VIEWS: 2 PAGES: 22 POSTED ON: 2/12/2012
BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Requested By Department If the project is to be associated with an Inter Disciplinary Centre (IDC) - the IDC Name Project Title Acronym of title (where applicable) Funding Body/Customer Name Cost Centre for Department/Unit/IDC Proposed Start Date (dd/mm/yyyy) Proposed End date Date Submitted If this is an application to a charity - is it: submitted to a competitive process ? subject to expert review? York Academic Investigators: Academic Name Department Effort % PI Co Investigators (UoY only) CI CI CI CI CI CI CI CI Total of above must equal 100% 0.00 York's role in the project - Role Code pFACT ID number Project cost @ 100% fEC (York only) As requested from sponsor (York only) BUDSUBMT/PROJECT COST xx% All UoY Departments Contribution Value Sensitive for publicity purposes Pure Medical Research which is VAT exempt HEBCIS fields Non Academic Collaborator/Partner Sponsor is a Small or Medium Enterprise Sponsor is from Yorkshire Region Value of any contribution in kind Page 1 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Department Fields Keywords or any additional project information you want recorded on the Agresso record. Departmental Administrator Jane McCarthy Other Administrator Research Group (where applicable) Does the application include effort from the York Trials Unit? This information is required to complete the annual NETSCC HTA CTU Infrastructure Award report. EC Only Type of Contract e.g. IP, NOE, STREPP Programme type e.g. Life Sciences, IST etc PI Confirmations 1. EU FP7 Applications have been sent to and/or checked by European Research Officer? 2. I confirm that the research proposal has been completed within the University of York's guidelines on health & safety, quality and finance. 3a. Are there any ethical implications associated with the proposal/sponsor? You should not interpret 'any ethical implications' as relating solely to the use of animals or human data. It should also include sponsors or topics that are 'sensitive'. 3b. I confirm that the proposal has been completed within the University of York's guidelines on ethics, and that action has been taken to secure any relevant approvals. 4. I confirm that I have no personal, financial or other interest in this project, or in the sponsor. Please note that you must answer no to this question if any of the investigators are directors/managers/closely involved with the funder. 5. I confirm that any resource issues have been reviewed. 6. I confirm that I have read the terms and conditions of the funding body I am applying to for funds, and I will comply with the said terms and understand the consequences of non- compliance. Principal Investigator Signature Date Head of Department Approval Date (which confirms that the proposal conforms to University of York's ethical, health & safety and quality guidelines, and that resource implications have been reviewed.) Research Grants and Contracts Administrator Date …………………………….. (Finance to complete) Document saved 13/02/2012 01:30:22 Page 2 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Page 3 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Page 4 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Work area below this row. IDC List Department List Role List Centre for Immunology and InfectionArchaeology YON – York only no split Centre for Applied Human Rights Biology YOD - York only departmental split Centre for Medieval Studies Borthwick Institute of Archives LCN - lead collaborator no split Centre for Women’s Studies CNAP LCD - lead collaborator dept split Cancer School of Politics, Economics and PhilosophyResearch Unit PCN - partner collaborator no split Centre York Environmental Sustainability Institute for 18c Studies PCD - partner collaborator dept split York JEOL Nanocentre Centre for Applied Human Rights CON - EC coordinator no split Centre for Continuing Education COD - EC coordinator dept split Centre for Criminal Justice CRN - EC contractor no split Centre for Health Economics CRD - EC contractor dept split Centre for Housing Policy CSN - EC subcontractor no split Centre for Magnetic Resonance CSD - EC subcontractor dept split Centre for Medieval Studies Centre for Modern Studies Centre for Neuro Imaging Centre for Reviews and Dissemination (CRD) Centre for Womens Studies Chemistry Computer Science EFL Economics Educational Studies Electronics English and Related Studies Environment Finance Page 5 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM HYMS Health Sciences History History of Art IEE IFAB IPUP Jack Birch Unit Language Teaching Centre Language and Linguistics Law Mathematics Music Nanocentre Norwegian Studies Philosophy Physics Politics Politics, Economics and Philosophy Post War Reconstruction and Development Yes No Psychology Yes Registrar's No SEIY Social Policy Research Unit Social Policy and Social Work Social Work Research and Development Unit Tick Sociology √ YSBL York Electronic Centre York Management School Version Control Version Date Changes v1 4/5/2011 First release Page 6 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Page 7 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Page 8 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Page 9 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM Page 10 Bio Submission of Research Project Form v1.xlsm BIOLOGY SUBMISSION OF RESEARCH PROJECT FORM y departmental split collaborator dept split Page 11 Bio Submission of Research Project Form v1.xlsm General: Has full cost recovery for research technicians been included? Have requests for all resources (including Personnel, Consumables, Equipment and travel) been justified? Is the employment of any individual on this grant likely to require particular consideration under the provisions of the Fixed-term Employees Regulations? Does your proposal address the career development needs of the staff to be employed? Are you proposing a data sharing mechanism in this project? If so, have adequate funds been requested to support the data sharing? Has Ian Jennings, Departmental IT Manager, been consulted? Technology Facility: If Technology Facility usage is involved in the proposed project, have the costs been discussed with John Pillmoor or the relevant Lab Manager, and an agreed TF cost sheet attached (required for all applications, irrespective of whether the TF cost sheet is forwarded to the awarding body)? Ethical Statement: Have you considered any possible ethical implications of the proposed project? If in doubt, contact Professor Paul Kaye or Dr Pat Coulson, Chair and Secretary, respectively, of the Departmental Ethics Committee Secrecy Clause: Is there a secrecy a clause attached to this grant application? Page 12 of 22 Safety Assessment (Please √ the appropriate box): Note: Visit the Biology Safety website for detailed information on management of specific hazards or contact David Nelson (firstname.lastname@example.org) None of the categories below apply (theoretical work only) All the work can be conducted using GLP only Highest hazard category of chemical (code 1 –4) to be used Field work, to be conducted using accepted code of practice Microorganisms ACDP category Radioisotopes which ones + estimate of monthly liquid disposal needs Lasers which category Live animals type Gene cloning which containment level Human-derived material give details Other significant hazards not listed above: The preparation of a more detailed safety assessment is required for some proposed activities to ensure that appropriate facilities are available and any necessary licences and HSE notifications are considered before applying for a grant. Provisional assessments prepared for the activities listed below must be approved by David Nelson (Departmental Health & Safety Advisor) before applying for a grant. Please tick if the following activities apply: ACDP Hazard Group 3/4 Microorganisms Genetically Modified Microbes requiring Containment Level 2 facilities (or above) High risk genetically modified plants/animals Human-derived material Field work outside UK Please contact D Nelson (e:dn6) for advice on the preparation of any of these specific assessments if required Page 13 of 22 Safety Declaration I have considered the safety aspects of the work proposed. The provision of safety equipment and any necessary notifications have been budgeted for. The Departmental Safety Advisor has approved the provisional assessments for higher risk activities identified above, and facilities are adequate for the safe conduct of the work. I will provide full safety training for those conducting the work, and I will ensure that the work is conducted to acceptable standards. The risks associated with all hazardous substances will be assessed and appropriate controls introduced before they are used as required by COSHH 2002. Signed: Date: Page 14 of 22 Requested By The name of the person making the reqest for funding. This is normally the PI. Department Normally the Principal Investigator's (PI's) department If the project is to be associated with an An IDC is unit that is formed between two or more departments to share expertise. E.g. Inter Disciplinary Centre (IDC) - the IDC Name Centre for Immunology and Infection (CII) Please leave blank if the project in not for an IDC. Projects can only be associated with formal IDCs. The workflow for an IDC grant should go through the PI's department as normal, but it should be indicated here that this project is to be shown under the IDC rather than the department. Project Title From the pFACT project costing Acronym of title (where applicable) Funding Body/Customer Name The name of a funder or other organisation that is sponsoring the research. Cost Centre for Department/Unit/IDC Name of the cost centre or IDC. Proposed Start Date (dd/mm/yyyy) Date the PI is expected to start the research. A project will normally start on the first day of the month, even if it is a bank holiday or weekend, unless specified by the sponsor. Proposed End date Start date plus project duration. Normally the last day of the month. Date Submitted Date the application is submitted to the funder, normally the funder deadline date. If the contract/award is not a formal application then the date the contract/award was made. If this is an application to a charity - is it: If Yes to both questions the award will be included in the Charity Support return to HEFCE. Audit submitted to a competitive process? evidence needs to be held - except for ARC, BHF, CRUK, Leverhulme, LRF and Wellcome. Further subject to expert review? information is available from RGC Manager. This is used in the annual Higher Education Statistics Agency (HESA) return to Higher Education Funding York Academic Investigators: Academic Name Department Effort % PI This information is used to populate the academic effort fields in the PURE System. Normally each PI's or Co Investigators (UoY Only) CI's department except where an investigator's salary is paid by more than one department. CI see Guidance Notes tab - Attribution of Academic Efffort to Staff. If no CIs are involved in the project enter 100% for the Academic Effort column for the PI. Total of of PI and CI effort must equal 100%. York's role in the project The ROLE code used in Agresso to identify how the project is split between UoY departments and other universities . YON - York only with no departmental split YOD - York only with departmental split LCN - York lead collaborator with no dept split LCD - York lead collaborator with dept split PCN - York partner collaborator with no dept split PCD - York partner collaborator with dept split EC Funded Grants: CON - EC coordinator no dept split COD - EC coordinator departmental split CRN - EC contractor no departmental split CRD - EC contractor departmental split CSN - EC subcontractor no departmental split CSD - EC subcontractor departmental split pFACT ID number This is the pFACT ID number for the costing associated with the proposal. Project cost @ 100% fEC (York only) The full economic cost of the project. For joint projects this must be the cost that applies to York only. This is the value taken from the Full Economic Cost field on the Project Proposal Summary screen in pFACT. As requested from sponsor (York only) This field should be the value that UoY hopes to receive. It should exclude any % not paid by the funder and any amounts for UK HEis. For Research Councils this is normall the value equal to 80% fEC. Research Councils - 80% fec figure from Jes Submission Report. Charity - Income figure on Income/Pricing statement financial report. DoH - other funders submission report. BUDSUBMT/PROJECT COST The percentage of fEC - for example for many Research Council projects this will be 80%. This field is automatically generated from the two fields above. All UoY Departments Contribution Value This provides an overall total for all departments involved in the project. This is equal to amount requested - (Directly Incured Costs + Exceptional Cost). Directly Incured Costs and Exceptional Costs can be found within pFACT Submission Reports. Sensitive for publicity purposes You should answer YES if you believe the funder has some confidentiality clauses that prevent us from (or require permission) saying that we are working with them or working on this project. OR you feel the topic/funder is potentially sensitive if it was in the public domain. Pure Medical Research which is VAT exempt HEBCIS fields HEBCIS – Higher Education Business and Community Interactions Survey. These fields are used in the annual HEBCIS return to HEFCE. Non-Academic Collaborator Are there any non-academic organisations (any industry, charity, government department) that are collaborative partners in the project. They should be providing a tangible input to the research, in addition to that from the main funding body - this could be be cash, In-kind time, access to facilities etc. Sponsor is a Small or Medium Enterprise (SME) A SME has 250 employees or fewer, and a turnover under 50m Euros. Sponsor is from Yorkshire Region Value of any contribution in kind Value to York of any contributions in kind (eg staff time, access to faciltities )from non- academic collaborative partners Department Fields Keywords or any additional project information you want recorded on the Agresso record. Departmental Administrator Other Administrator Research Group (where applicable) Does the application include effort from the If your application includes effort from the York Trials Unit answer 'Yes'. This information is required to York trials Unit? complete the annual NETSCC HTA CTU Infrastructure Award report. If you are to any of the NETSCC This information is required to complete the funding schemes (e.g. HTA, HSR, PHR, SDO) this involvement needs to be recorded on your application annual NETSCC HTA CTU Infrastructure form. Further information is available from Anna Payne, Research Grants and Contracts Office. Award report. EC Only Complete following fields when the project is sponsored by the European Commision (EC). Type of Contract e.g. IP, NOE, STREPP Programme type e.g. Life Sciences, IST etc PI Confirmations All PI Confirmations fields must be checked and completed by the PI. After completion this form must be printed, and signed by the PI and the Head of Department . The signed form must then be sent to Research Grants and Contracts. 1. EU FP7 Applications have been sent to and/or checked by European Research Officer? Yes/No Mandatory field 2. I confirm that the research proposal has been completed within the University of York's Yes/No Mandatory field guidelines on health & safety, quality and finance. 3a. Are there any ethical implications associated with the proposal/sponsor? You Yes/No Mandatory field should not interpret 'any ethical implications' as relating solely to the use of animals or human data. It should also include sponsors or topics that are 'sensitive' and could have a potential adverse impact on reputation or important relationships, for example weapons research, or where a commercial funder is researching their own product. 3b. I confirm that the proposal has been completed within the University of York's guidelines Yes/No Mandatory field on ethics, and that action has been taken to secure any relevant approvals. 4. I confirm that I have no personal, financial or other interest in this project, or in the Yes/No Mandatory field sponsor. 5. I confirm that any resource issues have been reviewed. Yes/No Mandatory field 6. I confirm that I have read the terms and conditions of the funding body I am applying to for Yes/No Mandatory field funds, and I will comply with the said terms and understand the consequences of non- compliance. Principal Investigator Signature …………………………………………………… Date …………………………….. Head of Department Approval …………………………………………………… Date …………………………….. (which confirms that the proposal conforms to University of York's ethical, health & safety and quality guidelines, and that resource implications have been reviewed.) Research Grants and Contracts …………………………………………………… Date …………………………….. (Finance to complete) Document saved 17/12/2010 13:50:31 This date timestamp is updated automatically and does not need to be changed. Note 1 – Attribution of Academic Effort to Staff Currently in Agresso: the only name associated with a research project record is the PI and no record is held of any CoIs. a research project record is created at the application stage, but work orders are only set up when the project is awarded an active. where a research project involves multiple departments, work orders are used to reflect the financial management departments. This split is based on the pFACT costing. The Academic Advisory Board for the RIIS/PURE project has considered the way in which research project information for bo Investigators –PIs and CoIs - should be seen in the PURE system. It was agreed that: Attribution to investigators in one department should be done on the same basis as attribution to investigators in multiple d It will be the responsibility of the PI to agree the appropriate percentage attribution across investigators and then propose ensure that applications are not delayed, the HoD of the PI only would sign to confirm the attribution as part of normal auth Attribution should relate to the real academic effort (this is described further below) Attribution of academic effort will make no changes to the financial management of the award or the figures seen by depa reports. Research projects will continue to be managed financially through work orders – with at least one workorder set u department that is to receive external project funding. The change should be applied gradually – collecting the additional information for new applications. (However if departmen for any existing projects (particularly those with multi-department work orders), they should contact the RGC manager to di information should be provided.) Definition of Academic Effort The Advisory Group noted that sometimes applications show significant input by senior staff, to ‘front’ the application, but reality by other investigators. The expectation is that academic effort will be used to indicate a best estimate of the real inp of UoY academic staff involved in the research project – this will be expressed in percentage terms, with the total for all Uo 100%. Again it is stressed that academic effort attribution is not the same/does not impact on financial management attribution will not impact on contribution figures as part of the MTP process. Staff holding Joint Appointments If the salary of a member of academic staff is paid by more than one department, their name should be entered on multiple Investigators section. The academic effort associated with this member of staff should then be split across their departmen their salary split. up when the project is awarded and being made financial management split of the award across the esearch project information for both types of York ution to investigators in multiple departments. s investigators and then propose this to their HoD. To attribution as part of normal authorisation process. or the figures seen by departments on Agresso with at least one workorder set up for each plications. (However if departments are keen see data uld contact the RGC manager to discuss how the aff, to ‘front’ the application, but the work is done in best estimate of the real input by each member ge terms, with the total for all UoY staff equalling nancial management of the project. Academic effort me should be entered on multiple lines in the UoY en be split across their departments in proportion to
"Form - University of York"