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					AVP, V2.1, 9/20/10

                      A Fast-Track Process for Certain Curricula Items
This document has been developed as part of the two year plan to enhance curriculum governance,
advance curricula design, and improve related work flow processes. In particular, the Undergraduate
Curriculum Committee (UCC) has been asked to identify what kinds of curricula-related proposals can be
fast-tracked from department to CASA with limited or no faculty peer review and to identify the steps
for a fast tracked process. A sub-committee (Roy St Laurent and Chuck Hammersley) of the UCC met on
September 7 with Debra Larson to work through these tasks, which have been formalized herein. This
document also reflects the input of the UCC administrator and the CASA staff. The UCC will be asked to
comment and vote on this document at their September 28 meeting. Pending their approval, the
document would then be shared with the University Graduate Committee (UGC) for their input and

Curricula Items that Can Be Fast-Tracked

The UCC has been operating with a consent policy for a number of years that guides the decisions of the
UCC administrator in building a consent agenda. It is this policy that forms the basis (items 1 through 8
and 10 through 13) of the curricula items deemed suitable for fast-tracking, along with a few additions
as items 9, 14, 15, and 16.

    1. Changes to minors or certificates that do not change the intent of the minor and are within
       general policy guidelines.

    2. Changes to emphasis (or other sub-plan types) that do not change the intent of the emphasis
       and are within policy guidelines.

    3. Course name changes as long as no content changes are being made to the course.

    4. Course number changes at the same lower division or upper division academic level.

    5. Cross listing if within policy guidelines.

    6. Co-convening if within policy guidelines.

    7. Course description changes that are editorial in nature. For example, changes that impact
       another unit or substantially change content would not qualify for this fast track.

    8. Course prerequisite and co-requisite changes.

    9. Course repeat rules, course grading basis, and course configuration changes (e.g. four credit
       embedded lecture and lab becomes a separate three credit lecture and one credit lab)

    10. Deletion of courses which are not listed in the AZ course equivalency guide.
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    11. Credit hour changes for courses, which are not listed in the AZ course equivalency guide, and as
        long as there is a commensurate change in work expectations and contact hours consistent with
        ABOR guidelines.

    12. Plan changes resulting from the course credit hour changes listed in #11 above.

    13. Memo requesting a major course to be a Junior Level Writing Requirement course or Senior
        Capstone course, if the course has been approved as such by the Liberal Studies Committee.

    14. Any structural reorganization (e.g. plan and sub-plan clean-up) of the program that does not
        change degree requirements.

    15. Deletions of plans (majors, minors, certificates) and/or sub-plans (emphasis, focus), which are
        not part of the AZ Transfer common course matrices or other transfer agreements. If a plan
        deletion results in the deletion of the degree, this information needs to be provided to the
        Provost and the ABOR.

    16. Deletions or additions of plans that do not appear in the academic catalog.

Fast-Track Process

In all cases, if the proposed change impacts another unit’s academic programs, the impacted units must
be notified. Their written assessment of the change and their support (or not) must be included with
the initiating curricula documentation. If an impacted unit is non-supportive or if the submitted
curricula materials are missing evaluations by impacted units, the curricula items will be precluded from
the fast-track process. These proposals will then need to follow the regular process of faculty peer-
reviews at the department, college, and university levels. The fast-track process is different from this
regular process in that it will utilize electronic documents and will not require signed hard copies, will
require a review and agreement of the initiating unit in collaboration with a CPA, and will not include
reviews by college and university curriculum committees. The process is as follows:

    1. The department consults with their respective CPA to identify the suitability of a curricula
       proposal for fast-tracking. CPAs will consult with the UCC or UGC administrator in unclear
       situations to determine appropriateness. (A CPA review rubric will need to be developed to
       support this identification process.)

    2. In fast-tracked cases, the unit, who shall be assisted by a CPA to ensure document accuracy and
       proposal quality, completes the associated curricula forms. The CPA will assist in identifying
       any system impacts as well. Unit agreement is signified by the chair or director electronically
       printing and dating one’s name on the originating form. (Current forms will need to be
       amended to indicate fast-track or regular curricula process and to include the assisting CPA’s
       name. Also, the plan/sub-plan clean-up worksheet will need to be added to the list of UCC
       forms that are available for use via the UCC and UGC websites.)
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   3. The fast-tracked proposals are reviewed at the dean’s level and that approval is signified by the
      electronic printing and dating of the dean’s designee on the form. Fast-track proposals are not
      reviewed at the level of the college curriculum committee.

   4. From there, the forms are electronically transmitted to either the UCC or UGC administrator
      who logs the changes into their respective data bases, which will be made available to any
      member of the University community. Fast-track proposals are not reviewed at the level of the
      university curriculum committee.

   5.    If, through the review of the respective UCC/UCG administrator, a proposal is found ill-fitting to
        the fast-track process, that proposal will be returned to the department for their re-submit into
        the regular, faculty review, curricula process.

   6. Upon data base logging, the fast-track proposals are electronically forwarded by the respective
      administrators to CASA for encoding into the appropriate catalog and student systems.

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