Get documents about "CASEMIS Changes and District Accountability
Shared by: HC120212103915
-
Stats
- views:
- 8
- posted:
- 2/12/2012
- language:
- pages:
- 62
Document Sample
Local Accountability Under IDEA
CASEMIS Webinar
Spring 2009
CALIFORNIA DEPARTMENT OF EDUCATION
Jack O’Connell, State Superintendent of Public Instruction
Local IDEA Accountability Process
Six year plan. Originally
State Performance Plan submitted Dec. 2005.
Indicators and Targets Established original targets,
JACK O’CONNELL benchmarks and improvement
State Superintendent
of Public Instruction
activities.
Annual report of LEA
LEA Data Reports performance on targets and
benchmarks established in SPP.
Annual evaluation of LEA’s
compliance status. Includes
LEA Compliance review of timely correction of
Determinations N/C, timely/complete reporting,
LEA status in compliance
indicators, and audit findings.
Monitoring Sanctions Compliance determinations are
used to identify LEAs for
monitoring, for monitoring plans,
and to identify needs for
sanctions as specified in IDEA
2
Local Accountability Reports
JACK O’CONNELL
• Several reports flow from the SPP
State Superintendent
of Public Instruction
and APR about LEAs:
– APR Indicators
– Compliance Determinations
– Noncompliance Findings
– Significant Disproportionality
3
JACK O’CONNELL
State Superintendent
of Public Instruction
APR Indicators
4
•The IDEA requires
that CDE publicly
report on the first 14
JACK O’CONNELL indicators at the
State Superintendent
of Public Instruction district level.
•Six are compliance
indicators and eight
are performance
indicators.
•The compliance
indicators must be
used as a part of the
LEAs compliance
determination
5
JACK O’CONNELL
State Superintendent
of Public Instruction
Local reports are posted on the web.
The Annual Performance Report
Measures can be found on the CDE
website at:
http://www.cde.ca.gov/sp/se/ds/
6
JACK O’CONNELL
State Superintendent
of Public Instruction
The 2007-08 Annual
Performance Report Measures
have been reformatted
The first page includes district
enrollment information.
7
JACK O’CONNELL
State Superintendent
of Public Instruction
Each indicator includes
general definition and
calculations as well as the raw
data used to make the
calculation.
8
JACK O’CONNELL
State Superintendent
of Public Instruction
The indicator tables include the
annual target and whether the
district met the target or not.
9
JACK O’CONNELL
State Superintendent
of Public Instruction
Compliance
Determinations
10
Overall Determinations
34 CFR 300.603 (b) Determination—(1) General.
JACK O’CONNELL
State Superintendent Based on the information provided by the State in the
of Public Instruction
State’s annual performance report, information
obtained through monitoring visits, and any other
public information made available, the Secretary
determines if the State—
(i) Meets the requirements and purposes of Part B of
the Act;
(ii) Needs assistance in implementing the
requirements of Part B of the Act;
(iii) Needs intervention in implementing the
requirements of Part B of the Act; or
(iv) Needs substantial intervention in implementing
the requirements of Part B of the Act. 11
Enforcement actions
JACK O’CONNELL
• 34 CFR 300.600 (a) The State must
State Superintendent
of Public Instruction
monitor the implementation of this part,
enforce this part in accordance with
– 300.604(a)(1) (provide TA)
– § 300.604(a)(3) (impose special conditions)
– § 300.604(b)(2)(i) (corrective action or
improvement plan)
– § 300.604(b)(2)(v) (withhold payments)
– § 300.604(c)(2) (withhold payments
12
States Must Consider
JACK O’CONNELL
State Superintendent
of Public Instruction • Performance on compliance indicators;
• Whether data submitted by LEAs/EIS
programs is valid, reliable, and timely;
• Uncorrected noncompliance from other
sources; and
• Any audit findings.
• In addition, States could also consider:
• Performance on performance
indicators; and
• Other information.
13
California Compliance Determinations
Are Being Based On:
JACK O’CONNELL
State Superintendent
of Public Instruction
Timely Correction of Noncompliance
Timely and Complete Reporting
Compliance Indicators
• Indicator 4: Suspension/Expulsion
• Indicator 9: Overall Disproportionality
• Indicator 10: Disproportionality by Disability
• Indicator 11: Initial Evaluation
• Indicator 12: Part C to Part B Transition
• Indicator 13: Secondary Transition
Audit Findings
14
As Required by IDEA, CDE prepares
a Compliance Determination for each
district. It includes consideration of
Compliance Indicators:
JACK O’CONNELL
State Superintendent
#4 – Suspension/Expulsion
of Public Instruction
#9 – Disproportionality
#10 – Disproportionality by
xxxxxxxxxxxxxxxxxxxxxx
Disability
xxxxxxxxxxxxxxxxxxxxxxxxxxxx
#11 – Initial Assessment
# 12 –Transition at age 3
# 13 – Secondary Transition
Timely Correction of Noncompliance
Timely and Accurate Reporting
Audits
15
JACK O’CONNELL
The Compliance
State Superintendent
of Public Instruction
Determination Letter
contains a summary
table with information xxxxxxxxxxxxxxxxxxxxxxxxxxx
about each of the xxxxxxxxxxxxxxxxxxxxxxxxxxx
indicators evaluated to
make the overall
Compliance
Determination: Data,
Score, and Indicator
Determination
16
The table also
includes information
JACK O’CONNELL
about Timely
State Superintendent
of Public Instruction
Correction of
Noncompliance,
Timely and Complete
Reporting, and Audit
Findings. The overall
score is the average
of all the areas with a
score. The numerical
score translates into
an overall
determination status.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
17
The determination
of timely and
JACK O’CONNELL
complete recording
State Superintendent
of Public Instruction
is based on another
table that captures
information about
data that must be
submitted to CDE.
SELPA level reports
are associated with
all of the districts in
the SELPA.
18
Each report
submitted is rated
JACK O’CONNELL
for timeliness and
State Superintendent
of Public Instruction
completeness on
the due date and
receives a “1” or a
“0”. The overall
percentage is
based on the sum
of 1’s and 0’s
divided by the
number of cells with
a rating.
19
The overall
percentage from the
JACK O’CONNELL
timely and complete
State Superintendent
of Public Instruction
reporting table is
entered into the
Compliance
Determination and
becomes part of the
overall Compliance
Determination.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
20
JACK O’CONNELL
State Superintendent
The district is also sent information
of Public Instruction
about calculation of the data and
the criteria used to rate each
indicator.
21
Compliance Determinations
and MOE Reduction
JACK O’CONNELL
State Superintendent
of Public Instruction • If the total Federal grant in FY 2009 exceeds the
amount received in FY 2008, the LEA may be eligible to
reduce their maintenance of effort level by up to 50
percent of this increase.
• If, in making its annual compliance determinations, an
SEA determines that an LEA is not meeting the
requirements of Part B, the SEA must prohibit that LEA
from reducing its MOE for any fiscal year (no MOE
reduction if the LEA’s determination is Needs
Assistance, Needs Intervention, or Needs Substantial
Intervention)
• Finally, an LEA that is required to use 15 percent of its
IDEA Part B allocation on CEIS because of significant
disproportionality, will not be able to reduce local MOE 22
JACK O’CONNELL
State Superintendent
of Public Instruction
Noncompliance Findings
23
Findings of Noncompliance
based on CASEMIS data
JACK O’CONNELL
State Superintendent
of Public Instruction
• OSEP expects CDE to make findings of noncompliance based
on data supplied to CDE through CASEMIS. (see OSEP FAQ
on compliance #8 at http://spp-apr-
calendar.rrfcnetwork.org/explorer/view/id/530.)
• Previously, CDE sent letters related to annual IEP timelines
and triennial reviews.
• Now CDE is expected to send findings of noncompliance and
corrective action plans for items calculated through the
CASEMIS data submissions. Specifically, findings will be
made related to
– Indicator #4 – Suspension and Expulsion,
– Indicator #9 – Disproportionality Overall,
– Indicator #10 - Disproportionality by Disability,
– Indicator #11 - Initial Evaluation,
– Indicator #12 - Transition from Part C to Part B, and
– Indicator #13 - Post Secondary Transition.
24
FREQUENTLY ASKED QUESTIONS REGARDING IDENTIFICATION
AND CORRECTION OF NONCOMPLIANCE AND REPORTING ON
CORRECTION IN THE STATE PERFORMANCE PLAN (SPP)/ANNUAL
PERFORMANCE REPORT (APR)
SEPTEMBER 3, 2008
JACK O’CONNELL
State Superintendent
of Public Instruction
8. Must a State make a finding of noncompliance if the
State receives data through its database that show
noncompliance with the requirements of the IDEA?
Yes, consistent with the response to question 5, above, a
State must account for all noncompliance, whether
collected through the State’s on-site monitoring system,
other monitoring processes such as self-assessment or
desk review of records, data system, or statewide
representative sample or 618 data. If a State examines
data through its database and determines that they show
noncompliance with the requirements of the IDEA, the
State must make a finding and require correction as soon
as possible, and in no case later than one year after the
State's identification (the State’s written notification to the
LEA or EIS program of the finding of noncompliance). 25
NC for Indicators 4,9,10
JACK O’CONNELL
State Superintendent
of Public Instruction
• Will be based on surveys completed
December 08 (based on 2007-08 data)
• Letter will be sent to districts:
– Recapping the NC findings that they
reported;
– Summarizing the corrective actions
received; and
– Documentation of correction that is
expected
– Timelines for correction and reporting
26
NCs for Indicators 11
• Will be based on December 2007 CASEMIS data.
JACK O’CONNELL
State Superintendent
• NCs will be calculated using Indicator 11 calcs
of Public Instruction
A-28 PRNT_CSNT – A-29 INIT_EVAL <= 60 days
• Students reported through survey as actually being
on time will be eliminated from the calculation.
• A letter will be sent to each district
– Making a finding of noncompliance
– Documentation of correction that is expected
– Timelines for correction and reporting
27
NCs for Indicator 12
• Will be based on June 2008 CASEMIS data and
JACK O’CONNELL
2007-08 data set from DDS.
State Superintendent
of Public Instruction • NCs will be calculated using Indicator 12 calcs –
children previously served in Part C who were
referred before their 3rd birthday (minus 60 days)
and
A-29 INIT_EVAL <= 3rd Birthday
• Students reported through survey as actually being
on time will be eliminated from the calculation.
• A letter will be sent to each district
– Making a finding of noncompliance
– Documentation of correction that is expected
– Timelines for correction and reporting
28
NCs for Indicator 13
• Will be based on December 2007 CASEMIS data.
JACK O’CONNELL
State Superintendent
• NCs will be calculated using Indicator 13 calcs –
of Public Instruction
Students aged 16 years and older for whom
TRAN_GOAL1 is blank or is code 100 (None)
• Students reported through survey as actually being
on time will be eliminated from the calculation.
• A letter will be sent to each district
– Making a finding of noncompliance
– Documentation of correction that is expected
– Timelines for correction and reporting
29
JACK O’CONNELL
State Superintendent
of Public Instruction
Disproportionality
30
Requirements in IDEA
• Monitor disproportionate representation
JACK O’CONNELL
– Over and Under
State Superintendent
of Public Instruction
– Overall, Disability, Suspension and Expulsion,
Placement
• Calculate and report on SPP Indicators
– #4 Suspension and Expulsion
– #9 Overall Disproportionality
– #10 Disproportionality by Disability
• Determine which districts are significantly
disproportionate
– Overall, Disability, Suspension and Expulsion,
Placement
– Direct them to use 15% of their IDEA grant to address
the disproportionality 31
Monitor
• IDEA requires calculations of disproportionate
representation related to
JACK O’CONNELL – Child Find
State Superintendent
of Public Instruction
– Disability
– Placement
– Discipline
• If a district is determined to have disproportionate
representation, then the SEA must conduct a review of
policies, procedures and practices related to
– Child Find, Assessment, IEP development, or in the case
of discipline
– Suspension and Expulsion, Positive Behavior Intervention,
Due Process
• If noncompliance is identified the SEA must ensure that
policies, procedures and practices are corrected
• Must be done, regardless of SPP requirements
32
SPP Indicators 4b, 9 and 10
JACK O’CONNELL
• SPP requires calculation of
State Superintendent
of Public Instruction
disproportionate representation and
calculation of the percent of districts
whose disproportionate representation
is due to inappropriate policies,
procedures and practices.
• LEA level calculations are reported to
the public
33
Significant Disproportionality
JACK O’CONNELL
State Superintendent
of Public Instruction • IDEA requires calculations of significant disproportionality
related to
– Child Find
– Disability
– Placement
– Discipline
• District is considered significantly disproportionate if they fail
on any one calculation
• State has responsibility of determining calculation
• Does not have to use the same calculation as for monitoring
or the SPP
• State must direct district to use 15% of IDEA grant to address
disproportionality
34
Disparity Index
JACK O’CONNELL
State Superintendent
of Public Instruction
35
E-Formula
• As of the last SPP we have adopted the E-
formula:
JACK O’CONNELL
State Superintendent
of Public Instruction
The E-formula is defined as:
E = A + SQRT [A*(100-A)/N]
• E = Maximum percentage of the total special education
enrollment in a district allowed for a specific ethnic
group
• A = Percentage of the same ethnic group in general
education in the district
• N = The total special education enrollment in a district,
as defined in E.
36
An Example – Upper Value
JACK O’CONNELL
State Superintendent
of Public Instruction
E = A + SQRT [A*(100-A)/N]
N= Total SPED Enrollment of
the District (5,000)
1 E for African Am = 20.8 + SQRT(20.8*(100-20.8)/5,000)
= 21.37 37
An Example – Lower Value
JACK O’CONNELL
State Superintendent
of Public Instruction
E = A - SQRT [A*(100-A)/N]
N= Total SPED Enrollment of
the District (5,000)
1 E for African Am = 20.8 - SQRT(20.8*(100-20.8)/5,000)
= 20.23 38
Disproportionate
Representation
JACK O’CONNELL
• Over and Under Representation
State Superintendent
of Public Instruction
• Fail calculation in any one cell of
indicator
• Two tests
– Fail Disparity Index for prior year
– Fail e-formula either maximum or
minimum at the 8 standard error level
• Required to complete a review of
policies, procedures and practices
39
Screen Shot
JACK O’CONNELL
State Superintendent
of Public Instruction
40
Significant
Disproportionality
JACK O’CONNELL
• Over representation only
State Superintendent
of Public Instruction
• Fail calculation in any of the four areas
• Two tests
– Fail Disparity Index for last 3 years
– Exceed maximum e-formula value at
the 8 standard error level
• Directed to use 15% of IDEA grant to
address disproportionality
41
Three year Disparity Calculations
JACK O’CONNELL
State Superintendent
of Public Instruction
42
E-formula at 8 standard errors over
JACK O’CONNELL
State Superintendent
of Public Instruction
JACK O’CONNELL
State Superintendent
of Public Instruction
SPP/APR Changes
CASEMIS Webinar
Spring 2009
CALIFORNIA DEPARTMENT OF EDUCATION
Jack O’Connell, State Superintendent of Public Instruction
In February OSEP
unveiled new changes
to the SPP and APR
JACK O’CONNELL
State Superintendent
of Public Instruction
46
Several Types of Changes
are in the Works
JACK O’CONNELL
State Superintendent
of Public Instruction – Alignment to ESEA calculations (formerly
known as NCLB)
– Lag year added to some indicators
– Old indicators coming (back) online
– Changed indicators
– Preschool LRE data collection
– Disproportionality Calculations
– Significant Disproportionality Calculations
47
Alignment to ESEA
JACK O’CONNELL • Indicator 1 – Graduation
State Superintendent
of Public Instruction – Use same data as reported to ESEA
– Cohort rate
– No change to CASEMIS – still report exits to 618
• Indicator 2 – Drop out
– Use same data as reported to ESEA
– Cohort rate
– No change to CASEMIS – still report exits to 618
• Indicator 3 – Assessment
– Use same data as reported to ESEA
– Already use ESEA data – no change to CASEMIS
• CDE will need to establish new targets and benchmarks
for Graduation and Drop Out
48
Dates Used in SPP
• FFY 2008 = 2008-09 School Year
• FFY 2008 is generally due February 1, 2010
JACK O’CONNELL – Except for Indicator 14 when we report on post school
State Superintendent
of Public Instruction education and work for students who exited high school
the previous year (2007-08)
– Except for Indicator 15 when we report on findings made
the previous year (2007-08) that are due to be corrected in
the reporting year (2008-09).
– New Lag Year Indicators (2007-08)
• Indicator 1 – Graduation aligned to ESEA in prior year
• Indicator 2 – Drop Out aligned to ESEA in prior year
• Indicators 4A & 4B – Discipline and Discipline by
Disability
49
Lag Year
• OSEP instituting a “lag” year for Indicators –
JACK O’CONNELL
– 1-Graduation,
State Superintendent
of Public Instruction
– 2-Drop Out, and
– 4A & B Discipline and Discipline by
Disability
• CDE will report data from the year prior to the
FFY – 2007-08 data rather than 2008-09.
• Data for the lag year indicators will be one
year older than the other data contained in the
APR Indicator Reports and for Compliance
Indicators.
50
Changed Indicators
Indicator
JACK O’CONNELL
Change First Reported to OSEP
Graduation
1State Superintendent Same as ESEA FFY 2008 APR due 2/1/10.
of Public Instruction
2 Drop Out Same as ESEA FFY 2008 APR due 2/1/10.
4B Discipline by Ethnicity New indicator FFY 2009 SPP due 2/1/11***
6 - Preschool LRE Feb 2010 618 Data ***
New data re: hours in PS FFY 2009 SPP due 2/1/11
12 - C to B Transition New Exception FFY 2008 SPP due 2/1/10
13- Secondary Transition Major component changes FFY 2009 SPP due 2/1/11.***
14 - Post Secondary Education and New measures, calculation FFY 2009 SPP due 2/1/11***
Employment and definitions
*** Will require additional data collection. Under discussion with SELPA
51
Old Indicators Coming Online
• Indicator 4.B. - Discipline by Disability
– Will calculate over and under representation of students by
JACK O’CONNELL
State Superintendent
ethnicity in the pool of students suspended/expelled for 10
of Public Instruction
days or more
– Will require review of policies, procedures and practices
– Will report only those with noncompliant policies
procedures and practices
– Compliance indicator – 0% tolerance.
• Indicator 6 – Preschool LRE
– Will be calculated using new 618 definitions for students
served in regular preschool – location where special ed
services are provided to students in regular preschool more
or less than 10 hours
– Will establish new benchmarks and targets
• Indicator 7 – Preschool Assessment
– Will calculate new benchmarks and targets per OSEP
instructions – two targets per developmental area.
– Will begin reporting in APR and in SPP/APR Indicators
52
CASEMIS Changes and the
SPP
JACK O’CONNELL
• CASEMIS Changes due to SPP
State Superintendent
of Public Instruction
– Preschool LRE
– Secondary Transition
– Post Secondary Education and
Employment
• Other Changes due to SPP
– New Baselines and Targets
– Monitoring
53
JACK O’CONNELL
State Superintendent
of Public Instruction
Preschool LRE
54
New federal reporting
JACK O’CONNELL
State Superintendent requirement – need to
of Public Instruction
collect where child
receives special ed
services and the
amount of time the
child attends a regular
early childhood
program
55
JACK O’CONNELL
State Superintendent
of Public Instruction
JACK O’CONNELL
State Superintendent
of Public Instruction
Secondary Transition
57
What they want: What we have:
A-47 TRAN_GOAL1 A post-secondary
JACK O’CONNELL transition service goal in which the student
State Superintendent
of Public Instruction is participating or has participated during
the school year
Definition:For students 15 years and older
(younger if appropriate), a post-secondary
transition service goal in which the student
is participating or has participated during
the school year.
Purpose:To comply with the requirements
under20 U.S.C. 1414 (d) (1) (A) (i)(VIII)
(aa), 1416 (a)(3)(B)
100 None
200 Training
300 Education
400 Employment
500 Independent living skills 58
JACK O’CONNELL
State Superintendent
of Public Instruction
We can use monitoring
data for a year (which
already includes most of
the items). This would buy
us some time to think
about what we want to
gather as a state.
59
JACK O’CONNELL
State Superintendent
of Public Instruction
Post Secondary Outcomes
60
Definitions and rules have
changed for next June. CDE is
JACK O’CONNELL
State Superintendent
of Public Instruction
assembling a workgroup to
develop additional information
and assistance
61
JACK O’CONNELL
State Superintendent
of Public Instruction
Questions?
62
