Park District of Oak Park
Regular Board Meeting
218 Madison Street-Hedges Administration Center
Oak Park, Illinois
Thursday, June 19, 2003, 7:30pm
The meeting was called to order at 7:35pm.
I. ROLL CALL
Present: President Kelly, Commissioners Kindler and Philion. Commissioner Gartland arrived at
7:40pm and Commissioner Conway arrived at 8:10pm.
Park District Staff present: Gary Balling, Executive Director; Mike Grandy, Superintendent of
Buildings and Grounds; and John Seaton, Manager of the Conservatory; and Greg Evans,
Manager of Adult & Senior Leisure Services
II. APPROVAL OF AGENDA
A motion was made by Commissioner Kindler and seconded by Commissioner Philion to
approve the Agenda. The motion was passed by a voice vote of 3:0.
III. VISITOR / PUBLIC COMMENTS
Marty Noll the President of Community Bank and President of the Gala Trust addressed the
Board concerning the upcoming Gala Fireworks at Oak Park River Forest Stadium July 4th.
The bank is the primary financial sponsor for Gala. He appeared before the Board tonight to
get the Park District’s support and permission for this annual event. Year after year the bank
strives to keep the event the communities, while preventing accidents and presenting a show
for all to enjoy. This year’s show will be special because they have the newly renovated
football stadium available for viewing the show, along with the Oak Park River Forest
Symphony to give a concert prior to the show. This item will be discussed and voted on in
Norb Teclaw from the Institute of Science Education and Technology briefly addressed the
board concerning the Percy Julian Bust to be located in Scoville Park. The artist has been
selected and work will soon commence. This issue is on the Consent Agenda which will be
our next item.
IV. CONSENT AGENDA
A motion was made by Commissioner Gartland, and seconded by Commissioner Philion to
approve the Consent Agenda, which includes the Fund Status Report; Warrants and Bills
dated June 19, 2003; Approval of Minutes – Committee of the Whole Meeting, May 8, 2003;
Regular Board Meeting of May 15, 2003: Regular Board Meeting , May 15, 2003--Continued on
June 3, 2003; and, Committee of the Whole Meeting, June 3, 2003; Dr. Percy Julian Bust—Scoville
Park; and, Prevailing Wage Ordinance. Attachments (white paper) include information on the Consent
Agenda items. The motion was passed by a roll call vote of 4:0.
V. STAFF REPORTS
A. Director’s Report:
1. Comprehensive Master Plan—Executive Director Balling indicated that the board will
be asked to consider the Contract with Leisure Vision/ETC Institute, Inc. and the Letter
of Understanding with the Village of Oak Park. He would like to begin gathering names
for candidates to be appointed to the PDCC. As work progresses an updated schedule
will be distributed.
2. Barrie Park—The structure is rapidly coming down and intrusive work is in a hiatus for
4-6 weeks. He indicated that the Park District is awaiting word on the agreement on how
Westchester and Broadview will proceed with their water main.
3. Stevenson Park – Executive Director Balling informed the board that work is
progressing slowing at the Park, due to completion of work by the reservoir contractor.
However, Kenneth Company is being very patient with the delay. Superintendent Mike
Grandy stated that some trees would likely be planted in the fall while others will have to
wait until next spring. Their have been difficulties on the south side of the tank therefore
a guard will now be in place.
4. Pools – Superintendent Mike Grandy gave the board a brief update on the progress of
Ridgeland Common. This has been a tremendous project, but he is confident that
between Bill Hamilton, himself and a leak detection company that all the leaks have been
found and will be repaired shortly. They hope to have the pool up and running by
5. 2 Summer Interns—Executive Director Balling informed the board that the Park
District has hired 2 summer interns, Anthony Hill and Marcus Lucy. They will probably
be attending a board meeting in the near future.
6. Day In Our Village – Thanks to all that helped make this event possible especially
Adrienne Gedvilas and Shari Wenzel and the Maintenance crew. It was perfect weather
and a great day for the Park District.
7. Summer Programs – Summer programs began this week with a tremendous amount of
enthusiasm. All staff has gone through many training hours and programs are off to a
8. Pleasant Home – A planning retreat will be held on Saturday, June 21 from 8:30am-3pm
at Pleasant Home, all Park Board members are invited to attend.
B. Division Managers’ Reports (Updates & Information):
Executive Director Balling highlighted that Julie Garrigues has been hired as the new
Field Center Director, she has been working with the Park District for over 9 years and
we are happy to have her on board. Superintendent Grandy also informed the Board that
the softball leagues at Stevenson will most likely not be compensated for their lost
playing time, but will make up most games.
VI. OLD BUSINESS
A. Committee Reports:
1. Recreation and Facility Program Committee -No action.
2. Buildings and Grounds/Facility Maintenance Committee- No action.
3. Administration and Finance Committee
A. Comprehensive Master Plan-Leisure Vision Contract- Commissioner Philion
thanked Executive Director Balling, the infrastructure committees, and Village of Oak
Park, along with the past and present boards for all their hard work. It really shows that
people care about the parks. Commissioner Kindler noted that he was at a village
meeting and was very pleased to see their support for this project. Lastly, Executive
Director Balling stated that this contract provides a smooth progression. Also, attached
to the agreement is the hourly rates for leisure vision and all the terms and agreements.
Commissioner Philion made a motion, which was seconded by Commissioner Gartland,
to approve the contract for consulting services, related to preparation of a
Comprehensive Master Plan for the Park District of Oak Park, between the Park
District of Oak Park and the Village of Oak Park, as owner and Leisure Vision/ETC
Institute, Inc., as consultant in the amount of $98, 750.00. The Executive Director is
authorized to sign the Contract. The motion passed in a voice vote of 5-0.
B. Comprehensive Master Plan-Letter of Understanding- Executive Director
Balling indicated that the board has taken all the comments and concerns from the
Infrastructure citizens and put them into a universal letter addressing all the major issues.
He feels that there is a very good team of consultants working on the plan. He also
passed out a tentative comprehensive plan. Next week we will be starting the process of
selecting the PDCC. Commissioner Philion made a motion, which was seconded by
Commissioner Conway, to acknowledge and agree to the Letter of Understanding
regarding the creation of a Comprehensive Master Plan for the Park District of Oak
Park, between the Village of Oak Park and the Park District of Oak Park. The
Executive Director is authorized to sign the Letter of Understanding. The motion
passed in a roll call vote of 5-0.
VII. NEW BUSINESS
A. 2003 GALA Fireworks Show- President Kelly briefly touched on Mr. Noll’s
previous presentation. Commissioner Kindler made a motion, which was seconded by
Commissioner Conway, to approve continuing cooperative event with Fourth of July Gala
Fireworks, staff for crowd control, fireworks oversight, clean-up and $1, 000 to pay for
sound and orchestra. The motion passed in a voice vote 5:0.
B. Barrie Park CAC Appointment- President Kelly suggested that item B be
postponed, the board consented.
C. Cap the IKE Resoultion- President Kelly reported that it has been discussed to
have someone attend a Board meeting to inform us of this project and to give us direction on
how to come up with a resolution. This could be a great opportunity to acquire major park land.
Executive Director Balling passed out a proposed letter to the Village along with a letter from the
governor. It was decided to hold this discussion to the Committee of the Whole.
VIII. COMMISSIONERS’ COMMENTS
Commissioner Conway commended Bill Hamilton and Mike Grandy for all their hard
work at the pool. He also noted that he attend a WSSRA orientation meeting, he learned
a lot and is excited to get involved.
Commissioner Gartland recognized all the staff throughout the village, saying they are
really looking great. He appreciates the work and says that there are a lot of happy kids
in the parks.
Commissioner Kindler mentioned that he really enjoys the Sunday night concerts at
Scoville. He says that the park is filled and is pleased to see that the Park District is
Commissioner Philion said he visited the Forest Park pools and was happy to know that
the Park District of Oak Park didn’t name their waterslides after anyone.
Commissioner Kelly reported that Day In Our Village was a great success and it looked
like everyone was enjoying themselves.
IX. EXECUTIVE SESSION—Executive Session began at 9:10pm. A motion to enter into
Executive Session for purposes of discussion of pending litigation in accordance with
Section 2 (C) 11 of the open meeting action was made by Commissioner Kindler and
seconded by Commissioner Conway. Motion carried in a roll call vote 5-0.
X. UNFINISHED BUSINESS—None.
XI. ADJOURNMENT—A motion was made by Commissioner Kindler, and seconded by
Commissioner Gartland, to adjourn this meeting at 9:50pm. Motion carried in a voice vote 5-0.
Mark Gartland________________ Tim Kelly______________________
Board of Park Commissioners Board of Park Commissioners
July 24, 2003 July 24, 2003