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					                                      TOWN OF MADISON                                         Fillmore McPherson,
                                                                                                    First Selectman
                                             CONNECTICUT                                      William Gladstone
                                              06443-2563                                      Al Goldberg
                                                                                              Noreen Kokoruda
                                                                                              Joseph MacDougald

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MEETING DATE:                                                                           Monday, July 19, 2010
MEETING PLACE:                                                 James Madison Room (Room A) – Town Campus

                                     Board of Selectmen Meeting
                                                   Minutes

    First Selectman McPherson called the Meeting of the Board of Selectmen of Monday, July 19, 2010
to order at 7:30 p.m.      This meeting replaces the originally scheduled meeting for July 26, 2010.
Present were Selectmen McPherson, Goldberg, Kokoruda, and Gladstone. Selectman MacDougald was
absent.


1. Approval of minutes
    June 28, 2010 – Special Joint Meeting Board of Selectmen and Board of Finance
    MOVED by Selectman Kokoruda and seconded by Selectman Goldberg to approve the June 28, 2010
minutes of the Special Joint Meeting of the Board of Selectmen and Board of Finance as written.
    VOTE: This motion was approved 3-0-1. Selectman Gladstone abstained.
    June 28, 2010 – Board of Selectmen Meeting
    MOVED by Selectman Kokoruda and seconded by Selectman Goldberg to approve the June 28, 2010
minutes of the Board of Selectmen meeting as written.
    VOTE: This motion was approved 3-0-1. Selectman Gladstone abstained.


2. Citizen Comments
    Gus Horvath, citizen of Madison, expressed his gratitude to the Board of Finance and Board of
Selectmen for all their efforts during this year‟s Town budget cycle.
    Walter Lippmann, citizen of Madison, commented on the deplorable conditions of our downtown
area and asked for an update on the repairs to the sidewalks. Also, he attended the Budget Public
Hearing held on July 14th at the Polson Middle School Auditorium, the facility does not have air
conditioning and the heat was intolerable.
    First Selectman McPherson commented the Town has contacted a masonry company and is awaiting
bids for repair of the downtown sidewalks.


3. First Selectman‟s Comments
    (a) Gave an example of a senior tax deferral program instance regarding a particular piece of property in
        Town; in 1988 the assessed value of the property was $90K, since then there have been no taxes paid on
        the property, the heirs recently sold the property for $360K, taxes and interest were paid to the Town in
        the amount of $114K, the net to the heirs was $245K which was five times more than it was worth in
        1988.
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Board of Selectmen Meeting minutes                                                      July 19, 2010
    (b) Griswold property – he has received many letters to turn the property back into an airport. Our Town
        Engineer has checked with the Department of Transportation, the Madison Park Development Committee
        is reviewing the requests and will report back to the Board of Selectmen in a month. The license for the
        airport was terminated four years ago. There would not be enough land area to place ball fields next to a
        runway. Also, the DOT and FAA would require that the runway be extended into wetlands – the odds of
        receiving permission are slim to none.
    (c) Madison Land Conservation Trust – on Saturday, August 7, 2010 at 9:30 a.m. the final mortgage payment
        will be made on the Neck River Uplands, the mortgage will be burned. The event will take place at the
        trailhead near the North Madison Volunteer Fire Company behind the North Madison Congregational
        Church.

OLD BUSINESS
5. Discuss and take action on request from Madison Land Conservation Trust regarding Neck River
Farms open space parcels (tabled 6/14/10).
    DISCUSSION:     Selectman Kokoruda stated she and Selectman Goldberg have not met with the
President of the Madison Land Conservation Trust, but have been in contact with each other - this item
remains tabled.


NEW BUSINESS
6. Discuss and take action on the following resolution regarding Waiver of Tax Bill.
        Resolved that pursuant to Connecticut General State Statute Section 12-144c, the Town
        of Madison hereby authorizes the waiving of any additional motor vehicle property tax in
        a total amount less than $5.00 that is due as a result of the setting of the official mill
        rate for the October 1, 2009 Grand List subsequent to the passage of the final 2010-
        2011 Town budget.

    READ and MOVED by Selectman Gladstone and seconded by Selectman Kokoruda to approve the
above-read Resolution regarding Waiver of Tax Bill.
    DISCUSSION: Director of Town Services Alma Carroll stated the cost to mail out bills totaling less
than $5 would be $6.6K (printing, envelopes, and postage) and the revenue received back would be
under $3K. This is not cost effective.
    VOTE: This motion was approved unanimously.


7. Discuss and take action on calling a Special Town Meeting for Wednesday, August 11, 2010 at 7:00
p.m. in the Madison Room (Room A) – Town Campus for the following purpose:
    1. To consider and take action on the following Resolution:
        Resolved that pursuant to Connecticut General State Statute Section 12-144c, the Town
        of Madison hereby authorizes the waiving of any additional motor vehicle property tax in
        a total amount less than $5.00 that is due as a result of the setting of the official mill
        rate for the October 1, 2009 Grand List subsequent to the passage of the final 2010-
        2011 Town budget.
                                 (Pending BOF approval on 7/21/10)

    READ and MOVED by First Selectman Gladstone and seconded by Selectman Kokoruda to call a
Special Town Meeting for Wednesday, August 11, 2010 at 7:00 p.m. in the Madison Room (Room A) –
Town Campus for the above-read purpose.
    VOTE: This motion was approved unanimously.


8. Discuss establishing a Charter Revision Commission.

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Board of Selectmen Meeting minutes                                                      July 19, 2010
    DISCUSSION:      Gus Horvath, citizen of Madison, explained Town government is getting more
complex, it is becoming apparent that we need continuity and should look at revising the Town Charter
to incorporate a Town Administrator position. He presented the Board of Selectmen with a „Time Line
to Election Day 11/8/2011‟ and explained it is feasible to put the Charter to a ballot question on
November 8, 2011. It would not be too early to ask the public for their interest.


9. Discuss and take action on Memorandum of Understanding and User Agreement between the Town
of Madison and the Department of Public Safety regarding the acceptance of an Automated Fingerprint
Identification System.
    MOVED by Selectman Kokoruda and seconded by Selectman Goldberg to sign a Memorandum of
Understanding and User Agreement between the Town of Madison and the Department of Public
Safety regarding the acceptance of an Automated Fingerprint Identification System.
    DISCUSSION: Lieutenant Bob Stimpson explained his department has been successful in obtaining a
long sought-after piece of equipment – the AFIS System (Automated Fingerprint Identification System)
from a grant awarded to the State of Connecticut.          This system is more efficient and saves a
considerable amount of time in identification and classification of fingerprints. The Town will receive
the AFIS system at no charge, with a three (3) year maintenance contract. After three years the Town
can enter into their own maintenance agreement.
    VOTE: The motion was approved unanimously.


10. Discuss and take action on authorizing the First Selectman to sign the Plan of Conservation and
Development (POCD) Phase I Scope contract with Planimetrics. Inc.
    MOVED by Selectman Gladstone and seconded by Selectman Kokoruda to authorize the First
Selectman to sign the Plan of Conservation and Development (POCD) Phase I Scope contract with
Planimetrics, Inc.
    DISCUSSION: First Selectman McPherson commented this is $18,000 for the preliminary study to
decide how we need to go forward. Selectman Kokoruda stated we need to take a look at the scope;
maybe we need to cut back. During the budget process it has come to our attention that maybe we
cannot afford a $100K plan, but maybe work off the wonderful plan from ten (10) years ago.
    VOTE: This motion was approved unanimously.


11. Discuss and take action on request to apply for Department of Environmental Protection (DEP)
Statewide Ecosystem Management and Restoration Grants and Long Island Sound Fund Grant.
    MOVED by Selectman Goldberg and seconded by Selectman Gladstone to apply for DEP Statewide
Ecosystem Management and Restoration Grants and Long Island Sound Fund Grant.
    DISCUSSION:      Alicia Betty, Project Manager for the Trust for Public Land (TPL), stated this $500K
would come from the State of Connecticut. Selectman Kokoruda questioned why the Town was not
applying for these grants to be used to reduce the Town‟s debt. Ms. Betty reminded the Board that
TPL put in $1.7M for the purchase of this property and that TPL and the Town would share in the grant.
    VOTE: This motion was approved unanimously.
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Board of Selectmen Meeting minutes                                                      July 19, 2010
12. Discuss and take action on having the Beach and Recreation Department assume management
control over the Depot/Senior Center transportation and senior recreational activities.
    MOVED by First Selectman McPherson and seconded by Selectman Gladstone to approve having the
Beach and Recreation Department assume management control over the Depot/Senior Center
transportation and senior recreational activities.
    DISCUSSION:    First Selectman McPherson stated this action is a result of the two failed Town
budget referendums and the elimination of the proposed Senior Services Director position.         The
Director of Human Resources would still manage the human resources portion of the seniors. This is an
interim move.
    VOTE: This motion was approved unanimously.


13. Discuss and take action on hiring Mr. Todd Nelson for the part-time position of Communications
Technician (up to 16 hours per week) - $17.51 per hour – Union Local UPSEU – retroactive to July 1,
2010.
    MOVED by Selectman Gladstone and seconded by Selectman Goldberg to hire Mr. Todd Nelson for
the part-time position of Communications Technician (up to 16 hours per week) - $17.51 per hour –
Union Local UPSEU – retroactive to July 1, 2010.
    VOTE: This motion was approved unanimously.


14. Discuss and take action on Special Appropriation request of $21,000 from Facilities Department for
moving of the Charlotte Evarts Archives to the lower level of Memorial Town Hall in order to
accommodate the new Joint Madison/Guilford Probate Office.
    MOVED by Selectman Kokoruda and seconded by Selectman Gladstone to approve Special
Appropriation request of $21,000 from Facilities Department for moving of the Charlotte Evarts
Archives to the lower level of Memorial Town Hall in order to accommodate the new Joint
Madison/Guilford Probate Office.
    VOTE: This motion was approved unanimously.


15. Discuss and take action on awarding the Bricksealing and Block Repairs bid for the Dr. Robert H.
Brown School to the low bidder, Arthur Conroy, Madison, CT, Phase I and Alternates #1 and #3 of the
bricksealing project totaling $41,100 with the funding available from the Planned and Cycled
Maintenance Program.
    MOVED by Selectman Gladstone and seconded by Selectman Goldberg to award the Bricksealing
and Block Repairs bid for the Dr. Robert H. Brown School to the low bidder, Arthur Conroy,
Madison, CT, Phase I and Alternates #1 and #3 of the bricksealing project totaling $41,100 with the
funding available from the Planned and Cycled Maintenance Program.
    VOTE: This motion was approved unanimously.


16. Recognize gift of $1,000 by KBE Building Corporation to the Beach and Recreation Department
for bike racks at Town beaches.
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Board of Selectmen Meeting minutes                                                      July 19, 2010
   RECOGNITION:      First Selectman McPherson stated we want to recognize the generosity of
donations from individuals, companies, and organizations. Selectman Goldberg questioned if this might
be a conflict, a practice of the Town accepting a gift from a company they are working with. It was
agreed that the amount of the gift, $1000, was minimal.


17. Discuss and take action on appointing Gail Fearon as Community Advisor (BOS) to the Facilities
Project Review Committee (LOCAP).
   MOVED by Selectman Kokoruda and seconded by Selectman Goldberg to appoint Gail Fearon as
Community Advisor (BOS) to the Facilities Project Review Committee (LOCAP).
   DISCUSSION: Selectman Goldberg suggested that in the future the Board of Selectmen formalize
the process of appointing members to boards and commissions, allow the public to know there are
openings so they can advance their name, and seek out interested citizens.
   VOTE: This motion was approved unanimously.


18. Discuss and take action on resignation of Ilisa Ring from the Planning and Zoning Commission.
   MOVED by Selectman Kokoruda and seconded by Selectman Goldberg to accept the resignation of
Ilisa Ring from the Planning and Zoning Commission – with our thanks!
   VOTE: This motion was approved unanimously.


4. Discuss and take action on recommendation from the Democratic Town Committee to appoint
Tracey Barrett as an Alternate Member to the Planning and Zoning Commission to fill a vacancy for a
term to expire 1/1/2011 (tabled 5/10/10).
   There being no objection, this item was untabled.
   MOVED by Selectman Gladstone and seconded by Selectman Kokoruda to appoint Tracey Barrett as
an Alternate Member to the Planning and Zoning Commission to fill a vacancy for a term to expire
1/1/2011.
   VOTE: This motion was approved unanimously.


19. Discuss and take action on moving Joel Miller from an alternate position to a full position on the
Planning and Zoning Commission to fill a vacancy for a term to expire 1/1/2012.
   MOVED by Selectman Kokoruda and seconded by First Selectman McPherson to move Joel Miller
from an alternate position to a full position on the Planning and Zoning Commission to fill a vacancy
for a term to expire 1/1/2012.
   VOTE: This motion was approved unanimously.


20. Discuss and take action on recommendation from the Republican Town Committee to appoint
Martina Lind as an Alternate Member on the Planning and Zoning Commission to fill a vacancy to expire
1/1/2012.




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Board of Selectmen Meeting minutes                                                      July 19, 2010
    MOVED by Selectman Kokoruda and seconded by Selectman Gladstone to accept recommendation
from the Republican Town Committee to appoint Martina Lind as an Alternate Member on the
Planning and Zoning Commission to fill a vacancy to expire 1/1/2012.
    DISCUSSION:      Discussion centered on appointing members to certain boards who also have
expertise in that particular area; this will be discussed at a future meeting.
    VOTE: This motion was approved unanimously.


21. Discuss and take action on recommendation from the Democratic Town Committee to appoint
Nicole Belanger to the Bauer Park Advisory Committee for a term to expire 1/1/2014.
    MOVED by Selectman Kokoruda and seconded by Selectman Goldberg to accept recommendation
from the Democratic Town Committee to appoint Nicole Belanger to the Bauer Park Advisory
Committee for a term to expire 1/1/2014.
    VOTE: This motion was approved unanimously.


20. Tax Abatements/Refunds
    None.

21. Liaison Reports/Selectmen Comments

      Selectman Goldberg
      * The Madison Park Development Committee continues to make progress regarding ideas for design of the
          property. Chairman McManus has divided the committee into four subcommittees. They have received
          comments from residents. They will meet as a committee later this week to filter the ideas.

      Selectman Kokoruda
      * Reminded citizens to vote on Tuesday, July 27th - it is a fiscally responsible budget and hopefully it will
           pass. We wish for a good voter turnout.

      First Selectman McPherson
      *    Seconded her “get out and vote” comments!

     Selectman Gladstone
     *   This budget is not our first choice, this budget is not our second choice; it is our best choice now.
         We have heard from the voters, we have trimmed positions in an already lean Town staff, and we will
          have reductions in services – but that is what the voters have asked us to do.
     *   Commended the Board of Finance on their extraordinary job shaping these difficult budgets and
         maintaining integrity of our fiscal practices during this budget season under very difficult
         circumstances.
     *   Go out on July 27th and vote!

22. Adjournment

    There being no objections, First Selectman McPherson adjourned the Meeting of the Board of
Selectmen at 9:14 p.m.


Respectively submitted,


Judy Palmer
Recording Secretary




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Board of Selectmen Meeting minutes                                                      July 19, 2010

				
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