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MARYLAND STATE HIGHWAY ADMINISTRATION

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					                                                                               FR070043 Truck Painting Services




     STATE HIGHWAY ADMINISTRATION
           I n v i t a t i o n               f o r        B i d s          ( I F B )
           C o n t r a c t s           L e s s        T h a n         $ 2 5 , 0 0 0
      PROJECT:                                 Truck Painting Services
      CONTRACT NO.                             FR070043
      ADVERTISEMENT DATE:                      August 18, 2011
      PRE-BID CONFERENCE:                      August 30, 2011 10:00 a.m.
      QUESTIONS DUE DATE:                      August 31 , 2011 4:00 p.m.
      BID DUE DATE / TIME:                     September 7, 2011 - 10:00 a.m.
      BID LOCATION:                            State Highway Administration
                                               5111 Buckeystown Pike
                                               Frederick, MD 21704
I. SUMMARY STATEMENT

      The State Highway Administration is soliciting bids for a Contractor to provide sanding, priming
      and painting for utility trucks and dump trucks as outlined below and throughout this IFB for the
      Frederick Maintenance Facility located in Frederick County Maryland.

     For the purposes of this contract, the following shall mean:
        SHA – State Highway Administration
        RME – Resident Maintenance Engineer
        ARME – Assistant Resident Maintenance Engineer
        HEMS – Highway Equipment Maintenance Supervisor
        DFO – District Financial Officer
        AOI – Administrative Officer I
        CM – Contract Manager
        AR – Authorized Representative

II. SMALL BUSINESS PREFERENCE PROCUREMENT

              Small Business Preference Procurement

              The preference percentages for this procurement are as follows:

                 State-certified, small business (not a veteran-owned or disable-veteran-owned small
                  business) 5%

                 State-certified, veteran-owned small business 7%

                 State-certified, disable-veteran-owned small business 8%

              The procurement agency will accept the most favorable responsive bid from a
              responsible, certified small business if the bid does not exceed the most favorable
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              responsive received from a bidder who is not a certified small business by more than the
              percentages listed above.

              * Eligibility * To be eligible for the preference, your company must have a current small
              business certification from the Maryland Department of General Services.

              Small business size standards in Maryland are different than federal standards.
              You CANNOT substitute an SBA 8(a) certification or VetBiz verification for
              Maryland small business certification.

              If your small business is eligible but not certified by the State, apply for certification on the
              Department of General Services website at www.smallbusinessreserve.maryland.gov and
              obtain a small business certification number.

              State Law requires that the veteran business owner be domiciled in Maryland. There is
              no Maryland residency requirement for owners of small business participating in the
              Preference as small businesses without the veteran-owned or disabled-veteran-owned
              designation.

              * Required Information * The bidder must provide the following to the procurement
              officer to prove eligibility for the preference:

                    Certified small business that is not veteran-owned or disabled-veteran-
                  owned: Provide the completed Maryland Department of Transportation (MDOT)
                  Small Business Contract Affidavit.

                      Veteran-owned certified small business: Provide the completed Maryland
                  Department of Transportation (MDOT) Small Business Contract Affidavit AND a copy
                  of the business owner’s DD Form 214 attesting to discharge or release under
                  conditions other than dishonorable.

                 Disabled-veteran-owned small business that is currently verified and registered
                  on www.VetBiz.gov: Provide the completed Maryland Department of Transportation
                  (MDOT) Small Business Contract Affidavit AND a copy of the letter from the U. S.
                  Department of Veterans Affairs Verification Program showing your verification is
                  current.

                     Disabled-veteran-owned small business that is NOT currently verified and
                  registered on www.VetBiz.gov: Provide the completed Maryland Department of
                  Transportation (MDOT) Small Business Contract Affidavit AND a copy of the
                  business owner’s DD Form 214 attesting to discharge or release under conditions
                  other than dishonorable AND a copy of your Adjudication Letter from the U.S.
                  Veterans Administration.

              For more information about the Small Business Preference Program, refer to Attachment
              ??? or log onto the Department of General Services Internet Site at www.dgs.state.md.us.

III. ISSUING OFFICE and PROCUREMENT OFFICER

       Maryland Department of Transportation
       State Highway Administration
       5111 Buckeystown Pike
       Frederick, MD 21704


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     The sole point of contact for purposes of this IFB is the Procurement Officer, Ms. Donna Smith.
     The Procurement Officer may be contacted toll free at 1-800-635-5119 or at 301-624-8138 or via
     e-mail at dsmith6@sha.state.md.us between 8:00 a.m. and 4:00 p.m. or by FAX 301-624-8230.
     NOTE: The vendor is solely responsible for ensuring any information sent to the Procurement
     Officer by FAX has been received by the Procurement Officer.

IV. PRE BID MEETING

     Pre-Bid Conference will be held on August 30, 2011 @ 10:00 a.m. at the Frederick Maintenance
     Facility located at 5111 Buckeystown Pike, Frederick, MD 21704. All persons obtaining an IFB
     are invited to attend the Pre-Bid Conference.

     While attendance at the Pre-Bid Conference is not mandatory, this is an opportunity for the
     vendor to see each specific truck that is listed in this IFB, and to raise questions and/or issues of
     concern regarding this IFB and to gain an understanding of the bidding process. Appropriate
     auxiliary aids and services for qualified individuals with disabilities will be provided upon
     request. If required, please contact the Administrative Officer at least five (5) working days prior
     to the Pre-Bid Conference. Failure to attend the pre-bid conference will not release awarded
     vendor from responsibilities if awarded contract based on low bid.

     All questions regarding this IFB must be submitted in writing and received by the Procurement
     Officer prior to 4:00 p.m. on August 31, 2011 in order to be considered. Written questions may
     be e-mailed to above address, faxed to 301-624-8225, attention Ms. Donna Smith, or sent to the
     address shown in Section III, Paragraph 1. It is the vendors’ responsibility to ensure that written
     questions have been received by the Procurement Officer before the deadline. Only information
     communicated by the Procurement Officer in writing shall be the official position of the
     Administration and the Administration assumes no responsibility for oral instructions or
     suggestions regarding this IFB.

     Each vendor is responsible for carefully reading and understanding the full terms and conditions
     of this IFB. Any bidder finding any discrepancy in, or omission from, the IFB; or in doubt as to
     the meaning, shall direct written questions or requests for clarification to the attention of the
     Procurement Officer identified above who will be the sole point of contact for SHA by August
     31, 2011, 4:00 p.m.

V. BID DUE DATE

     The Bids must be received by the Procurement Officer, Ms. Donna Smith, at the State Highway
     Administration District Office located at 5111 Buckeystown Pike, Frederick, MD 21704 on or
     before 10:00 a.m. on September 7, 2011 local eastern time.

     Vendors are responsible for ensuring that their bids are delivered to the specified location before
     the deadline for receipt of bids, including those delivered by U.S. Postal Service.

                             Ms. Donna Smith, District Financial Officer (DFO)
                              State Highway Administration, District Office
                                        5111 Buckeystown Pike
                                         Frederick, MD 21704


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      Oral, faxed, or E-mailed bids will not be accepted.

      Bids, requests for withdraws, and modifications not received by the time and at the place
      indicated are late and may only be considered in accordance with COMAR 21.05.02.10.

VI.        DURATION OF BID OFFER

      Prices submitted in response to this solicitation are irrevocable for ninety (90) days following the
      due date. The Procurement Officer may, however, request vendors to extend the time during
      which the State may accept their bids. Once a bid is accepted, all prices, terms, and conditions
      shall remain unchanged throughout the contract period.

VII.       PROCUREMENT METHOD

      This solicitation shall be conducted in accordance with COMAR 21.05.07 – Small Procurement
      Regulations ($25,000 or Less).

VIII.      TERMS and CONDITIONS

      A.       Termination for Nonappropriation. If funds are not appropriated or otherwise made
      available to support continuation in any fiscal year succeeding the first fiscal year, this Contract
      shall be terminated automatically as of the beginning of the fiscal year for which funds are not
      available. The Contractor may not recover anticipatory profits or costs incurred after
      termination.

      B.     Maryland Law Prevails. The law of Maryland shall govern the interpretation and
      enforcement of this Contract.

      C.      Disputes. Disputes arising under this Contract shall be governed by State Finance and
      Procurement Article, Title 15, Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR
      21.10 Administrative and Civil Remedies. Pending resolution of a dispute, the Contractor shall
      continue to perform this Contract, as directed by the Procurement Officer.

      D.      Changes. This contract may be amended only with the written consent of both parties.
      Amendments may not change significantly the scope of the Contract (including the Contract
      price).

      E.       Termination for Default. If the Contractor does not fulfill obligations under this
      Contract or violates any provision of this Contract, the State may terminate the Contract by
      giving the Contractor written notice of termination. Termination under this paragraph does not
      relieve the Contractor from liability for any damages caused to the State. Termination hereunder,
      including the determination of the rights and obligations of the parties, shall be governed by the
      provisions of COMAR 21.07.01.11B.

      F.      Nondiscrimination. The Contractor shall comply with the nondiscrimination provisions
      of federal and Maryland law.

      G.     Anti-Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither
      the Contractor; nor (if the Contractor is a corporation or partnership) any of its officers,

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  directors, or partners; nor any employee of the Contractor who is directly involved in obtaining
  contracts with the State or with any county, city, or other subdivision of the State, has been
  convicted of bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of
  the United States.

  H.       Termination for Convenience. The State may terminate this Contract, in whole or in
  part, without showing cause upon prior written notice to the Contractor specifying the extent and
  the effective date of the termination. The State shall pay all reasonable costs associated with this
  Contract that the Contractor has incurred up to the date of termination and all reasonable costs
  associated with termination of the Contract. However, the Contractor may not be reimbursed for
  any anticipatory profits which have not been earned up to the date of termination. Termination
  hereunder, including the determination of the rights and obligations of the parties, shall be
  governed by the provisions of COMAR 21.07.01.12A(2).

IX. SCOPE OF CONTRACTOR SERVICES

      Intent of Contract

         This contract shall be bid on per unit price for each different piece of equipment listed on
          the Contract Bid Sheet-Attachment I
         Contractor shall bid contract based on furnishing all supplies/materials, machinery,
          equipment, tools, transportation, labor and all other items necessary to satisfactorily
          complete contract requirements listed in this Initiation for Bid
         No additional charges shall be accepted over the unit price for each different piece of
          equipment unless approved by the Contract Manager and/or the Heavy Equipment
          Maintenance (HEM) Supervisor prior to commencement of work and followed up in
          writing and signed by both the contractor and SHA CM/AR listing the price increase
         SHA personnel will be delivering and picking up SHA vehicles to awarded vendor
          location

      Sub-Contractor

      NO SUBCONTRACTORS are permitted under this contract without prior approval from
      SHA Contract Manager. Awarded contractor MUST provide SHA Contract Manager with
      sub-contractor(s) name and information for approval as part of the bid packet. If a sub-
      contractor is approved by SHA Contract Manager, it is the responsibility of the awarded
      Contractor to make payment to the sub-contractor. SHA shall not be invoiced for payment to
      any sub-contractors under this contract.

      Surface Preparation

         Surfaces shall be thoroughly cleaned with high pressure power wash
         Spot check and power wash areas of each vehicle that are susceptible to rust to be sure
          that water, salt, mud, dust, chemicals and other corrosives are not collecting there
         Surfaces shall be thoroughly cleaned as mentioned above and free of all rust, peeling rust
          and any other debris
         Contractor shall examine each piece of equipment after cleaning and note any
          detrimental or hazardous conditions and report them to Steve Henry at 301-624-8260
          prior to starting the sanding, priming and painting phases of this contract

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   Mask and/or seal off areas on each piece of equipment to avoid over spray of different
    colors or primer/paint on windows, mirrors, windshield, headlights, all metal, aluminum
    and chrome surfaces, rubber, and other non-painted surfaces
   Remove any minor dents, unsightly dings, stress cracks, and any other damage
   Power and/or hand sand out all scratches, rust/corrosion, minor ships and blemishes to a
    smooth finish
   Eliminate minor surface damage to all vehicles
   All beds of the trucks shall be sand blasted with a fine sand, and all rust areas be cut out
    and replaced with new, Inside and outside of bed treated with rust inhibitor primer seal
    with basecoat and clear coated
   Spot prime and block sand for a seamless finish
   All cabs shall be sanded and any rust repairs shall be cut out and replaced with new and
    area treated and primed; cab shall be painted same color with basecoat and clear coated
   All cabs shall be painted with epoxy base primer, and all bare metal shall be primed with
    self-etching primer

Painting and Sealers

   All paint shall be LEAD FREE
   Cab, hood, and fenders shall be painted to match original factory color with a rust
    inhibitor used under the prime and finished coats (paint matching process to ensure color
    match)
   Vehicles coming in with a yellow grill shall be painted the same as listed in the bullet
    above; Vehicles coming in with black/silver grills shall be painted to match original
    colors
   Any equivalent materials must be approved by the Contract Manager or the HEM
    Supervisor (listed under the section of Contract Manager) prior to initiating the work
   Paint will be a two (2) stage base coat and a clear coat finish on the cab and body\
   Chassis, running boards, fuel tank shall be painted black with a rust inhibitor used under
    the prime and finish coats
   All wheel rims shall be painted gloss black
    The black paint will be automotive grade acrylic enamel with a rust inhibitor
   Any paint finish damaged during installation of special equipment or accessories shall be
    refinished with both prime and finished coating

Final Cleanup on Site Work

   Upon completion and return of each vehicle and before payment shall be made, each
    vehicle shall be cleaned of all surplus and discarded materials, spilled materials, excess
    materials left deposited inside or on the outside of the vehicle to each vehicle while in
    the care of the contractor (return each vehicle in the same clean condition as received)
   Removal of all such items listed above for each vehicle is the responsibility of the
    contractor
   If each vehicle is not cleaned by the contractor upon completion and return to SHA, the
    sum of
     $ 25.00 per hour needed to clean each vehicle shall be deducted from the Contractor’s
    invoice, not as a penalty but as liquidated damages



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Inspection of Work

   All vehicles will be inspected by an authorized State representative prior to leaving the
    contractor’s location and signing off on the work ticket
   All of the following conditions shall be unacceptable and will require the corrective
    actions listed under “Removal of Defective Work”: cracking, checking, allegatoring, pin
    holing, lifting, wrinkling, peeling, blushing, runs, sags, crazing dirt in the finished paint,
    bleeding, acid spotting, and blistering, dulled finish, fish eyes, feather edge splitting,
    orange peel, leaking, broken, etc.
   The Contract Manager or the HEM Supervisor has a five (5) day time-frame to report
    any flaws to the Contractor from the date and time of picking up the vehicle in writing
   The Contractor has five (5) business days to pick-up a vehicle reported to be
    unacceptable as outlined above; if the contractor to pick-up the vehicle with-in the five
    (5) business days; SHA has the right to have a vehicle repaired by another contractor and
    will subtract the repair costs from the unit price amount for that respective vehicle
   Unacceptable pick-up vehicle shall be repaired and returned to SHA within (10) business
    days and shall be subject to inspection upon return

Removal of Defective Work

   All work and materials which do not conform to the requirements of the Contract will be
    considered unacceptable, unless other wise determined acceptable
   Any defective work, whether the result of poor workmanship, use of defective materials,
    damage through carelessness or any other cause, found to exist shall be removed and
    replaced by work and materials which shall conform to the Specifications or shall be
    remedied otherwise in an acceptable manner authorized by the Contract Manager or the
    HEM Supervisor
   Upon failure on the part of the Contactor to comply promptly with any order of the
    procurement officer, Contract Manager or the HEM Supervisor, made under the
    provisions of these General Provisions, the procurement officer, Contract Manager or
    the HEM Supervisor, shall have authority to cause defective work to be remedied or
    removed and replaced and unauthorized work to be removed and to deduct the costs
    from any monies due or to become due the Contractor under this Contract
   The Contactor shall be responsible for all damage or injury to State property of any
    character during the prosecution of the work, resulting from any act, omission, neglect or
    misconduct in his/her manner or method of executing said work, or at any time due to
    defective work or materials, and said responsibility shall not be release until the work
    shall have been completed and accepted. When or where any direct or indirect damage
    or injury is done to State property by or on account of any act, omission, neglect or
    misconduct in the execution thereof on the part of the Contractor, he shall restore, at his
    own expense, such property to a condition similar to, or equal to, that existing before
    such damage or injury, in an acceptable manner. In case of the failure on the part of the
    Contractor to restore such property or make good such damage or injury, the Contract
    Manager or the HEM Supervisor, may upon 72 hours notice, proceed to repair, rebuild
    or otherwise restore such property as may be deemed necessary and the cost thereof will
    be deducted from any monies due or which may become due the Contractor under this
    Contract.



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      Unauthorized Work

        Work done contrary to or regardless of the instructions of the Procurement Officer,
         Contract Manager or HEM Supervisor; work done beyond the lines of this contract
         without the written permission of the procurement officer: shall be considered as
         unauthorized and at the expense of the Contractor and will not be paid for. Work so done
         may be ordered removed and/or replaced at the Contractor’s expense.

     Warranty

        All body and paint work must carry a full one-year warranty against any defects as
         outlined in the “Standard Specifications” General Provisions, GP-4.10 (a)

      Required Documentation

     Upon receipt of vehicle(s) being dropped off to the contractor:
      A work ticket shall be completed listing the vehicle(s) information upon delivery at the
        contractor’s work location
      The work ticket shall contain the following:
        (a)     Date of the vehicle(s) being dropped off
            (i) Tag and last four (4) digits of the Vehicle Identification Numbers, VEIN, of the
                vehicle
        (b)     Signature of the SHA representative dropping off the vehicle
        (c)     Copy of the work ticket for the SHA representative to take back to the office for
                documentation verification

     Upon a SHA representative picking up a vehicle:
      A pick-up ticket shall be completed for the vehicle(s) pick-up as follows:
        (a)     Date the vehicle(s) is ready for pick-up and notified SHA (note of the individual)
        (b)     Date the vehicle was picked up by the SHA representative
        (c)     Tag(s) and last 4-digits of the VEIN numbers of the vehicle(s)
        (d)     Signature of the SHA representative picking up the vehicle(s)
        (e)     Copy of the pick-up ticket for the SHA representative to take back to the office
            for documentation verification

     Contract Management

        The Contract Manager will be Mr. Jim Brown, Resident Maintenance Engineer-
         Frederick Shop
        The HEM Supervisor will be Mr. Steve Henry, Hem Supervisor-Frederick Shop
        After award of this contract, all questions, concerns, etc. shall be reported directly to
         Mr. Jim Brown, or Mr. Steve Henry at 301-624-8250


The State Highway Administration is exempt from Maryland Sales and Use Taxes by
Exemption Certificate Number 3000256-3 and from Federal Excise Taxes by Exemption
Number 52-73-0358K. Tax will only be reimbursed on repair parts & materials purchased to
perform under this contract and will require acceptable documentation.


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                            NOTICE TO CONTRACTORS

 REQUEST FOR INFORMATION. Any information regarding the requirements or the
 interpretation of any provision of the Contract Documents shall be requested, in writing, and
 delivered prior to the scheduled date of August 31, 2011. Responses to questions or inquiries
 having any material effect on the bids shall be made by a written addendum sent to all prospective
 bidders. The Administration will not respond to telephone requests for information concerning
 this invitation for bids that would materially affect the bid.

 Written requests for information or questions shall be addressed to:
                                       Ms. Donna Smith
                                    5111 Buckeystown Pike
                                     Frederick, MD 21704
                                               Or
                                      FAX to 301-624-8225
                             E-mail to dsmith6@sha.state.md.us

Each request for information or questions shall include the Contract number and the name and
address of the originator.

                               CONTRACT MANAGER (CM)

Once this contract has been awarded, the CM for this contract shall be Mr. Jim Brown, RME –
Frederick Facility. Mr. Brown can be contacted at 301-624-8250. The Contract Manager may
appoint other authorized representatives to call in service requests as well as to work with awarded
Contractor on repairs and services.

                           INSURANCE REQUIREMENTS

  The Contractor or Vendor shall maintain insurance issued by companies licensed and
  authorized to do business in the State of Maryland, and acceptable to the State Highway
  Administration (SHA).

          1.      Comprehensive General Liability

                    Broad Form, combined single limit of one million dollars and no cents
          ($1,000,000.00).

          2.      Worker’s Compensation/Employee Liability

          To comply with statutory coverage in the State of Maryland, all States’ liability
          and Employer’s Liability (Coverage “B”) with the limit of one million dollars and
          no cents ($1,000,000.00).

          A.     Said certificate shall verify that the SHA has been named an additional
          insured to the Contractor’s or Vendor’s above policies, that the insurer, at its own
          expense, will defend all parties insured, and that coverage is extended to cover all
          contractual obligations of the Contractor or Vendor contained in this contract.
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            B.     Should the Contractor or Vendor subcontract any part of the service to be
            provided under this agreement, the subcontractor shall be required by the
            Contractor or Vendor to provide insurance as described above.

            If, at any time, the required insurance is cancelled, terminated, or modified so that
            coverage is not in full force and effect, the State Highway Administration may
            terminate the contract for cause, or obtain additional coverage equal to that
            required – the cost of which shall be borne by the Contractor or Vendor.

            A Certificate of Insurance meeting the above requirements shall be provided to
            State Highway Administration as part of the bid packet.

   The Contractor’s paint facility shall be within a forty (40) mile radius from the Frederick
    Maintenance Facility’s primary location of 5111 Buckeystown Pike, Frederick, MD
    21704.

                                         INVOICING

    Invoices shall be submitted and billed as outlined:
         Invoices shall be submitted after completion of each vehicle, and within fifteen (15) days
            of truck pick-up.
         If more than one (1) vehicle is being invoiced, invoices must be broken down to show the
            charges billed per vehicle listed by the last 4-digits of the VEIN number for each vehicle.
         If additional charges are being billed for work approved by the Contract Manager, the
            additional work MUST be outlined in the invoice under the appropriate vehicle’s
            charges, and invoice should include a copy of signed approval from CM for the
            additional repairs.
    Invoices must contain the following:
         Complete company name, address, telephone number, contact person, F.E.I.N. (Federal
            Employer Identification Number) , and State contract number for this contract. Failure to
            do so may result in delay of payment.
         Invoice shall contain a total invoice cost (adding totals together if billing for more then
            one (1) vehicle on the invoice.

           Invoices shall be sent to the following address:
                                           State Highway Administration
                                        Frederick Shop-Attn: Mr. Jim Brown
                                               5111 Buckeystown Pike
                                             Frederick, Maryland 21704

    STATE HIGHWAY ADMINISTRATION SERVICES

    SHA will send a follow-up letter with approval for additional repairs when allowed and
    necessary. A copy of this approval letter MUST accompany the invoice covering the vehicle it
    was approved for.



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BASIS OF AWARD

The unit prices quoted are required for establishing a unit cost for each line item and providing a
grand total for the purpose of evaluating bids. The award will be based upon the lowest Grand
Total Bid, and be awarded to the lowest responsive and responsible bidder for the services
required in the amount not to exceed $24,999.00. In the event that the lump sum bid exceeds
the $25K limit, any trucks not completed under this contract will be painted at a later date.

BID CONTENT

The bidder shall submit an original Contract Bid Form for this Project. The bid shall be
submitted on Attachment No. I. Attachment No. I is not to be altered in any way and is to
contain only the price or prices stipulated on the form. Furthermore, Attachment No. III
Small Business Reserve Contract Affidavit must be included with the bid submission.

Bid submissions must be:
 Submitted in a sealed envelope marked "SEALED BIDS."
 Addressed to: Ms. Donna Smith, District Financial Officer
                 State Highway Administration
                 District Office
                 5111 Buckeystown Pike
                 Frederick, MD 21704

 Clearly marked with the full name and address of the bidder.
 Clearly marked with the contents of the envelope (i.e., "Bid Submission - Contract No.
   FR070043
 Include completed Small Business Reserve Contract Affidavit (Attachment No. III)

OPENING OF BIDS

Bids will be opened publicly in accordance with the provisions in COMAR 21.05.02.11 on the
date and time specified in Section III of this IFB.

DURATION / TERM OF THE CONTRACT/PROJECT

The duration/term of the contract is twelve (12) months or total payments not to exceed
$24,999.00, whichever comes first.

ATTACHMENTS

Contract Bid Form -- Attachment No. I (required with bid submittal)
Small Business Reserve Procurement – Attachment No. II
Small Business Contract Affidavit – Attachment No. III (required with bid submittal)
Three (3) Business References (required as part of Attachment No. 1)
Sub-Contractor Information (required as part of the bid submittal)
Proof of Liability Insurance Coverage (required as part of the bid submittal)



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                   ATTACHMENT I - BID FORM- PAGE 1 of 2
                 INVITATION FOR BID # FR070043
          SMALL BUSINESS PREFERENCE PROCUREMENT
     RETURN QUOTATION NO LATER THAN 10:00 a.m. ON September 6, 2011.
    This form is to be completed in its entirety and unaltered.


      Column
                                                                     Column C         Column D          Column E
         A                          Column B

                                                                                       Vendor’s         Total Cost
        Item #                                                        Quantity           Bid             (Column
                                Item Description                    (See Note a)
                                                                                       per Unit           C x D)
                    87272 – 1998 International Big Bore
         1001       Dump Truck – Cab, Bed and Frame to                  1 Each
                    be Painted                                                        $ ______           $ ______
                    87122 – 2001 Sterling Single Cab
         1002       Dump Truck – Cab and Frame to be                    1 Each        $ ______           $ ______
                    Painted
                    87052 – 2001 Sterling Single Cab
         1003       Dump Truck – Cab and Frame to be                    1 Each        $ ______           $ ______
                    Painted
                    87031 – 1999 Chevrolet 1-Ton Extended
         1004       Cab Utility Pickup Truck – Entire Cab &             1 Each        $ ______           $ ______
                    Bed to be Painted
                    87031 – 1999 Chevrolet 1-Ton Extended
         1005       Cab Utility Pickup Truck – Entire Cab &             1 Each        $ ______           $ ______
                    Bed to be Painted
                                                       TOTAL BID AMOUNT (Sum of
                                                          Column E) (See Note c)                        $_______


NOTE:
a) Quantities are estimated and used for bid evaluation only. They may not represent the actual quantities
   experienced once the contract is awarded. Hourly and material quantities listed in this bid package are
   estimated and are not to be construed as fixed for this contract. This contract does not obligate the State of
   Maryland to pay for any minimum or maximum quantities.
b) With the exception of equipment, zero dollars ($0.00) is not to be entered in Column D. The State reserves the
   right to require the vendor to have a helper or a second individual on any assigned task. If the firm does not
   employ a helper, the amount for the primary worker is to be entered.
c) If the “Total Bid Amount” results in a total that exceeds $24,999.00, the contract written with the low bidder will
   be written as “not to exceed $24,999.00” using the unit prices established in Column D.




                                                                                                                       12
                                                                          FR070043 Truck Painting Services



                             ATTACHMENT I - BID FORM- PAGE 2 of 2
                         INVITATION FOR BID # FR070043
              SMALL BUSINESS PREFERENCE PROCUREMENT
       RETURN QUOTATION NO LATER THAN 10:00 a.m. ON September 6, 2011.
     This form is to be completed in its entirety and unaltered.
     REFERENCES: Give names and locations of three (3) businesses at which your
     organization has provided services similar in scope to the IFB in the preceding 24 months
     with the date worked first commenced. Provide contact names and phone numbers:

       ORGANIZATION NAME &                   START
                                                          CONTACT                   PHONE #
            ADDRESS                           DATE
1.




2.




3.




For the Contractor:

Company Name & Address




City                                 State                                 Zip

Phone                                Fax                          Email


Representing the above Company
                                             SIGNATURE


                                             Print Name & Title

SOCIAL SECURITY NO. OR
FEDERAL TAX ID NO.                                        DATE:

                                                                                                       13
                                                                             FR070043 Truck Painting Services



                                      ATTACHMENT II
                                   NOTICE TO BIDDERS
                      SMALL BUSINESS RESERVE PROCUREMENT
This is a Small Business Reserve Procurement for which award will be limited to Lead Small
Business vendors. Only businesses that meet the statutory requirements set forth in State Finance
and Procurement Article, Subsections 14-501 - 14-505, Annotated Code of Maryland, and who
are registered with the Department of General Services Small Business Reserve Program are
eligible for award of a contract.

For the purposes of a Small Business Reserve Procurement, a small business is a business, other
than a broker, that meets the following criteria:

       $       The business is independently owned and operated;

       $       The business is not a subsidiary of another business;

       $       The business is not dominant in its field of operation;

       $       The wholesale operations of the business did not employ more than 50
               persons, and the gross sales of the business did not exceed an average
               of $2,000,000 in its most recently completed 3 fiscal years;*
       $       The retail operations of the business did not employ more than 25
               persons, and the gross sales of the business did not exceed an average
               of $2,000,000 in its most recently completed 3 fiscal years;*
       $       The manufacturing operations of the business did not employ more
               than 100 persons, and the gross sales of the business did not exceed an
               average of $2,000,000 in its most recently completed 3 fiscal years;*
       $        The service operations of the business did not employ more than 100
               persons, and the gross sales of the business did not exceed an average
               of $2,000,000 in its most recently completed 3 fiscal years;* and
       $       The construction operations of the business did not employ more than
               50 persons, and the gross sales of the business did not exceed an
               average of $7,000,000 in its most recently completed 3 fiscal years.*

* If a business has not existed for three years, the gross sales average shall be the average for
each year or part of a year during which the business has been in existence.

Further information on the certification process is available at www.dgs.state.md.us and click on
the Small Business Reserve hyperlink.




                                                                                                          14
                                                                                           FR070043 Truck Painting Services



                                                  Attachment III

 Maryland Department of Transportation
                                    SMALL BUSINESS CONTRACT AFFIDAVIT

                         ********** PROVIDING FALSE INFORMATION **********
Anyone providing false information to the State of Maryland in connection with obtaining or attempting to obtain a
contract under Small Business Reserve or Preference procurement may be subject to the following:
    1.   A determination by a Procurement Officer that a bidder/offeror is not responsible;

    2.   A determination that a contract entered into is void or voidable under § 11-204 of the State Finance and
         Procurement Article of the Annotated Code of Maryland;

    3.   Suspension and debarment under Title 16 of the State Finance and Procurement Article;

    4.   Criminal prosecution for procurement fraud (§ 11-205.1 of the State Finance and Procurement Article),
         perjury, or other crimes; and

    5. Other actions permitted by law.
                  ********** FAILURE TO MEET MINIMUM QUALIFICATIONS **********
Any Bidder or potential bidder failing to meet the qualifications of a "small business" specified in § 14-501(c) of the
State Finance and Procurement Article will be ineligible to participate in a procurement designated for a Small
Business Reserve under § 14-504 or Small Business Preference under § 14-206 - 207. Any person or company
bidding on Small Business Reserve or Preference procurement and not qualifying as a small business under § 14-
501(c) will have its bid or offer rejected on the ground that the bidder is not responsible.

I AFFIRM THAT:

        To the best of my knowledge, information, and belief, as of the date of submission of this Bid/Proposal,
                             (name of firm) meets the qualifications for certification as a Small Business in Maryland. I
further affirm that, if for any reason during the term of the contract                                  (name of firm) no
longer meets the qualifications of certification as a Small Business in Maryland, I will notify the Procurement Officer
within 30 days. I agree that a failure to so notify the Procurement Officer of this change in circumstances may result
in this contract being terminated for default.

        I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENALTIES OF PERJURY THAT THE
CONTENTS OF THIS AFFIDAVIT ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,
INFORMATION, AND BELIEF.

SMALL BUSINESS QUALIFICATION NUMBER _______________

Date of Most Recent Qualification__________________________________

DATE: _____________


BY: _____________________________________________________________
               Signature (Authorized Representative and Affidavit)




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