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                                     FOREST SERVICE HANDBOOK
                                    NATIONAL HEADQUARTERS (WO)
                                          WASHINGTON, DC



                FSH 6209.11 – RECORDS MANAGEMENT HANDBOOK

               CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION

Interim Directive No.: 6209.11-2010-3

Effective Date: October 19, 2010

Duration: This interim directive expires on April 19, 2012.

Approved: RONALD E. HOOPER                                    Date Approved: 10/13/2010
          Acting Associate Deputy Chief, OPS

Posting Instructions: Interim directives are numbered consecutively by handbook number
and calendar year. Post by document at the end of the chapter. Retain this transmittal as the first
page(s) of this document. The last interim directive was 6209.11-2010-2 to chapter 40.

New Document                     id_6209.11-2010-3                                    73 Pages

Superseded Document(s)           None
(Interim Directive Number
and Effective Date)

Digest:

41 - Updates 2000 file code series in its entirety, incorporating portions of General Records
Schedules as applicable; removes the 2000 series secondary and tertiary file codes. Revises
retention periods for this series and indicates which records (if any) may use the electronic
version as the official Agency record.
       WO INTERIM DIRECTIVE                                                                                id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                          Page 2 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                    SUPERSEDED        Is the Electronic
File                                                                                                                                Retention          File Code         Version the
            Heading                                              Description                                       Sub-Headings                                       Official Record?
Code                                                                                                                                 Period          [Do Not Use
                                                                                                                                                    Reference Only]


2000 Natural Resources     Included for routing purposes only.                                                        N/A          ROUTING               2000               N/A
     Management                                                                                                                    PURPOSES
                                                                                                                                     ONLY


2020 Ecological            General: Records pertaining to broad, foundational policy for using ecological            General       Retain on site        2020           THE HARD
     Restoration and       restoration to manage National Forest System lands and associated resources in a                       pending NARA                         COPY IS THE
     Resilience            sustainable manner. Includes comprehensive objectives, policy, responsibilities,                          approval                           OFFICIAL
                                                                                                                                                                         RECORD
                           definitions, and principles to guide achievement of sustainable management and
                           ecological resilience, especially under changing and uncertain future
                           environmental conditions, such as those driven by climate change and increasing
                           human use. Designation reaches across all program areas and activities applicable
                           to management of national forests and grasslands to ensure integration and
                           coordination at all levels and within all reorganizational units. Record material
                           includes correspondence.
                           Note 1: Use designation only for records pertaining to overall ecological
                           restoration and resilience policy, including general correspondence.
                           Note 2: Records pertaining to specific resources or management should be filed
                           under the applicable records schedule for said resource.


2030 LargeScale Event      General: Includes general records and correspondence related to large scale               General       Retain on site      New, not         THE HARD
     Recovery (LaSER)      event recovery plans and activities.                                                                   pending NARA        previously       COPY IS THE
                                                                                                                                     approval         scheduled         OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                         RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2030 LargeScale Event      LaSER Databases: Includes information regarding database management and              LaSER Databases    Retain on site      New, not         THE HARD
     Recovery (LaSER)      operations.                                                                                            pending NARA        previously       COPY IS THE
                                                                                                                                     approval         scheduled         OFFICIAL
                           Note 1: Database repository scheduled separately.
                                                                                                                                                                         RECORD
                           Note 2: Retention period begins when administrative use ceases.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 3 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]


                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2030 LargeScale Event      LaSER Plan: Includes LaSER plan case files including assessments, budget,                 LaSER Plan      Retain on site      New, not         THE HARD
     Recovery (LaSER)      form FS-2000-1, executive summary, recommendations, post-event conditions,                               pending NARA        previously       COPY IS THE
                           recovery objectives, description of actions, monitoring plan, research                                      approval         scheduled         OFFICIAL
                                                                                                                                                                           RECORD
                           opportunities, partners and funding sources, skills and staffing needs, maps,
                           recovery plan team members, and recovery plan approval.
                           Note 1: Establish case files as needed, and apply retention period when the case is
                           closed.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2030 LargeScale Event      Monitoring: Monitoring results.                                                           Monitoring      Retain on site      New, not         THE HARD
     Recovery (LaSER)      Note 1: Establish case files as needed, and apply retention period when the case is                      pending NARA        previously       COPY IS THE
                                                                                                                                       approval         scheduled         OFFICIAL
                           closed.
                                                                                                                                                                           RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2030 LargeScale Event      Non-Federal Lands: Includes documentation of post-event conditions and                    Non-Federal     Retain on site      New, not         THE HARD
     Recovery (LaSER)      recovery objectives or activities for non-Federal intermingled or adjacent lands            Lands        pending NARA        previously       COPY IS THE
                           impacted by the large-scale event.                                                                          approval         scheduled         OFFICIAL
                                                                                                                                                                           RECORD
                           Note 1: Establish case files as needed, and apply retention period when the case is
                           closed.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 4 of 74
       DURATION: This interim directive expires on 04/19/2012

                                        FSH 6209.11 – RECORDS MANAGEMENT
                                   CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
             Heading                                              Description                                          Sub-Headings                                          Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2030 LargeScale Event        Other Federal Lands: Records documenting joint large-scale assessments,                  Other Federal       Retain on site      New, not         THE HARD
     Recovery (LaSER)        planning, and implementation actions.                                                       Lands           pending NARA        previously       COPY IS THE
                                                                                                                                            approval         scheduled         OFFICIAL
                             Note 1: Establish case files as needed, and apply retention period when the case is
                                                                                                                                                                                RECORD
                             closed.
                             Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                             SF258 to Forest Service National Records Officer for approval.


2030 LargeScale Event        Reporting: Annual reports.                                                                 Reporting         Retain on site      New, not         THE HARD
     Recovery (LaSER)        Note 1: Close file at end of fiscal year.                                                                   pending NARA        previously       COPY IS THE
                                                                                                                                            approval         scheduled         OFFICIAL
                             Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit                                                                  RECORD
                             SF258 to Forest Service National Records Officer for approval.


2060 Ecosystem,              General: Includes general correspondence related to servicewide direction for the           General           Temporary            2060           THE HARD
     Classification,         components of the ecosystem classification.                                                                    5 years                           COPY IS THE
     Interpretation, and                                                                                                                                                       OFFICIAL
                                                                                                                                                                                RECORD
     Application


2070 Vegetation Ecology Classification and Inventory: Records include field sheets for plant species,               Classification and    Retain on site      New, not         THE HARD
                        analysis records, statistical analyses, and so forth, that are used in field guides,            Inventory        pending NARA        previously       COPY IS THE
                        biological opinions, and other publications.                                                                        approval         scheduled         OFFICIAL
                                                                                                                                                                                RECORD


2070 Vegetation Ecology General: Includes general records regarding use, growth, development, and                        General          Retain on site        2070           THE HARD
                        storage of native plant materials. Also includes records related to servicewide                                  pending NARA                         COPY IS THE
                        direction for the components of the Biological Diversity program.                                                   approval                           OFFICIAL
                                                                                                                                                                                RECORD


2080 Noxious Weed            Obsolete - See 2900 – Invasive Species.                                                  Noxious Weed        OBSOLETE              2080          OBSOLETE
     Management                                                                                                        Management
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 5 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                              Description                                           Sub-Headings                                          Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2100 Environmental         Classification and Inventory: Records include field sheets for plant species,            Classification and    Retain on site      New, not         THE HARD
     Management            analysis records, statistical analyses, and so forth, that are used in field guides,         Inventory        pending NARA        previously       COPY IS THE
                           biological opinions, and other publications.                                                                     approval         scheduled         OFFICIAL
                                                                                                                                                                                RECORD
                           Note 1: Establish case files as needed, and apply retention period when the case is
                           closed.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2100 Environmental         General: Includes general correspondence related to servicewide direction for the             General          Retain on site        2100           THE HARD
     Management            components of the Biological Diversity program.                                                               pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                                RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2130 Solid Waste           General: Includes general records, including correspondence, on the design,                   General           Temporary            2130           THE HARD
     Management            construction, management, operation, and maintenance of the Forest Service solid                                 3 years                           COPY IS THE
                           waste system. These processes ensure public health and safety.                                                                                      OFFICIAL
                                                                                                                                                                                RECORD


2150 Pesticide Use,        Accidents and Incidents: Includes correspondence, final reports, investigation             Accidents and       Retain on site       2150-5          THE HARD
     Management and        notes and field notes related to accidents and incidents involving use of pesticides.        Incidents        pending NARA                         COPY IS THE
     Coordination                                                                                                                           approval                           OFFICIAL
                           Note 1: Establish case files as needed, and apply retention period when the case is
                                                                                                                                                                                RECORD
                           closed.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2150 Pesticide Use,        Forest Service Pesticide Impact Assessment Program: Case files containing                  Forest Service      Retain on site       2150-4          THE HARD
     Management and        proposal, progress reports, final reports of studies conducted by Forest Service          Pesticide Impact    pending NARA                         COPY IS THE
     Coordination          research units or universities for identifying pesticide effects on forest and              Assessment           approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           rangelands.                                                                                   Program
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 6 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]


                           Note 1: Proposals not funded: Destroy when reference use ceases.
                           Note 2: Establish case files as needed, and apply retention period when the case is
                           closed.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2150 Pesticide Use,        General: Includes records (including correspondence) related to pesticide                   General       Retain on site        2150           THE HARD
     Management and        management overall policies, development, and clarifications. Includes pesticides                        pending NARA                         COPY IS THE
     Coordination          use records, conduct of projects records; pesticide selection, application, and                             approval                           OFFICIAL
                                                                                                                                                                           RECORD
                           monitoring records; safety in pesticide uses records.
                           Note 1: Close file at end of fiscal year.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2150 Pesticide Use,        Inquiries: Includes standard replies or transmittals.                                      Inquiries        GRS 14-1           2150-1          THE HARD
     Management and                                                                                                                   [3 months]                         COPY IS THE
     Coordination                                                                                                                                                         OFFICIAL
                                                                                                                                                                           RECORD


2150 Pesticide Use,        Pesticide Use Reports: Includes yearly report of pesticides used on the national         Pesticide Use    Retain on site       2150-3          THE HARD
     Management and        forests.                                                                                   Reports       pending NARA                         COPY IS THE
     Coordination                                                                                                                      approval                           OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                           RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 7 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                        Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


2150 Pesticide Use,        Training and Federal Certification.                                                         Training and    GRS 1-29a[1]          2150-2          THE HARD
     Management and        Note 1: Retention period begins after completion of a specific training program.              Federal        [5 years]                           COPY IS THE
     Coordination                                                                                                      Certification                                         OFFICIAL
                           Note 2: Privacy Act System of Records USDA/Forest Service-41– Certified                                                                            RECORD
                           Pesticide Applicators covers all or some of the records retained under this file
                           code. Review PA SOR USDA/Forest Service-41 for additional access and storage
                           requirements.


2160 Hazardous             General: Includes general correspondence related to hazardous chemical                        General        Retain on site        2160           THE HARD
     Materials             management overall policies, development, and clarifications. Includes pesticides                           pending NARA                         COPY IS THE
     Management            use records, conduct of projects records; pesticide selection, application, and                                approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           monitoring records; safety in pesticide uses records.


2160 Hazardous             Hazardous Chemical Management: Documentation regarding protection                           Hazardous        Retain on site      New, not         THE HARD
     Materials             measures for use of hazardous chemicals including employee protection; controls             Chemical        pending NARA        previously       COPY IS THE
     Management            on acquisition and use; transportation, storage, and handling; training; and               Management          approval         scheduled         OFFICIAL
                                                                                                                                                                              RECORD
                           protective gear.


2160 Hazardous             Program Administration: Records regarding administrative components of the               Program Admini-     Retain on site      New, not         THE HARD
     Materials             hazardous materials program.                                                                 stration       pending NARA        previously       COPY IS THE
     Management                                                                                                                           approval         scheduled         OFFICIAL
                                                                                                                                                                              RECORD


2170 Energy                Energy Programs: Includes general correspondence and information copies                  Energy Programs     Retain on site       2170-2          THE HARD
     Management            documenting the accomplishments or progress of Forest Service energy-related                                pending NARA                         COPY IS THE
                           programs. Some energy programs are initiated within the research arm of the                                    approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           Forest Service such as cooperatives between the Forest Service and other
                           governmental or private organizations. Some are initiated by the Department of
                           Energy.
                           Note: Research-related energy programs are filed under 4000. Establish folders
                           by project or subject matter.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 8 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                       Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


2170 Energy                General: Includes general correspondence documenting the coordination with                     General       Retain on site        2170           THE HARD
     Management            other agencies that have energy-related programs such as the Department of                                  pending NARA                         COPY IS THE
                           Energy Regional Program Advisory Committees; and other organizations such as                                   approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           the Council of Biomass Energy Technology Sponsors [CBETS]; or internal
                           meeting activities.
                           Note: Establish folders by subject matter.


2170 Energy                Inquiries: Includes routine transmittals and letters of inquiry requiring a standard          Inquiries        GRS 14-1           2170-1          THE HARD
     Management            reply.                                                                                                        [3 months]                         COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


2200 Range                 General: General records (including correspondence) pertaining to Range                        General       Retain on site        2200           THE HARD
                           activities too broad to file under a specific file subject.                                                 pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


2200 Range                 Inquiries: Routine acknowledgments and transmittals for the 2200 series.                      Inquiries        GRS 14-1           2200-1          THE HARD
                                                                                                                                         [3 months]                         COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


2200 Range                 Policy and Direction: Records (including correspondence) relating to policy or                Policy and    PERMANENT             2200-3          THE HARD
                           program direction concerning range conditions, criteria for classifying grazing               Direction                                          COPY IS THE
                           lands, directed to other agencies on policy matters, or signed by the Chief of the                                                                OFFICIAL
                                                                                                                                                                              RECORD
                           Forest Service or the Secretary of USDA.

                           Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 9 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                              Description                                              Sub-Headings                                        Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


2200 Range                 Training: Records and correspondence relative to all facts of range management                  Training       GRS 1-29a[1]          2200-2          THE HARD
                           training.                                                                                                       [5 years]                           COPY IS THE
                                                                                                                                                                                OFFICIAL
                           Note: Retention period begins after completion of a specified training program.
                                                                                                                                                                                 RECORD


2210 Rangeland             General: General records (including correspondence) pertaining to proposed                       General         Temporary            2210           THE HARD
     Management            activities which may not have developed fully to create a specific case folder in the                             10 years                          COPY IS THE
     Planning              items following. File correspondence of permanent value under 2200 – Range                                                                           OFFICIAL
                                                                                                                                                                                 RECORD
                           Allotment Management Plans.


2210 Rangeland             Range Allotment Management Plans: Includes correspondence, maps and                          Range Allotment    Retain on site       2210-1          THE HARD
     Management            overlays, photos, trend transect records, grazing capacity estimates, tabulations,            Management       pending NARA                         COPY IS THE
     Planning              utilization records--permitted and actual use--related summary report materials,                  Plans           approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           and administrative studies related to range analysis; environmental assessment and
                           decision notices; and the allotment management plan. Includes ranges from which
                           grazing may currently be excluded and previously prepared range analysis files.
                           Create case files by allotment.
                           Note 1: Apply retention periods after the plan is revised or superseded.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 3: Supervisor’s office maintains official files.


2230 Grazing and           Fee Studies: Case files consisting of all study material collected, including                  Fee Studies      Retain on site      2230-1-1         THE HARD
     Livestock Use         working papers, statistical summaries developed, or other information used in                                  pending NARA                         COPY IS THE
     Permit System         support of fees charged.                                                                                          approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           Note 1: Files are arranged chronologically.
                           Note 2: All case files are stored at Washington Office; field offices send case file
                           documents to Washington Office, keep reference copy for no more than 3 years.
                           Note 3: Records regarding monies collected for grazing are filed under 6530.
                           Note 4: Retention period begins after study is completed.
       WO INTERIM DIRECTIVE                                                                                      id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                Page 10 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
            Heading                                             Description                                              Sub-Headings                                          Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


2230 Grazing and           Fees: Files consisting of general correspondence relative to standard and                         Fees           Retain on site       2230-1          THE HARD
     Livestock Use         regulations and related discussions leading to the determination of the fee charged                             pending NARA                         COPY IS THE
     Permit System         for grazing or crossing of livestock on National Forest lands and on other lands                                   approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                           under Forest Service control.
                           Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2230 Grazing and           General: Files consisting of general correspondence and related records too broad               General          Retain on site        2230           THE HARD
     Livestock Use         to file under specific secondary subject.                                                                       pending NARA                         COPY IS THE
     Permit System                                                                                                                            approval                           OFFICIAL
                           Note 1: File appeals to grazing boards in pertinent case folders.
                                                                                                                                                                                  RECORD
                           Note 2: Privacy Act System of Records USDA/Forest Service-14– Grazing
                           Permittees – Individual – National Forest System covers all or some of the records
                           retained under this file code. Review PA SOR USDA/Forest Service-14 for
                           additional access and storage requirements.


2230 Grazing and           Permit Case files: Includes case files consisting of authorizing documents,                 Permit Case files     Temporary           2230-3          THE HARD
     Livestock Use         supplements, amendments, correspondence and related records. Case file includes                                    75 years                          COPY IS THE
     Permit System         approved permittee application, supporting documents, and other supplemental                                                                          OFFICIAL
                                                                                                                                                                                  RECORD
                           information used in determining whether a permit should be issued.
                           Note 1: Establish files by PERMIT TYPE: Term (Grazing Agreements, Private
                           Land), Temporary, Livestock Use, Other Permits.
                           Note 2: Arrange case file alphabetically by name of permittee.
                           Note 3: Transfer to Federal Records Center 10 years after file is closed.
                           Note 4: Official files tiles traditionally reside at supervisor’s office.
                           Note 5: Duplicate records retained for administrative use must be designated as
                           reference and destroyed when administrative use ceases, do not transfer duplicate
                           records to FRC.
                           Note 6: Produce all responsive documents in response to litigation or FOIA/PA
                           requests.
                           Note 7: Some files may contain PII, store securely, control access.
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                           Page 11 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
            Heading                                             Description                                         Sub-Headings                                        Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]


                           Note 8: Privacy Act System of Records USDA/Forest Service-14– Grazing
                           Permittees – Individual – National Forest System covers all or some of the records
                           retained under this file code. Review PA SOR USDA/Forest Service-14 for
                           additional access and storage requirements.


2230 Grazing and           Permittee Application - Unapproved: Application, supporting documents, and               Permittee        Retain on site       2230-2          THE HARD
     Livestock Use         other supplemental information used in determining whether a permit should be           Application -    pending NARA                         COPY IS THE
     Permit System         issued – for unapproved applications only.                                              Unapproved          approval                           OFFICIAL
                                                                                                                                                                           RECORD
                           Note 1: Files traditionally reside at supervisor’s office.
                           Note 2: Privacy Act System of Records USDA/Forest Service-14– Grazing
                           Permittees – Individual – National Forest System covers all or some of the records
                           retained under this file code. Review PA SOR USDA/Forest Service-14 for
                           additional access and storage requirements.


2230 Grazing and           Permittee Card File: Includes annual record of permitted use – documents                Permittee Card    Retain on site      2230-3-1         THE HARD
     Livestock Use         permittee, number, and type of livestock allowed to graze, and billing for season.          File         pending NARA                         COPY IS THE
     Permit System                                                                                                                     approval                           OFFICIAL
                           Note 1: Retention period begins once permittee file closed.
                                                                                                                                                                           RECORD
                           Note 2: Some files may contain PII, store securely, control access.
                           Note 3: Privacy Act System of Records USDA/Forest Service-14– Grazing
                           Permittees – Individual – National Forest System covers all or some of the records
                           retained under this file code. Review PA SOR USDA/Forest Service-14 for
                           additional access and storage requirements.
                           Note 4: Transfer closed file to NARA when 10 years old.


2240 Range                 General: Files consisting of correspondence too broad to file under a specific             General        Retain on site        2240           THE HARD
     Improvements          range category.                                                                                          pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                                                                                                                                                                           RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 12 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                        Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


2240 Range                 Nonstructural: Inquiries and files of a general nature, too broad to file under a          Nonstructural     Retain on site       2240-2          THE HARD
     Improvements          specific category.                                                                                          pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


2240 Range                 Nonstructural Incidents: Case folders consisting of any correspondence and                 Nonstructural      Temporary           2240-3          THE HARD
     Improvements          supporting documentation regarding any complaints or complications resulting                Incidents          10 years                          COPY IS THE
                           from any nonstructural improvements to National Forest System lands. May                                                                          OFFICIAL
                                                                                                                                                                              RECORD
                           include statements and other supporting data and photographs.


2240 Range                 Pesticides: Correspondence regarding spraying of pesticides and other treatments             Pesticides     PERMANENT            2240-2-1         THE HARD
     Improvements          of woody plants, noxious farm weeds, other plants, including those of a poisonous                                                                COPY IS THE
                           variety, rodents, predators, insects, and diseases.                                                                                               OFFICIAL
                                                                                                                                                                              RECORD
                           Note 1: Case files created when necessary and arranged alphabetically.
                           Note 2: Transfer closed file to NARA when 10 years old.


2240 Range                 Structural: Correspondence and supporting documentation regarding structural                 Structural       Temporary           2240-1          THE HARD
     Improvements          improvements made to National Forest System lands including items such as cattle                               10 years                          COPY IS THE
                           guards, fences, gates, corrals, and water developments.                                                                                           OFFICIAL
                                                                                                                                                                              RECORD
                           Note 1: File record of authorities and agreements to build such improvements
                           under various cooperative programs between Forest Service and permittees in the
                           appropriate permittee case folder under 2230.
                           Note 2: Retention period applies after improvement is completed.


2250 Range Cooperation     Advisory Boards: Files include copies of charters, correspondence, notice of              Advisory Boards    Retain on site       2250-1          THE HARD
                           meetings, minutes, memberships, rosters, bylaws, and all supporting                                         pending NARA                         COPY IS THE
                           documentation of business conducted by Grazing Advisory Boards.                                                approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           Note 1: Case files arranged alphabetically by board.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 13 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                       Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


2250 Range Cooperation     Associations: Information pertaining to various organizations formed by national           Associations     Temporary           2250-2          THE HARD
                           forest grazing permittees. Included is documentation such as membership,                                     25 years                          COPY IS THE
                           minutes of meetings, memorandums of understanding, agreements, renewals, and                                                                    OFFICIAL
                                                                                                                                                                            RECORD
                           general correspondence.
                           Note 1: Retention period begins after termination of association between Forest
                           Service and organization.
                           Note 2: Arrange case file by organization name.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-14– Grazing
                           Permittees – Individual – National Forest System covers all or some of the records
                           retained under this file code. Review PA SOR USDA/Forest Service-14 for
                           additional access and storage requirements.


2250 Range Cooperation     General: Documents too broad to fit into a specific case file concerning various             General       Retain on site        2250           THE HARD
                           organizations, such as conservation organizations, the Farmer’s Union, the Farm                           pending NARA                         COPY IS THE
                           Bureau, and other recognized groups that are not specifically chartered.                                     approval                           OFFICIAL
                                                                                                                                                                            RECORD


2260 Wild Free-Roaming Cooperation: Correspondence and cooperative agreements between Forest                          Cooperation      Temporary           2260-1          THE HARD
     Horses and Burros Service and other State/local government agencies, permittees, or private                                        25 years                          COPY IS THE
                       landowners regarding maintenance of wild horses and burros. Include                                                                                 OFFICIAL
                                                                                                                                                                            RECORD
                       documentation of joint land management plans for those properties immediately
                       adjacent to national forests that wild horses use as their natural range.
                        May include cooperative agreements between Forest Service and State livestock
                       boards regarding determination of ownership in cases of dispute.
                       Note 1: Arrange materials in case folders by cooperators
                       Note 2: Washington Office and regional office usually offices of record.
                       Note 3: Retention period begins after completion or termination of agreement.
       WO INTERIM DIRECTIVE                                                                              id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                        Page 14 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                   SUPERSEDED        Is the Electronic
File                                                                                                                               Retention          File Code         Version the
            Heading                                             Description                                      Sub-Headings                                        Official Record?
Code                                                                                                                                Period          [Do Not Use
                                                                                                                                                   Reference Only]


2260 Wild Free-Roaming Designated Ranges: Correspondence and management plans concerning those                   Designated       Retain on site       2260-2          THE HARD
     Horses and Burros lands specifically designated by the Chief of the Forest Service as having emphasis        Ranges         pending NARA                         COPY IS THE
                       placed on horse maintenance rather than multiple use.                                                        approval                           OFFICIAL
                                                                                                                                                                        RECORD
                       Note: Create case files by specific area.


2260 Wild Free-Roaming General: Correspondence and information of a general nature, too broad to fit               General        Retain on site        2260           THE HARD
     Horses and Burros into a specific case file.                                                                                pending NARA                         COPY IS THE
                                                                                                                                    approval                           OFFICIAL
                                                                                                                                                                        RECORD


2260 Wild Free-Roaming Management Plans: Case files contain all inventories of horses, statistical data         Management        Retain on site       2260-3          THE HARD
     Horses and Burros regarding maintenance, studies, and maps; and all documentation regarding use of any     Plans – Case     pending NARA                         COPY IS THE
                       specific area for grazing of wild horses in conjunction with multiple use management         Files           approval                           OFFICIAL
                                                                                                                                                                        RECORD
                       of public lands. May include public input regarding horse maintenance.
                       Note 1: Official file maintained by supervisor’s office.
                       Note 2: Arrange case files by specific area.
                       Note 3: Transfer closed file to NARA when10 years old. Prior to transfer, submit
                       SF258 to Forest Service National Records Officer for approval.
                       Note 4: Offices maintaining duplicate paper copies of files for reference use should
                       destroy 10 years after plan has been revised or superseded.


2260 Wild Free-Roaming Relocation and Disposal: Record consists of correspondence regarding adoption,           Relocation and    Retain on site       2260-4          THE HARD
     Horses and Burros relocation, and final disposal of wild horses. These plans are specifically                 Disposal      pending NARA                         COPY IS THE
                       formulated for individual ranges where overcrowding of wild horses has occurred.                             approval                           OFFICIAL
                                                                                                                                                                        RECORD
                       The animals are either placed under private maintenance or relocated to other
                       national forest areas. Files may also include correspondence involved in settling
                       any disputes arising out of wild horses causing damage to private lands. Case
                       folders by areas, as necessary.
                       Note 1: Transfer to FRC, 3 years after closed, destroy 25 years after case is
                       closed.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 15 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                       Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


                           Note 2: Offices maintaining duplicate paper copies of files for reference should
                           destroy when 10 years old.


2270 Information           Range Management Information System: Includes information maintained                           Range         Retain on site       2270-1          THE HARD
     Management and        regarding database management and operations for applications/systems with data             Management      pending NARA                         COPY IS THE
     Reports               pertaining to forest range, grazing permits, annual grazing authorizations, actual          Information        approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           grazing use, and improvements.                                                                System
                           Note 1: Database repository scheduled separately.
                           Note 2: Retention period begins when administrative use ceases.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer,
                           submit SF258 to Forest Service National Records Officer for approval.


2270 Information           Reports: All 2200 reports, including annual grazing statistical, and final study               Reports       Retain on site        2270           THE HARD
     Management and        reports. Includes one-time reports.                                                                         pending NARA                         COPY IS THE
     Reports                                                                                                                              approval                           OFFICIAL
                           Separate folders as needed by name of report.
                                                                                                                                                                              RECORD
                           Note 1: Washington Office maintains record copy.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-14– Grazing
                           Permittees – Individual – National Forest System covers all or some of the records
                           retained under this file code. Review PA SOR USDA/Forest Service-14 for
                           additional access and storage requirements.


2300 Recreation,           General: Includes correspondence related to policy, direction, and procedures of               General        Temporary            2300           THE HARD
     Wilderness, and       recreation management and correspondence too broad to file elsewhere in this                                   3 years                           COPY IS THE
     Related Resource      series.                                                                                                                                           OFFICIAL
                                                                                                                                                                              RECORD
     Management            Note: For any temporary data placed on microfilm, destroy the originals (only for
                           temporary records with approved retention periods). Do not microfilm and destroy
                           the originals of unscheduled records or records designated permanent without formal
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 16 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                       Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           approval from NARA. When a proposed microfilm project provides for destruction of
                           original record-hardcopies, send a formal, signed request to the National Forest
                           Service Records Officer for approval. Include information needed to complete
                           SF-115 (Request for Records Disposition Authority). The National Forest Service
                           Records Officer will forward the request to NARA for approval. When the Archivist
                           approves the project, the Forest Service National Records Officer will provide a
                           signed, formal approval to the requesting unit.


2300 Recreation,           Inquiries: Includes routine transmittals and responses to congressional inquiries            Inquiries        GRS 14-1           2300-1          THE HARD
     Wilderness, and       from the public, and other transitory correspondence for 2300 series.                                        [3 months]                         COPY IS THE
     Related Resource                                                                                                                                                       OFFICIAL
                                                                                                                                                                             RECORD
     Management


2300 Recreation,           Volunteers: Includes correspondence, policy, direction, and procedures related to           Volunteers       Temporary           2300-2          THE HARD
     Wilderness, and       the Campground Host Program., volunteers carrying out campground duties, and                                  3 years                           COPY IS THE
     Related Resource      other volunteer activities administered in conjunction with the Human Resource                                                                   OFFICIAL
                                                                                                                                                                             RECORD
     Management            Volunteers Program.
                           Note: Establish subject folders as needed.


2310 Planning and Data     General: Includes general correspondence related to the Land Management                       General        Temporary            2310           THE HARD
     Management            Planning process, such as the Recreation Opportunity Spectrum. Planning                                       3 years                           COPY IS THE
                           documents filed under 1920.                                                                                                                      OFFICIAL
                                                                                                                                                                             RECORD


2310 Planning and Data     Recreation Subunit Plans: Composite plans designed to specifically implement                Recreation      Retain on site       2310-2          THE HARD
     Management            the Forest Plans in a subunit of a management area, a specific management area, or         Subunit Plans   pending NARA                         COPY IS THE
                           any plan that deals with multiple sites.                                                                      approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           Note 1: Forest supervisor/ranger district office maintains official record.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 17 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                    SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention      File Code         Version the
            Heading                                             Description                                             Sub-Headings                                  Official Record?
Code                                                                                                                                     Period      [Do Not Use
                                                                                                                                                    Reference Only]


                           Note 2: Retention period begins when plan updated or facility ceases to exist.
                           Note 3: Reports to be integrated into the land management planning process and
                           filed under code 1920.


2310 Planning and Data     Resource Information Management (RIM): Includes recreation management                        Resource       PERMANENT        2310-1          THE HARD
     Management            correspondence and records specifically related to the Land Management Planning             Information                                     COPY IS THE
                           Process.                                                                                    Management                                       OFFICIAL
                                                                                                                                                                         RECORD
                           Note 1: Washington Office maintains official record.
                           Note 2: Data from 1939 is on microfilm, record copies of microfilm offered to
                           NARA.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2320 Wilderness            Designated Wildernesses: Case files related to designated wildernesses and                  Designated      PERMANENT        2320-1          THE HARD
     Management            subsequent management activities carried out within wildernesses. Records                   Wildernesses                                    COPY IS THE
                           consists of correspondence, study report, legal description (map), legislative                                                               OFFICIAL
                                                                                                                                                                         RECORD
                           history, the management plan derived from the Forest Plan and amendments,
                           congressional and public inquiries, and other related records.
                           Note 1: Establish case files as needed, and apply retention period when the case is
                           closed.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 3: Forest supervisor’s office maintains official record.


2320 Wilderness            General: General correspondence related to wilderness management, planning,                    General       Temporary        2320           THE HARD
     Management            management of other resources, use of motorized equipment and so forth. File                                  3 years                       COPY IS THE
                           also includes substantive congressionals and other inquiries seeking clarification                                                           OFFICIAL
                                                                                                                                                                         RECORD
                           of Forest Service policies, plans, and decisions; documentation of current issues
                           that may lead to national and regional policy; guidelines, and so forth.
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 18 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                              Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


                           Note 1: Organize by subject matter.
                           Note 2: Establish case files as needed and apply the retention period after case file
                           closes.


2330 Publicly Managed      General: Includes general correspondence related to the development and                       General        Retain on site        2330           THE HARD
     Recreation            management of recreation sites administered by Forest Service, and records related                          pending NARA                         COPY IS THE
     Opportunities         to recreation fees regulations.                                                                                approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           Note 1: Establish folders by subject matter.
                           Note 2: Establish case files as needed and apply the retention period after the case
                           file is closed.


2330 Publicly Managed      Reports: Includes the Annual Report and other statistical data on collection fees             Reports        Retain on site       2330-2          THE HARD
     Recreation            for the campgrounds collected annually by the regions for the Department of                                 pending NARA                         COPY IS THE
     Opportunities         Interior Annual Report and for forecasting revenues for potential Forest Service                               approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           legislation.


2330 Publicly Managed      Site Plans: Plans for campgrounds, playgrounds, picnic areas, swim sites, boat               Site Plans     PERMANENT             2330-3          THE HARD
     Recreation            launches, and other publicly managed recreation sites and visitor information sites.                                                             COPY IS THE
                                                                                                                                                                             OFFICIAL
     Opportunities         Note 1: Forest supervisor’s or district ranger’s office maintains official record.
                                                                                                                                                                              RECORD
                           Note 2: Establish case files as needed, and apply retention period when the case is
                           closed.
                           Note 3: Transfer closed file to NARA when 10 years old.


2330 Publicly Managed      Special Programs: Includes general correspondence related to the Golden Age              Special Programs    Retain on site       2330-1          THE HARD
     Recreation            Passport, Camp Stamp Program, and so forth.                                                                 pending NARA                         COPY IS THE
     Opportunities                                                                                                                        approval                           OFFICIAL
                           Note 1: Establish folders by program.
                                                                                                                                                                              RECORD
                           Note 2: Establish case files as needed and apply the retention period after the case
                           file is close.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 19 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                         Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2340 Privately Provided    General: Includes general correspondence related to the development and                        General          Temporary            2340           THE HARD
     Recreation            management of recreation sites administered by private enterprise on the national                                3 years                           COPY IS THE
     Opportunities         forests; records related to concessions, avalanche control, group use by                                                                            OFFICIAL
                                                                                                                                                                                RECORD
                           institutions, private recreation uses, and so forth.
                           Note 1: Establish folders by subject matter.
                           Note 2: Establish case files as needed and apply the retention period after the case
                           file is closed.


2340 Privately Provided    Site Plans: Plans for ski areas, resorts, and other recreation facilities                     Site Plans       Retain on site       2340-1          THE HARD
     Recreation            Note 1: Official records (including plans) maintained by forest supervisor’s or                               pending NARA                         COPY IS THE
     Opportunities                                                                                                                          approval                           OFFICIAL
                           ranger district office.
                                                                                                                                                                                RECORD
                           Note 2: Retention period begins when plan is superseded or site is terminated.
                           Note 3: Include site plans in special use case files (see 2720).


2350 Trail, River, and     Designated National Recreation Trail: Case files of individual officially                    Designated       PERMANENT             2350-2          THE HARD
     Similar Recreation    designated trails. File includes material related to an establishment report for a            National                                             COPY IS THE
     Opportunities         designated trail or an associated side or connecting trail.                                Recreation Trail                                         OFFICIAL
                                                                                                                                                                                RECORD
                           Note 1: Establish case file by trail.
                           Note 2: When the Forest Service is the administering agency, the forest
                           supervisor’s office will maintain the official record.
                           Note 3: Break file every 10 years after trail is designated and transfer to NARA.
                           Prior to transfer, submit SF258 to Forest Service National Records Officer for
                           approval.
                           Note 4: When another agency is the administering agency, copies are retained for
                           reference only and destroyed when no longer needed. Do not send to FRC or
                           NARA.


2350 Trail, River, and     General: Includes general correspondence pertaining to trail management                        General         Retain on site        2350           THE HARD
     Similar Recreation    including forest development, national recreation trails, and national scenic and                             pending NARA                         COPY IS THE
     Opportunities         historic trail administration; river management including river recreation; road                                 approval                           OFFICIAL
       WO INTERIM DIRECTIVE                                                                                      id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                Page 20 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                              Description                                             Sub-Headings                                        Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


                           recreation management, and similar forms of recreation such as hiking, caving,                                                                       RECORD
                           mountaineering, horseback riding, and so forth. File also includes substantive
                           congressional and other inquiries seeking clarification of Forest Service policies,
                           plans, and decisions.
                           Note 1: Establish subject folders as needed.
                           Note 2: File routine congressionals and other inquiries under 2300-Inquiries.


2350 Trail, River, and     National Rivers Inventory: Includes the national rivers inventory and any                   National Rivers    Retain on site      2350-4-2         THE HARD
     Similar Recreation    amendments, deletions, or additions. Updated on basis of forest planning cycle                Inventory       pending NARA                         COPY IS THE
     Opportunities         approximately every 10 years. Inventory includes rivers with potential for                                       approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           classification of wild and scenic designations listed by State and location data.
                           Note: Break file every 10 years and transfer to NARA. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2350 Trail, River, and     National Scenic and Historic Trails: Case files related to designated National              National Scenic   PERMANENT             2350-3          THE HARD
     Similar Recreation    Scenic and Historical Trails or associated side or connecting trails. File contains          and Historic                                          COPY IS THE
     Opportunities         correspondence, study report, legislative history, plan, official location, Advisory             Trails                                             OFFICIAL
                                                                                                                                                                                RECORD
                           Council, special agreements, partnership groups, and other related records.
                           Note 1: Establish case file by trail.
                           Note 2: When the Forest Service is the administering agency, the regional/Area
                           office will maintain the official record.
                           Note 3: Break file every 10 years after trail and transfer to NARA. Prior to
                           transfer, submit SF258 to Forest Service National Records Officer for approval.
                           Note 4: When another agency is the administering agency, copies are retained for
                           reference only and destroyed when no longer needed. Do not send to FRC or NARA.


2350 Trail, River, and     Non-Designated Rivers: Includes a plan and correspondence related to rivers listed          Non-Designated     Retain on site      2350-4-1         THE HARD
     Similar Recreation    in National Rivers Inventory and other rivers managed for river recreation activities.          Rivers        pending NARA                         COPY IS THE
     Opportunities                                                                                                                          approval                           OFFICIAL
                           Note 1: Establish case file by river.
                                                                                                                                                                                RECORD
       WO INTERIM DIRECTIVE                                                                                        id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                  Page 21 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
            Heading                                               Description                                              Sub-Headings                                        Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


                           Note 2: Retain records until river designated as Wild and Scenic. Once river
                           designated, transfer file to NARA when record is 10 years old. Prior to transfer,
                           submit SF258 to Forest Service National Records Officer for approval.


2350 Trail, River, and     Off-Road Vehicle Use Management: Includes general correspondence about                       Off-Road Vehicle    Retain on site       2350-5          THE HARD
     Similar Recreation    off-road vehicle use management.                                                             Use Management     pending NARA                         COPY IS THE
     Opportunities                                                                                                                            approval                           OFFICIAL
                                                                                                                                                                                  RECORD


2350 Trail, River, and     Studies: Includes special studies related to internal and external studies of trails,             Studies        Retain on site       2350-1          THE HARD
     Similar Recreation    rivers, and other similar recreation activities. File also includes administrative                              pending NARA                         COPY IS THE
     Opportunities         studies and case files for the development of policy and federal regulations.                                      approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                           Excludes congressionally- mandated studies.
                           Note 1: Organize by case file.
                           Note 2: Retention period begins when case file closed.


2350 Trail, River, and     Wild and Scenic Rivers: Includes study report and related records, correspondence,            Wild and Scenic   PERMANENT             2350-4          THE HARD
     Similar Recreation    river plan, official boundaries, and legislative history. These rivers are designated by          Rivers                                             COPY IS THE
     Opportunities         Congress as part of the Wild and Scenic River System. Study reports conducted under                                                                   OFFICIAL
                                                                                                                                                                                  RECORD
                           1920 are to be filed here when designated.
                           Note 1: Establish case file by river.
                           Note 2: When the Forest Service is the administering agency, the forest
                           supervisor’s office will maintain the official record.
                           Note 3: Break file every 10 years after river is designated and transfer file to
                           NARA. Prior to transfer, submit SF258 to Forest Service National Records
                           Officer for approval.
                           Note 4: When another agency is the administering agency, copies are retained for
                           reference only and destroyed when no longer needed. Do not send to FRC or
                           NARA.
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 22 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                             Description                                               Sub-Headings                                        Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


2360 Heritage Program      Consultation: Reports prepared for the Advisory Council or Historic                            Consultation     Retain on site       2360-3          THE HARD
     Management            Preservation, State, and Tribal Historic Preservation Officers; and Tribes,                                    pending NARA                         COPY IS THE
                           including evaluation reports, records of test excavations, determinations of                                      approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           eligibility, National Register of Historic Places nominations, mitigation plans, and
                           program plans.
                           Note 1: Establish case files by site.
                           Note 2: Screen all pre-1982 files in for Policy and Direction records.
                           Note 3: Retention period begins when case file closed.
                           Note 4: Do not send to FRC.


2360 Heritage Program      Data Recovery: Includes excavation results and findings data forms, photographs               Data Recovery     Retain on site       2360-4          THE HARD
     Management            of artifacts; records of location, and description of artifacts stored in curatorial                           pending NARA                         COPY IS THE
                           institutions.                                                                                                     approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           Note 1: Establish case files by site.
                           Note 2: Screen all pre-1982 files in for Policy and Direction records.
                           Note 3: Retention period begins when case file closed.
                           Note 4: Do not send to FRC


2360 Heritage Program      General: Includes general heritage program correspondence too broad to be filed                  General        Retain on site        2360           THE HARD
     Management            under a specific subject. Excludes correspondence of permanent value.                                          pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                                                                                                                                                                                 RECORD


2360 Heritage Program      Identification: Overviews, existing data reviews, and field surveys. Includes                 Identification    Retain on site       2360-2          THE HARD
     Management            summaries of cultural resource information by specific areas; site inventory                                   pending NARA                         COPY IS THE
                           records, site inventory forms, photographs, site maps, descriptions, project                                      approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           inventory records, reports of areas inventoried, resources located; and
                           recommendations.
                           Note 1: Establish case files by site.
                           Note 2: Screen all pre-1982 files in for Policy and Direction records.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 23 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                        Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


                           Note 3: Official records maintained by regional office and supervisor’s office.
                           Note 4: Retention period begins when case file closed.
                           Note 5: Do not send to FRC.


2360 Heritage Program      Policy and Direction: Includes correspondence related to policy or program                    Policy and     PERMANENT             2360-1          THE HARD
     Management            direction, directed to other agencies on policy matters, or signed by the Chief of            Direction                                           COPY IS THE
                           the Forest Service or the Secretary of USDA.                                                                                                       OFFICIAL
                                                                                                                                                                               RECORD
                           Note 1: Close record at end of fiscal year.
                           Note 2: Transfer records to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2360 Heritage Program      Protection and Stewardship: Includes actions taken to protect and maintain                  Protection and    Retain on site       2360-5          THE HARD
     Management            cultural resources; including preservation, restoration, rehabilitation, and                 Stewardship     pending NARA                         COPY IS THE
                           stabilization.                                                                                                  approval                           OFFICIAL
                                                                                                                                                                               RECORD
                           Note 1: Establish case files by site.
                           Note 2: Screen all pre-1982 files in for Policy and Direction records.
                           Note 3: Retention period begins when case file closed.
                           Note 4: Do not send to FRC.


2360 Heritage Program      Public Use and Enhancement: Includes records of use and adaptive re-use of                 Public Use and     Retain on site       2360-6          THE HARD
     Management            cultural resources, volunteer and interpretive programs, and related publications.          Enhancement      pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                           Note 1: Establish case files by site.
                                                                                                                                                                               RECORD
                           Note 2: Screen all pre-1982 files in for Policy and Direction records.
                           Note 3: Retention period begins when case file closed.
                           Note 4: Do not send to FRC.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 24 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                       Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


2370 Special Recreation     General: File contains correspondence, study report, legislative history, plan,               General      PERMANENT              2370           THE HARD
     Designations           official location, special agreements, management direction, and other related                                                                  COPY IS THE
                            records.                                                                                                                                         OFFICIAL
                                                                                                                                                                              RECORD
                            Note 1: Establish files by special designation, such as National Recreation Area,
                            Botanical Area, National Landmarks, National Volcanic Monument, and so forth.
                            Note 2: Transfer closed records to NARA when 10 years old. Prior to transfer,
                            submit SF258 to Forest Service National Records Officer for approval.
                            Note 3: Regions and Areas maintain official files.


2380 Landscape              General: Includes general correspondence concerning landscape management                      General        Temporary            2380           THE HARD
     Management             too broad to be filed under a specific subject.                                                               3 years                           COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


2380 Landscape              Mapping and Documentation: Includes maps identifying variety of classes of                 Mapping and      Retain on site       2380-1          THE HARD
     Management             vegetation and land forms, and documentation of recommended and final visual              Documentation    pending NARA                         COPY IS THE
                            quality objectives that reflect administration of impacts on Forest Service                                   approval                           OFFICIAL
                                                                                                                                                                              RECORD
                            landscape.
                            Note 1: Retention period begins when maps and recommendations included
                            and/or addressed in Forest planning documents.
                            Note 2: Retain records in office, do not send to FRC.


2390 Interpretive Service General: Including on-the-ground activities that add to visitor enjoyment,                      General        Temporary            2390           THE HARD
                          knowledge, or appreciation of National Forests.                                                                 10 years                          COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD


2390 Interpretive Service Plans: Includes documentation for facility designs, exhibits. Description of what                Plans         Temporary           2390-1          THE HARD
                          types of programs are going on. Plans are site specific.                                                        10 years                          COPY IS THE
                                                                                                                                                                             OFFICIAL
                                                                                                                                                                              RECORD
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 25 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                       Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


2390 Interpretive Service Reports: Interpretative Association Report, an internal annual report listing the             Reports        Temporary           2390-2          THE HARD
                          gross and net sales and loss, new publications donated to the Forest Service. The                             10 years                          COPY IS THE
                          information is compiled from field unit reports and consolidated in the                                                                          OFFICIAL
                                                                                                                                                                            RECORD
                          Washington Office.


2400 Timber                 General: Correspondence and Congressionals of a routine nature related to                   General       Retain on site        2400           THE HARD
     Management             timber management and other records too broad to be filed under a specific subject                       pending NARA                         COPY IS THE
                            heading. Screen this file annually for records to go under Timber Management                                approval                           OFFICIAL
                                                                                                                                                                            RECORD
                            Policy.
                            Note: A microform record may replace the original hardcopy records in this
                            series. Once microfilm verified, transfer records (hardcopy only) to the FRC,
                            retain electronic records on Forest Service computer system. Retain microfilm in
                            agency as reference document and destroy when no longer needed for
                            administrative use.


2400 Timber                 Inquiries: Includes transmittals, acknowledgment, and inquiries of a routine               Inquiries       GRS 14-1            2400-2          THE HARD
     Management             nature. Do not file Congressionals here.                                                                                                      COPY IS THE
                                                                                                                                                                           OFFICIAL
                                                                                                                                                                            RECORD


2400 Timber                 Policy: Includes correspondence relating to timber management policies, program             Policy        Retain on site       2400-1          THE HARD
     Management             and direction; policy signed by the Chief of the Forest Service or by the Secretary                      pending NARA                         COPY IS THE
                            of USDA. File also includes Congressionals of a substantive nature that require                             approval                           OFFICIAL
                                                                                                                                                                            RECORD
                            more than a routine response; correspondence from private sector organizations
                            and individuals seeking clarification on Forest Service Timber Management
                            policy, plans, and decisions.
                            Note 1: A microform record may replace the original paper records in this series. If
                            permanent records microfilmed, once microfilm verified, transfer records in
                            accordance with approved disposition. Retain microfilm in agency as reference
                            document and destroy when no longer needed for administrative use.
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 26 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
            Heading                                             Description                                               Sub-Headings                                         Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2400 Timber                Special Projects: Includes general correspondence, periodic reports, and other               Special Projects    Retain on site       2400-4          THE HARD
     Management            records related to special projects with broad application across timber                                        pending NARA                         COPY IS THE
                           management functions such as Heli-Stat, Cyclocrane, and so forth.                                                  approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                           Note 1: Organize by case file by project name.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2400 Timber                Studies: Administrative case files containing correspondence, reports, and other                 Studies          Temporary           2400-3          THE HARD
     Management            records relating to the study and development of guidelines designed to resolve a                                  5 years                           COPY IS THE
                           specifically identified problem.                                                                                                                      OFFICIAL
                                                                                                                                                                                  RECORD
                           Note: Retention period begins after case file closed.


2410 Timber Resource       General: Includes correspondence related to timber management planning                           General          Temporary            2410           THE HARD
     Management            process; congressional and public inquiries about inventories (including surveys),                                 5 years                           COPY IS THE
     Planning              land suitability and allowable sale quantity; records pertaining to the planning and                                                                  OFFICIAL
                                                                                                                                                                                  RECORD
                           establishment of sustained yield units; and other related records. Establish subject
                           folders as needed.
                           Note: File sustained-yield unit case files under the appropriate file designation in
                           Uses of Timber Other Than Commercial and apply the retention period.


2410 Timber Resource       Timber Management Plans [CLOSED SERIES]                                                          Timber         PERMANENT              2410           THE HARD
     Management            The Final Plan and amendments for the management of timber resources on the                   Management                              2410-1         COPY IS THE
     Planning                                                                                                                Plans                                               OFFICIAL
                           national forests. These plans have a 10-year cycle. Some may predate 1960.
                                                                                                                                                                                  RECORD
                           Since TM plans are no longer generated this is a closed series.                              [pre-1991 only]
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 27 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Note 1: Offered all pre-1991 Final Plans and amendments to NARA in 1991.
                           Note 2: If existing records discovered, contact Forest Service National Records
                           Officer for instructions.


2420 Timber Appraisals     Appraisal Data: Includes general correspondence, other records related to all             Appraisal Data    Retain on site       2420-1          THE HARD
                           price and cost components or factors involved in the timber appraisal.                                     pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                                                                                                                                                                             RECORD


2420 Timber Appraisals     Appraisal Method Studies: Includes records related to both internal and external        Appraisal Method    Retain on site      2420-5-1         THE HARD
                           studies of appraisals and appraisal methods.                                                Studies        pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                                                                                                                                                                             RECORD


2420 Timber Appraisals     Appraisal Methods: Includes general correspondence and other records related                Appraisal       Retain on site       2420-5          THE HARD
                           to the theory and application of appraisal methods and approvals for use.                   Methods        pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                           Note 1: Close file at the end of the fiscal year.
                                                                                                                                                                             RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2420 Timber Appraisals     General: Includes correspondence and comments related to the policy and                      General        Retain on site        2420           THE HARD
                           management of the timber appraisal program.                                                                pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                           Note 1: Close file at the end of the fiscal year.
                                                                                                                                                                             RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2420 Timber Appraisals     Price, Supply, and Demand Trends: Includes data series, graphic displays,                 Price, Supply,    Retain on site       2420-2          THE HARD
                           background material, historical and projected trends, general correspondence and          and Demand       pending NARA                         COPY IS THE
                           other records dealing with market conditions/appraisal relationships.                         Trends          approval                           OFFICIAL
                                                                                                                                                                             RECORD
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 28 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                         Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2420 Timber Appraisals     Profits, Stumpage, and Base Period: Includes general correspondence and                        Profits,        Retain on site      2410-1-3         THE HARD
                           records related to the development and use of profits and risk, stumpage value and          Stumpage, and     pending NARA                         COPY IS THE
                           base periods, and base period values appraisal items.                                        Base Period         approval                           OFFICIAL
                                                                                                                                                                                RECORD


2420 Timber Appraisals     Rate Redetermination, Damage Appraisal, and Stumpage Rate: Includes                             Rate           Retain on site       2420-3          THE HARD
                           general correspondence, instructions and records related to Rate Redetermination,          Redetermination,   pending NARA                         COPY IS THE
                           Damage, Comparison, Standard Price Appraisals, and Stumpage Rate Adjustment.                   Damage            approval                           OFFICIAL
                                                                                                                                                                                RECORD
                                                                                                                       Appraisal and
                                                                                                                       Stumpage Rate


2420 Timber Appraisals     Reports: Includes records related to the development of appraisals and appraisal               Reports         Retain on site       2420-4          THE HARD
                           reports not covered in individual timber sale case folders or under the above                                 pending NARA                         COPY IS THE
                           designations.                                                                                                    approval                           OFFICIAL
                                                                                                                                                                                RECORD


2420 Timber Appraisals     Selling Values and Costs: Includes general correspondence and records related to            Selling Values     Retain on site      2420-1-2         THE HARD
                           developing tables, graphs, and instructions for use of selling values and production          and Costs       pending NARA                         COPY IS THE
                           cost appraisal items.                                                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD


2420 Timber Appraisals     Studies: Includes records related to studies including index sales involving                   Studies         Retain on site      2420-1-1         THE HARD
                           appraisal data.                                                                                               pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD


2430 Commercial            Wood Residue Utilization Program: Includes proposals, plans, general                        Wood Residue       Retain on site       2430-5          THE HARD
     Timber Sales          correspondence and records related to the project implementation concerning the              Utilization      pending NARA                         COPY IS THE
                           wood utilization program. Also includes personal use charge firewood program.                 Program            approval                           OFFICIAL
                                                                                                                                                                                RECORD
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 29 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                         Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


2430 Commercial Timber Change in Status: Includes adjustment and extension, modification and                       Change in Status    Retain on site      2430-2-3         THE HARD
     Sales             assignments, termination, cancellation, and damages.                                                           pending NARA          2430-3         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                                                                                                                                                                             RECORD


2430 Commercial Timber General: Includes authorizations and correspondence related to policies for                     General         Retain on site        2430           THE HARD
     Sales             commercial timber sales; Congressionals related to policy interpretations, and                                 pending NARA                         COPY IS THE
                       clarifications from private citizens and private sector.                                                          approval                           OFFICIAL
                                                                                                                                                                             RECORD
                       Note 1: Close file at the end of the fiscal year.
                       Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                       SF258 to Forest Service National Records Officer for approval.


2430 Commercial Timber Preparation, Advertisement, and Award: Includes developing the 5- to 10-year                 Preparation,       Retain on site       2430-2          THE HARD
     Sales             timber sale program, environmental assessment of sales, layout of sale units and            Advertisement,     pending NARA                         COPY IS THE
                       transportation facilities, preparation of prospectus and advertisement, and meeting          and Award            approval                           OFFICIAL
                                                                                                                                                                             RECORD
                       all requirements for awarding the sale.


2430 Commercial Timber Preparation, Advertisement, and Award – Debarment and Suspension Cases:                      Preparation,       Retain on site      2430-2-2         THE HARD
     Sales             Case files which document firms or individuals that have been recommended for               Advertisement,     pending NARA                         COPY IS THE
                       suspension or debarment under 41 CFR 1-1.604. Close file when debarring officer              and Award –          approval                           OFFICIAL
                                                                                                                                                                             RECORD
                       decides not to suspend or debar or when debarment period has expired.                       Debarment and
                       Note: Retention period begins after case file is closed.                                   Suspension Cases


2430 Commercial Timber Preparation, Advertisement, and Award – Small Business Programs: Includes                    Preparation,       Retain on site      2430-2-3         THE HARD
     Sales             the development and administration of the sale program set aside for small                  Advertisement,     pending NARA                         COPY IS THE
                       business. This involves 5 year recomputation of shares, protests of size class,              and Award –          approval                           OFFICIAL
                                                                                                                                                                             RECORD
                       semi-annual analysis procedures, Special Salvage Timber Sale program, and                   Small Business
                       reports.                                                                                      Programs
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 30 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                       Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2430 Commercial Timber Preparation, Advertisement, and Award – Debarment and Suspension:                               Preparaton,     Retain on site      2430-2-1         THE HARD
     Sales             Includes general correspondence, policy, and direction concerning debarment and               Advertisement,   pending NARA                         COPY IS THE
                       suspension of bidders under 41 CFR 1-1.604; Letters from OGC except those                      and Award –        approval                           OFFICIAL
                                                                                                                                                                             RECORD
                       pertaining to specific cases.                                                                 Debarment and
                                                                                                                       Suspension


2430 Commercial Timber Timber Export Restrictions: Includes policy, administration, reports, and other                Timber Export    Retain on site       2430-1          THE HARD
     Sales             records related to timber export restrictions. Establish case files as needed.                  Restrictions   pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                                                                                                                                                                             RECORD


2430 Commercial Timber Timber Sale Administration: Includes general correspondence regarding                          Timber Sale      Retain on site       2430-3          THE HARD
     Sales             contract compliance, deposits, payments, and road loans.                                      Administration   pending NARA          2430-4         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                                                                                                                                                                             RECORD


2440 Designing,            Designation: Includes activities of marking individual trees or units of trees to           Designation     Retain on site       2440-1          THE HARD
     Cruising, Scaling,    carry out the silvicultural prescriptions.                                                                 pending NARA                         COPY IS THE
     and Accountability                                                                                                                  approval                           OFFICIAL
                                                                                                                                                                             RECORD


2440 Designing,            Development: Includes correspondence and other records related to the                      Development      Retain on site       2440-3          THE HARD
     Cruising, Scaling,    development of marking rules, programs, scaling handbooks, and procedures.                                 pending NARA                         COPY IS THE
     and Accountability                                                                                                                  approval                           OFFICIAL
                                                                                                                                                                             RECORD
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 31 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                        Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


2440 Designing,            General: Includes general correspondence and records related to the basic                   General        Retain on site        2440           THE HARD
     Cruising, Scaling,    authority and policy for designation and measuring trees and forest products.                             pending NARA                         COPY IS THE
     and Accountability    Describes the criteria for presale measurement sales.                                                        approval                           OFFICIAL
                                                                                                                                                                            RECORD


2440 Designing,            Measurement: Includes correspondence related to cruising and scaling and                 Measurement       Retain on site       2440-2          THE HARD
     Cruising, Scaling,    records related to the measurement systems involved in cruising, tree measurement                         pending NARA                         COPY IS THE
     and Accountability    sales, and scaling and measurement certifications.                                                           approval                           OFFICIAL
                                                                                                                                                                            RECORD


2440 Designing,            Reports: Includes Check Scale and Log Accountability Reports which contain                  Reports        Retain on site       2440-4          THE HARD
     Cruising, Scaling,    volume determination records for presale and scaling needs.                                               pending NARA                         COPY IS THE
     and Accountability                                                                                                                 approval                           OFFICIAL
                           Note: Scale and cruise records and reports pertaining to individual timber disposal
                                                                                                                                                                            RECORD
                           cases should be filed in appropriate 2450 or 2460 case files.


2450 Timber Sale           Development: Records, including correspondence, related to the development of            Development       Retain on site       2450-2          THE HARD
     Contract              new or revised provisions, contract, and permit forms.                                                    pending NARA                         COPY IS THE
     Administration                                                                                                                     approval                           OFFICIAL
                                                                                                                                                                            RECORD


2450 Timber Sale           General: Includes correspondence related to policy for timber sale contracts;               General        Retain on site        2450           THE HARD
     Contract              Congressional related to policy interpretation, clarification, and so forth.                              pending NARA                         COPY IS THE
     Administration                                                                                                                     approval                           OFFICIAL
                           Note 1: Close file at the end of the fiscal year.
                                                                                                                                                                            RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2450 Timber Sale           Preparation and Interpretation: Records, including correspondence, related to           Preparation and    Retain on site       2450-1          THE HARD
     Contract              the preparation and interpretation of Standard Contract and Permit Forms.                Interpretation   pending NARA                         COPY IS THE
     Administration                                                                                                                     approval                           OFFICIAL
                                                                                                                                                                            RECORD
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 32 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                              Description                                              Sub-Headings                                        Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


2450 Timber Sale           Timber Sale Contracts: Case files, financial analyses files containing                         Timber Sale      Retain on site       2450-3          THE HARD
     Contract              correspondence and records pertaining to the sale, award, and administration of                 Contracts      pending NARA                         COPY IS THE
     Administration        individual timber sales.                                                                                          approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           Note 1: Screen closed timber sale contract case file for title evidence. Transfer
                           any title records to 5590 Landownership Status and follow retention instructions.
                           Planning office should also review files prior to destruction to determine if
                           information is still of value, or historically significant.
                           Note 2: Retention period begins after case file is closed.


2450 Timber Sale           Timber Sale Permits: Case files, containing correspondence and records                         Timber Sale      Retain on site       2450-4          THE HARD
     Contract              pertaining to the preparation and administration of individual permits for the sale              Permits       pending NARA                         COPY IS THE
     Administration        of timber, firewood, Christmas trees, or other forest products.                                                   approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           Note: Retention period begins after case file is closed.


2460 Uses of Timber        Administrative Use, Miscellaneous Products, Free Use, Settlement: Case files                 Administrative     Retain on site       2460-1          THE HARD
     Other Than            containing correspondence, direction, and information by specific use as in                       Use,         pending NARA                         COPY IS THE
     Commercial Timber     disaster relief, free use and administration, timber settlement, timber selected and         Miscellaneous        approval                           OFFICIAL
                                                                                                                                                                                 RECORD
     Sales                 offered in exchange, sales of seized and innocent trespass materials, sales of other         Products, Free
                           forest products and timber property sales.                                                   Use, Settlement
                           Note: Retention period begins after case file closed.


2460 Uses of Timber    General: Includes general correspondence, inquiries, policy, and direction related                   General        Retain on site        2460           THE HARD
     Other Than        to administrative use, miscellaneous products, free use, settlement and sustained                                  pending NARA                         COPY IS THE
     Commercial Timber yield units.                                                                                                          approval                           OFFICIAL
                                                                                                                                                                                 RECORD
     Sales


2460 Uses of Timber    Sustained-Yield Units: Case files containing general correspondence, direction,                  Sustained-Yield   PERMANENT             2460-2          THE HARD
     Other Than        and information. Set up case folders by units.                                                        Units                                             COPY IS THE
     Commercial Timber Note 1: Records usually maintained by regional office.                                                                                                   OFFICIAL
                                                                                                                                                                                 RECORD
     Sales
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 33 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
            Heading                                              Description                                           Sub-Headings                                         Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 3: Destroy all reference copies 5 years after case file closed.


2470 Silvicultural         Examination and Prescriptions: Examination/Prescriptions, Stand Modeling                  Examination and     Retain on site       2470-8          THE HARD
     Practices             and Stocking Levels, Training, and Certification.                                           Prescription     pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                                                                                                                                                                               RECORD


2470 Silvicultural         Forest Tree Improvement: Includes general correspondence, reports, and other                Forest Tree       Retain on site       2470-6          THE HARD
     Practices             records related to tree improvement program.                                               Improvement       pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                                                                                                                                                                               RECORD


2470 Silvicultural         Forest Tree Nurseries: Includes general correspondence, reports, and other data             Forest Tree       Retain on site       2470-4          THE HARD
     Practices             on the construction, development, and improvement of nurseries.                              Nurseries       pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                                                                                                                                                                               RECORD


2470 Silvicultural         Forest Tree Nurseries – Cases: Case files containing correspondence, reports,              Forest Tree        Retain on site      2470-4-1         THE HARD
     Practices             and other records related to specific nurseries.                                         Nurseries – Cases   pending NARA                         COPY IS THE
                                                                                                                                                                              OFFICIAL
                           Note 1: All offices – destroy reference copies of case file when no longer needed                               approval
                                                                                                                                                                               RECORD
                           for administrative use.
                           Note 2: Apply retention period once case file closed.


2470 Silvicultural         General: Includes general records, including correspondence, related to                       General         Retain on site        2470           THE HARD
     Practices             silvicultural practices in the Forest Service and outside of the agency.                                     pending NARA                         COPY IS THE
                                                                                                                                                                              OFFICIAL
                           Note: Screen this file annually for records to go under Silvicultural Practices –                               approval
                                                                                                                                                                               RECORD
                           Policy.
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 34 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                        Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


2470 Silvicultural         Policy: Includes correspondence related to policy including interpretation and                Policy         Retain on site       2470-1          THE HARD
     Practices             implementation of National Forest Management Act (NFMA) and National                                        pending NARA                         COPY IS THE
                           Environmental Policy Act (NEPA).                                                                               approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           Note 1: Close file at the end of the fiscal year.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2470 Silvicultural         Reforestation: General correspondence and reports concerning all aspects of site           Reforestation     Retain on site       2470-3          THE HARD
     Practices             preparation, protection of reforestation, and committees working on reforestation                           pending NARA                         COPY IS THE
                           matters.                                                                                                       approval                           OFFICIAL
                                                                                                                                                                              RECORD



2470 Silvicultural         Silvicultural Systems and Related Cutting Methods: Includes general                        Silvicultural     Retain on site       2470-2          THE HARD
     Practices             correspondence related to even and unevenaged management, clearcutting,                    Systems and      pending NARA                         COPY IS THE
                           shelterwood, seed tree, thinning, selection, salvage, and so forth.                       Related Cutting      approval                           OFFICIAL
                                                                                                                                                                              RECORD
                                                                                                                        Methods


2470 Silvicultural         Timber Stand Improvement: Includes correspondence and reports related to                   Timber Stand      Retain on site       2470-7          THE HARD
     Practices             release, thinning, pruning, fertilization, and pesticides.                                 Improvement      pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


2470 Silvicultural         Tree Seeds: Includes general correspondence, reports, and surveys related to the            Tree Seeds       Retain on site       2470-5          THE HARD
     Practices             tree improvement program.                                                                                   pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 35 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                       Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


2470 Silvicultural         Tree Seeds - Cases: Case files containing seed production plan, correspondence,             Tree Seeds -    Retain on site      2470-5-1         THE HARD
     Practices             reports on production of orchards, and so forth.                                               Cases       pending NARA                         COPY IS THE
                                                                                                                                                                            OFFICIAL
                           Note 1: All offices – destroy reference copies of case file when no longer needed                             approval
                                                                                                                                                                             RECORD
                           for administrative use.


2480 Protection of         General: Includes general records, including correspondence, related to reduction of          General        Temporary            2480           THE HARD
     Timber Sale Areas     risks, hazards, erosion control, and other silvicultural practices.                                           5 years                           COPY IS THE
     and Timberlands                                                                                                                                                        OFFICIAL
                                                                                                                                                                             RECORD


2490 Timber             General: Includes general records, including correspondence and all related                      General       Retain on site        2490           THE HARD
     Management         documents (unstructured data), not stored within a Forest Management Information                              pending NARA                         COPY IS THE
     Information System System database, related to any of the Forest Management Information Systems.                                    approval                           OFFICIAL
                                                                                                                                                                             RECORD
                        Note 1: Privacy Act System of Records USDA/Forest Service-24 – Special Use
                        Authorizations covers all or some of the records retained under this file code. Review
                        PA SOR USDA/Forest Service-24 for additional access and storage requirements.
                        Note 2: Some records may contain PII, store in a secure location, and restrict access.
                        Note 3: Close file at the end of the fiscal year.
                        Note 4: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                        SF258 to Forest Service National Records Officer for approval.
                        Note 5: Database system/application repositories scheduled separately.


2500 Watershed and Air     General: Includes general correspondence related to responsibilities, coordination            General        Temporary            2500           THE HARD
     Management            with other resource management, and correspondence too broad to be filed under a                              3 years                           COPY IS THE
                           specific subject heading.                                                                                                                        OFFICIAL
                                                                                                                                                                             RECORD
                           Note: Screen all folders in 2500 series for significant correspondence and
                           documentation for NFS Watershed case files on selected watersheds. If found, retain
                           under file code 2510 – Watershed Planning – NFS Watershed Case Files.
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 36 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                               Description                                             Sub-Headings                                       Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2500 Watershed and Air      Inquiries: Includes standard transmittal or reply to inquiries for the 2500 series.            Inquiries        GRS 14-1           2500-1          THE HARD
     Management                                                                                                                            [3 months]                         COPY IS THE
                                                                                                                                                                               OFFICIAL
                                                                                                                                                                                RECORD


2510 Watershed Planning General: Includes general correspondence, inventories, reports, and other records                   General       Retain on site        2510           THE HARD
                        documenting watershed improvement plans for long-term improvement activities for                                 pending NARA                         COPY IS THE
                        burn areas, storm and flood areas, damage from geologic agents, avalanches, and                                     approval                           OFFICIAL
                                                                                                                                                                                RECORD
                        natural disasters.
                        Note: Soil and Water Surveys for National Assessments are filed under 1910-
                        National Resource Planning - Renewable Resources Assessment.


2510 Watershed Planning NFS Watershed Case Files: Includes case files on selected watersheds which                      NFS Watershed    PERMANENT             2510-3          THE HARD
                        document the watershed condition, water resource history, past events that influence              Case Files                                          COPY IS THE
                        current watershed conditions; provides a data base for support services, soil and water                                                                OFFICIAL
                                                                                                                                                                                RECORD
                        inventories, and assigning watershed priorities. The documentation may include
                        reports on water resource developments, support services, water, soil, and resource
                        inventories, hydrologic analyses, and other documentation that characterizes the
                        condition of the watershed. Establish case files according to the NFS coding system.
                        Note 1: Screen all folders in 2500 series for significant correspondence and
                        documentation for NFS Watershed case files on selected watersheds. If found, retain
                        under file code 2510 – Watershed Planning – NFS Watershed Case Files.
                        Note 2: Files generally located at supervisor or ranger district office.
                        Note 3: Permanent records – if hardcopy permanent records are microfilmed, transfer
                        the hardcopy records to NARA in accordance with the approved disposition (see note
                        4) once the microfilm is verified. Retain the microfilm copies in agency and destroy
                        when superseded.
                        Note 4: Reproduce hardcopy records every 10 years or when 1 cubic foot
                        accumulated. Verify copy and transfer records to NARA when 10 years old. Prior to
                        transfer, submit SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 37 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                         Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Note 5: If electronic data is transferred to NARA via magnetic tape or compact disk,
                           copy per instructions at 36 CFR 1236.28 [as of April 4, 2010] and transfer to NARA
                           with accompanying documentation.


2510 Watershed Planning Watershed Planning Projects: Case files containing evaluations of damage, request            Watershed         Retain on site       2510-1          THE HARD
                        for funding, allocations of damage of approved projects, and follow-up reports.           Planning Projects   pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                        Note: Retention period begins after case file closed.
                                                                                                                                                                             RECORD


2520 Watershed             Emergency Burn Area Rehabilitation: Includes case files which document                  Emergency Burn       Temporary           2520-3          THE HARD
     Protection and        emergency rehabilitation burn area reports, requests for funding, and all records            Area             30 years                          COPY IS THE
     Management            pertaining to project.                                                                   Rehabilitation                                          OFFICIAL
                                                                                                                                                                             RECORD
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 2: Retention period begins after case file closed. Case considered closed when
                           maintenance and evaluation are no longer applied.


2520 Watershed             Floodplain and Wetland Protection: Case files include documentation on                   Floodplain and     Retain on site       2520-7          THE HARD
     Protection and        floodplain management and wetland protection.                                               Wetland        pending NARA                         COPY IS THE
     Management                                                                                                       Protection         approval                           OFFICIAL
                           Note: Screen files for documents deemed necessary for the 2510 NFS Watershed case
                                                                                                                                                                             RECORD
                           files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2520 Watershed             General: Includes general correspondence, memorandums, and reports related to               General         Retain on site        2520           THE HARD
     Protection and        implementation of watershed improvement projects, and support services to other                            pending NARA                         COPY IS THE
     Management            resource management activities that do not fit under a specific case file.                                    approval                           OFFICIAL
                                                                                                                                                                             RECORD
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 38 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                         Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2520 Watershed             Monitoring Plans: Case files containing plans and other documentation evaluating           Monitoring Plans    Retain on site       2520-5          THE HARD
     Protection and        the effects of management activities of a resource.                                                           pending NARA                         COPY IS THE
     Management                                                                                                                             approval                           OFFICIAL
                           Note 1: Retention period begins after case file closed. Retain in office, do not send to
                                                                                                                                                                                RECORD
                           FRC.
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2520 Watershed             Natural Disaster and Flood Damage Surveys: Case files contain information on               Natural Disaster    Retain on site       2520-8          THE HARD
     Protection and        damage estimates, photos, copies of requests for funding, and related records.               and Flood        pending NARA                         COPY IS THE
     Management                                                                                                       Damage Surveys        approval                           OFFICIAL
                           Note: Screen files for documents deemed necessary for the 2510 NFS Watershed case
                                                                                                                                                                                RECORD
                           files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2520 Watershed             Riparian Areas: Includes general correspondence on policy, delineation of areas,            Riparian Areas     Retain on site       2520-6          THE HARD
     Protection and        management, guidelines of areas having distinctive resource values and characteristics                        pending NARA                         COPY IS THE
     Management            that comprise riparian ecosystems; file also contains direction and guidelines for                               approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           stream and lake classification.
                           Note1: Permanent hardcopy records may be microfilmed.
                           Note 2: If hardcopy permanent records are microfilmed, transfer the hardcopy records
                           to NARA in accordance with the approved disposition (see note 3 below) once the
                           microfilm is verified. Retain the microfilm copies in agency and destroy when no
                           longer needed for administrative use.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 4: If electronic data is transferred to NARA via magnetic tape or compact disk,
                           copy per instructions at 36 CFR 1236.28 [as of April 4, 2010] and transfer to NARA
                           with accompanying documentation. Prior to transfer, submit SF258 to Forest Service
                           National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 39 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                         Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Note 5: Screen all folders in 2500 series for significant correspondence and
                           documentation for NFS Watershed case files on selected watersheds. If found, retain
                           under file code 2510 – Watershed Planning – NFS Watershed Case Files.


2520 Watershed             Support Services: Case files containing documentation of special watershed              Support Services    Retain on site       2520-4          THE HARD
     Protection and        management services required to fulfill a watershed role when another activity is                          pending NARA                         COPY IS THE
     Management            occurring such as a timber sale.                                                                              approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 2: Retention period begins after case file closed. Case considered closed when
                           maintenance and evaluation are no longer applied.


2520 Watershed             Watershed Condition Assessment: Includes general correspondence related to                Watershed         Retain on site       2520-1          THE HARD
     Protection and        guidelines, procedures, criteria, and standards for classifying watershed conditions.      Condition       pending NARA                         COPY IS THE
     Management                                                                                                      Assessment          approval                           OFFICIAL
                           Note 1: Screen all folders in 2500 series for significant correspondence and
                                                                                                                                                                             RECORD
                           documentation for NFS Watershed case files on selected watersheds. If found, retain
                           under file code 2510 – Watershed Planning – NFS Watershed Case Files.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2520 Watershed             Watershed Improvement: Case files containing documentation for implementation,            Watershed         Retain on site       2520-2          THE HARD
     Protection and        maintenance, and evaluation of watershed improvement projects.                           Improvement       pending NARA                         COPY IS THE
     Management                                                                                                                          approval                           OFFICIAL
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                                                                                                                                                                             RECORD
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 2: Retention period begins after case file closed. Case considered closed when
                           maintenance and evaluation are no longer applied.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 40 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                          Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2520 Watershed             Watershed Improvement – Cooperative Emergency Watershed Rehabilitation:                     Watershed          Retain on site      2520-2-1         THE HARD
     Protection and        Includes case files pertaining to rehabilitation programs.                                Improvement –       pending NARA                         COPY IS THE
     Management                                                                                                        Cooperative          approval                           OFFICIAL
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                                                                                                                                                                                RECORD
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS          Emergency
                           Watershed case files.                                                                       Watershed
                           Note 2: Retention period begins after case file closed. Case considered closed when        Rehabilitation
                           maintenance and evaluation are no longer applied.


2530 Water Resource        Barometer Watersheds: Includes case files containing documentation that measures            Barometer          Retain on site       2530-1          THE HARD
     Management            the impact of watershed practices on water resources for typical watershed sites. Case      Watersheds        pending NARA                         COPY IS THE
                           studies include the plan of work, standards of operation, reports, etc.                                          approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 2: Maintain records on site, do not send to FRC.


2530 Water Resource        Cooperative Water-Related Activities: Includes flood forecasting, weather                CoopeartiveCoop       Retain on site       2530-4          THE HARD
     Management            modification, and water measurement.                                                       ertive Water-      pending NARA                         COPY IS THE
                                                                                                                    Related Activities      approval                           OFFICIAL
                           Note 1: Retention period begins when case file closed.
                                                                                                                                                                                RECORD
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2530 Water Resource        General: Includes general correspondence and other records too broad for a specific           General          Retain on site        2530           THE HARD
     Management            case file that relates to water resource inventories, hydrologic inventories, water                           pending NARA                         COPY IS THE
                           resource management, barometer watersheds and water resource management support                                  approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           services.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 41 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
            Heading                                              Description                                              Sub-Headings                                         Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


2530 Water Resource        Outservice Water Resource Development: Projects - Includes river basin                       Outservice Water    Retain on site       2530-5          THE HARD
     Management            programs, advisory committee and coordination with other agencies; and Outservice               Resource        pending NARA                         COPY IS THE
                           water development projects.                                                                   Development          approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                           Note 1: Retention period begins after case closed.
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2530 Water Resource        Water Quality Management: Interpretative reports based on analyses of water                   Water Quality      Retain on site       2320-3          THE HARD
     Management            quality data.                                                                                 Management        pending NARA                         COPY IS THE
                                                                                                                                              approval                           OFFICIAL
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                                                                                                                                                                                  RECORD
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 2: Retain records in office. Do not send to FRC.


2530 Water Resource        Water Resource Investigations: Collection data necessary for conducting forest               Water Resource      Retain on site       2530-2          THE HARD
     Management            management planning implementation; data includes surface and ground water                   Investigations     pending NARA                         COPY IS THE
                           supplies, climate, water quality, terrestrial features, hydrologic surveys, and so forth.                          approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                           Note 1: Maintain records on site, do not send to FRC.
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2540 Water Uses and        General: Includes general correspondence, memorandums, and other records too                     General         Retain on site        2540           THE HARD
     Development           broad to fit under a specific subject heading that relate to national forest water rights;                      pending NARA                         COPY IS THE
                           outside request for changes in policy; and In-Service request for clarification of policy                          approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                           for authorization to assert claims under certain authorities or to use specific
                           quantification methodologies; municipal supply watersheds, and water quality
                           management.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 42 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
            Heading                                             Description                                            Sub-Headings                                         Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


                           Note: Screen files for documents deemed necessary for the 2510 NFS Watershed case
                           files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2540 Water Uses and        Municipal Supply Watersheds – Created by Executive Order, Presidential                    Municipal Supply   PERMANENT            2540-2a          THE HARD
     Development           Proclamation, Legislation, Secretary’s Agreement: Includes agreement that                 Watersheds –EO,                         2540-2b         COPY IS THE
                           specifies terms under which Forest Service conducts activities with municipalities;         Presidential                                           OFFICIAL
                                                                                                                                                              2540-2           RECORD
                           some are congressional. Case file contains management plans, specific management           Proclamation,
                           classification, notice of restrictions, boundary posting records, maps, and inspection.     Legislation,
                           Note 1: Establish case files as needed.                                                      Secretary
                           Note 2: Official record resides at forest supervisor’s office.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 4: Records created after agreement is signed – transfer files to NARA when 10
                           years old. Prior to transfer, submit SF258 to Forest Service National Records Officer
                           for approval.
                           Note 5: All offices - when the agreement is signed, send file(s) to the appropriate
                           supervisor's office for consolidation into case file.
                           Note 6: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2540 Water Uses and        Municipal Supply Watersheds – Created by Regions and Supervisor’s Offices                 Municipal Supply    Retain on site      2540-2c          THE HARD
     Development           (not by Legislative Action): Screen for records to be filed under 2510 – NFS               Watersheds–       pending NARA                         COPY IS THE
                           Watershed Case Files.                                                                         RO/SO             approval                           OFFICIAL
                                                                                                                                                                               RECORD
                           Note 1: Retention period begins once administrative use ceases.
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 43 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                        Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2540 Water Uses and        Water Rights: Includes case files documenting water right use. File contains the         Water Rights      Retain on site       2540-1          THE HARD
     Development           original permits, licenses, reserved water right notification, court decrees, proof of                    pending NARA                         COPY IS THE
                           shares, and other records verifying water right use. Also includes background and                            approval                           OFFICIAL
                                                                                                                                                                            RECORD
                           working papers.
                           Note 1: Retention period begins when case file closes.
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2540 Water Uses and        Water Rights – Denials or Cancellations: Closed cases involving denials or               Water Rights –    Retain on site      2540-1-1         THE HARD
     Development           cancellations of applications.                                                            Denials or      pending NARA                         COPY IS THE
                                                                                                                    Cancellations       approval                           OFFICIAL
                           Note 1: Retention period begins after case closed.
                                                                                                                                                                            RECORD
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2540 Water Uses and        Water Rights – Water Uses Rights and Requirements: Includes inventory files on           Water Rights –   PERMANENT            2540-1-2         THE HARD
     Development           water uses, water requirements, and water rights which are needed for the planning        Water Uses                                           COPY IS THE
                           and implementation of program on National Forest Systems lands. Database outputs          Rights and                                            OFFICIAL
                                                                                                                                                                            RECORD
                           are selected data in the form of basic statistical or summary reports and may be         Requirements
                           maintained electronically or in hardcopy.
                           Note 1: Database repositories scheduled separately.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 44 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                       Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 3 All offices retain printouts as reference, destroy when no longer needed.
                           Note 4: Source documents may be destroyed once data is transferred to the inventory
                           database.
                           Note 5: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.


2540 Water Uses and        Water Uses of Others: Case files documenting dispute between Forest Service and             Water Uses of    Retain on site      2540-1-3         THE HARD
     Development           private or non-Federal users of water on or affecting national forest lands. The file          Others       pending NARA                         COPY IS THE
                           contains an application, protest letter to the State agency, and other records related to                      approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           the dispute.
                           Note 1: Retention period begins after case file closed.
                           Note 2: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2550 Soil Management       General: Correspondence, memorandums, and other records pertaining to soil                     General       Retain on site        2550           THE HARD
                           management which do not fit under a specific secondary subject heading.                                     pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                                                                                                                                                                              RECORD


2550 Soil Management       Resource Inventories: Includes oil resource inventory reports and support                     Resource       Retain on site       2550-1          THE HARD
                           documentation.                                                                               Inventories    pending NARA          2550-2         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                                                                                                                                                                              RECORD
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 45 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Note 2: Retention period begins when administrative use ceases.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2550 Soil Management       Soil Interpretation: Case files include documentation related to soil management               Soil         Retain on site       2550-1          THE HARD
                           support services, soil quality monitoring, special soil investigations, soil              Interpretation   pending NARA                         COPY IS THE
                           interpretations, and cooperative soil programs.                                                               approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           Note 1: Screen files for documents deemed necessary for the 2510 NFS Watershed
                           case files. Apply retention period to remainder of documents not moved to 2510 NFS
                           Watershed case files.
                           Note 2: Retention period begins when administrative use ceases.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2580 Air Resource          Class I Areas: Includes general correspondence and other records related to the           Class I Areas    PERMANENT             2580-2          THE HARD
     Management            identification, protection, and management of national forest lands designated as                                                               COPY IS THE
                           Class I areas including problems associated with air quality related values in those                                                             OFFICIAL
                                                                                                                                                                             RECORD
                           areas and redesignation proposals submitted from States.
                           Note 1: Establish case files as needed.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2580 Air Resource          General: Correspondence, memorandums, and other general records pertaining to air            General        Retain on site        2580           THE HARD
     Management            resource management that do not fit under a specific secondary subject heading.                            pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                             RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 46 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                         Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


2580 Air Resource          Inquiries: Includes routine transmittals and inquiries.                                    Inquiries          GRS 14-1           2580-1          THE HARD
     Management                                                                                                                         [3 months]                         COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD


2580 Air Resource          Inventorying and Monitoring of Resource: Values Affected by Air Pollution               Inventorying and    Retain on site       2580-5          THE HARD
     Management            (Includes reports and summary of data).                                                   Monitoring of    pending NARA                         COPY IS THE
                                                                                                                       Resource          approval                           OFFICIAL
                           Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                                                                                                                                                                             RECORD
                           SF258 to Forest Service National Records Officer for approval.


2580 Air Resource          Pollutants: Includes general correspondence on different types of pollutants and           Pollutants       Retain on site       2580-6          THE HARD
     Management            their effects on the environment.                                                                          pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                             RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2580 Air Resource          Prevention of Significant Deterioration: (PSD) Case files containing the                 Prevention of      Retain on site       2580-3          THE HARD
     Management            application, data collected that determines the effects of a proposed major emitting      Significant      pending NARA                         COPY IS THE
                           facility and concurrences or non-concurrences with EPS’s proposed exemptions and         Deterioration        approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           variances, and approvals.
                           Note: Transfer closed case file to NARA when 10 years old. Prior to transfer,
                           submit SF258 to Forest Service National Records Officer for approval.


2580 Air Resource          Training: Includes correspondence and records related to training personnel in this        Training          GRS 1-29b           2580-4          THE HARD
     Management            Agency, States, or other agencies.                                                                            [5 years]                         COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 47 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                              Description                                           Sub-Headings                                       Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


2590 Weather Program       General: Correspondence, memorandums, and other general records pertaining to                 General       Retain on site        2590           THE HARD
                           the weather program. Includes request for meteorological assistance and related                            pending NARA                         COPY IS THE
                           research by Forest Service units.                                                                             approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           Note 1: Close file at end of fiscal year.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2590 Weather Program       Weather Data: Weather data and climatic information.                                       Weather Data     Retain on site      New, not         THE HARD
                           Note: Transfer to NARA when 10 years old. Prior to transfer, submit SF258 to                               pending NARA      previously used    COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                           Forest Service National Records Officer for approval.
                                                                                                                                                                             RECORD


2600 Wildlife, Fish, and   General: Includes general correspondence related to policy and procedures;                    General       Retain on site        2600           THE HARD
     Sensitive Plant       congressional and responses to the public related to wildlife and fisheries policy; also                   pending NARA                         COPY IS THE
     Habitat               includes correspondence too broad to be filed under a specific subject heading.                               approval                           OFFICIAL
                                                                                                                                                                             RECORD
     Management            Note: Break records into 1-year blocks and transfer to NARA when 10 years old.
                           Prior to transfer, submit SF258 to Forest Service National Records Officer for
                           approval.


2600 Wildlife, Fish, and   Inquiries: Transmittals of replies to standard inquiries for the 2600 series.                Inquiries        GRS 14-1           2600-1          THE HARD
     Sensitive Plant                                                                                                                    [3 months]                         COPY IS THE
     Habitat                                                                                                                                                                OFFICIAL
                                                                                                                                                                             RECORD
     Management


2610 Cooperative           General: Includes general correspondence, Memorandums of Understanding (MOU)                  General       Retain on site        2610           THE HARD
     Relations             with States, Bureau of Land Management, and other organizations outside the                                pending NARA                         COPY IS THE
                           government.                                                                                                   approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           Note 1: Establish as case files by name of cooperator.
                           Note 2: Retention period begins after case file closed.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 48 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                        Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


2620 Habitat Planning      Administrative Studies: Includes case files that analyze the effectiveness of certain    Administrative    Retain on site       2620-2          THE HARD
     and Evaluation        projects and record factors that affect the management of wildlife, its environment,       Studies        pending NARA                         COPY IS THE
                           and recreational uses of these resources.                                                                    approval                           OFFICIAL
                                                                                                                                                                            RECORD
                           Note: Retention period begins when case file closed.


2620 Habitat Planning      General: Includes general correspondence related to pre-planning analysis for habitat       General        Retain on site        2620           THE HARD
     and Evaluation        projects for wildlife and fish species.                                                                   pending NARA                         COPY IS THE
                                                                                                                                        approval                           OFFICIAL
                                                                                                                                                                            RECORD


2620 Habitat Planning      Plans (Other): Includes specific wildlife and fish plans (other than Statewide           Plans (Other)     Retain on site       2620-1          THE HARD
     and Evaluation        comprehensive plan) for species other than threatened and endangered. Records are                         pending NARA                         COPY IS THE
                           established as case files. Regional and Forest Plans are filed under 1920-Land                               approval                           OFFICIAL
                                                                                                                                                                            RECORD
                           Management Planning.
                           Note: Retention period begins when case file closed.


2620 Habitat Planning      Statewide Comprehensive Plans: Includes statewide comprehensive plan for                  Statewide       PERMANENT             2620-1          THE HARD
     and Evaluation        species other than Threatened and Endangered. Records are established as case files.    Comprehensive                                          COPY IS THE
                           Regional and Forest Plans are filed under 1920-Land Management Planning.                    Plans                                               OFFICIAL
                                                                                                                                                                            RECORD
                           Note 1: Retention period begins when plan is superseded.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2620 Habitat Planning      Surveys: Includes correspondence and survey data that determine the abundance of            Surveys        Retain on site       2620-3          THE HARD
     and Evaluation        wildlife by species and population trends. Includes records of surveys designed to                        pending NARA                         COPY IS THE
                           measure habitat conditions.                                                                                  approval                           OFFICIAL
                                                                                                                                                                            RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 49 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
            Heading                                              Description                                           Sub-Headings                                         Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


2630 Management of         General: Includes general correspondence and plans related to the actual projects             General         Retain on site        2630           THE HARD
     Wildlife and Fish     and implementation of practices designed to correct or enhance habitat conditions,                           pending NARA                         COPY IS THE
     Habitat               coordination of habitat projects with other Forest Service activities such as timber,                           approval                           OFFICIAL
                                                                                                                                                                               RECORD
                           range, minerals, and geology.
                           Note 1: Close file at end of fiscal year.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2630 Management of         Improvement Work: Includes project case files of actual projects being conducted.          Improvement        Retain on site       2630-1          THE HARD
     Wildlife and Fish     Case files contain structural implementation of improvement activies such as fish             Work           pending NARA                         COPY IS THE
     Habitat               structure, watering facilities, and nest structures.                                                            approval                           OFFICIAL
                                                                                                                                                                               RECORD
                           Note: Retention period begins after case file closed.


2630 Management of         Special Areas: Includes general correspondence and plans related to areas designated       Special Areas      Retain on site       2630-3          THE HARD
     Wildlife and Fish     for intensive management such as zoological or botanical areas.                                              pending NARA                         COPY IS THE
     Habitat                                                                                                                               approval                           OFFICIAL
                           Note 1: Records are established as case files.
                                                                                                                                                                               RECORD
                           Note 2: Retention period begins after case file closed.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2640 Stocking and          General: Includes general correspondence and records related to the stocking and              General         Retain on site        2640           THE HARD
     Harvesting            harvesting of wildlife and fish species on National Forest lands.                                            pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                                                                                                                                                                               RECORD


2640 Stocking and          Stocking Projects: Includes special projects related to exotic fish and wildlife         Stocking Projects    Retain on site       2640-1          THE HARD
     Harvesting            species.                                                                                                     pending NARA                         COPY IS THE
                                                                                                                                           approval                           OFFICIAL
                           Note: Retention period begins after case file closed.
                                                                                                                                                                               RECORD
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 50 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                          Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


2650 Animal Damage          General: Includes general correspondence related to predator and rodent control;              General          Retain on site        2650           THE HARD
     Management             animal damage control reports and reviews; procedures for control between the                                 pending NARA                         COPY IS THE
                            Bureau of Land Management, Fish and Wildilife Services, and State agencies.                                      approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                            Note 1: Close file at end of fiscal year.
                            Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                            SF258 to Forest Service National Records Officer for approval.


2650 Animal Damage          Predators and Rodent Control Projects: Includes records on predator and rodent             Predators and        Temporary           2650-1          THE HARD
     Management             control activities.                                                                       Rodent Control         30 years                          COPY IS THE
                                                                                                                          Projects                                              OFFICIAL
                            Note: Retention period begins after case file close.
                                                                                                                                                                                 RECORD


2660 Administration         General: Includes general correspondence, inspection guides, miscellaneous records,           General          Retain on site        2660           THE HARD
                            and training materials.                                                                                       pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                                                                                                                                                                                 RECORD


2660 Administration         Reports: Includes the Annual Report on all animal and fish population on national             Reports          Retain on site       2660-1          THE HARD
                            forest lands.                                                                                                 pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                            Note 1: Close file at end of fiscal year.
                                                                                                                                                                                 RECORD
                            Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                            SF258 to Forest Service National Records Officer for approval.


2670 Threatened,            Classification and Habitat Designation: Includes Federal, State and regional list of     Classification and    Retain on site       2670-4          THE HARD
     Endangered, and        threatened and endangered species, Federal Register notices, rulemaking for listings;         Habitat         pending NARA                         COPY IS THE
     Sensitive Plants and   and habitat designation. Establish case file by individual species or group. Retention      Designation          approval                           OFFICIAL
                                                                                                                                                                                 RECORD
     Animals                period begins when case file closed.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 51 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                              Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


2670 Threatened,            Cooperation: Includes general correspondence, biological opinions on formal               Cooperation    PERMANENT             2670-2          THE HARD
     Endangered, and        consultations with Fish and Wildlife Services; cooperative agreements with the                                                                COPY IS THE
     Sensitive Plants and   International Convention Advisory Committee (ICAC), the Endangered Species                                                                     OFFICIAL
                                                                                                                                                                            RECORD
     Animals                Scientific Authority (ESSA), the USDA Endangered Species Work, State agencies,
                            and so forth.
                            Note 1: Establish records as case files.
                            Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                            SF258 to Forest Service National Records Officer for approval.


2670 Threatened,          General: Includes general correspondence too broad to be filed under a specific               General       Retain on site        2670           THE HARD
     Endangered, and      subject heading.                                                                                           pending NARA                         COPY IS THE
     Sensitive Plants and                                                                                                               approval                           OFFICIAL
                                                                                                                                                                            RECORD
     Animals


2670 Threatened,            Planning: Includes general correspondence, inventories and studies, recovery plans,        Planning      PERMANENT             2670-3          THE HARD
     Endangered, and        action plans, reintroduction activities for the protection and recovery of classified                                                         COPY IS THE
     Sensitive Plants and   species.                                                                                                                                       OFFICIAL
                                                                                                                                                                            RECORD
     Animals                Note 1: Records are established as case files.
                            Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                            SF258 to Forest Service National Records Officer for approval.


2670 Threatened,            Species: Includes general correspondence and case files related to any species in the       Species      PERMANENT             2670-6          THE HARD
     Endangered, and        management program listed on the Endangered Species Act (ESA) of 1973.                                                                        COPY IS THE
     Sensitive Plants and                                                                                                                                                  OFFICIAL
                            Note 1: Screen file for non-record material prior to offering to NARA.
                                                                                                                                                                            RECORD
     Animals                Note 2: Close file at end of fiscal year.
                            Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                            SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 52 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


2670 Threatened,          Taking: Includes prohibitions, permits, Federal Register notices, and comments on             Taking         Retain on site       2670-5          THE HARD
     Endangered, and      permit request.                                                                                             pending NARA                         COPY IS THE
     Sensitive Plants and                                                                                                                approval                           OFFICIAL
                                                                                                                                                                             RECORD
     Animals


2680 Habitat               General: Includes general correspondence, miscellaneous records, and plans related           General         Temporary            2680           THE HARD
     Management in         to wildlife and fish habitat.                                                                                 5 years                           COPY IS THE
     Classified Areas                                                                                                                                                       OFFICIAL
                                                                                                                                                                             RECORD


2700 Special Uses          General: Includes general correspondence and records of a routine nature related to          General         Temporary            2700           THE HARD
     Management            special use management. Establish subject files as needed.                                                    3 years                           COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD


2700 Special Uses          Inquiries: Includes routine transmittals and acknowledgments for the 2700 series.           Inquiries         GRS 14-1           2700-1          THE HARD
     Management                                                                                                                         [3 months]                         COPY IS THE
                                                                                                                                                                            OFFICIAL
                                                                                                                                                                             RECORD


2710 Special Use           Administrative Studies: Includes appraisals and studies to revise special use fees        Administrative    Retain on site       2710-1          THE HARD
     Authorizations        and studies assessment and evaluation.                                                      Studies        pending NARA                         COPY IS THE
                                                                                                                                         approval                           OFFICIAL
                           Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                                                                                                                                                                             RECORD
                           SF258 to Forest Service National Records Officer for approval.


2710 Special Use           General: Includes general correspondence and documents related to special use                General         Temporary            2710           THE HARD
     Authorizations        applications; the preparation and administration of special use permits; fee                                  3 years                           COPY IS THE
                           regulations, fee system and fee administration. Establish subject folders as needed.                                                             OFFICIAL
                                                                                                                                                                             RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 53 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention      File Code         Version the
            Heading                                             Description                                             Sub-Headings                                    Official Record?
Code                                                                                                                                       Period      [Do Not Use
                                                                                                                                                      Reference Only]


                           Note: Retention period begins after records no longer needed for administrative use.
                           Note 1: Use 2720 for applications and administration related to specific special use
                           cases.
                           Note 2: Some files may contain PII, store securely, control access.
                           Note 3: Privacy Act System of Records USDA/Forest Service-24– Special Use
                           Authorizations covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-14 for additional access and storage
                           requirements.


2720 Special Uses          Alaska Native Claims Settlement Act of 1971: Records Created Under Alaska                   Alaska Native      Temporary       2720-2          THE HARD
     Administration        Native Claims Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688). This                     Claims         13 years                      COPY IS THE
                           disposition concerns records created by the Forest Service for contracts, leases,          Settlement Act of                                   OFFICIAL
                                                                                                                                                                           RECORD
                           licenses, permits, rights-of-way, easements, or trespasses on lands or resources                  1971
                           withdrawn for native selection according to the Alaska Native Claims Settlement Act.
                           Note 1: These records are essential to complete a statutory requirement in Section
                           1411 of the Alaska National Interest Lands Conservation Act (ANILCA, Public Law
                           96-487, 94 Stat. 2497, dated December 2, 1980). Destroy these records when they are
                           13 years old. Cite job number NCI-95-81-9 for disposal authority.
                           Note 2: Establish case file by kind of use, permittee, and other identifying
                           information. Retention period begins after case file closed.
                           Note 3: Supervisor’s office maintains official file, all units send pertinent records to
                           supervisor’s office for incorporation into official file.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-24– Special Use
                           Authorizations covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-14 for additional access and storage
                           requirements.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 54 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                          Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


2720 Special Uses          Applications: File consist of applications and supporting documentation used in              Applications       Retain on site       2720-1          THE HARD
     Administration        determining whether to issue a permit.                                                                         pending NARA                         COPY IS THE
                                                                                                                                             approval                           OFFICIAL
                           Note 1: If application is approved, establish case file under 2720-Special Use Permits
                                                                                                                                                                                 RECORD
                           or 2720-Easements. If disapproved, file here and begin retention period when
                           administrative use/reference value ceases.
                           Note 2: File appeals under 1570.


2720 Special Uses          Easements: Case file includes correspondence, applications, letters of approval,              Easements         Retain on site       2720-3          THE HARD
     Administration        documents on the easements granted, and so forth. Arrange folders by project name                              pending NARA                         COPY IS THE
                           or number.                                                                                                        approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           Note 1: Supervisor’s office maintains official file, all units send pertinent records to
                           supervisor’s office for incorporation into official file.
                           Note 2: Screen file for documents deemed necessary for a permanent title file and
                           follow instructions under 5590-Land Status Title.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-24– Special Use
                           Authorizations covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-14 for additional access and storage
                           requirements.


2720 Special Uses          General: Includes records on current and newly recognized kinds of land uses. File             General         PERMANENT              2720           THE HARD
     Administration        correspondence on specific cases in case files.                                                                                                     COPY IS THE
                                                                                                                                                                                OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                                 RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2720 Special Uses          Significant Cases: Includes case files: for important activities, including cultural       Significant Cases   PERMANENT            2720-2-1         THE HARD
     Administration        resources permits and outfitters and guide services; for significant structures or                                                                  COPY IS THE
                           improvements, such as hydroelectric projects, resorts, ski areas and residences; for                                                                 OFFICIAL
                                                                                                                                                                                 RECORD
                           other permits that Special Uses Administrators deem to be historically valuable.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 55 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                              Description                                             Sub-Headings                                         Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


                           Note 1: Supervisor’s office maintains official file, all units send pertinent records to
                           supervisor’s office for incorporation into official file.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-24– Special Use
                           Authorizations covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-14 for additional access and storage
                           requirements.


2720 Special Uses          Special Use Permits: Case files, includes active authorizations, superseded                  Special Use        Retain on site       2720-2          THE HARD
     Administration        authorizations, financial analyses on the same facility, correspondence and reports            Permits         pending NARA                         COPY IS THE
                           (except material under 2730, 2770, and 2820). Establish case file by kind of use,                                 approval                           OFFICIAL
                                                                                                                                                                                 RECORD
                           permittee, and other identifying information. Retention period begins after case file
                           closed.
                           Note 1: Excludes records created under ‘Alaska Native Claims Settlement Act of
                           1971’ (Public Law 92-203, 85 Stat. 688). See ‘Alaska Native Claims Settlement Act’
                           below.
                           Note 2: Supervisor’s office (SO) maintains official file, all units send pertinent
                           records to supervisor’s office for incorporation into official file.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-24– Special Use
                           Authorizations covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-14 for additional access and storage
                           requirements.


2720 Special Uses          Special Use Permits – Routine Cases: Includes case files for other activities or              Special Use       Retain on site      2720-2-2         THE HARD
     Administration        improvements that are not deemed to be significant, such as signs, mailboxes, and          Permits – Routine   pending NARA                         COPY IS THE
                           vendors.                                                                                        Cases             approval                           OFFICIAL
                                                                                                                                                                                 RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 56 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                            SUPERSEDED        Is the Electronic
File                                                                                                                                        Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                          Official Record?
Code                                                                                                                                         Period          [Do Not Use
                                                                                                                                                            Reference Only]


2730 Road and Trail        Alaska Native Claims Settlement Act of 1971: Records Created Under Alaska                   Alaska Native        Temporary           2730-2          THE HARD
     Rights-of-Way         Native Claims Settlement Act of 1971 (Public Law 92-203, 85 Stat. 688). This                     Claims           13 years          (Alaska)        COPY IS THE
     (ROW) Grants          disposition concerns records created by the Forest Service for contracts, leases,          Settlement Act of                                         OFFICIAL
                                                                                                                                                                                 RECORD
                           licenses, permits, rights-of-way, easements, or trespasses on lands or resources                  1971
                           withdrawn for native selection according to the Alaska Native Claims Settlement Act.
                           Note 1: These records are essential to complete a statutory requirement in Section
                           1411 of the Alaska National Interest Lands Conservation Act (ANILCA, Public Law
                           96-487, 94 Stat. 2497, dated December 2, 1980). Destroy these records when they are
                           13 years old. Cite job number NCI-95-81-9 for disposal authority.
                           Note 2: Establish case file by kind of use, permittee, and other identifying
                           information. Retention period begins after case file closed.
                           Note 3: Supervisor’s office maintains official file, all units send pertinent records to
                           supervisor’s office for incorporation into official file.


2730 Road and Trail        Applications: File consists of applications and supporting documentation used in             Applications       Retain on site       2730-1          THE HARD
     Rights-of-Way         determining whether to issue a permit.                                                                         pending NARA                         COPY IS THE
     (ROW) Grants                                                                                                                            approval                           OFFICIAL
                           Note 1: If application approved, establish case file under one of the following
                                                                                                                                                                                 RECORD
                           headings: Department of Transportation Easements, Rights-of-Way Authorizations,
                           Rights-of-Way Authorizations Permits, Rights-of-Way Authorizations - FLPMA
                           Easements, or Rights-of-Way Authorizations - FRTA Easements.
                           Note 2: If disapproved or withdrawn, file here. Apply retention period when
                           administrative use ceases.
                           Note 3: File appeals under 1570.



2730 Road and Trail        Department of Transportation (DOT) Easements: Case file includes                           DOT Easements        Retain on site       2730-2          THE HARD
     Rights-of-Way         correspondence, applications, letters of approval, documents on the easements                                  pending NARA                         COPY IS THE
     (ROW) Grants          granted, and so forth. Arrange folders by project name or number.                                                 approval                           OFFICIAL
                                                                                                                                                                                 RECORD
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 57 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                         Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


                           Note 1: Excludes records created under “Alaska Native Claims Settlement Act of
                           1971” (Public Law 92-203, 85 Stat. 688). See “Alaska Native Claims Settlement
                           Act” below.
                           Note 2: Supervisor’s office (SO) maintains official file, all units send pertinent
                           records to supervisor’s office for incorporation into official file.
                           Note 3: Screen file for documents deemed necessary for a permanent title file and
                           follow instructions under 5590-Land Status Title.


2730 Road and Trail        General: Includes correspondence related to right-of-way grants, not related to a              General         Retain on site        2730           THE HARD
     Rights-of-Way         specific case.                                                                                                pending NARA                         COPY IS THE
     (ROW) Grants                                                                                                                           approval                           OFFICIAL
                                                                                                                                                                                RECORD


2730 Road and Trail        Rights-of-Way Authorizations Permits: Case file includes application, active                   ROW             Retain on site      2730-3-1         THE HARD
     Rights-of-Way         authorizations, correspondence, reports, and so forth.) Establish case file by kind of      Authorization     pending NARA                         COPY IS THE
     (ROW) Grants          use, permittee and other identifying information.                                             Permits            approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           Note 1: Supervisor’s office maintains official file, all units send pertinent records to
                           supervisor’s office for incorporation into official file.
                           Note 2: Retention period begins after case file closed.


2730 Road and Trail        Rights-of-Way Authorizations: Includes general correspondence not related to a                  ROW            Retain on site       2730-3          THE HARD
     Rights-of-Way         case file.                                                                                  Authorizations    pending NARA                         COPY IS THE
     (ROW) Grants                                                                                                                           approval                           OFFICIAL
                                                                                                                                                                                RECORD


2730 Road and Trail        Rights-of-Way Authorizations - FLPMA Easements: Federal Land Policy and                        ROW             Retain on site      2730-3-2         THE HARD
     Rights-of-Way         Management Act easements authorize rights-of-way grants outside of designated              Authorizations –   pending NARA                         COPY IS THE
     (ROW) Grants          wilderness who pay a road fee. Case file includes correspondence, application,                FLPMA              approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           easement granted, and so forth. Arrange folders by project name or number.                   Easements
                           Note 1: Supervisor’s office maintains official file, all units send pertinent records to
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 58 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                         Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


                           supervisor’s office for incorporation into official file.
                           Note 2: Screen file for documents deemed necessary for a permanent title file and
                           follow instructions under 5590-Land Status Title.
                           Note 3: Retention period begins after project is terminated and case file closed.


2730 Road and Trail        Rights-of-Way (ROW) Authorizations - FRTA Easements: Forest Road and Trail                     ROW             Retain on site      2730-3-3         THE HARD
     Rights-of-Way         Act Easements authorizes the issuance of easements to landowners who join the              Authorizations –   pending NARA                         COPY IS THE
     (ROW) Grants          Forest Service in providing permanent road systems the serves lands administered by        FRTA Easements        approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           both parties. Case file includes correspondence, applications, easement granted, and
                           so forth. Arrange folders by project name or number.
                           Note 1: Supervisor’s office maintains official file, all units send pertinent records to
                           supervisor’s office for incorporation into official file.
                           Note 2: Screen file for documents deemed necessary for a permanent title file and
                           follow instructions under 5590-Land Status Title.
                           Note 3: Retention period begins after project is terminated and case file closed.


2760 Withdrawals           Forest Service Withdrawals: Case file consisting of the report of the withdrawal            Forest Service    PERMANENT             2760-1          THE HARD
                           including the mineral report, correspondence with Bureau of Land Management,                 Withdrawals        (see note)                         COPY IS THE
                           copies of published order establishing or altering the withdrawal or other pertinent                                                                OFFICIAL
                                                                                                                                                                                RECORD
                           records.
                           Note: Upon completion of withdrawal action, transfer the case file to 5590-
                           Landownership Status (thereby becoming permanent title file).


2760 Withdrawals           General: Includes general correspondence and records not related to a specific                 General         Retain on site        2760           THE HARD
                           withdrawal                                                                                                    pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 59 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                              Description                                             Sub-Headings                                        Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


2760 Withdrawals           Other Agency Withdrawals of National Forest Lands: Case file consisting of the              Other Agency        Temporary           2760-2          THE HARD
                           report on the withdrawal including minerals report, correspondence with Bureau of           Withdrawals of       10 years                          COPY IS THE
                           Land Management, copies of published order regarding the purpose of the                     National Forest                                         OFFICIAL
                                                                                                                                                                                RECORD
                           withdrawal, and other pertinent records.                                                        Lands
                           Note 1: All offices except supervisor’s office: Upon completion of withdrawal
                           action, transfer title evidence in case file to 5590-Landownership Status to become a
                           permanent title file.
                           Note 2: Retention period begins after case file closed.
                           Note 3: Retain a project file containing information, correspondence and agreements
                           necessary for continuing management and coordination of the withdrawal use.
                           Note 4: Destroy the non-title record material in the case file 10 years the withdrawal
                           is vacated..


2770 Federal Power Act     General: Includes general records, including correspondence, not related to a                  General         Retain on site        2770           THE HARD
     Projects              specific project.                                                                                             pending NARA                         COPY IS THE
                                                                                                                                            approval                           OFFICIAL
                                                                                                                                                                                RECORD


2770 Federal Power Act     Licensed and Exempt Projects: Case file includes active Federal Energy Regulatory            Licensed and      Retain on site       2770-2          THE HARD
     Projects              Commission and Forest Service project applications, authorizations, correspondence,         Exempt Permits    pending NARA                         COPY IS THE
                           reports, and so forth. Establish authorization or easement case file by project name,                            approval                           OFFICIAL
                                                                                                                                                                                RECORD
                           number, applicant, or other identifying information.
                           Note 1: Supervisor’s office or ranger district maintains official file, all other offices
                           send official records to supervisor’s office or ranger district for integration with the
                           official file. Duplicate files maintained for reference only.
                           Note 2: Retention period begins when project terminated or permit denied.
                           Note 3: If easement issued, file documents deemed necessary for permanent title file
                           under 5590-Landownership Status. Retention period for remainder of file begins
                           when project terminated.
       WO INTERIM DIRECTIVE                                                                                 id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                           Page 60 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                     SUPERSEDED        Is the Electronic
File                                                                                                                                 Retention          File Code         Version the
            Heading                                             Description                                         Sub-Headings                                       Official Record?
Code                                                                                                                                  Period          [Do Not Use
                                                                                                                                                     Reference Only]


2770 Federal Power Act     Preliminary Permits/Investigation Special-Use Permits: File consists of                  Preliminary      Temporary           2770-1          THE HARD
     Projects              applications and supporting documentation used in determining whether to issue a          Permits /        5 years                           COPY IS THE
                           permit.                                                                                 Investigation                                         OFFICIAL
                                                                                                                                                                          RECORD
                           Note 1: If permit is followed with an application for license or exemption, follow       Special-Use
                           procedures for 2770–Licensed and Exempt Projects. If not followed with application         Permits
                           for license or exemption, retention period begins when preliminary permit or proposal
                           declared inactive.
                           Note 2: File appeals under 1570-Appeals and Litigation.


2780 Terms and             General: Includes general correspondence related to the purpose, meaning, and              General        Temporary            2780           THE HARD
     Conditions            utility of approved clauses; and records documenting the development, review, and                          20 years                          COPY IS THE
                           approval of general purpose clauses, and special purposes clauses.                                                                            OFFICIAL
                                                                                                                                                                          RECORD
                           Note: Retention period begins upon decision regarding adoption of clause(s).


2790 Reports               Reports: Includes the Forest Land Use Report (FLUR), which provides information            Reports       Retain on site        2790           THE HARD
                           on special-use authorizations used for controls, budgets, and planning.                                 pending NARA                         COPY IS THE
                                                                                                                                      approval                           OFFICIAL
                           Note: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                                                                                                                                                                          RECORD
                           SF258 to Forest Service National Records Officer for approval.


2800 Minerals and          General: Includes general correspondence and related records pertaining to mineral         General       Retain on site        2800           THE HARD
     Geology               and geology management overall policy, regulation development, directions, and                          pending NARA                         COPY IS THE
                           procedures.                                                                                                approval                           OFFICIAL
                                                                                                                                                                          RECORD
                           Note 1: Close file at end of fiscal year.
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 61 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]


2800 Minerals and          Inquiries: Includes standard transmittal or reply for the 2800 series.                     Inquiries        GRS 14-1           2800-1          THE HARD
     Geology                                                                                                                          [3 months]                         COPY IS THE
                                                                                                                                                                          OFFICIAL
                                                                                                                                                                           RECORD


2810 Mining Claims         General: Includes general correspondence, policy and regulations, directions, and           General       Retain on site        2810           THE HARD
                           procedures pertaining to locatable minerals; lands open to mineral entry and types of                    pending NARA                         COPY IS THE
                           mining claims covered under the 1872 mining laws.                                                           approval                           OFFICIAL
                                                                                                                                                                           RECORD
                           Note 1: Washington Office (Minerals) maintains official record.
                           Note 2: File materials pertaining to (P.L. 87-851) Mining Claims Occupancy Act
                           under 2810-Occupancy Act.
                           Note 3: Close file at end of fiscal year.
                           Note 4: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2810 Mining Claims         Locations: Includes general correspondence and other regarding validity and use (or        Locations      Retain on site       2810-1          THE HARD
                           title and patent applications). Establish case files alphabetically by claimant.                         pending NARA                         COPY IS THE
                                                                                                                                       approval                           OFFICIAL
                           Note 1: Washington Office (Minerals) files are to be organized by regions.
                                                                                                                                                                           RECORD
                           Note 2: Retention period begins when case file closed.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.
                           Note 5: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2810 Mining Claims         Occupancy Act: Includes general correspondence and related records pertaining to        Occupancy Act     Retain on site       2810-4          THE HARD
                           the Mining Claim Occupancy Act P.L. 87-851. Establish case files alphabetically by                       pending NARA                         COPY IS THE
                           claimant.                                                                                                   approval                           OFFICIAL
                                                                                                                                                                           RECORD
       WO INTERIM DIRECTIVE                                                                                id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                          Page 62 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
            Heading                                             Description                                         Sub-Headings                                        Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]



                           Note 1: Records reside in Minerals Section at Washington Office and regional
                           offices. Regions segregate by State. Washington Office segregate by region and
                           state.
                           Note 2: Regional office Minerals transfer records to Washington Office Minerals
                           after study is completed
                            Note 3: Washington Office transfer to FRC when case file closed.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.
                           Note 6: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2810 Mining Claims         Surface Rights: Includes general correspondence and other records regarding the         Surface Rights    Retain on site       2810-2          THE HARD
                           Multiple-Use Mining Act (P.L. 84-167). Establish case files alphabetically by                            pending NARA                         COPY IS THE
                           claimant and by BLM or Forest Service area number.                                                          approval                           OFFICIAL
                                                                                                                                                                           RECORD
                           Note 1: Records reside in Minerals section at Washington Office and regional offices.
                           Regions segregate by State. Washington Office Segregate by region and State.
                           Note 2: Regional office Minerals transfer records to Washington Office Minerals
                           after study is completed.
                           Note 3: Washington Office transfer to FRC when case file closed.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.
                           Note 6: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 63 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                         Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]




2810 Mining Claims         Within Power Site Withdrawals: Includes general correspondence, mining claims,            Within Power       Retain on site       2810-3          THE HARD
                           and other records related to Mining Claims Rights Restoration Act (P.L. 84-359).         Site Withdrawals   pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                           Note 1: Transfer to FRC when case file is closed.
                                                                                                                                                                              RECORD
                           Note 2: Retention period begins when case file closed.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.
                           Note 5: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2820 Mineral Leases,       Coal: Includes correspondence, leases, permits, lessee/permittee information,                 Coal           Retain on site       2820-4          THE HARD
     Permits, and          inventories, evaluations, development plans, operating plans, forms, and other records                      pending NARA                         COPY IS THE
     Licenses              documenting the activities of the specific projects or sites. Establish case files                             approval                           OFFICIAL
                                                                                                                                                                              RECORD
                           alphabetically by name of lessee/permittee, leases or numerically by BLM serial
                           number. File related appeal cases under 1570.
                           Note 1: Washington Office Minerals official files are organized by Region.
                           Note 2: Retention period begins when case file closed.
                           Note 3: Experimental (Research) Stations do not maintain 2820 files.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.


2820 Mineral Leases,       General: Includes general correspondence and records pertaining to policy and                General         Retain on site        2820           THE HARD
     Permits, and          regulation developments, direction, and procedures concerning permits or leases                             pending NARA                         COPY IS THE
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 64 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                      SUPERSEDED        Is the Electronic
File                                                                                                                                  Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                       Official Record?
Code                                                                                                                                   Period          [Do Not Use
                                                                                                                                                      Reference Only]


       Licenses            issued by BLM. File records related to interagency agreements under 1580.                                   approval                            OFFICIAL
                           Note 1: Washington Office Minerals official files are organized by region.                                                                      RECORD
                           Note 2: Experimental (Research) Stations do not maintain 2820 files.

                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2820 Mineral Leases,       Geothermal: Includes correspondence, leases, permits, lessee/permittee information,       Geothermal      Retain on site       2820-3          THE HARD
     Permits, and          inventories, evaluations, development plans, operating plans, forms, and other records                   pending NARA                         COPY IS THE
     Licenses              documenting the activities of the specific projects or sites. Establish case files                          approval                           OFFICIAL
                                                                                                                                                                           RECORD
                           alphabetically by name of lessee/permittee, leases or numerically by BLM serial
                           number. File related appeal cases under 1570.
                           Note 1: Washington Office Minerals official files are organized by region.
                           Note 2: Retention period begins when case file closed.
                           Note 3: Experimental (research) stations do not maintain 2820 files.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.


2820 Mineral Leases,       Oil and Gas: File includes correspondence, leases, permits, lessee/permittee              Oil and Gas     Retain on site       2820-2          THE HARD
     Permits, and          information, inventories, evaluations, development plans, operating plans, forms, and                    pending NARA                         COPY IS THE
     Licenses              other records documenting the activities of the specific projects or sites. Establish                       approval                           OFFICIAL
                                                                                                                                                                           RECORD
                           case files alphabetically by name of lessee/permittee, leases or numerically by BLM
                           serial number. File related appeal cases under 1570.
                           Note 1: Washington Office Minerals official files are organized by region.
                           Note 2: Retention period begins when case file closed.
                           Note 3: Experimental (research) stations do not maintain 2820 files.
                           Note 4: Some files may contain PII, store securely, control access.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 65 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittee covers all or some of the records retained under this file code. Review
                           PA SOR USDA/Forest Service-16 for additional access and storage requirements.



2820 Mineral Leases,       Other Leaseable Minerals: Includes correspondence, leases, permits, lessee/              Other Leaseable    Retain on site       2820-6          THE HARD
     Permits, and          permittee information, inventories, evaluations, development plans, operating plans,        Minerals       pending NARA                         COPY IS THE
     Licenses              forms, and other records documenting the activities of the specific projects or sites.                        approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           Establish case files alphabetically by name of lessee/permittee, leases or numerically
                           by BLM serial number. File related appeal cases under 1570. .
                           Note 1: Washington Office Minerals official files are organized by region.
                           Note 2: Retention period begins when case file closed.
                           Note 3: Experimental (research) stations do not maintain 2820 files.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.


2820 Mineral Leases,       Phosphate: Includes correspondence, leases, permits, lessee/permittee information,          Phosphate       Retain on site       2820-5          THE HARD
     Permits, and          inventories, evaluations, development plans, operating plans, forms, and other records                     pending NARA                         COPY IS THE
     Licenses              documenting the activities of the specific projects or sites. Establish case files                            approval                           OFFICIAL
                                                                                                                                                                             RECORD
                           alphabetically by name of lessee/permittee, leases or numerically by BLM serial
                           number. File related appeal cases under 1570.
                           Note 1: Washington Office Minerals official files are organized by region.
                           Note 2: Retention period begins when case file closed.
                           Note 3: Experimental (research) stations do not maintain 2820 files.
                           Note 4: Some files may contain PII, store securely, control access.
                           Note 5: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
       WO INTERIM DIRECTIVE                                                                                   id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                             Page 66 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                        SUPERSEDED        Is the Electronic
File                                                                                                                                    Retention          File Code         Version the
            Heading                                             Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                     Period          [Do Not Use
                                                                                                                                                        Reference Only]


                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.


2830 Mineral            General: Includes general correspondence and records regarding policy, regulations,             General        Retain on site        2830           THE HARD
     Reservations and   direction, and procedure pertaining to development of minerals per reserved and                               pending NARA                         COPY IS THE
     Rights Outstanding outstanding (ROR) mineral rights, mineral potential of NFS lands with ROR and                                    approval                           OFFICIAL
                                                                                                                                                                             RECORD
                        Types of ROR being developed.
                        Note 1: Washington Office Minerals maintains official record pertaining to policy,
                        regulations, direction, and procedures.
                        Note 2: Washington Office Minerals official files related to the administration of
                        areas or projects subject to ROR are organized by region.
                        Note 3: Experimental (research) stations do not maintain 2820 files.
                        Note 4: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                        SF258 to Forest Service National Records Officer for approval.


2830 Mineral            Mineral Operation Permits: Includes permits, authorizations, notices to proceed,                Mineral         Temporary            2830           THE HARD
     Reservations and   and similar records filed alphabetically by mineral ownership, permittee, or name of          Operation          50 years           2830-2         COPY IS THE
     Rights Outstanding mineral operation being conducted on NFS lands.                                                Permits,                                             OFFICIAL
                                                                                                                                                                             RECORD
                        Note 1: Retention period begins when case file closed.                                      Authorizations,
                        Note 2: Experimental (research) stations do not maintain 2830 files.                         or Notices to
                         Note 3: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees                  Proceed
                        and Permittees covers all or some of the records retained under this file code.
                        Review PA SOR USDA/Forest Service-16 for additional access and storage
                        requirements.
                        Note 4: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                        SF258 to Forest Service National Records Officer for approval.


2840 Reclamation           Cooperative Agreements: Records documenting joint jurisdiction between more                Cooperative      Retain on site      New, not         THE HARD
                           than one agency, Federal and/or State, over a mineral operation, and the role of each      Agreements      pending NARA        previously       COPY IS THE
                           agency.                                                                                                       approval         scheduled         OFFICIAL
       WO INTERIM DIRECTIVE                                                                                  id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                            Page 67 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                       SUPERSEDED        Is the Electronic
File                                                                                                                                   Retention          File Code         Version the
            Heading                                             Description                                          Sub-Headings                                        Official Record?
Code                                                                                                                                    Period          [Do Not Use
                                                                                                                                                       Reference Only]


                           Note 1: Establish case files.                                                                                                                    RECORD
                           Note 2: Retention period begins when case file closes.


2840 Reclamation           General: Contains records, including correspondence, regarding the Forest Service           General        Retain on site      New, not         THE HARD
                           reclamation program.                                                                                      pending NARA        previously       COPY IS THE
                                                                                                                                        approval         scheduled         OFFICIAL
                                                                                                                                                                            RECORD


2840 Reclamation           Information and Technology Transfer: Records include memorandums of                     Information and    Retain on site      New, not         THE HARD
                           understanding among regions, stations, and areas regarding reclamation assistance or      Technology      pending NARA        previously       COPY IS THE
                           technology transfer to units. Includes documentation of responsibilities such as            Transfer         approval         scheduled         OFFICIAL
                                                                                                                                                                            RECORD
                           technical assistance, reclamation training, field contacts, and expenditures.


2840 Reclamation           Plans of Operation: Records covering the administrative and environmental                   Plans of       Retain on site      New, not         THE HARD
                           components of reclamation plan of operations. Includes, but not limited to, a written      Operation      pending NARA        previously       COPY IS THE
                           description of planned on-the-ground mineral activities, including reclamation,                              approval         scheduled         OFFICIAL
                                                                                                                                                                            RECORD
                           conducted by the mineral operator for locatable, leasable, or common variety
                           minerals.
                           Note 1: Organize by case file.
                           Note 2: Retention period begins when reclamation case file closed.
                           Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.


2840 Reclamation           Policy: Records regarding reclamation program policies and procedures, including            Policy         Retain on site      New, not         THE HARD
                           but not limited to, reclamation components for plans of operations, measurable                            pending NARA        previously       COPY IS THE
                           performance standards for common reclamation practices, bonding, and monitoring.                             approval         scheduled         OFFICIAL
                                                                                                                                                                            RECORD
                           Note 1: Close file at end of fiscal year.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 68 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                              Description                                            Sub-Headings                                       Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2840 Reclamation           Reclamation Bonding: Records pertaining to bonds or other financial guarantees for           Reclamation     Retain on site      New, not
                           specific reclamation activities or standards to facilitate full or partial release of the     Bonding       pending NARA        previously        THE HARD
                           instruments.                                                                                                   approval         scheduled        COPY IS THE
                                                                                                                                                                             OFFICIAL
                           Note 1: Retention period begins when reclamation activity complete and bond
                                                                                                                                                                              RECORD
                           released.
                           Note 2: Some files may contain PII, store securely, control access.
                           Note 3: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code. Review
                           PA SOR USDA/Forest Service-16 for additional access and storage requirements.


2840 Reclamation           Reclamation Monitoring: Records pertaining to reclamation monitoring, including              Reclamation     Retain on site      New, not         THE HARD
                           assessments of condition and environmental quality of reclaimed sites following              Monitoring     pending NARA        previously       COPY IS THE
                           release of bonds or other other financial guarantees. Includes monitoring of                                   approval         scheduled         OFFICIAL
                                                                                                                                                                              RECORD
                           revegetated areas, large waste embankments, tailing dams and impoundments, french
                           drains, stream diversions, dam structures on permanent water impoundments, and
                           water treatment facilities.


2850 Mineral Materials     General: General correspondence related to the sale, free use, and management of               General       Retain on site        2850           THE HARD
                           mineral materials and other records too broad to file under 2850-Permits                                    pending NARA                         COPY IS THE
                                                                                                                                          approval                           OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                              RECORD
                           Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.
                            Note 3: Some files may contain PII, store securely, control access.
                           Note 4: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.
       WO INTERIM DIRECTIVE                                                                                      id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                Page 69 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
            Heading                                               Description                                            Sub-Headings                                       Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


2850 Mineral Materials     Permits: File includes correspondence, contract forms permits, permittee                        Permits       Retain on site       2850-1          THE HARD
                           information, inventories, evaluations, development plans, operating plans, appraisals,                       pending NARA                         COPY IS THE
                           forms, and other records documenting the activities of the specific projects or sites of                        approval                           OFFICIAL
                                                                                                                                                                               RECORD
                           mineral excavation. Establish files by sale, project, site, or permittee. (N1-95-88-2).
                           Note 1: Some files may contain PII, store securely, control access.
                           Note 2: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.


2860 Forest Service        General: Correspondence and other records of a general nature not associated with a             General       Retain on site        2860           THE HARD
     Authorized            specific case file.                                                                                          pending NARA                         COPY IS THE
     Prospecting and                                                                                                                       approval                           OFFICIAL
                           Note 1: Close file at end of fiscal year.
                                                                                                                                                                               RECORD
     Mineral Collecting    Note 2: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2860 Forest Service        Geophysical Prospecting: Includes records (applications, authorizations, and so               Geophysical     Retain on site      New, not         THE HARD
     Authorized            forth) regarding Forest Service authorization of prospecting and mineral collecting,          Prospecting    pending NARA        previously       COPY IS THE
     Prospecting and       including but not limited to:                                                                                   approval         scheduled         OFFICIAL
                                                                                                                                                                               RECORD
     Mineral Collecting      Seismic activities;
                             Geophysical prospecting on unleased NFS lands; and
                             Indirect and direct data gathering techniques.
                           Note 1: Organize case files by region, forest, district, type of action, and fiscal year.
                           Note 2: Some files may contain PII, store securely, control access.
                           Note 3: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                           and Permittees covers all or some of the records retained under this file code.
                           Review PA SOR USDA/Forest Service-16 for additional access and storage
                           requirements.
       WO INTERIM DIRECTIVE                                                                                        id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                  Page 70 of 74
       DURATION: This interim directive expires on 04/19/2012

                                        FSH 6209.11 – RECORDS MANAGEMENT
                                   CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
             Heading                                                Description                                            Sub-Headings                                        Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


2860 Forest Service          Geothermal Prospecting: Includes records (applications, authorizations, and so                Geothermal       Retain on site      New, not         THE HARD
     Authorized              forth) regarding Forest Service authorization of prospecting and mineral collecting,          Prospecting     pending NARA        previously       COPY IS THE
     Prospecting and         including but not limited to:                                                                                    approval         scheduled         OFFICIAL
                                                                                                                                                                                  RECORD
     Mineral Collecting        Seismic activities;
                               Geothermal temperature gradient holes on unleased NFS lands; and
                               Indirect and direct data gathering techniques.
                             Note 1: Organize case files by region, forest, district, type of action, and fiscal year.
                             Note 2: Some files may contain PII, store securely, control access.
                             Note 3: Privacy Act System of Records USDA/Forest Service-16– Mineral Lessees
                             and Permittees covers all or some of the records retained under this file code.
                             Review PA SOR USDA/Forest Service-16 for additional access and storage
                             requirements.


2880 Geologic            General: Includes general correspondence, policy statements, direction and                          General        Retain on site        2880           THE HARD
     Resources, Hazards, procedures related to geologic resources, hazards, and services.                                                  pending NARA                         COPY IS THE
     and Services                                                                                                                             approval                           OFFICIAL
                                                                                                                                                                                  RECORD



2880 Geologic            Geologic Information: Includes records related to the assessments and management                   Geologic        Retain on site       2880-2          THE HARD
     Resources, Hazards, of geologic resources, such as karst and cave resources and ecosystems,                           Information     pending NARA                         COPY IS THE
     and Services        paleontological resources, specially designated ecologic areas, and geologic hazards,                                approval                           OFFICIAL
                                                                                                                                                                                  RECORD
                         such as landslides, rock falls, volcanic activity, earthquakes, flooding, karst collapse,
                         and naturally occurring hazardous minerals.


2880 Geologic            Geologic Inventory Data: Includes data for the preparation of land and resource                     Geologic       Retain on site       2880-3          THE HARD
     Resources, Hazards, management plans; wilderness study areas, and areas proposed for wilderness                      Inventory Data   pending NARA                         COPY IS THE
     and Services        designation, and for other planning and resource management purposes.                                                approval                           OFFICIAL
                                                                                                                                                                                  RECORD
       WO INTERIM DIRECTIVE                                                                                    id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                              Page 71 of 74
       DURATION: This interim directive expires on 04/19/2012

                                       FSH 6209.11 – RECORDS MANAGEMENT
                                  CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                         SUPERSEDED        Is the Electronic
File                                                                                                                                     Retention          File Code         Version the
            Heading                                              Description                                           Sub-Headings                                        Official Record?
Code                                                                                                                                      Period          [Do Not Use
                                                                                                                                                         Reference Only]


2880 Geologic            Geologic Investigation Data: Includes data for studies of the feasibility, design,             Geologic        Retain on site       2880-4          THE HARD
     Resources, Hazards, construction, maintenance, and monitoring of projects and facilities, and the potential      Investigation    pending NARA                         COPY IS THE
     and Services        effects on NFS lands and resources.                                                              Data            approval                           OFFICIAL
                                                                                                                                                                              RECORD
                         Note: File alphabetically by project or facility.


2880 Geologic            Geologic Reports: Includes reports on projects and facilities with information,            Geologic Reports    Retain on site       2880-5          THE HARD
     Resources, Hazards, conclusions, and recommendations relating to geologic investigations or inventories.                          pending NARA                         COPY IS THE
     and Services        File alphabetically by project or facility.                                                                      approval                           OFFICIAL
                                                                                                                                                                              RECORD


2890 Certification          General: Includes general records and correspondence related to minerals and                 General        Retain on site      New, not         THE HARD
                            geology certification for personnel qualified to conduct mine safety assessments at                        pending NARA        previously       COPY IS THE
                            abandoned/inactive mines.                                                                                     approval         scheduled         OFFICIAL
                                                                                                                                                                              RECORD
                            Note: Some files may contain PII, store securely, control access.


2890 Certification          Locatable Minerals Administrators: Records pertaining to certification of local             Locatable       Retain on site      New, not         THE HARD
                            minerals administrators.                                                                    Minerals       pending NARA        previously       COPY IS THE
                                                                                                                      Administrators      approval         scheduled         OFFICIAL
                            Note 1: Create case files as needed.
                                                                                                                                                                              RECORD
                            Note 2: Retention period begins when certification revoked.
                            Note 3: Some files may contain PII, store securely, control access.


2890 Certification          Mineral Examiners: Records pertaining to certification of mineral examiners and              Mineral        Retain on site      New, not         THE HARD
                            review mineral examiners.                                                                   Examiners      pending NARA        previously       COPY IS THE
                                                                                                                                          approval         scheduled         OFFICIAL
                            Note 1: Create case files as needed.
                                                                                                                                                                              RECORD
                            Note 2: Retention period begins when certification revoked.
                            Note 3: Some files may contain PII, store securely, control access.


2890 Certification          Oil and Gas Resource Specialists: Records pertaining to certification of oil and           Oil and Gas      Retain on site      New, not         THE HARD
                            gas resource specialists.                                                                   Resource       pending NARA        previously       COPY IS THE
       WO INTERIM DIRECTIVE                                                                                       id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                 Page 72 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                           SUPERSEDED        Is the Electronic
File                                                                                                                                       Retention          File Code         Version the
            Heading                                              Description                                              Sub-Headings                                       Official Record?
Code                                                                                                                                        Period          [Do Not Use
                                                                                                                                                           Reference Only]


                           Note 1: Create case files as needed.                                                            Specialists      approval         scheduled          OFFICIAL
                           Note 2: Retention period begins when certification revoked.                                                                                          RECORD
                           Note 3: Some files may contain PII, store securely, control access.


2900 Invasive Species      Budget and Performance: Records regarding budget and program performance                       Budget and      Retain on site      New, not         THE HARD
                           activities relating to National Forest System invasive species management.                     Performance    pending NARA        previously       COPY IS THE
                           Includes criteria, practices, programs, policies, directives, and other publications                             approval         scheduled         OFFICIAL
                                                                                                                                                                                RECORD
                           related to program performance and budget formulation and execution.


2900 Invasive Species      Case Files - Invertebrate: Records include individual case files associated with               Case Files -    Retain on site      New, not         THE HARD
                           treatment of invertebrate invasive species in specific geographic locations on                 Invertebrate   pending NARA        previously       COPY IS THE
                           Forest Service units.                                                                                            approval         scheduled         OFFICIAL
                                                                                                                                                                                RECORD
                            Note 1: Some files may contain PII, store securely, control access.
                           Note 2: Close case file when project completed.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2900 Invasive Species      Case Files – Pathogens: Records include individual case files associated with                  Case Files –    Retain on site      New, not         THE HARD
                           treatment of pathogen species in specific geographic locations on Forest Service                Pathogens     pending NARA        previously       COPY IS THE
                           units.                                                                                                           approval         scheduled         OFFICIAL
                                                                                                                                                                                RECORD
                           Note 1: Some files may contain PII, store securely, control access.
                           Note 2: Close case file when project completed.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2900 Invasive Species      Case Files - Plants: Records include individual case files associated with                     Case Files -    Retain on site      New, not         THE HARD
                           treatment of plant invasive species in specific geographic locations on Forest                   Plants       pending NARA        previously       COPY IS THE
                           Service units.                                                                                                   approval         scheduled         OFFICIAL
                                                                                                                                                                                RECORD
                           Note 1: Some files may contain PII, store securely, control access.
       WO INTERIM DIRECTIVE                                                                                     id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                               Page 73 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                          SUPERSEDED        Is the Electronic
File                                                                                                                                      Retention          File Code         Version the
            Heading                                             Description                                             Sub-Headings                                        Official Record?
Code                                                                                                                                       Period          [Do Not Use
                                                                                                                                                          Reference Only]


                           Note 2: Close case file when project completed.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2900 Invasive Species      Case Files – Vertebrate: Records include individual case files associated with               Case Files –     Retain on site      New, not         THE HARD
                           treatment of vertebrate invasive species in specific geographic locations on Forest          Vertebrate      pending NARA        previously       COPY IS THE
                           Service units.                                                                                                  approval         scheduled         OFFICIAL
                                                                                                                                                                               RECORD
                           Note 1: Some files may contain PII, store securely, control access.
                           Note 2: Close case file when project completed.
                           Note 3: Transfer closed file to NARA when 10 years old. Prior to transfer, submit
                           SF258 to Forest Service National Records Officer for approval.


2900 Invasive Species      Control and Management: Records include correspondence; documentation of                    Control and       Retain on site      New, not         THE HARD
                           criteria, practices, programs, policies, and directives; and records pertaining to          Management       pending NARA        previously       COPY IS THE
                           control treatments, integrated pest management techniques, and related                                          approval         scheduled         OFFICIAL
                                                                                                                                                                               RECORD
                           technological development information on controlling invasive species within the
                           National Forest System.


2900 Invasive Species      Early Detection and Rapid Response: Includes records associated with invasive              Early Detection    Retain on site      New, not         THE HARD
                           species prevention, and early detection and rapid response (EDRR) activities.                and Rapid       pending NARA        previously       COPY IS THE
                           Includes program specific correspondence.                                                     Response          approval         scheduled         OFFICIAL
                                                                                                                                                                               RECORD


2900 Invasive Species      General: General records, including correspondence, regarding National Forest                  General        Retain on site      New, not         THE HARD
                           System invasive species management retained other subheadings under 2900.                                    pending NARA        previously       COPY IS THE
                                                                                                                                                                              OFFICIAL
                           Note: Retention period begins when action taken or determination of ‘no action’                                 approval         scheduled
                                                                                                                                                                               RECORD
                           needed is made.


2900 Invasive Species      Inventory and Treatment: Records include program inventory and treatment                    Inventory and    Retain on site       New, not         THE HARD
                                                                                                                                                                             COPY IS THE
       WO INTERIM DIRECTIVE                                                                                        id_6209.11-2010-3
       EFFECTIVE DATE: 10/19/2010                                                                                  Page 74 of 74
       DURATION: This interim directive expires on 04/19/2012

                                      FSH 6209.11 – RECORDS MANAGEMENT
                                 CHAPTER 40 – FILE DESIGNATIONS AND DISPOSITION



                                                                                                                                                             SUPERSEDED        Is the Electronic
File                                                                                                                                         Retention          File Code         Version the
            Heading                                              Description                                               Sub-Headings                                        Official Record?
Code                                                                                                                                          Period          [Do Not Use
                                                                                                                                                             Reference Only]


                           data management activities documentation, and other data dealing with the                        Treatment      pending NARA        previously         OFFICIAL
                           collection and reporting of information related to NFS invasive species inventory                                  approval         scheduled          RECORD
                           and treatment activities.
                           Note: Some files may contain PII, store securely, control access.


2900 Invasive Species      Rehabilitation and Restoration: Documentation of activities associated with                    Rehabilitation    Retain on site      New, not         THE HARD
                           NFS invasive species program rehabilitation and restoration activities. Records               and Restoration   pending NARA        previously       COPY IS THE
                           include information on criteria, practices, programs, policies, directives, and other                              approval         scheduled         OFFICIAL
                                                                                                                                                                                  RECORD
                           documentation regarding the rehabilitation and restoration of areas impacted (or
                           potentially impacted) by invasive species.

								
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