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Position Description
Job Title NATIONAL COMPLIANCE MANAGER
Authority Level Full Time Management Position
Division Facility Services
Reports to 1) Line – Group General Manager
2) Functional – Regional Managers
POSITION SUMMARY
Manage the Total Integrated Management System (QA, OHS & E) and contract operational compliance
matters on behalf of the Group General Manager; ensuring the Company complies with the contractual and
Legal obligations under the terms and condition of Contract.
ORGANISATIONAL ENVIRONMENT
Group General Manager
Compliance Manager
Health and Resources
Compliance Managers
NETWORKING RELATIONSHIPS
To achieve the objectives of this role, the incumbent is dependent on the following internal and/or external
networks;
Internal External
All middle and senior managers of the Company, Client Representatives
and other staff as necessary
External third party accreditation provider
Industry and related industry bodies and those who
may offer new systems development opportunities
Regulatory Authority
Position Description – National Compliance Manager Page 1 of 4
Position Description
KEY ACCOUNTABILITIES
Key Result Areas Tasks
1. Maintain and achieve Quality, Occupational 1. Foster a safety culture of “Zero Harm” protecting employees,
Health, Safety and environmental key contractors, visitors and the community from exposure to risk, injury,
performance indicators as per this job illness and environmental issues
description.
2. Coordinate the resources available in conjunction with Regional
2. Lead and conduct incident investigations. /Client Managers to ensure compliance with all procedures related
to the contract scope of works such as:
3. Reviewing incidents/injuries. Occupation Health Safety
Environmental – Identification of Significant Environmental
4. Liaise with group OHS resources. Aspect and aspect associated with the scope of works,
Hazardous substances, refrigerants, waste management,
5. Provide assistance and professional OHS etc.
advice to management and OHS/Safety groups.
Compliance with Environmental management plans and
audits
6. Maintenance of TIMS to ensure compliance
with Safety procedures & OHS legislation. Essential Safety Measures – Essential services certification,
CDC, etc
7. Appoint of a suitably qualified external auditor. Risk Management, - contribute to risk management plan
Quality Assurance
8. Ensuring audits are conducted as scheduled,
including the timeliness and integrity of the audit 3. Establish and lead implementation of HSE systems for new and
process. designated contracts.
9. Monitoring of corrective actions. 4. Lead and manage incident investigations.5)Establish and
develop audit programmes in consultation with Regional / Client
10. Schedule regular reviews of the OHS Managers compliance plan providing critical dates for renewal of
Management System. relevant compliance documentation for properties
11. Scheduling additional reviews of the OHS 5. Provide TIMS system support including the updating compliance
Management system as required. documentation..
12. Maintenance and review of Divisional OHS 6. Ensure procedures and processes are in place for the monitoring
documentation ensuring compliance with 3rd party contractors compliance including inductions, insurance
legislation and Safety procedures. and OHS&E,
13. Assist in preparation of relevant OHS 7. Recommend and establish the implement training programmes
documentation for new services successfully with a safety and compliance focus.
contracted.
8. Monitor changes in relevant legislative provisions and
14. Ensure Operational Managers have access to communicate same.
information concerning changes in OHS
legislation that may affect their work. 9. Oversee and manage the effectiveness of the IFS Consultative
committees.
15. Use statistical techniques as a means to
analyse, injury/disease and workers 10. Maintain SAI Global Accreditation for IFSManage the collation
compensation data to establish objectives and to of safety statistics including TRIFR, LTI etc and provide monthly
measures of OHS performance. reports. .
16. Maintain OHS records as per related 11. Maintain HSE&Q performance metrics that will drive continuous
procedure(s). improvement.
17. Contribute and participate in continuous 12. Ensure RAAs are communicated, understood and signed.
improvement opportunities
13. Monitor the effectiveness and appropriateness of the IFS
OHSE Project Team meetings.
14. Continuous Improvement of TIMS through the Management
Review mechanism
15. Co-ordinate compliance resources and requirements of IFS
FM, Resources and Health contract.
Position Description – National Compliance Manager Page 2 of 4
Position Description
16. Actively seek opportunities to enhance the Company’s
processes and implementation ideas for ongoing improvement of
the OHSMS
Audit System
17. Perform additional responsibilities as requested
OHS RESPONSIBILITIES
Occupational Health & Safety
Maintain safe work practices and a safe work environment by complying with all state, corporate and legal
responsibilities under the Occupational Health & Safety Act, 2001. Take all reasonable care to protect own health
and safety at work and to avoid adversely affecting the health and safety of others.
Workers Compensation Act, 1987
Ensure compliance with all legal responsibilities under the Workers Compensation Act, 1987. Actively participate in
all aspects of rehabilitation of an injured worker.
Environment
Compliance with all requirements of the Environmental Protection Act (EPA).
Continuous Improvement
Ensure continuous improvement by constantly looking for opportunities to improve safe work practices and
procedures and identify potential efficiencies and improvements and assist with implementation of same.
Development
Undertake training and development in order to enhance or broaden skills and experience as required. Undertake
duties as required commensurate with skills, competence and development.
Teamwork
Participate in the maintenance of a cooperative team working environment through information sharing,
communication and leadership.
QUALITY, OHS&E COMMITMENT OF THE POSITION
“The Company is committed to; providing Staff, Contractors and Visitors with a compliant and comprehensive
Integrated Management System; and providing their clients with a quality product whilst adhering to the
principle that occupational injury and environmental incidents must be prevented through a proactive approach
to Risk Management. The Company is highly aware of its responsibility in the reduction of pollution and to
ensure the Health & Safety of those working on its behalf. This commitment is realised by empowering
employees with the responsibility to:
o be innovative, collaborative and to be proactive in achieving KPIs and agreed targets and
objectives
o actively support, utilise, promote and continually strive to improve the IFS Total Integrated
Management System
PERSON SPECIFICATION – Competencies Required for the Position
Competencies/Qualifications Experience
Essential Essential
Completed or undertaking management training at Be self motivated, organised and have good
a recognised Education facility communication skills.
Knowledge of relevant State legislative Listens carefully to others to ensure their views have
requirements, OH&S Act 2000, ISO 9001, 4801 & been understood.
14001 Standards. Be able to demonstrate a strong internal and external
customer focus and be responsive to call for
assistance related to TIMS and compliance
requirements.
Position Description – National Compliance Manager Page 3 of 4
Position Description
Have a willingness and be prepared to undertake
training and education as required
Be committed to and have a pro-active approach with
regards to Occupational Health, Safety and
Environment
Desirable Desirable
Post graduate studies safety and environmental Resources Sector experience with facility services in
technical and non technical services
Requisite knowledge and experience in the
resources and mining sector
Core Values
All the employees of the Company should display the following core values:
HONESTY We Respect
Our honesty is not negotiable. We respect our customers, our colleagues and our company – honesty
comes first.
ENTREPRENEURSHIP We Act
Action speaks louder than words. All our employees have a “licence to act” and are expected to do so.
RESPONSIBILITY We Care
Indifference is immoral. We care about what we do and how we do it.
QUALITY We Deliver
We are professionals with a passion for quality. We deliver on our promises.
APPROVAL/ACCEPTANCE
APPROVED BY: Date:
Position Title: Signature:
I have read and agree with this Position Description
ACCEPTED BY:
Date: Signature:
Position Description – National Compliance Manager Page 4 of 4
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