PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS by PD0j1U

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									PROVIDENCE TOWNSHIP BOARD OF SUPERVISORS
200 Mount Airy Road, New Providence, PA 17560-9785
                                                                                       Phone: 717.786.7596
                                                                                    Facsimile: 717.786.2565
                                                                      Monday through Thursday, closed Friday
                                                                                Hours: 6:30 a.m. -4:30 p.m.
Board of Supervisors
C. William Shaffer, Chairman
Wayne S. Herr, Vice Chairman                                      Web Page: www.providencetownship.com
William H. Schall                                                 E-mail: providence.township@comcast.net

                                                                            Meeting: First Monday, 7:30 p.m.
                                     ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

                 SUPERVISORS ORGANIZATIONAL MEETING
                           January 7, 2008
The Organizational Meeting of the Providence Township Board of Supervisors was held in the Township
Municipal Office on Monday, January 7, 2008. Present were C. William Shaffer, Wayne Herr, William
Schall, Road Foreman Jim Grube, Zoning Officer Connie Peiffer, Secretary Vicki Eldridge and thirteen
(13) observers.

The meeting was called to order by Chairman C. William Shaffer at 7:00 P.M. with the Pledge of
Allegiance. Following the Pledge of Allegiance, a brief moment of silence was observed.

At this time, Judge Stuart Mylin administered the oath of office to supervisor-elect William H. Schall.

ELECTION OF OFFICERS
 Mr. Herr made a motion, seconded by Mr. Schall, to nominate Mr. Shaffer as Chairman of the Board
   of Supervisors. The motion carried unanimously.
 Mr. Shaffer made a motion, seconded by Mr. Schall, to nominate Mr. Herr as Vice Chairman of the
   Board of Supervisors. The motion carried unanimously.

Mr. Shaffer explained that each Supervisor received a copy of the written minutes from the December
31, 2007 Board of Supervisors Meeting. With no additions or corrections to the minutes, Mr. Herr
made a motion, seconded by Mr. Schall to approve the minutes. The motion was carried unanimously.

FINANCIAL REPORT
 Vicki Eldridge read the financial report.
 Regarding the budget, Mr. Herr stated nothing needs to be addressed at this time.

PUBLIC COMMENT
 Merv Conrad had questions regarding the survey stakes on the north side of Mount Hope School
   Road.

SEWAGE OFFICER
 Marvin Stoner completed 3 perc and probe tests with a total of $345.00 remitted for the month of
   December.

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ZONING REPORT
Mrs. Peiffer read the summary of permitting, submittals and fees for the month of December 2007, as
recorded in the monthly report on file.

OLD ZONING BUSINESS:
 Fred Townsend, “Granny Flat Agreement”: A letter dated December 31, 2007, from Fred M.
   Townsend, was reviewed by the Board. After discussion, motion was made by Mr. Herr and
   seconded by Mr. Schall to renew and extend for an additional year, until January 31, 2009, the
   currently existing “Granny Flat Agreement” for the Fred & Jean Townsend property, 280 & 290
   Sawmill Road. The motion was carried unanimously. Municipal Solutions Inc.: John P. Coldiron was
   present to discuss the request for Municipal Solutions to be considered by the Board to be an
   approved Construction Code Official in the Township for the year 2008. Mr. Coldiron clarified the
   cost of inspections would be $50.00. After discussion of the request, it was decided to further
   consider the issue at the upcoming Township workshop, to be held on January 17, 2008. No action
   was taken on the request. End of Year 2007 Report: Mrs. Peiffer briefly reviewed the 2007 End of
   Year Report with the Board.

OLD SUBDIVISION BUSINESS:
 Silvano Giannini, Lancaster Sign Company: The letter of recommendation from RAV Associates,
   dated 11/9/07, revised 1/2/08, was reviewed. Mr. Herr then made a motion, seconded by Mr.
   Shaffer, to authorize the reduction of financial guarantee held by the Township for Silvano &
   Christine Giannini/Lancaster Sign Company. The financial guarantee would be reduced from an
   amount of $83,129.13 to an amount of $41,595.57. This amount is held by Letter of Credit No.
   D004352 from Fulton Bank. The motion was carried unanimously.

OLD BUSINESS:
 Mr. Shaffer announced the traffic signal at the Route 272/Truce Road intersection is now in
  operation.

NEW BUSINESS:
 Mr. Shaffer announced the Auditor’s Organizational Meeting will be held on Tuesday, January 8,
  2008 at 7:30 p.m.
 Mr. Shaffer announced a Public Workshop will be held on Thursday, January 17, 2008 at 7:00 a.m.
  to discuss Township goals and various zoning information.
 Mr. Shaffer announced a public workshop will be held on Wednesday, January 23, 2008 at 8:00
  a.m. to continue discussions regarding the Comprehensive Plan.
 Mr. Shaffer announced the Government Study Commission will be meeting at the Township Office
  on Tuesday, January 15, at 7:00 p.m. Mr. Shaffer expressed the importance of attending this
  meeting.
 Quarryville Borough Police Report: conducted 40.25 hours of speed detail. Officers wrote 35
  citations and issued 7 warnings. Top speeds – 58 mph on Truce Road (40 mph zone) and 48 mph
  on Main Street (25 mph zone). The Township has opted to increase this police coverage from 40
  hours per month to 80 hours per month.
 Following discussion, Mr. Schall made a motion, seconded by Mr. Herr, to authorize RAV Associates
  to proceed with the update of Township Act 537. The motion carried unanimously.
 Mr. Shaffer made a motion to reappoint Vicki Eldridge as secretary to the Board of Supervisors. Mr.
  Herr seconded the motion and it carried unanimously.
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   Mr. Shaffer made a motion to continue the employment of Connie Peiffer as Zoning Officer, Building
    Code Official, Secretary to Zoning Hearing Board and Secretary to the Planning Commission. Mr.
    Herr seconded the motion and it carried unanimously.
   Mr. Schall made a motion to reappoint Wayne Herr as Treasurer. Mr. Shaffer seconded the motion
    and it carried unanimously.
   Mr. Herr made a motion to reappoint Melvin Newcomer as Solicitor. Mr. Schall seconded the motion
    and it carried unanimously.

BID OPENINGS:
 At approximately 7:30 p.m. Mr. Grube opened the sealed bid for fuel products. There was only one
   bid submitted by H. C. Rineer Sons, Inc. Following discussion, Mr. Herr made a motion, seconded by
   Mr. Shaffer, to award the fuel bid to H. C. Rineer Sons, Inc. The motion was carried unanimously.

   Mr. Shaffer made a motion to reappoint RAV Associates as Township Engineer. Mr. Schall seconded
    the motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint Light-Heigel and Associates as Alternate Engineer. Mr. Herr
    seconded the motion and it carried unanimously.
   Mr. Herr made a motion to reappoint Blakinger, Byler and Thomas as Council for Zoning Hearing
    Board. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Herr made a motion to continue the cleaning service of Ruth Sangrey. Mr. Schall seconded the
    motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint Wayne Herr as Chief Administrative Officer for the Non-
    Uniform Employee Pension Plan. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Schall made a motion to reappoint Marvin Stoner as Sewage Enforcement Officer. Mr. Herr
    seconded the motion and it carried unanimously.
   Mr. Schall made a motion to reappoint Dale High as Alternate Sewage Enforcement Officer. Mr. Herr
    seconded the motion and it carried unanimously.
   Mr. Herr made a motion to reappoint Vicki Eldridge as Recycling Enforcement Officer. Mr. Shaffer
    seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to appoint Abigail Odell as Chairman of the Vacancy Board. Mr. Herr
    seconded the motion and it carried unanimously.
   Mr. Schall made a motion to reappoint John Singleton as Emergency Management Coordinator. Mr.
    Shaffer seconded the motion and it carried unanimously.
   Mr. Schall made a motion to appoint Lamar Sauder as deputy of Emergency Management. Mr.
    Shaffer seconded the motion and it carried unanimously.
   Mr. Herr made a motion to appoint C. William Shaffer as official delegate to PSATS State Convention
    at Hershey, to be held in May, 2008. The motion was seconded by Mr. Schall and it carried
    unanimously.
   Mr. Shaffer made a motion to reappoint Omar Smoker, Lester Wiker, Nancy Zimmerman-Clayton,
    Benjamin Siegrist, and Kenneth Harnish as members of the Agricultural Security Area Advisory
    Committee. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint James Pennington to a four year term as a member of the
    Planning Commission. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint Clayton Harnish to a four year term as a member of the
    Planning Commission. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint Ralph Dubree to a three year term as a member of the
    Zoning Hearing Board. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Herr made a motion to reappoint Anna Hipple to a three year term as an alternate member of
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    the Zoning Hearing Board. Mr. Shaffer seconded the motion and it carried unanimously.
   Mr. Herr made a motion to reappoint C. William Shaffer and appoint Lori Crossen to the Lancaster
    County Redevelopment Authority Regional Advisory Council. Mr. Shaffer seconded the motion and it
    carried unanimously.


   Mr. Schall made a motion to hold Supervisors Meetings on the first Monday of each month at 7:00
    P.M., except for meetings that fall on a Holiday which will be rescheduled and advertised. Mr.
    Shaffer seconded the motion and it carried unanimously.
   Mr. Schall made a motion to hold Zoning Hearing Board the second Tuesday of each month at 7:00
    P.M. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to hold Planning Commission Meetings the third Monday of each month
    at 7:30 P.M. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to permit the Treasurer to transfer monies between checking and saving
    accounts as needed. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to appoint James Grube, Jr. as authorized individual to open any or all
    sealed bids submitted to the Township unless otherwise directed by the Board of Supervisors. Mr.
    Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to continue to utilize Susquehanna Bank as the depository for the
    Township’s Funds. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Herr made a motion to establish mileage rate of fifty and one half (50.5) cents per mile for using
    personal vehicles to do Township business as per Federal Government. The federal mileage
    allowance for 2008 is 50.5 cents per mile. Mr. Schall seconded the motion and it carried
    unanimously.
   Mr. Herr made a motion to continue the policy of 120 hours of sick time, 40 hours of personal time,
    and 120 hours of holiday time (12 holidays) as benefits for full time employees for the calendar year
    2008. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to recommend to Auditors that the Treasurer's Bond be set at
    $1,500,000. Mr. Schall seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to recommend to Auditors that the Township Secretary’s Bond be set at
    $1,500,000. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to recommend to Auditors that the hourly rate of $17.00 be paid to
    Supervisors for plowing snow within the Township. Mr. Schall seconded the motion and it carried
    unanimously.
   Mr. Shaffer made a motion to recommend to Auditors that the hourly rate of $14.50 be paid to
    Supervisors when employed as part time laborers within the Township. Mr. Herr seconded the
    motion and it carried unanimously.
   Mr. Schall made a motion to continue the policy of requiring an appointment, during regular working
    hours, with a Supervisor present, to answer any questions or view any Township records or
    documents. Mr. Shaffer seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to continue to charge the rate of twenty-five cents ($0.25) each for
    copies of documents or records and an additional charge of $25.00 per hour for larger amounts of
    copying done by a Township employee. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Schall made a motion to reappoint Mr. Shaffer to supervise and retain control of all Township
    personnel records. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint Greg Collins as the Township representative to the Enola
    Low Grade Rail Trail Advisory Committee. Mr. Herr seconded the motion and it carried unanimously.
   Mr. Shaffer made a motion to reappoint Wayne Herr as the Township representative to the Southern
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    Lancaster County Intermunicipal Council. Mr. Schall seconded the motion and it carried
    unanimously.
   Mr. Shaffer made a motion to reappoint Wayne Herr as the Township representative to the Solanco
    Safety Committee. Mr. Schall seconded the motion and it carried unanimously.



MONTHLY REPORTS
Secretary:
 Receipts totaling $32,077.92 were recorded in December.
 Trout, Ebersole and Groff have scheduled the Township audit for February 11th and 12th.

Road Foreman:
Mr. Grube reported the work the road crew has done over the last month as follows:
 Salted and Cindered Roads
 Serviced trucks
 Organized shop and yard
 Replaced pipes on Hollow Road and Sawmill Road.
 Repaired inlet on Oak Bottom Road
 Cleaned gutters
 Trimmed trees

ADJOURNMENT
 With no further business, Mr. Herr made a motion, seconded by Mr. Schall, to adjourn the meeting
   at 7:47 P.M. The motion was carried unanimously.


                                                              PROVIDENCE TOWNSHIP
                                                              BOARD OF SUPERVISORS

     ATTEST: _______________________________                ____________________________________
             Vicki L. Eldridge, Secretary                               C. William Shaffer, Chairman


                                                            ____________________________________
                                                                       Wayne S. Herr, Vice Chairman


                                                            ____________________________________
                                                                          William H. Schall, Member




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