How to set up a Windows Mobile 5 device
(Including: Palm Treo 700w Smartphone, and Dell Axim X51 Wireless-enabled PDA)
ILR Technology Services
February 24, 2006
1) Unbox and activate the phone or connect the device to the Red Rover
2) Calendar, contacts, task list
SyncML from Synthesis http://www.synthesis.ch is the software that provides a wireless
connection to Cornell’s Oracle Calendar server. This program is installed on the mobile
a) Download and install (directly from the phone)
SyncML Standard v.22.214.171.124
or SyncML Professional v.126.96.36.199
The Standard version ($25) requires the user to initialize wireless synchronization while the
Pro version ($60) adds an automated wireless sync option. See the manual for
SyncML will run in evaluation mode for 30 days (counting from the date you first use it).
After this free evaluation period, in order to continue using the software, you need to buy a
license. You can do so on-line (see "buy at Kagi now" links on the website or click here).
After buying a license, you will receive
a registration code by email. Entering
this code will remove the 30 day limit
from the software.
b) Configure client (Pro version shown)
i) Start the "Synthesis SyncML" application
by selecting it from the start menu. It will
show its main screen as shown on the right:
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ii) Click ExtrasProfile Settings... and provide the following values:
SyncML Server URL:
User and Password:
use your netid and your Oracle Calendar
In the"Synchronize" box, check Contacts,
Events and Tasks.
iii) Click the "Organizer" tab to configure the
Contacts Server Path:
Events Server Path:
Tasks Server Path:
This is mostly automatic, you seldom need to
change this setting. For initial sync with a
server, a "slow sync" automatically occurs. For
subsequent syncs with the same server, "normal
sync" mode will be used (as shown to the right).
A "slow sync" is called slow because it includes
that all data is sent from the device to the server
which can take some time. The server takes an
inventory of the device's data, so it'll be able to
use "normal sync" (only changes are
transferred, which is of course much faster) in
subsequent syncs. Thus, in an ideal world, there
would be no need for further slow syncs.
However, as mobile internet connections are not
ideal, that is, they sometimes are interrupted in
mid-sync, slow sync is also used to re-
synchronize after a failed synchronization.
Note that this happens automatically, so you
don't need to change the mode to slow sync
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iv) [Pro version only] Set AutoSync options for
unattended synchronization with the Oracle
Calendar server. In the example to the right, the
device will sync every five hours between 7am
and 5pm M-F if the battery is at least 60%
v) Click OK to save your settings
c) Importing Contacts into your Oracle Address
Contacts can be entered or imported into Oracle
Calendar and are then stored on the Oracle Server,
mobile device and your PC for safe keeping.
i) Export your existing contacts or Address Book
to a vCard file or Comma/Tab delimited file. If
using comma or tab delimited, make sure the
first row of the file contains descriptive field
ii) On your PC, open Oracle calendar.
iii) From the File menu, select Import Data.
iv) Follow the on-screen prompts, press F1 for
d) Retrieving Published contacts
A third party can share their Oracle
Calendar contacts by Publishing them
i) Ask the third party to Publish their
Address Book to your account
ii) Open your Oracle Calendar and
Retrieve the published Contacts
(FileAddress BookRetrieve Published).
iii) Press F1 in Oracle Calendar for additional
details on this procedure.
a) Open Messaging (Outlook 2002 for Windows
b) Click MenuToolsNew Account
c) Enter your Email address, click Next
d) Enter your Name, NetID and password, click Next
e) Select the account type IMAP or POP (if you are
not sure select POP), click Next
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f) Enter your Incoming Mail server (check
whoiam.cornell.edu email settings if you are not
in the Outgoing Mail server field.
NOTE: The :587 at the end of the address is
critical if you wish to send mail from off-campus
networks. This MUST be entered when you create
the account. It doesn’t work if you forget and add
it later to an existing account. If this happens you
can either create another account on the device or
do a Hard Reset to clear everything and start over
h) Click Options and decide how often to check email automatically. If you don’t check this
box, you can still check manually when ever you
want. Click Next.
i) Enter the number of days you want to display
messages (hint: keep this number low unless you
are on the road). This can be changed as needed.
Check all the boxes as shown and click Outgoing
j) Enter your NetID and password again, click save
password and Require SSL for outgoing mail.
Press OK, then Next.
k) Select your options for getting mail. Click Finish.
4) Set a password for the device
This is very important to avoid loosing valuable
information. Your email and Oracle passwords are stored on the device. Anyone that finds or
steals the device will also have your data. Set an automatic timed lock out to reduce your
exposure to information theft.
b) Check Prompt if device unused for 12 hours, set a password and click OK.
c) You can set a password Hint if you want, but this is
not recommended. NOTE: If you forget your
password, you will have to Hard Reset your device
and start over (see below).
If you have Bluetooth on your PC (available as a USB
add-on for about $70), you can use it to send files to
and from your mobile device. One limiting factor is
that you can only transfer one file at a time via
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a) Make sure Bluetooth is turned on and the device is paired to your PC’s Bluetooth system.
Follow the instructions to add a device. HINT: most devices have a default passkey of
b) From the PC: Right click your Bluetooth system tray icon and select send a file or receive
a file. Click next, browse to the file you wish to send, click next
c) If receiving a file, go to the device and open File Explorer, Browse to your file, tap and
hold on the file to bring up the context menu. Select Beam File…
This isn’t necessary when using SyncML
and Oracle Calendar, but can be handy for
installing software and transferring lots of
files to and from your phone. NOTE:
This step must be completed by ILR
a) To install ActiveSync: right-click
Setup.exe on the CD, select Runas,
enter credentials for your computer
b) When Setup is complete, connect the
device to the PC via the USB cable
c) When prompted to start the
Synchronization Setup Wizard, click
d) In ActiveSync, click
ToolsAdd/Remove Programs or
e) Refer to the help screens for more
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7) Hard Reset
If you install questionable software or have other problems with your device (mine froze up a
couple of times when I first got it), it may be necessary to do a hard reset. This procedure
permanently erases everything off the device and restores it to factory default settings. The
nice thing about this is that all of your data is stored on the Cornell Servers, so you won’t loose
much. Just your preferences, settings and any files that are stored on the devices internal
memory. Be sure to copy anything important back to your PC or to an external memory card.
a) Turn off the device and remove external memory cards
b) Open the battery door to expose the reset hole
c) Press and hold the Power/End button while inserting the stylus into the Reset hole for about
two seconds. When you let go you’ll be prompted to Erase All Data? Press Up on the
d) Follow the prompts to Re-align your screen
e) Take the phone out “Flight Mode” (A.K.A. turn it on), press and hold the Power/End
f) Reinstall software and configure the device.
8) Free up Memory
Once a program is open, Windows Mobile 5 keeps it in
memory even if you hit OK to close the window. This
speeds up launching the application the next time, but
can chew up the limited RAM on the device. You use
the task manager to close and remove programs from
a) Press OPT-OK, or StartSettingsSystem
b) Select programs that you don’t need open (leave
Phone running), and click Stop.
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