Effective Speaking at a Formal Meeting Effective speakers know exactly what they want to say and how they are going to present their argument. When preparing an argument make sure the facts are relevant to the problem. Never use hearsay and remember that opinions do not constitute facts in most cases. For example, if someone accuses a supervisor of bullying or picking on an employee, define the incidents referred to. find out how often they occur and get specific instances. Before becoming involved in formal discussion, decide what you hope to achieve and what you are willing to concede. Consider carefully the following points whilst preparing your speech: Be sure of your facts. Anticipate objections and arguments against you. Prove your case: strength of argument depends on the quality of your reasons not the quantity. Show practical evidence: have examples ready to support your facts. Confine arguments to objective statements, not opinion. Don't trade on emotion. End by firmly repeating the proposition.