CASEMIS Changes and District Accountability

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					Local Accountability Under IDEA

                          CASEMIS Webinar
                            Spring 2009


CALIFORNIA DEPARTMENT OF EDUCATION
Jack O’Connell, State Superintendent of Public Instruction
                         Local IDEA Accountability Process
                                                      Six year plan. Originally
                           State Performance Plan     submitted Dec. 2005.
                            Indicators and Targets    Established original targets,
JACK O’CONNELL                                        benchmarks and improvement
 State Superintendent
 of Public Instruction
                                                      activities.

                                                      Annual report of LEA
                             LEA Data Reports         performance on targets and
                                                      benchmarks established in SPP.


                                                      Annual evaluation of LEA’s
                                                      compliance status. Includes
                               LEA Compliance         review of timely correction of
                                Determinations        N/C, timely/complete reporting,
                                                      LEA status in compliance
                                                      indicators, and audit findings.


                         Monitoring       Sanctions   Compliance determinations are
                                                      used to identify LEAs for
                                                      monitoring, for monitoring plans,
                                                      and to identify needs for
                                                      sanctions as specified in IDEA

                                                                                    2
                         Local Accountability Reports
JACK O’CONNELL


                         • Several reports flow from the SPP
 State Superintendent
 of Public Instruction




                           and APR about LEAs:
                           – APR Indicators
                           – Compliance Determinations
                           – Noncompliance Findings
                           – Significant Disproportionality



                                                               3
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         APR Indicators




                                          4
                         •The IDEA requires
                         that CDE publicly
                         report on the first 14
JACK O’CONNELL           indicators at the
 State Superintendent
 of Public Instruction   district level.
                         •Six are compliance
                         indicators and eight
                         are performance
                         indicators.
                         •The compliance
                         indicators must be
                         used as a part of the
                         LEAs compliance
                         determination



                                                  5
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Local reports are posted on the web.
                         The Annual Performance Report
                         Measures can be found on the CDE
                         website at:

                         http://www.cde.ca.gov/sp/se/ds/




                                                                6
JACK O’CONNELL
 State Superintendent
 of Public Instruction

The 2007-08 Annual
Performance Report Measures
have been reformatted
The first page includes district
enrollment information.




                                   7
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Each indicator includes
                         general definition and
                         calculations as well as the raw
                         data used to make the
                         calculation.




                                                      8
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         The indicator tables include the
                         annual target and whether the
                         district met the target or not.




                                                            9
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                          Compliance
                         Determinations




                                          10
                                 Overall Determinations
                         34 CFR 300.603 (b) Determination—(1) General.
JACK O’CONNELL
 State Superintendent    Based on the information provided by the State in the
 of Public Instruction
                         State’s annual performance report, information
                         obtained through monitoring visits, and any other
                         public information made available, the Secretary
                         determines if the State—
                         (i) Meets the requirements and purposes of Part B of
                         the Act;
                         (ii) Needs assistance in implementing the
                         requirements of Part B of the Act;
                         (iii) Needs intervention in implementing the
                         requirements of Part B of the Act; or
                         (iv) Needs substantial intervention in implementing
                         the requirements of Part B of the Act.                  11
                              Enforcement actions
JACK O’CONNELL

                         • 34 CFR 300.600 (a) The State must
 State Superintendent
 of Public Instruction




                           monitor the implementation of this part,
                           enforce this part in accordance with
                           – 300.604(a)(1) (provide TA)
                           – § 300.604(a)(3) (impose special conditions)
                           – § 300.604(b)(2)(i) (corrective action or
                             improvement plan)
                           – § 300.604(b)(2)(v) (withhold payments)
                           – § 300.604(c)(2) (withhold payments

                                                                       12
                             States Must Consider
JACK O’CONNELL
 State Superintendent
 of Public Instruction   • Performance on compliance indicators;
                         • Whether data submitted by LEAs/EIS
                           programs is valid, reliable, and timely;
                         • Uncorrected noncompliance from other
                           sources; and
                         • Any audit findings.
                         • In addition, States could also consider:
                         • Performance on performance
                           indicators; and
                         • Other information.
                                                                  13
                         California Compliance Determinations
                                  Are Being Based On:
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         Timely Correction of Noncompliance
                         Timely and Complete Reporting
                         Compliance Indicators
                               •   Indicator 4: Suspension/Expulsion
                               •   Indicator 9: Overall Disproportionality
                               •   Indicator 10: Disproportionality by Disability
                               •   Indicator 11: Initial Evaluation
                               •   Indicator 12: Part C to Part B Transition
                               •   Indicator 13: Secondary Transition
                         Audit Findings

                                                                                    14
As Required by IDEA, CDE prepares
a Compliance Determination for each
district. It includes consideration of
Compliance Indicators:
JACK O’CONNELL
 State Superintendent
     #4 – Suspension/Expulsion
 of Public Instruction


     #9 – Disproportionality
    #10 – Disproportionality by
                                                       xxxxxxxxxxxxxxxxxxxxxx
               Disability
                                         xxxxxxxxxxxxxxxxxxxxxxxxxxxx
    #11 – Initial Assessment
    # 12 –Transition at age 3
    # 13 – Secondary Transition
Timely Correction of Noncompliance
Timely and Accurate Reporting
Audits




                                                                                15
JACK O’CONNELL
 The Compliance
 State Superintendent
 of Public Instruction
 Determination Letter
 contains a summary
 table with information                                  xxxxxxxxxxxxxxxxxxxxxxxxxxx


 about each of the         xxxxxxxxxxxxxxxxxxxxxxxxxxx


 indicators evaluated to
 make the overall
 Compliance
 Determination: Data,
 Score, and Indicator
 Determination




                                                                                       16
    The table also
    includes information
JACK O’CONNELL
    about Timely
 State Superintendent
  of Public Instruction
    Correction of
    Noncompliance,
    Timely and Complete
    Reporting, and Audit
    Findings. The overall
    score is the average
    of all the areas with a
    score. The numerical
    score translates into
    an overall
    determination status.
                              xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx




                                                       17
         The determination
         of timely and
JACK O’CONNELL
         complete recording
 State Superintendent
  of Public Instruction

         is based on another
         table that captures
         information about
         data that must be
         submitted to CDE.
         SELPA level reports
         are associated with
         all of the districts in
         the SELPA.




                                   18
         Each report
         submitted is rated
JACK O’CONNELL
         for timeliness and
 State Superintendent
  of Public Instruction
         completeness on
         the due date and
         receives a “1” or a
         “0”. The overall
         percentage is
         based on the sum
         of 1’s and 0’s
         divided by the
         number of cells with
         a rating.




                                19
    The overall
    percentage from the
JACK O’CONNELL
    timely and complete
 State Superintendent
  of Public Instruction
    reporting table is
    entered into the
    Compliance
    Determination and
    becomes part of the
    overall Compliance
    Determination.




                          xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx




                                                   20
JACK O’CONNELL
 State Superintendent
          The district is also sent information
 of Public Instruction


          about calculation of the data and
          the criteria used to rate each
          indicator.




                                                  21
                           Compliance Determinations
                             and MOE Reduction
JACK O’CONNELL
 State Superintendent
 of Public Instruction   • If the total Federal grant in FY 2009 exceeds the
                           amount received in FY 2008, the LEA may be eligible to
                           reduce their maintenance of effort level by up to 50
                           percent of this increase.
                         • If, in making its annual compliance determinations, an
                           SEA determines that an LEA is not meeting the
                           requirements of Part B, the SEA must prohibit that LEA
                           from reducing its MOE for any fiscal year (no MOE
                           reduction if the LEA’s determination is Needs
                           Assistance, Needs Intervention, or Needs Substantial
                           Intervention)
                         • Finally, an LEA that is required to use 15 percent of its
                           IDEA Part B allocation on CEIS because of significant
                           disproportionality, will not be able to reduce local MOE 22
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Noncompliance Findings




                                                  23
                             Findings of Noncompliance
                              based on CASEMIS data
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         •   OSEP expects CDE to make findings of noncompliance based
                             on data supplied to CDE through CASEMIS. (see OSEP FAQ
                             on compliance #8 at http://spp-apr-
                             calendar.rrfcnetwork.org/explorer/view/id/530.)
                         •   Previously, CDE sent letters related to annual IEP timelines
                             and triennial reviews.
                         •   Now CDE is expected to send findings of noncompliance and
                             corrective action plans for items calculated through the
                             CASEMIS data submissions. Specifically, findings will be
                             made related to
                              –   Indicator #4 – Suspension and Expulsion,
                              –   Indicator #9 – Disproportionality Overall,
                              –   Indicator #10 - Disproportionality by Disability,
                              –   Indicator #11 - Initial Evaluation,
                              –   Indicator #12 - Transition from Part C to Part B, and
                              –   Indicator #13 - Post Secondary Transition.


                                                                                          24
                          FREQUENTLY ASKED QUESTIONS REGARDING IDENTIFICATION
                           AND CORRECTION OF NONCOMPLIANCE AND REPORTING ON
                         CORRECTION IN THE STATE PERFORMANCE PLAN (SPP)/ANNUAL
                                       PERFORMANCE REPORT (APR)
                                               SEPTEMBER 3, 2008
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                           8. Must a State make a finding of noncompliance if the
                               State receives data through its database that show
                               noncompliance with the requirements of the IDEA?
                               Yes, consistent with the response to question 5, above, a
                               State must account for all noncompliance, whether
                               collected through the State’s on-site monitoring system,
                               other monitoring processes such as self-assessment or
                               desk review of records, data system, or statewide
                               representative sample or 618 data. If a State examines
                               data through its database and determines that they show
                               noncompliance with the requirements of the IDEA, the
                               State must make a finding and require correction as soon
                               as possible, and in no case later than one year after the
                               State's identification (the State’s written notification to the
                               LEA or EIS program of the finding of noncompliance). 25
                          NC for Indicators 4,9,10
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         • Will be based on surveys completed
                           December 08 (based on 2007-08 data)
                         • Letter will be sent to districts:
                           – Recapping the NC findings that they
                             reported;
                           – Summarizing the corrective actions
                             received; and
                           – Documentation of correction that is
                             expected
                           – Timelines for correction and reporting

                                                                      26
                                 NCs for Indicators 11
                         • Will be based on December 2007 CASEMIS data.
JACK O’CONNELL
 State Superintendent
                         • NCs will be calculated using Indicator 11 calcs
 of Public Instruction




                          A-28 PRNT_CSNT – A-29 INIT_EVAL <= 60 days

                         • Students reported through survey as actually being
                           on time will be eliminated from the calculation.
                         • A letter will be sent to each district
                            – Making a finding of noncompliance
                            – Documentation of correction that is expected
                            – Timelines for correction and reporting



                                                                             27
                                  NCs for Indicator 12
                         • Will be based on June 2008 CASEMIS data and
JACK O’CONNELL
                           2007-08 data set from DDS.
 State Superintendent
 of Public Instruction   • NCs will be calculated using Indicator 12 calcs –
                           children previously served in Part C who were
                           referred before their 3rd birthday (minus 60 days)
                           and

                                    A-29 INIT_EVAL <= 3rd Birthday

                         • Students reported through survey as actually being
                           on time will be eliminated from the calculation.
                         • A letter will be sent to each district
                            – Making a finding of noncompliance
                            – Documentation of correction that is expected
                            – Timelines for correction and reporting
                                                                             28
                                  NCs for Indicator 13
                         • Will be based on December 2007 CASEMIS data.
JACK O’CONNELL
 State Superintendent
                         • NCs will be calculated using Indicator 13 calcs –
 of Public Instruction




                             Students aged 16 years and older for whom
                             TRAN_GOAL1 is blank or is code 100 (None)

                         • Students reported through survey as actually being
                           on time will be eliminated from the calculation.
                         • A letter will be sent to each district
                            – Making a finding of noncompliance
                            – Documentation of correction that is expected
                            – Timelines for correction and reporting

                                                                             29
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Disproportionality




                                              30
                             Requirements in IDEA
                         • Monitor disproportionate representation
JACK O’CONNELL
                            – Over and Under
 State Superintendent
 of Public Instruction
                            – Overall, Disability, Suspension and Expulsion,
                              Placement

                         • Calculate and report on SPP Indicators
                            – #4 Suspension and Expulsion
                            – #9 Overall Disproportionality
                            – #10 Disproportionality by Disability

                         • Determine which districts are significantly
                           disproportionate
                            – Overall, Disability, Suspension and Expulsion,
                              Placement
                            – Direct them to use 15% of their IDEA grant to address
                              the disproportionality                             31
                                              Monitor
                         • IDEA requires calculations of disproportionate
                           representation related to
JACK O’CONNELL               – Child Find
 State Superintendent
 of Public Instruction
                             – Disability
                             – Placement
                             – Discipline
                         • If a district is determined to have disproportionate
                           representation, then the SEA must conduct a review of
                           policies, procedures and practices related to
                            – Child Find, Assessment, IEP development, or in the case
                              of discipline
                            – Suspension and Expulsion, Positive Behavior Intervention,
                              Due Process
                         • If noncompliance is identified the SEA must ensure that
                           policies, procedures and practices are corrected
                         • Must be done, regardless of SPP requirements

                                                                                     32
                         SPP Indicators 4b, 9 and 10
JACK O’CONNELL

                         • SPP requires calculation of
 State Superintendent
 of Public Instruction




                           disproportionate representation and
                           calculation of the percent of districts
                           whose disproportionate representation
                           is due to inappropriate policies,
                           procedures and practices.
                         • LEA level calculations are reported to
                           the public

                                                                     33
                             Significant Disproportionality
JACK O’CONNELL
 State Superintendent
 of Public Instruction   •   IDEA requires calculations of significant disproportionality
                             related to
                              – Child Find
                              – Disability
                              – Placement
                              – Discipline
                         •   District is considered significantly disproportionate if they fail
                             on any one calculation
                         •   State has responsibility of determining calculation
                         •   Does not have to use the same calculation as for monitoring
                             or the SPP
                         •   State must direct district to use 15% of IDEA grant to address
                             disproportionality

                                                                                              34
                         Disparity Index
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                                           35
                                           E-Formula
                         • As of the last SPP we have adopted the E-
                           formula:
JACK O’CONNELL
 State Superintendent
 of Public Instruction


                            The E-formula is defined as:

                                 E = A + SQRT [A*(100-A)/N]

                         • E = Maximum percentage of the total special education
                           enrollment in a district allowed for a specific ethnic
                           group
                         • A = Percentage of the same ethnic group in general
                           education in the district
                         • N = The total special education enrollment in a district,
                           as defined in E.

                                                                                  36
                         An Example – Upper Value

JACK O’CONNELL
 State Superintendent
 of Public Instruction




                             E = A + SQRT [A*(100-A)/N]

                                                          N= Total SPED Enrollment of
                                                          the District (5,000)



        1 E for African Am = 20.8 + SQRT(20.8*(100-20.8)/5,000)
                             = 21.37                                                37
                         An Example – Lower Value

JACK O’CONNELL
 State Superintendent
 of Public Instruction




                             E = A - SQRT [A*(100-A)/N]

                                                          N= Total SPED Enrollment of
                                                          the District (5,000)



        1 E for African Am = 20.8 - SQRT(20.8*(100-20.8)/5,000)
                             = 20.23                                                38
                                 Disproportionate
                                 Representation
JACK O’CONNELL

                         • Over and Under Representation
 State Superintendent
 of Public Instruction




                         • Fail calculation in any one cell of
                           indicator
                         • Two tests
                            – Fail Disparity Index for prior year
                            – Fail e-formula either maximum or
                              minimum at the 8 standard error level
                         • Required to complete a review of
                           policies, procedures and practices
                                                                 39
                         Screen Shot
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                                       40
                                   Significant
                                Disproportionality
JACK O’CONNELL

                         • Over representation only
 State Superintendent
 of Public Instruction




                         • Fail calculation in any of the four areas
                         • Two tests
                            – Fail Disparity Index for last 3 years
                            – Exceed maximum e-formula value at
                              the 8 standard error level
                         • Directed to use 15% of IDEA grant to
                           address disproportionality
                                                                   41
                         Three year Disparity Calculations




JACK O’CONNELL
 State Superintendent
 of Public Instruction




                                                             42
          E-formula at 8 standard errors over




JACK O’CONNELL
 State Superintendent
 of Public Instruction
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                SPP/APR Changes


                           CASEMIS Webinar
                             Spring 2009



CALIFORNIA DEPARTMENT OF EDUCATION
Jack O’Connell, State Superintendent of Public Instruction
                         In February OSEP
                         unveiled new changes
                         to the SPP and APR


JACK O’CONNELL
 State Superintendent
 of Public Instruction




                                                46
                         Several Types of Changes
                             are in the Works
JACK O’CONNELL
 State Superintendent
 of Public Instruction   – Alignment to ESEA calculations (formerly
                           known as NCLB)
                         – Lag year added to some indicators
                         – Old indicators coming (back) online
                         – Changed indicators
                         – Preschool LRE data collection
                         – Disproportionality Calculations
                         – Significant Disproportionality Calculations



                                                                         47
                                 Alignment to ESEA
JACK O’CONNELL           •   Indicator 1 – Graduation
 State Superintendent
 of Public Instruction        – Use same data as reported to ESEA
                              – Cohort rate
                              – No change to CASEMIS – still report exits to 618
                         •   Indicator 2 – Drop out
                              – Use same data as reported to ESEA
                              – Cohort rate
                              – No change to CASEMIS – still report exits to 618
                         •   Indicator 3 – Assessment
                              – Use same data as reported to ESEA
                              – Already use ESEA data – no change to CASEMIS

                         • CDE will need to establish new targets and benchmarks
                           for Graduation and Drop Out


                                                                                   48
                                 Dates Used in SPP
                        • FFY 2008 = 2008-09 School Year
                        • FFY 2008 is generally due February 1, 2010
JACK O’CONNELL             – Except for Indicator 14 when we report on post school
 State Superintendent
  of Public Instruction      education and work for students who exited high school
                             the previous year (2007-08)
                           – Except for Indicator 15 when we report on findings made
                             the previous year (2007-08) that are due to be corrected in
                             the reporting year (2008-09).
                           – New Lag Year Indicators (2007-08)
                               • Indicator 1 – Graduation aligned to ESEA in prior year
                               • Indicator 2 – Drop Out aligned to ESEA in prior year
                               • Indicators 4A & 4B – Discipline and Discipline by
                                 Disability




                                                                                    49
                                         Lag Year
                         • OSEP instituting a “lag” year for Indicators –
JACK O’CONNELL

                            – 1-Graduation,
 State Superintendent
 of Public Instruction



                            – 2-Drop Out, and
                            – 4A & B Discipline and Discipline by
                              Disability
                         • CDE will report data from the year prior to the
                           FFY – 2007-08 data rather than 2008-09.
                         • Data for the lag year indicators will be one
                           year older than the other data contained in the
                           APR Indicator Reports and for Compliance
                           Indicators.


                                                                         50
                         Changed Indicators
             Indicator
JACK O’CONNELL
                                             Change                     First Reported to OSEP
  Graduation
1State Superintendent               Same as ESEA                  FFY 2008 APR due 2/1/10.
 of Public Instruction
2 Drop Out                          Same as ESEA                  FFY 2008 APR due 2/1/10.
4B Discipline by Ethnicity          New indicator                 FFY 2009 SPP due 2/1/11***

6 - Preschool LRE                                            Feb 2010 618 Data ***
                                    New data re: hours in PS FFY 2009 SPP due 2/1/11
12 - C to B Transition              New Exception            FFY 2008 SPP due 2/1/10
13- Secondary Transition            Major component changes FFY 2009 SPP due 2/1/11.***

14 - Post Secondary Education and New measures, calculation FFY 2009 SPP due 2/1/11***
Employment                        and definitions
*** Will require additional data collection. Under discussion with SELPA




                                                                                                 51
                         Old Indicators Coming Online
                         •   Indicator 4.B. - Discipline by Disability
                              – Will calculate over and under representation of students by
JACK O’CONNELL
 State Superintendent
                                 ethnicity in the pool of students suspended/expelled for 10
 of Public Instruction
                                 days or more
                              – Will require review of policies, procedures and practices
                              – Will report only those with noncompliant policies
                                 procedures and practices
                              – Compliance indicator – 0% tolerance.
                         •   Indicator 6 – Preschool LRE
                              – Will be calculated using new 618 definitions for students
                                 served in regular preschool – location where special ed
                                 services are provided to students in regular preschool more
                                 or less than 10 hours
                              – Will establish new benchmarks and targets
                         •   Indicator 7 – Preschool Assessment
                              – Will calculate new benchmarks and targets per OSEP
                                 instructions – two targets per developmental area.
                              – Will begin reporting in APR and in SPP/APR Indicators
                                                                                        52
                         CASEMIS Changes and the
                                  SPP
JACK O’CONNELL

                         • CASEMIS Changes due to SPP
 State Superintendent
 of Public Instruction




                           – Preschool LRE
                           – Secondary Transition
                           – Post Secondary Education and
                             Employment
                         • Other Changes due to SPP
                           – New Baselines and Targets
                           – Monitoring

                                                            53
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Preschool LRE




                                         54
                         New federal reporting
JACK O’CONNELL
 State Superintendent    requirement – need to
 of Public Instruction
                         collect where child
                         receives special ed
                         services and the
                         amount of time the
                         child attends a regular
                         early childhood
                         program




                                             55
JACK O’CONNELL
 State Superintendent
 of Public Instruction
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Secondary Transition




                                                57
 What they want:         What we have:

                         A-47 TRAN_GOAL1 A post-secondary
JACK O’CONNELL           transition service goal in which the student
 State Superintendent
 of Public Instruction   is participating or has participated during
                         the school year
                         Definition:For students 15 years and older
                         (younger if appropriate), a post-secondary
                         transition service goal in which the student
                         is participating or has participated during
                         the school year.
                         Purpose:To comply with the requirements
                         under20 U.S.C. 1414 (d) (1) (A) (i)(VIII)
                         (aa), 1416 (a)(3)(B)
                         100 None
                         200 Training
                         300 Education
                         400 Employment
                         500 Independent living skills            58
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         We can use monitoring
                         data for a year (which
                         already includes most of
                         the items). This would buy
                         us some time to think
                         about what we want to
                         gather as a state.




                                                      59
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         Post Secondary Outcomes




                                               60
                         Definitions and rules have
                         changed for next June. CDE is
JACK O’CONNELL
 State Superintendent
 of Public Instruction
                         assembling a workgroup to
                         develop additional information
                         and assistance




                                                          61
JACK O’CONNELL
 State Superintendent
 of Public Instruction




                         Questions?




                                      62

				
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