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					                                   Departmental Audit Information Sheet
                                                    DEPARTMENT: EXAMPLE
                                                        As of: 4/30/09

+/0/-   Audit Criterion
        1. Key responsibilities for each academic program have been designated.
        Plus = Overall, key responsibilities have clearly been designated to a certain individual/committee.
        2. The program maintains accurate and accessible financial records.
        Plus = Financial records are kept and reviewed monthly by the program director.
        3. The program maintains bylaws that govern its operations.
        Plus = The department has bylaws on record with the Director of Curriculum & Assessment.
        4. Master Course Syllabi are on file for all courses and the Bulletin class list matches the MCS list.
        Plus = At least 90% of MCS are on file.
        5. Master Course Syllabi are updated at least once every five years.
        Plus = At least 90% of MCS are not past due.
        6. Assessment plans for all programs are approved and up to date
        Plus = All assessment plans are approved and up to date (must be updated every seven years).
        7. Annual reports are filed with the assessment council
        Plus = All assessment reports have been filed for the last three years.
        8. The program maintains records of students pursuing Plan A or Plan B.
        Plus = The program has record of the number of students pursuing Plan A or Plan B.

        XX = +
        XX = 0
        XX = ---
                                                Departmental Audit Information Sheet
                                                               DEPARTMENT NAME: EXAMPLE
                                                                      As of: 4-30-09


+/0/- Audit Criterion                                          Comments
      1. Key responsibilities for each academic program have been designated.
                                                               All faculty advise. Students are assigned to advisers alphabetically. One faculty adviser
      Who is responsible for advising?
                                                               for all graduate students.

      Where is advising information located?                        Program Office, Program Handbook, Program Hallway/Bulletin Board, etc

                                                                    Group advising sessions are available each semester, advising information is also sent
      Other important advising information:
                                                                    out through listservs and on Blackboard.

      Does the program have an assessment committee?

      Who is responsible for assessing the program?

      Who writes the assessment plans for the program?

      Other assessment information:                                 Description of assessment activities that cross program boundaries.

      Does the program have a curriculum committee?

      How are course sequencing changes made in the                 Recommend changes are reviewed by the curriculum committee and then forwarded to
      department?                                                   the program as a whole for approval.

      Who is involved in course sequencing changes?

      Where are the names of the director and faculty members
                                                                    Program Bulletin Board, Website, Student Handbook, Directory, etc
      listed?


      What student groups are faculty members able to be advisors List any clubs or associations that the department maintains and/or note that faculty can
      for?                                                        be advisers for other non-program RSOs (Registered Student Organizations).


      Are faculty advisors for student groups listed anywhere?

                                                                    Faculty have the opportunity to serve as chair of program committees. Faculty serve as
      Other leadership opportunities:                               the director for various centers (include specifics) and various interdisciplinary programs
                                                                    on campus (include specifics).

      2. If there is a budget associated with the program, there are accurate and accessible financial records.
      Does the program maintain accurate and accessible financial
                                                                  Are monthly reconciliation reports being reviewed by the program director?
      records?

      3. The program maintains bylaws that govern its operations.
      When was the last revision of the program bylaws that govern
      its operations?

      4. Master Course Syllabi are on file for all courses and the bulletin class list matches the MCS list.
      How many Master Course Syllabi are NOT on file for courses
                                                                   1
      included in the bulletin?

      Other differences between the MCS & the bulletin list:        1 MCS has no date.

      5. Master Course Syllabi are updated at least once every five years.
      How many Master Course Syllabi have NOT been updated in
                                                                 1 MCS is 4 years past due, 1 MCS is 10 years past due.
      the last 5 years?

      6. Assessment plans for all programs are approved and up to date
      Assessment plans for all programs are approved and up to Based on information available on the assessment website
      date                                                     http://academicaffairs.cmich.edu/caa/assessment/program/database.shtml

      7. Annual reports are filed with the assessment council
                                                                    Based on information available on the assessment website
      Annual reports are filed with the assessment council
                                                                    http://academicaffairs.cmich.edu/caa/assessment/program/database.shtml

      8. If applicable, the program maintains records of students pursuing Plan A or Plan B.
      Does the program maintain records of students pursuing
      PLAN A or PLAN B?

      How many students are in each or which plan do all students
      follow?
                             Master Course Syllabi
Course & Title                               MCS Date      Year Due             Notes
XMP 100 Introduction to Example               Oct-05         2010
XMP 200 Introduction to Example & Analysis    Nov-00         2005        4 years past due
XMP 305 Example Theory                        Feb-07         2012
XMP 395 Independent Study                                                No Date
XMP 430 Current Example Issues                Sept-94        1999        10 years past due
XMP 599 Example Special Topis                                            No MCS




*The MCS dates are based on information on the Academic Senate website
http://academicsenate.cmich.edu/master_course_syllabi.htm

				
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