenneth Scott
                                                         Mayor
ATTEST:
                Lori Heumiller
                Finance Officer

Published once at the approximate cost of _____.

				
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