BOROUGH OF PITMAN by 9ow6x0T4

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									                               BOROUGH OF PITMAN
                             COUNCIL MEETING MINUTES
                                    June 27, 2011
                                     8:00 P.M.


Call to Order
Time: 8:15 p.m.

Salute to the Flag/Invocation
Councilman Razze

Open Public Meetings Act Statement - Pursuant to the Open Public Meetings Act, I hereby
announce that adequate notice of this meeting has been provided by adopting a schedule of
regular meetings for 2011, which was posted on the Borough Hall bulletin board, sent to the
"GLOUCESTER COUNTY TIMES" and "THE SENTINEL", and filed with the Municipal Clerk
on January 2, 2011.

Roll Call
Councilwoman Higbee: Present                     Council President Johnson: Present
Councilwoman Kelley: Present                     Councilman Razze: Present
Councilman Sanders: Present                      Councilman Swindell: Present
Mayor Batten: Absent                             Borough Solicitor Duffield: Present
Municipal Clerk O’Donnell: Present

Due to the absence of Mayor Batten from this portion of the meeting, Council President Johnson
assumed the Mayor’s duties.

Acceptance of Minutes
Work, Formal & Closed Session Minutes of June 13, 2011
Motion: Sanders                                Second: Higbee
Councilman Razze abstains from voting to approve all sets of minutes from June 13, 2011. All
other members of Council vote to approve all minutes from June 13, 2011.

Committee Reports

Councilman Swindell – Councilman Swindell reported that repairs have been performed on the
sprinkler system in Ballard Park. The contractor who performed the work will provide the
Borough with a map of the location of all sprinkler heads, and there will be restrictions placed on
where people may park their cars in the park during car shows.

Councilman Swindell also stated that a resolution will be introduced at this meeting awarding the
contract to J. W. Pedersen, Architect, for architectural services for the basement renovations
needed in Borough Hall.

Councilman Razze – Councilman Razze stated that T-Ball, Summer Playground, and the
Summer Tennis programs have begun, and will run through July. PBA Football will begin in
mid-July, and soccer will start it’s season mid-August.

Miss Pitman Pageant tickets will be on sale at Borough Hall beginning this Thursday, and may



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also be purchased at the door on the night of the show.

Registration for the Fourth of July Freedom Run will be at Borough Hall on Sunday night, July 3,
and also on the morning of the race. The Fourth of July parade will begin immediately following
the race, and the fireworks at Alcyon Park and Betty Park will conclude the day. The Parade
Committee is looking for volunteers to help on the day of the parade. Anyone willing to help
should go to the Church of the Good Sheppard after 8:00 a.m. on parade day.

Councilman Sanders – Councilman Sanders reported the statistics for trash removal by the
Public Works Highway Department.
15 loads of trash collected equaling 110.15 tons
16 loads of recyclables equaling 48.72 tons
14 loads of grass clippings
39 yards of brush
3 loads of bulk trash

Councilman Sanders also reminded residents that the Borough will provide a truck for the
weekend to residential homes for the collection of yard debris. Residents must load the debris
into the truck, and a Borough employee will return on Monday morning to pick up the truck and
dispose of the debris.

Forty-two residents received violation notices for placing bulk trash out on a non-collection week.

Councilman Sanders also stated that the Highway Department will be hiring a few Seasonal Part-
time people for some extra help in that department.

Councilwoman Higbee – Councilwoman Higbee did not have a report.

Councilwoman Kelley – Councilwoman Kelley reported that the Planning and Zoning Board
met on June 20, and all submitted applications were awarded Certificates of Appropriateness. No
new business was conducted.

The Historic Commission will meet on July 14th at 7:00 p.m. On the agenda are the plans for the
home to be constructed in the Grove by Gloucester County Habitat for Humanity.

Construction Office fees for permits collected in the month of May totaled $4,794.00 and
Miscellaneous fees totaled $2,685.00.

The Garden Club’s third bi-annual tour was held on June 11, with more than seventy people
visiting the various gardens throughout Pitman.

Council President Johnson – Council President Johnson reported that during the month of June
the Fire Safety Office conducted sixty-seven inspections, and inspected or installed twenty-six
smoke detectors. Inspectors are currently inspecting properties in the downtown area and in the
Andbro complex.

Council President Johnson reminded residents that if using outdoor fireplaces, only dry, seasoned
wood should be used. It is prohibited by Borough ordinance to burn trash or other non-wood
substances. It is also prohibited to burn directly on the ground without a permit. Residents may
call the Fire Safety Office at 589-2433, with any questions.



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Council President Johnson commended the Pitman Police Department on their recently enhanced
efforts at enforcing state and local laws in the business district and Grove area. Sgt. Ward
coordinated the effort, and conducted bicycle patrols in these areas. Special Officers McEvoy
and Osinski performed foot patrols in the areas of concentration.

Unfinished Business

Ordinance No. 12, 2011 – An Ordinance of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Authorizing A Special Emergency
Appropriation Pursuant to N.J.S.A. 40A: 4-53 For Revisions And Updates to the Borough’s
Tax Map (Higbee)
Second Reading – Public Hearing
Motion: Higbee                                      Second: Sanders

Motion to Open to the Public: Razze                   Second: Kelley
Time: 8:27 p.m.

No public comment.

Motion to Close Public Portion: Razze                 Second: Sanders
Time: 8:27 p.m.

Roll Call:
Councilwoman Higbee: Yes                              Councilwoman Kelley: Yes
Councilman Razze: Yes                                 Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Ordinance No. 13, 2011 – An Ordinance of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Amending Chapter 1, Entitled “General
Provisions” of the Borough of Pitman Code (Sanders)
Second Reading – Public Hearing
Motion: Sanders                                     Second: Higbee

Motion to Open to the Public: Razze                   Second: Sanders
Time: 8:32 p.m.

No public comment.

Motion to Close Public Portion: Razze                 Second: Sanders
Time: 8:02 p.m.

Roll Call:
Councilwoman Higbee: Yes                              Councilwoman Kelley: Yes
Councilman Razze: Yes                                 Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

New Business

Ordinance No. 14, 2011 – An Ordinance of the Mayor and Council of the Borough of


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Pitman, County of Gloucester, State of New Jersey Amending Chapter II, (Administration),
Article II Entitled “Officers and Employees” of the Code of the Borough of Pitman
(Sanders)
First Reading
Motion: Sanders                                            Second: Higbee
After discussion, a Motion was made by Councilman Sanders to table introduction of this
ordinance pending further review of the portions relating to the Board of Fire Engineers.
Second: Higbee
Voice vote: All vote yes to table introduction of this ordinance until further notice.

Ordinance No. 15, 2011 – An Ordinance of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Amending Chapter II, (Administration),
Article II Entitled “Officers and Employees” of the Code of the Borough of Pitman
(Sanders)
First Reading
Motion: Sanders                                      Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                             Councilwoman Kelley: Yes
Councilman Razze: Yes                                Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Ordinance No. 16, 2011 – An Ordinance of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Amending Chapter II, (Administration),
Article II Entitled “Officers and Employees” of the Code of the Borough of Pitman
(Sanders)
First Reading
Motion: Sanders                                      Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                             Councilwoman Kelley: Yes
Councilman Razze: Yes                                Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Ordinance No. 17, 2011 – An Ordinance of the Mayor and Council of the Borough of
Pitman, County of Gloucester, State of New Jersey Amending Chapter II, Article I Entitled
“Mayor and Borough Council” of the Code of the Borough of Pitman (Sanders)
First Reading
Motion: Sanders                                    Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                           Councilwoman Kelley: Yes
Councilman Razze: Yes                              Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Resolution No. 90, 2011 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Authorizing the Execution of a Contract With
Land Dimensions Engineering for the Preparation of Electronic Digital Tax Maps For the
Borough of Pitman (Higbee)
Motion: Higbee                                       Second: Kelley



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Roll Call:
Councilwoman Higbee: Yes                                               Councilwoman Kelley: Yes
Councilman Razze: Yes                                                  Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Resolution No. 91, 2011 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Approving Change Order No. 1 to the Fire
Hydrant Replacement Contract (Contract One) (Sanders)
Motion: Sanders                                     Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                            Councilwoman Kelley: Yes
Councilman Razze: Yes                               Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Resolution No. 92, 2011 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Authorizing the Release of the Maintenance
Guarantee Provided by James M. East and Chris A. East D/B/A Eastwood Construction,
Inc. Affecting a Parcel Known as 49 East Holly Avenue, Block 75, Lot 2, on the Official Tax
Map of the Borough of Pitman, County of Gloucester, State of New Jersey (Kelley)
Motion: Kelley                                       Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                             Councilwoman Kelley: Yes
Councilman Razze: Yes                                Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Resolution No. 93, 2011 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey, Authorizing a Closed Meeting (Sanders/Higbee)
The general nature of the subjects to be discussed shall be Personnel: Possible discipline of a Public Works employee and
Finance Office Payroll Clerk position.
Motion: Sanders                                                             Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                                                    Councilwoman Kelley: Yes
Councilman Razze: Yes                                                       Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Resolution No. 94, 2011 – Resolution of the Mayor and Council of the Borough of Pitman,
County of Gloucester, State of New Jersey Authorizing Award of Quote to J. W. Pedersen,
Architect, for Architectural Services Relating to Borough Hall Basement Renovations
(Swindell)
Motion: Swindell                                      Second: Kelley
Roll Call:
Councilwoman Higbee: Yes                              Councilwoman Kelley: Yes
Councilman Razze: Yes                                 Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________




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Payment of Bills (Higbee)
Motion: Higbee                                     Second: Sanders
Roll Call:
Councilwoman Higbee: Abstains from voting on #23543 on the Bill List, and votes to approve
all other items on the list.
Councilwoman Kelley: Yes                           Councilman Razze: Yes
Councilman Sanders: Yes                            Councilman Swindell: Yes
Council President Johnson ________

Event Permits (Sanders)

Event: Neighborhood Block Party
Date/Time: July 23, 2011 1:00 – 8:00 p.m.
Contact Person: Denise Smith
Location: Snyder Avenue
Motion: Sanders                                             Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                                    Councilwoman Kelley: Yes
Councilman Razze: Yes                                       Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

This event permit was approved pending a determination from the Pitman Police Department on
the need for barricades to close the street to traffic.

Raffle Applications

Event: Highland Chemical Engine Company Labor Day Carnival
Contact Person: Jeff Penuel
Location: PHS grounds; Linden & Edgemoor
Dates: September 1, 2, 3, & 5, 2011
Raffles:
         Non-Draw (Wheels) 6:00 – 10:00 p.m.
         50/50 On-premises 7:00 – 10:30 p.m.
         Merchandise (iPod & three TVs) 10:00 p.m.
Motion: Sanders                                    Second: Higbee
Roll Call:
Councilwoman Higbee: Yes                           Councilwoman Kelley: Yes
Councilman Razze: Yes                              Councilman Sanders: Yes
Councilman Swindell: Yes
Council President Johnson ________

Discussion

Councilwoman Higbee stated that with the opportunity for consumers to now choose electric
suppliers, the Borough will be soliciting bids in the near future in an effort to save on energy bills.
Also, in an effort to update the new employee manual, Councilwoman Higbee asked members of
Council to submit any changes to Councilman Razze, the Clerk, or to herself as soon as possible.

Councilman Swindell – Councilman Swindell stated that the Board of Health requires food
vendors to have a proper registration. He inquired who, if anyone, checks for these registrations


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during Borough events? Councilwoman Higbee responded that it is the Gloucester County Board
of Health that checks into this.

Public Portion
Motion to Open to the Public: Razze                       Second: Sanders
Time: 8:56 p.m.

Jim Fortney, 509 Carew Avenue – Mr. Fortney stated that he has noticed advertising signs
being placed on Borough property, as well as local businesses placing parking restriction signs in
front of their stores without police permission.

Ed Campbell, 524 Pitman Avenue – Mr. Campbell asked Council for information pertaining to
the USDA Fire Hydrant Award.

Howard Hausmann, 57 Colonial Avenue – Mr. Hausmann informed Council that the claw
apparatus was used by Public Works to pick up yard debris that had been put out by residents of
Colonial Avenue. In the process of the removal, approximately thirty-six feet of new asphalt was
gouged. He wondered why the claw apparatus was still being used, and if training for its’ use is
being done by the Public Works...

Motion to Close the Public Portion: Razze                 Second: Kelley
Time: 9:03 p.m.

Mayor Batten arrives at the meeting at 9:00 p.m., and begins participation in the meeting with the
opening of the Closed Session.

Closed Session
Motion to Enter Closed Session: Sanders                   Second: Higbee
Time: 9:15 p.m.
Motion to Return to Open Meeting: Razze                   Second: Kelley
Time: 10:30 p.m.

As a result of discussion held in Closed Session, the following action took place.

Motion was made by Councilman Sanders, that in light of the events of June 16, 2011, where
Borough equipment was loaned to a private contractor without permission from Council, the
result of which caused irreparable damage to the equipment, and for allowing the continued
storage of bags of concrete on Borough property by the same private contractor after being told
by Council in July of 2010 to have them removed immediately, to suspend Public Works Director
Tom Brown for a period of thirty days, without pay, effective immediately. (Mr. Brown will
return to work on July 27, 2011.)
Second: Johnson
Roll Call:
Councilwoman Higbee: Yes                                 Council President Johnson: Yes
Councilwoman Kelley: Yes                                 Councilman Razze: Yes
Councilman Sanders: Yes                                  Councilman Swindell: Yes
Mayor Batten: _______

Motion was made by Councilwoman Higbee to offer additional duties, which include payroll
preparation, to the Borough’s Accounts Payable Clerk at a rate of $12.00 per hour, not to exceed
ten hours per pay period, effective July 8, 2011.


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Second: Kelley
Roll Call:
Councilwoman Higbee: Yes       Council President Johnson: Yes
Councilwoman Kelley: Yes       Councilman Razze: Yes
Councilman Sanders: Yes        Councilman Swindell: Yes
Mayor Batten: _______

Adjournment
Motion: Razze                  Second: Swindell
Time: 10:48 p.m.


Respectfully Submitted,



Judith O’Donnell
Municipal Clerk




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